MINUTES. Regular Meeting of the Lompoc City Council Tuesday, January 7, 2014 City Hall, 100 Civic Center Plaza, Council Chambers CLOSED SESSION

Transcription

1 MINUTES Regular Meeting of the Lompoc City Council Tuesday, January 7, 2014 City Hall, 100 Civic Center Plaza, Council Chambers CLOSED SESSION OPEN SESSION 6:45 P.M. Council Chambers Council Members Present: Dirk Starbuck, Bob Lingl, Ashley Costa and Mayor John Linn. Staff Present: Interim City Administrator Teresa Gallavan, City Attorney Joseph Pannone, and City Clerk Stacey Alvarez. ORAL COMMUNICATIONS: None CLOSED SESSION Employee Break Room BUSINESS ITEM: 1. CONFERENCE WITH LEGAL COUNSEL ANTICIPATED LITIGATION Initiation of litigation pursuant to pursuant to paragraph (4) of subdivision (d) of Section : One Matter OPEN SESSION - 7:00 P.M. Council Chambers Council Members Present: Dirk Starbuck, Bob Lingl, Ashley Costa and Mayor John Linn. Staff Present: City Administrator Patrick Wiemiller, Interim City Administrator Teresa Gallavan, City Attorney Joseph Pannone, City Clerk Stacey Alvarez, Library Literacy Program Coordinator Christina Chill, Library Director Ashlee Chavez, Fire Chief Kurt Latipow, Police Chief Larry Ralston, and Management Services Director Brad Wilkie. Others Present: Ann McCarty, Joyce Howerton, Will Schuyler, and Bill Carlson. REPORT ON ACTION TAKEN DURING CLOSED SESSION: Mayor Linn stated there was no reportable action taken during the Closed Session. Bert Langdon gave the invocation and Mayor John Linn led the Pledge of Allegiance. PRESENTATIONS: Lompoc Library Literacy Coordinator Christina Chill and Library Director Ashlee Chavez gave an update on the Library Literacy Program s FY Performance Measures and presented funding requirements needed to continue the Program through the end of the current fiscal year and requested Council consider help fund the Program on a permanent basis. Council discussed the Program and with a general consensus directed Staff to return Council as soon as possible with a Staff report allowing Council discussion and possible action to fund the Literacy Program. CITY ADMINISTRATOR/EXECUTIVE DIRECTOR S STATUS REPORT: Interim City Administrator Teresa Gallavan reported the Draft Policy for Reporting and Compliance of non-profits receiving funding from or through the City of Lompoc will be brought to Council in March 2014, after the Human Services Commission receives public comment on the Draft Policy at two separate Human Services Commission Meetings, the first will be on January 22, 2014, and the second meeting will be on February 3, Ms. Gallavan announced the City had received a request from the Community Action Commission (CAC) regarding the Youth Corps, Council Member Costa recused herself and exited the dais, to avoid any conflict of interest, as she serves on the board of the Community Action Commission (CAC). Ms. Gallavan stated the City has received a request from the CAC to be reimbursed by the City for expenses incurred by the Youth Corps for services provided to the City during the FY 12/13 that were unable to be paid through the Community Development Block Grant (CDBG) Program, the request will be presented to Council in February. Ms. Gallavan thanked Council, Staff, and the public for allowing her to serve as the Interim City Administrator and welcomed new City Administrator Patrick Wiemiller. 01/07/2014 City of Lompoc City Council Minutes Page 1 of 5

2 STAFF REQUESTS AND ANNOUNCEMENTS: Fire Chief Latipow announced he received a League of California Cities Presidential appointment to the League s Employer/Employee Committee. ORAL COMMUNICATIONS (Maximum of 5 Minutes): 1. Bill Carlson, volunteer tutor for the Library s Literacy Program stated Lompoc is of the 3% of California libraries which do not receive funding from its local government, and asked Council to make a change in its support of the Literacy Program. 2. Joyce Howerton, representative for Senator Hannah Beth Jackson, stated on the third Thursday of every month from 11:00 A.M. to 1:30 P.M., office hours for Senator Jackson are held by Ms. Howerton at the Administrative Conference Room, at City Hall. CONSENT CALENDAR: ACTION Motion/Second: Starbuck/Lingl. By a vote (Council Member Holmdahl was absent), Council: 1. Approved the Minutes of the Lompoc City Council Regular Meetings of December 3 & 17, Approved the expenditures for: Payroll of 11/25/ $88, Payroll of 12/04/ $1,092, Payroll of 12/18/ $1,474, Voucher Register of 12/06/ $703, Voucher Register of 12/13/ $513, Electronic Payments for October $2,342, Manual Checks for October $2, Adoption of Ordinance 1598(13) Banning the Possession of Synthetic Spices and/or Synthetic Bath Salts. Waived further reading and adopt Ordinance No. 1598(13), to ban the possession of synthetic spices and/or synthetic bath salts. 4. Adoption of Aggressive Solicitation Ordinance No. 1597(13). Waived further reading and adopt Ordinance No. 1597(13), to regulate aggressive solicitation and solicitation in certain locations in the City. APPOINTMENTS: Mayor Linn and Council thanked Teresa Gallavan for her work during her term as Interim City Administrator and City Administrator Patrick Wiemiller presented Ms. Gallavan with a bouquet of flowers. 5. Administration of The Oath of Allegiance and Appointment of Patrick Wiemiller as City Administrator. City Clerk Stacey Alvarez administered the Oath of Allegiance to City Administrator Patrick Wiemiller. BREAK: At 7:30 P.M. Mayor Linn announced a break. At 7:50 P.M., the meeting reconvened with all Council Members present, except Council Member Holmdahl. 01/07/2014 City of Lompoc City Council Minutes Page 2 of 5

