DRAFT MINUTES OF THE CITY COUNCIL MEETING

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1 922 Machin Avenue Novato, CA / FAX 415/ Mayor Denise Athas Mayor Pro Tem Josh Fryday Councilmembers Pam Drew Pat Eklund Eric Lucan City Manager Regan M. Candelario DRAFT MINUTES OF THE CITY COUNCIL MEETING NOVATO CITY HALL COUNCIL CHAMBERS 901 SHERMAN AVENUE, NOVATO APRIL 4, :00pm The City Council Regular Meeting was called to order at 6:00 p.m. on Tuesday, April 4, A. CONVENE, PLEDGE OF ALLEGIANCE, AND ROLL CALL Present: Mayor Athas, Mayor Pro Tem Fryday, Councilmember Drew, Councilmember Eklund, Councilmember Lucan Roll was called with five of five Councilmembers present, creating a quorum. Staff Present: City Manager Regan Candelario, Assistant City Attorney Veronica Nebb, City Clerk Claudia Laughter, Public Works Director Russ Thompson, Finance Manager Brian Cochran, Interim HR Management Analyst Christine Russell, Maintenance Superintendent David Meyers B. CLOSED SESSION ANNOUNCEMENT No closed session was scheduled. C. CEREMONIAL MATTERS/PRESENTATIONS - Proclamation: Mayor Athas presented a proclamation to David Meyers on his retirement - Recognition: Mayor Athas and CM Candelario presented Brian Cochran a Certificate of Recognition for his service to the City of Novato as Finance Manager. - New Employee Introductions Interim HR Management Analyst Christine Russell introduced new employees that have been hired in the past 6 months. D. APPROVAL OF FINAL AGENDA, WAIVER OF THE READING OF ORDINANCES AND NOTICES OF INTENT Councilmember Eklund requested that Item F-Councilmember/City Manager Reports be moved to before Item E Public Comment. MOTION TO APPROVE FINAL AGENDA, WAIVER OF THE READING OF ORDINANCES AND NOTICES OF INTENT WITH THE AMENDMENT TO MOVE ITEM F-COUNCILMEMBER/CITY MANAGER REPORTS BEFORE ITEM E-PUBLIC COMMENT M/S/C EKLUND/LUCAN AYES: 5 NAYS: 0 E. COUNCILMEMBER/CITY MANAGER REPORTS 1. CITY MANAGER REPORT CM Candelario gave updates on the following items: - April 22 nd Annual Clean & Green Day - April 26 th Downtown Streets Team Ribbon Cutting Event 1

2 - Online Resource for Community Volunteer opportunities novato.org/volunteer 2. COUNCILMEMBER REPORTS Councilmember Eklund praised the Park & Recreation Craft Fair, stated she attended the League of California Cities event in Ontario, and will be asking for several bill supports and opposition items. Councilmember Lucan attended the City s community budget workshop. Mayor Pro Tem Fryday had no updates but was supportive of the volunteer coordination website. Councilmember Drew stated she would be working with the Girl Scouts on Clean & Green Day. Mayor Athas stated she also attended the League of California Cities event in Ontario, she attended the Housing & Economic Development policy meeting, and met with the Novato Muslim community at their mosque. F. PUBLIC COMMENTS 1. Ashley Valleé Concerns of Olive Avenue 2. Melissa Perry Hotels & Sex Trafficking Concerns 3. Elvera Berson Hamilton 4. Alan Berson Hamilton 5. Dirk Morbitzer Hamilton/Army Easement 6. Tracey Ruiz Hamilton G. CONSENT CALENDAR PUBLIC COMMENT: None 1. Authorize the City Manager to approve purchase of a Faro 3D Laser Scanner for the Novato Police Department Council approved the authorization to the City Manager for the purchase. 2. Approve one-year extension of Agreement with Mann, Urrutia, Nelson CPAs for Audit Servicers and Authorize the City Manager to sign the Agreement Council approved the City Manager to sign the contract extension. 3. Approve a Designation of Applicant s Agenda Resolution to begin the Disaster Recovery Process with FEMA and CAL-OES for the January 2017 storms Council approved Resolution No Amend the 2016/17 Budget based on the City s latest actuarial valuation for other postemployment benefits to fully fund the actuarially required contribution in 2016/17 Council approved Resolution No amending Resolution No to increase OPEB Trust contributions by $57,000 from the General Fund. 5. Authorize the City Manager to sign and send a Letter of Opposition to AB 252 (Riley- Thomas) which would prohibit local government taxation on video streaming services 04/4/17 CITY COUNCIL MEETING MINUTES 2 2

