CITY OF SANTA CLARITA CITY COUNCIL MINUTES OF SPECIAL MEETING 4:30 P.M. MINUTES OF REGULAR MEETING 6:00PM DECEMBER 9, 2003

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1 CITY OF SANTA CLARITA CITY COUNCIL MINUTES OF SPECIAL MEETING 4:30 P.M. MINUTES OF REGULAR MEETING 6:00PM DECEMBER 9, 2003 CALL TO ORDER Mayor Smyth called to order the special meeting of the City Council at 4:32 p.m. ROLL CALL All Councilmembers were present with the exception of Councilmembers Ferry and Weste. PUBLIC PARTICIPATION There was none. CLOSED SESSION Carl Newton, City Attorney, advised of the need to conduct a Closed Session for the purpose of holding a: CONFERENCE WITH LEGAL COUNSEL - Pending Litigation Government Code Section (a) Case Name: Cemex Inc. v. County of Los Angeles U.S. District Court, Central District of CA, Case No (DT) RECESS AND RECONVENE Mayor Smyth recessed the meeting to Closed Session at 4:33 p.m. and reconvened the meeting at 5:16 p.m. CITY ATTORNEY ANNOUNCEMENT Carl Newton, City Attorney, announced that no action was taken in Closed Session that was required to be reported. ADJOURN Mayor Smyth adjourned the meeting at 5:17 p.m. CALL TO ORDER Mayor Smyth called to order the special meeting of the City Council at 5:18 p.m. ROLL CALL All Councilmembers were present. FLAG SALUTE Mayor Smyth led the salute to the flag.

2 PUBLIC PARTICIPATION Addressing the Council was Berta Gonzalez-Harper; Doreen Hawbecker; Sandra Cattell; and Diane Trautman regarding mayoral rotation. REMARKS BY OUTGOING MAYOR Mayor Smyth commented on his year as Mayor. OUTGOING MAYOR MAKES PRESENTATION TO COUNCILMEMBERS Mayor Smyth presented fire turnout coats to Councilmembers, and a pocket watch to the City Manager. PRESENTATION TO OUTGOING MAYOR A video was presented depicting the year of outgoing Mayor Smyth and pre.sentations were made by Bruce Fortine representing the Board of Trustees of College of the Canyon; Peter Kavounas representing Castaic Lake Water Agency; Scott Wilk representing Congressman Buck McKeon; Patty Kelly representing Senator Pete Knight; Fred Trueblood representing Senator Keith Richman; Bob Haeuter representing Supervisor Michael Antonovich; Tim Ben Boydsten representing College of the Canyon who also presented flowers to Lena Smyth; and Scott Artaninous representing Placertia Baptist Church. OUTGOING MAYOR TURNS GAVEL OVER TO CITY CLERK Mayor Smyth gave the gavel to Sharon Dawson, City Clerk. CITY CLERK OPENS NOMINATIONS FOR MAYOR FOR 2004 Sharon Dawson, City Clerk, opened nominations for the office of Mayor. Motion by Weste to nominate Bob Kellar as Mayor. Hearing no further nominations, the nomination period was closed. On voice vote, motion carried by unanimous vote. CITY CLERK SWEARS IN NEW MAYOR Sharon Dawson, City Clerk, administered the oath of office to Mayor Bob Kellar. CITY CLERK TURNS GAVEL OVER TO NEW MAYOR Sharon Dawson, City Clerk, presented the gavel to Mayor Kellar. NEW MAYOR GIVES ACCEPTANCE SPEECH Mayor Kellar gave a brief acceptance speech. NEW MAYOR OPENS NOMINATIONS FOR MAYOR PRO TEM Mayor Kellar opened nominations for Mayor Pro Tern. 2