3 Mayor Linn invited Habitat for Humanity of Northern Santa Barbara County Executive Director Richard Brown to present an update on the North K project. Mr. Brown thanked Council for the time and stated the project is waiting for the building permit to be issued by the City. Council asked Mr. Brown to inform Council when the permit has been issued and the project begins. NEW BUSINESS: 6. Adoption of Resolution No. 5890(14) Modifying Section 3.00 of the City s Master Fee Schedule, Introduction of Ordinance No. 1599(14) to Authorize Collection of Certain Fire Service Fees, and Authorization to Enter Into a Professional Services Agreement with Fire Recovery USA. Kurt Latipow, Fire Chief presented the Staff report and recommendations and explained there is a correction on page 5 of the proposed Master Fee Schedule. Chief Latipow stated the charge for Staff vehicle is to be listed as $96.00/day or any portion thereof. Council discussed the modifications to the Fee Schedule, the reduction in some fees, and the deletion of some antiquated fees such as Fire Clearance Sanitariums. Public Safety Commissioner Ann McCarty stated the Public Safety Commission is in full support of this proposal. Public Comment: 1. Will Schuyler asked if a Request for Proposals was issued for this matter and if the Fire Department will bill for a medical service response, when the Fire Department responds. Chief Latipow stated the City has a contract with American Medical Response (AMR) the ambulance service, where the City is reimbursed by AMR for medical service responses, when the Fire Department responds to those service calls. Council Member Costa asked Staff to clarify if the City had a mandate to go through the Request for Proposals (RFP) process for this service, and requested Council receive updates on the success of the agreement with Fire Recovery USA and the fees recovery system. Management Services Director Brad Wilkie explained the RFP process is not a requirement for the City to enter into a contract with Fire Recovery USA, because they will not receive direct payments from the City, the fees are collected by the contractor and a predetermined amount of those fees are delivered to the City, there is no guarantee of payment to the contractor. Fire Chief Latipow stated Staff will return with updates to Council. ACTION Motion/Second: Lingl/Starbuck. By a vote (Council Member Holmdahl was absent), Council adopted attached Resolution No. 5890(14) Modifying Section 3.00 of the City s Master Fee Schedule, with the added correction on page 5 of the proposed Master Fee Schedule the charge for Staff vehicle is to be listed as $96.00/day or any portion thereof; introduced Ordinance No. 1599(14) Adding Sections and to the Lompoc Municipal Code establishing authority for the City to collect certain fire service fees; and approved a Professional Services Agreement with Fire Recovery USA to provide billing services on behalf of the Fire Department. UNFINISHED BUSINESS: 7. Review, Discussion and Consideration of Fire Department Master Plan Priorities. Kurt Latipow, Fire Chief presented the Staff report and recommendations. Council discussed the provided priorities list, possible grants available to the Department to help achieve the listed goals, the current usefulness of the City s dispatch center and the need for upgrades, and the recommendation to explore contracting with Santa Barbara County for dispatch services. Mayor Linn motioned to move all listed dispatch items to the Priority B category, direct Chief Latipow to work with Police Chief Ralston and return to Council with recommendations during Budget discussions. The motion died for lack of second. Public Comment: None 01/07/2014 City of Lompoc City Council Minutes Page 3 of 5