3 Council approved the City Manager signing the Letter of Opposition. 6. Approve a resolution to delegate authority to the City Manager to negotiate and execute any and all documents to effectuate the sale of a City-owned mobile home located at 171 Marin Valley Drive The Council approved Resolution No MOTION TO APPROVE ALL ITEMS ON THE CONSENT CALENDAR M/S/C EKLUND/DREW AYES: 5 NAYS: 0 H. UNFINISHED AND OTHER BUSINESS No Items were listed for this section. I. PUBLIC HEARINGS No items were listed for this section. J. GENERAL BUSINESS 7. QUARTERLY REVIEW OF CITY COUNCIL AGENDA ITEMS FOR SCHEDULING APRIL JUNE 2017 CM Candelario and City Clerk Claudia Laughter presented the existing schedule of items already programmed for April through June, a review of staff recommended items for placement. Councilmember Lucan had no changes. Mayor Pro Tem Fryday raised the issue of six meetings in a row, the burden on staff, and that the school board also meets on Tuesdays. Councilmember Drew stated that it was not possible to get through necessary items and accommodate the school board meetings. Councilmember Eklund inquired to scheduling of the Strategic Plan and Brown Act Training. Council suggested removal of Hamilton and Strategic Plan from May 2 nd. - PROPOSED AGENDA ITEM: Discussion of pros and cons of adding Hamilton as a focus area to the General Plan, as well as other planning alternatives for Hamilton Councilmember Drew presented her item. Councilmember Lucan stated that the Council still needs have an opportunity to discuss Hamilton and requested Legal Counsel to help determine the item for an agenda and direction to staff. Ms. Nebb suggested staff bring back options for discussion of land uses on City-owned parcels. PUBLIC COMMENT: 1. Michele Johnson Support Hamilton on GP & Landfill Madelon Montobbio Support Landfill Linda Pollack Support Landfill William Bremer Support Hamilton on GP & Landfill Kathleen Bremer Support Hamilton on GP 6. Barbara O Grady Support Hamilton on GP & Landfill Elvera Berson Support Hamilton on GP & Landfill Alan Berson Support Hamilton on GP & Landfill 26 04/4/17 CITY COUNCIL MEETING MINUTES 3 3

4 9. Susan Lattanzio Sierra Club, Support Landfill John Gilluly Support Hamilton on GP & Landfill Marie Hoch Support Hamilton on GP & Landfill Vince Lattanzio Support of Landfill Tracey Ruiz Support Hamilton on GP, Landfill 26 and Brown Act Training 14. Joan Goode Support Hamilton on GP & Landfill Lena Kasdan Support Hamilton on GP & Landfill Deborah Gregor Support Hamilton on GP & Landfill 26 - PROPOSED AGENDA ITEM: Request to the US Army Corps of Engineers to grant an easement to the City of Novato for the purpose of creating passive recreational uses over Landfill 26 located at Hamilton Field. Also, state in the letter that if RHM Development LLC has requested to renew the existing easement, the City of Novato is interested in commenting on the proposed renewal. Councilmember Eklund suggested placement on an agenda in April. MOTION TO PLACE DISCUSSION OF LANDFILL 26 AND DEVELOPMENT OF A LETTER TO THE ARMY CORPS FOR GRANTING THE EASEMENT IF THE EASEMENT RENEWAL HAS BEGUN M/S EKLUND/FRYDAY Councilmember Lucan requested additional information on when the renewal date was and stated concerns about the passive recreational use and modifications to the Hamilton Master Plan. Ms. Nebb suggested agendizing only as a letter and if the City wanted to seek the easement if available, would develop a city process. AMENDED MOTION PLACE ON A FUTURE AGENDA THE DISCUSSION OF WHETHER TO EXPRESS AN INTEREST OT THE ARMY CORPS OF ENGINEERS OF OBTAINING THE EASEMENT TO LANDFILL 26 AND DISCUSSION OF WHERE IT IS IN PROCESS ON PROVIDING INPUT Mayor Pro Tem Fryday accepted Councilmember Eklund s amended motion. M/S/C EKLUND/FRYDAY AYES: 5 NAYS: 0 - PROPOSED AGENDA ITEM: Fiscal Sustainability Plan Update. Council and Staff agreed that the item was already on the priority list and would be scheduled. MOTION TO PLACE THE FISCAL SUSTAINABILITY PLAN ON A FUTURE AGENDA 04/4/17 CITY COUNCIL MEETING MINUTES 4 4