3 Motion by Ferry, second by Weste, to nominate Cameron Smyth as Mayor - ProTem. Hearing no further nominations, the nomination period was closed. On voice vote, motion carried with one no vote. Councilmember McLean explained her no vote. COUNCIL COMMENTS Councilmembers made brief comments. ADJOURN Mayor Kellar adjourned the meeting at 6:25 p.m. RECEPTION CITY CLERK'S ANNOUNCEMENT Susan Coffman, Deputy City Clerk, announced that anyone wishing to address an item on the agenda should fill out a speaker's slip and submit it to the City Clerk before the item is discussed. INVOCATION Councilmember Smyth led the invocation. CALL TO ORDER Mayor Kellar called to order the regular meeting of the City Council at 7:00 p.m. ROLL CALL All Councilmembers were present. FLAG SALUTE Councilmember Smyth led the flag salute. COUNCILMEMBER COMMENTS Councilmember Weste wished everyone a safe and happy holiday. COMMITTEE REPORTS There were none. A WARDS/RECOGNITION TO MEMBERS OF THE COMMUNITY There were none. PRESENTATIONS TO THE CITY There were none. PUBLIC PARTICIPATION Addressing the Council at this time was Sandra Cottell regarding Towsley Coyote and open 3

4 space; Dennis Neice congratulating Mayor Kellar; Ralph Killmeyer regarding mayoral rotation; Judy Hist representing the County Public Libraries and the bookmark contest winners; and Allan Cameron regarding animal members of the community, Pet Assistance Foundation and mayoral rotation. STAFF COMMENTS Ken Pulskamp, City Manager, gave a brief update of the vehicle license fee issue. EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Carl Newton, City Attorney, requested that a Closed Session subsequent need item be added to follow Item 14 for the purpose of holding a: CONFERENCE WITH LEGAL COUNSEL - Pending Litigation Government Code Section (a) Case Name: Cemex Inc. v. County of Los Angeles U.S. District Court, Central District of CA, Case No (DT) APPROVAL OF AGENDA Motion by Smyth, second by Ferry, to approve the agenda with the addition of the subsequent need item finding that an issue has risen that needs immediate consideration by Council and that the need arose subsequent to the posting of the agenda. On roll call vote: Ayes: Weste, McLean, Ferry, Smyth, Kellar Noes: None Absent: None Motion carried. APPROVAL OF MINUTES Motion by Smyth, second by Weste, to approve the minutes of the November 20, 2003 special meeting and the November 25, 2003 special and regular City Council meetings as submitted. Hearing no objections, it was so ordered. RECESS TO SANTA CLARITA REDEVELOPMENT AGENCY Mayor Kellar recessed the meeting to the Redevelopment Agency meeting at 7:22 p.m. RECONVENE CITY COUNCIL MEETING Mayor Kellar reconvened the City Council meeting at 7:25 p.m. 4

5 - ITEMl READING OF ORDINANCE TITLES Government Code Section requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council meeting agenda, Council may determine that the title has been read. Determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. ITEM2 SECOND READING OF AN ORDINANCE AMENDING COUNCILMEMBER COI\.1PENSATION The members of the City Council are compensated monthly by the City for the substantial amount of time and effort they contribute leading our local government. Each Councilmember makes personal and financial sacrifices in order to fulfill the responsibilities associated with their jobs. The last City Council compensation adjustment took place on July 1, Adopt Ordinance No entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING SECTION OF THE SANTA CLARITA MUNICIPAL CODE REGARDING CITY COUNCIL SALARIES." ITEM MIDYEAR BUDGET ADJUSTMENT AND RESOLUTION FOR EI\.1PLOYEE COI\.1PENSA TION Each year at this time, City staff takes the opportunity to review the City's adopted budget to determine if any financial adjustments are necessary. As with every year, expenditure, revenue, and capital project budgets are reviewed for items that will assist City Departments in managing their operations to the end of the fiscal year. Adjust budgeted expenditures, revenues, and capital projects in the amount specified in Attachment A; authorize budget transfers as specified in Attachment B; adopt Resolution No Amending the Position Classification Plan; and adopt Resolution No Fixing the Employer's Contribution under the Public Employees' Medical and Hospital Care Act. - ITEM4 AMENDMENT TO AGREEMENT WITH CURBSIDE, INC. FORE-WASTE AMNESTY PROGRAM Electronic waste materials (e-waste) require special handling due to their hazardous contents and will soon be classified as hazardous wastes. This and other factors have made the recycling/disposal of e-waste challenging. To address the issue, staff submitted a grant application to the California Integrated Waste Management Board (CIWMB) requesting grant funds for an e-waste amnesty program that will allow a number of Santa Clarita Valley residents to have e-waste collected from their homes. As a result, staff was awarded $67,218 for the program Therefore, staff has negotiated with Curbside, Inc. (the City's current household hazardous waste collector) to implement the amnesty program. Approve the amendment to Curbside, Inc.'s Household Hazardous Waste Collection agreement to implement a door-to-door 5