4 UNFINISHED BUSINESS: (cont d) Item No. 7 ACTION Motion/Second: Mayor Linn/Starbuck. By a vote (Council Member Holmdahl was absent), Council considered Staff s proposed Master Plan priorities with the deletion of the recommendation - Thoroughly explore purchasing dispatch service from Santa Barbara County. BREAK: At 9:04 P.M. Mayor Linn announced a break. At 9:14 P.M., the meeting reconvened with all Council Members present, except Council Member Holmdahl. 8. Amendment to the Classification and Compensation Plans Regarding the New Deputy Fire Marshal/Fire Captain Job Classification. Kurt Latipow, Fire Chief presented the Staff report and recommendations. Council Member Lingl asked Staff what job classification the Fire Marshall is in currently, what position will take over the Fire Marshal duties, is it typical that a Deputy Fire Marshal would be included in the job of a Fire Captain, and does the City currently have Fire Department personnel qualified for the Fire Marshal position. Fire Chief Latipow stated currently, the Fire Marshal duties are handled under the Fire Battalion Chief position and with the new position of Deputy Fire Marshal being placed under Fire Captain, the Fire Marshal duties will be handled by the Fire Chief. Chief Latipow explained the inclusion of the Deputy Fire Marshal duties inside the Fire Captain classification is very typical and the recruitment for the new position will be internal and external and there could be some qualified candidates inside the Department. Council Member Costa asked Staff if Council could be provided the cost difference of the proposed new Deputy Fire Marshal/Fire Captain classification and the current cost of paying retired Fire Battalion Chief/Fire Marshal Hart. Management Services Director Brad Wilkie stated he will provide Council a memo with the requested information as soon as possible. Mayor Linn asked if the newly proposed position will be a sworn position, asked for confirmation the Department is confident the cost of the position will be reimbursed by the approved fire service recovery fees, and stated Council Member Holmdahl asked him to relay his request to see this position filled as soon as possible, to allow the current Fire Marshal to help train and work with the new Deputy Fire Marshal. Chief Latipow answered yes to both of the Mayor s questions. Public Comment: None ACTION Motion/Second: Costa/Mayor Linn. By a vote (Council Member Holmdahl was absent), Council: approved the new job description and salary range for the proposed new Deputy Fire Marshal/Fire Captain job class; adopted Resolution No. 5891(14), amending the Classification and Compensation Plans, to include the classification and salary range for the proposed new Deputy Fire Marshal/Fire Captain job class; approved a position allocation change in the Fire Department s budget for one full-time equivalent ( FTE ) Deputy Fire Marshal/Fire Captain position; and approved the appropriations and program change that fund the proposed salary range adjustments for the balance of the FY Budget. WRITTEN COMMUNICATIONS: None ORAL COMMUNICATIONS (2 Minutes Maximum): None COUNCIL REQUESTS, COMMENTS, AND MEETING REPORTS: Council Member Lingl announced he will be absent from the January 21, 2104, Regular Council Meeting, he will be in Sacramento, CA, attending a Northern California Power Agency (NCPA) Meeting; and requested Council allow a presentation from the non-profit group A World Without War at a future Council Meeting. Council Member Starbuck announced the Lompoc Police Department s Citizens Academy is open for registration and begins on Thursday, January 23, 2014, at the Lompoc Police Department. 01/07/2014 City of Lompoc City Council Minutes Page 4 of 5

5 COUNCIL REQUESTS, COMMENTS, AND MEETING REPORTS: (cont d) Council Member Costa stated she is in favor of Council Member Lingl s request to allow a presentation from A World Without War and would like the City to present a Proclamation to A World in recognition and support of the World Without War campaign; and announced she too will be absent from the January 21, 2014, Regular City Council Meeting and attending the NCPA Meeting in Sacramento, CA. Mayor Linn announced the Parks and Recreation Commission Regular Meeting of Wednesday, January 8, 2013, held at the Dick DeWees Community Center at 6:00 P.M., will focus on compiling a prioritized list of needs for parks and recreation improvements; stated he will deliver a State of the City address at the January 21, 2014, Regular Council Meeting; distributed a handout requesting properties he would like Council to move forward with the annexation process. The request for a discussion on moving forward with the annexation process specific to certain eastside parcels was seconded by Council Member Starbuck and carried by Council Member Lingl. Staff was directed to return to Council at a later date with information regarding the annexation process regarding these specific property parcels. ADJOURNMENT: At 9:33 P.M. Mayor Linn adjourned the Lompoc City Council to a Regular Meeting on Tuesday, January 21, 2014, at 7:00 P.M., at City of Lompoc City Hall Council Chambers. Approved by Council Action on January 21, 2014 /s/ Stacey Alvarez, City Clerk 01/07/2014 City of Lompoc City Council Minutes Page 5 of 5