5 M/S/C EKLUND/DREW AYES: 5 NAYS: 0 MOTION TO REQUEST A DISCUSSION FOR PLANNING HAMILTON PLAN CENTER AS A FOCUS AREA TO THE GENERAL PLAN OR AS ANOTHER PLANNING ALTERNATIVE M/S DREW/EKLUND Councilmember Eklund proposed a friendly amendment which would allow a broader discussion for Hamilton including it in the General Plan but to also have a discussion about Cityowned properties that are under-utilized/vacant and what kind of process we d like to utilize going forward to identify how those properties can be used. Assistant City Attorney Veronica Nebb stated that Hamilton is in the General Plan and has a Master Plan including a precise development plan like other Novato areas such as Bel Marin Keys. She stated the item could be broadened for other planning items for discussion especially the City-owned parcels. Mayor Pro Tem Fryday asked for a Point of Clarification if this was being agendized to discuss options. Ms. Nebb stated it was. Councilmember Drew stated her intention was the focus on the 3 properties of Town Center, Commissary, and BOQ but did not want to rule out looking more broadly at Hamilton. AMENDED MOTION: FOCUS ON CITY-OWNED PARCELS AND WHAT IS THE CURRENT PLANNING PROCESS AND WHAT WOULD BE THE PROCESS FOR LOOKING AT IT OR UPDATING IT Friendly amendment accepted by Councilmember Drew. M/S/C DREW/EKLUND AYES: 5 NAYS: 0 8. DISCUSSION AND DIRECTION TO STAFF ON A PLAN TO CHANGE CITY MUNICIPAL ELECTIONS TO EVEN YEARS BY 2022 AS REQUIRED BY SB 415 THE CALIFORNIA VOTER PARTICIPATION RIGHTS ACT CM Candelario and City Clerk Claudia Laughter presented the background and options to the Council for a decision which direction to choose to bring the City into compliance with SB 415 which requires elections to be moved to even years. After being presented with options and cost implications, the Council decided to choose to hold elections in 2017 and 2019 as scheduled, but that the terms would be changed to 5 years and would only apply to those elections. Terms would revert back to 4-year terms on the election following. A draft ordinance would be provided at a future Council meeting for approval. MOTION TO APPROVE CHANGING THE CITY S MUNICIPAL CODE TO HOLD ELECTIONS IN 2017 AND 2019 FOR ONE-TIME, 5-YEAR TERMS FOR ALL COUNCIL SEATS M/S DREW/EKLUND 04/4/17 CITY COUNCIL MEETING MINUTES 5 5

6 PUBLIC COMMENT: 1. Susan Stompe in support M/S/C DREW/EKLUND AYES: 5 NAYS: 0 K. COMMISSIONS, COMMITTEES, AND BOARDS (CCB) APPOINTMENTS No appointments were made to fill vacancy/vacancies on Council Commissions, Committees, or Boards. L. WORK STUDY SESSION No items were listed for this section. M. ADJOURNMENT M/S/C EKLUND/FRYDAY AYES: 5 NAYS: 0 MEETING ADJOURNED AT 9:46 P.M. 04/4/17 CITY COUNCIL MEETING MINUTES 6 6