6 e-waste amnesty collection program (cost not to exceed $54,000) and to adjust the household hazardous waste program (cost not to exceed $150,000 per year) subject to City Attorney approval. ITEMS FEDERAL LEGISLATIVE ADVOCACY The City retains the professional services of Jamison and Sullivan, Inc. for federal advocacy services relating to the proposed Transit Mixed Concrete Mining Project and reauthorization of the federal surface transportation act. Authorize the City Manager or his designee to execute, subject to City Attorney approval, a continuation of the professional services agreement with Jamison and Sullivan, Inc. for the period January 1, 2004 through June 30, ITEM6 TRACT MAP NO (CREEKSIDE, NORTH VALENCIA II ANNEXATION) - APPROVAL OF FINAL MAP AND ACCEPTANCE OF OFFERS OF DEDICATION Approval of Tract Map No consisting of approximately 16.5 acres, located west of McBean Parkway at the northeast comer of Fairview Drive and Riverside Drive, and owned by KB Home Greater Los Angeles, Inc., a California Corporation. Approve Tract Map No (Creekside, North Valencia II Annexation); accept on behalf of the public the offers of dedication, rights and easements; make certain findings; instruct the City Treasurer to endorse the Special Assessment Certificate; instruct the City Clerk to endorse the Certificate; and instruct the City Engineer to endorse the Agreement for Subdivision Improvements. ITEM7 TRACT MAP NO (CENTRE POINTE BUSINESS PARK) - APPROVAL OF FINAL MAP AND ACCEPTANCE OF OFFERS OF DEDICATION Tract Map No is the sixth phase of Tentative Tract Map No , which was granted approval by the Los Angeles County Board of Supervisors on August 16, This phase, consisting of approximately 4.93 acres, is located south of Centre Pointe Parkway, approximately 1,800 feet west of Golden Valley Road, and is owned by Spirit Properties, Ltd., a California Corporation. Approve Tract Map No (Centre Pointe Business Park); accept on behalf of the public the offers of dedication; make certain findings; instruct the City Treasurer to endorse the Special Assessment Certificate on the face of the Tract Map; instruct the City Clerk to endorse the Certificate on the face of the Tract Map; and instruct the City Engineer to endorse the Agreement for Subdivision Improvements. ITEMS TRANSIT MAINTENANCE FACILITY PROJECT NO. F0003 AWARD CONSTRUCTION MANAGEMENT SERVICES AND MATERIAL TESTING SERVICES CONTRACT This project will construct a new facility to meet the existing and short-term expansion needs of the Santa Clarita Transit System over the next five to ten years. The initial construction phase will address all current deficiencies, as well as provide for the use of alternative fuels to meet new regulations. Particular design considerations must address efficient phasing of the facility, L 6

7 identifying utility needs of the facility given the existing inventory, while developing the site for future ultimate build-out. Award a construction management services contract to C3 Consultants in the amount of $273,000.00, and authorize a 10 percent contingency in the amount of $27,300.00; award a materials testing and inspection services contract to BTC Laboratories in the amount of $125,000.00, and authorize a 10 percent contingency in the amount of $12, for the Transit Maintenance Facility, Project No. F0003; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. ITEM9 FISCAL YEAR ANNUAL CONCRETE REHABILITATION PROGRAM FOR REMOVAL AND REPLACEMENT OF SIDEWALK, CURB AND GUTTER, AND ACCESS RAMPS - PROJECT NOS. M0040, M0041, T PROJECT ACCEPTANCE These capital improvement projects completed the removal and replacement of damaged sidewalk, curb and gutter; driveway approaches, and access ramps per ADA Title 24 regulations at various locations throughout the City. Accept the completion of the construction contract performed by Kalban, Inc. for the Fiscal Year Annual Concrete Rehabilitation Program for removal and replacement of sidewalk, curb and gutter, driveway approaches, and access ramps, Project Nos. M0040, M0041, and T0020; direct the City Clerk to file the Notice of Completion; and direct staff to release the retention 35 days after the Notice of Completion is recorded, provided no stop notices have been filed, as provided by law. ITEMlO SECOND READING OF ORDINANCE TO AMEND, RESTATE AND REORGANIZE VARIOUS SECTIONS OF CHAPTER SIGN REGULATION OF THE UNIFIED DEVELOPMENT CODE (UDC) On November 25, 2003, the City Council conducted a public hearing and introduced an ordinance amending the City's sign regulations. Conduct second reading and adopt Ordinance No entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, ADOPTING MASTER CASE , WHICH AMENDS AND RESTATES CHAPTER ENTITLED "SIGN REGULATIONS (PRIVATE PROPERTY)" OF TITLE 17 OF THE SANTA CLARITA MUNICIPAL CODE. ITEMll AUTHORIZATION TO INCREASE THE AMOUNT FOR THE PREPARATION OF THE ENVIRONMENTAL IMPACT REPORT (EIR) FOR THE RIVERPARK PROJECT, TENTATIVE TRACT MAP (MASTER CASE NO ) Authorization for an additional $96,000 for the completion of the environmental impact report (EIR) for the Riverpark Project, Tentative Tract Map Authorize the City Manager or designee to amend the professional services contract between the City and Impact Sciences to prepare an EIR for the Riverpark (TTM 53425) development, for an increase of $96,000 to the contract amount from account# , subject to City Attorney approval. These additional EIR preparation costs will be borne by the applicant. 7

8 ITEMlZ BOUQUET CANYON MEDIANS - PROJECT NUMBER: B PROJECT ACCEPTANCE On June 24, 2003, City Council awarded the Bouquet Canyon Road Median Modifications and Landscape hnprovements Project to Los Angeles Engineering, Inc. The project was completed to the satisfaction of the Director of Parks, Recreation, and Community Services, on November 30, Approve the work performed by Los Angeles Engineering, Inc. on the Bouquet Canyon Road Median Landscaping Project Number: B4005. Authorize the City Clerk to file the Notice of Completion with the Los Angeles County Recorders Office. Authorize staff to release the 10% retention 35 days after the Notice of Completion is recorded, provided no stop notices, as provided by law, have been filed. ITEM13 CHECK REGISTER NOS. 47 AND 48 Approval of the Check Registers. Adopt Resolution No to approve and ratify for payment the demands presented in Check Registers 47 and 48. Motion by Ferry, second by Smyth, to approve the Consent Calendar. On roll call vote: Ayes: Ferry, McLean, Smyth, Weste, Kellar Noes: None Absent: None Motion carried. ITEM14 UNFINISHED BUSINESS AN APPEAL OF A PLANNING COMMISSION APPROVAL OF A MINOR USE PERMIT FOR THE CONSTRUCTION OF TWO AUTOMOTIVE BUILDINGS Appeal of a Planning Commission approval of a minor use permit for the construction of two automotive buildings totaling 4,499 square feet consisting of 10 service bays for minor automotive repair, that will operate in conjunction with an existing car wash located at Lyons Avenue, within the community of Newhall in the City of Santa Clarita. There were no requests to speak on this item. Motion by Ferry, second by Smyth, to continue the item to the January 27, 2004 meeting. On roll call vote: Ayes: Ferry, McLean, Smyth, Weste, Kellar Noes: None Absent: None Motion carried. 8

9 RECESS AND RECONVENE Mayor Kellar recessed the meeting to Closed Session at 7:25 p.m. and reconvened the meeting at 7:30p.m. CITY ATTORNEY ANNOUNCEMENT Carl Newton, City Attorney, announced that no action was taken in Closed Session that was required to be reported. ADJOURNMENT Mayor Kellar adjourned the meeting at 7:33 p.m. in memory of Billie Karp, Ruth Newhall and Dennis Ford. FUTURE MEETINGS Due to the Christmas holiday, no City Council meeting will be held on Tuesday, December 23, A City Council Study Session will be held Tuesday, January 6, 2004 at 5:30 p.m. in the Century Room, 1st floor of City Hall, Valencia., Santa Clarita, CA. The next regular meeting of the City Council will be held Tuesday, January 13, 2004 at 6:00 p.m. in the Council Chamber, 1st floor of City Hall, Valencia Blvd., Santa Clarita, CA. ATTEST: =11_01,~ CITY CLERK,_x 03Dec9m.doc 9