DRAFT MINUTES OF THE CITY COUNCIL MEETING

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1 922 Machin Avenue Novato, CA / FAX 415/ Mayor Denise Athas Mayor Pro Tem Josh Fryday Councilmembers Pam Drew Pat Eklund Eric Lucan City Manager Regan M. Candelario DRAFT MINUTES OF THE CITY COUNCIL MEETING NOVATO CITY HALL COUNCIL CHAMBERS 901 SHERMAN AVENUE, NOVATO March 28, :30pm The City Council Regular Meeting was called to order at 6:30 p.m. on Tuesday, March 28, A. CONVENE, PLEDGE OF ALLEGIANCE, AND ROLL CALL Present: Mayor Athas, Mayor Pro Tem Fryday, Councilmember Drew, Councilmember Eklund, Councilmember Lucan Roll was called with five of five Councilmembers present, creating a quorum. Staff Present: City Manager Regan Candelario, City Attorney Jeff Walter, City Clerk Claudia Laughter, Park and Recreation Director Pam Shinault, Public Works Director Russ Thompson B. CLOSED SESSION ANNOUNCEMENT A closed session was to convene upon adjournment of the open session. C. CEREMONIAL MATTERS/PRESENTATIONS - Proclamation: Mayor Athas presented a proclamation to Pam Shinault for her years of service to the City of Novato. D. APPROVAL OF FINAL AGENDA, WAIVER OF THE READING OF ORDINANCES AND NOTICES OF INTENT City Manager Candelario requested that Item I-9: Hamilton Federal Lands to Parks Exchange Parcels-Disposition Process be moved to a future date but to keep public comment on the item and to cancel the Special Meeting item. Councilmember Drew requested public comment be included in the agenda for when the item was reagendized. MOTION TO APPROVE FINAL AGENDA, WAIVER OF THE READING OF ORDINANCES AND NOTICES OF INTENT WITH THE AMENDMENT TO REMOVE A2 FROM THE SPECIAL AGENDA AND I-9 FROM THE REGULAR AGENDA RECOGNIZING IT WILL BE PLACED ON AN AGENDA IN APRIL 2017 E. PUBLIC COMMENTS 1. Alyssa Galloway-Biomarin 2. Al Dugan Transparency Issues 3. Melissa Perry-Woodhollow Hotel proposal 4. Fred Reece (Deferred to speak after Item I-8) 1

2 5. Eleanor Sluis Climate change and natural grass 6. Barbara O Grady Hamilton 7. Judy Slater Hamilton 8. Joan Goode Hamilton 9. Steffanie Mosebrook Hamilton 10. Tawna Cooley Hamilton 11. Doug Wilson Marin MOCA 12. Marla Fields Hamilton 13. Verona Tanihara Hamilton 14. Kate Ruehle Hamilton 15. Susan Johnson Hamilton 16. Will Meecham Hamilton 17. Sanford Skolnick Marin Pickleball Club 18. Tracey Ruiz Hamilton 19. Marie Hoch Hamilton F. CONSENT CALENDAR PUBLIC COMMENT: None 1. Approval of Local Debt Policy Council approved the Local Debt Policy to bring the City into compliance with SB 1029 for any future debt issuances. 2. Novato Independent Elders Program One-Time Funding Request Council approved Resolution No amending Budget Resolution No to provide one-time Measure F funding in the amount of $11,000 to the Novato Independent Elders Program. 3. Approval of City Council Meeting Minutes from January 24, 2017 Council approved the 4. Approval of City Council Meeting Minutes from January 31, 2017 Council approved the 5. Approval of City Council Meeting Minutes from February 7, 2017 Council approved the 6. Receive Expenditure Approval List as of March 16, 2017 The Council received the Expenditure Approval List. 7. Resolution Authorizing the City Manager to Execute an amendment to the Consultant Services Agreement for the Hill Recreation Area and Margaret Todd Senior Center, CIP Project # MOTION TO APPROVE ITEMS 1-6 ON THE CONSENT CALENDAR 03/28/17 CITY COUNCIL MEETING MINUTES 2 2

3 DISCUSSION OF CONSENT CALENDAR ITEM F.7 The item was moved to the end of the regular meeting for discussion. G. UNFINISHED AND OTHER BUSINESS No Items were listed for this section. H. PUBLIC HEARINGS No items were listed for this section. I. GENERAL BUSINESS 8. PROPOSED CONCEPTUAL DESIGN, CONSTRUCTION PHASING, AND FUND STRATEGY FOR THE HILL RECREATION AREA AND MARGARET TODD SENIOR CENTER MASTER PLAN CAPITAL IMPROVEMENT PROJECT # Pam Shinault and Vince Lattanzio, Principal of Carducci Associates presented the preliminary designs for the Hill Recreation Area in a PowerPoint presentation. PUBLIC COMMENT: 1. Jay Mulligan Support of synthetic field 2. Mike Foisy Novato Youth Soccer 3. Sanford Skolnick Marin Pickleball Club 4. Fred Reece Sewer Line Access Concerns 5. George Sillas Marin Pickleball 6. Larry Hoyt Marin Pickleball 7. Sandi Smith Novato Senior Citizens Club 8. Eleanor Sluis Natural grass 9. Lois Stevens Synthetic turf sustainability 10. Bill Schoen Pickleball supporter 11. Emma Clifford Hill Road/traffic concerns 12. Suzanne Crow Park & Rec Commission 13. Jeff Coplin Pickleball supporter 14. Sharon Skolmicker Pickleball supporter 15. Jim Johnson Pickleball supporter Mayor Pro Tem Fryday requested further information on debt financing options to be able to cover the complete proposed plan. Councilmember Eklund asked for clarification on number of soccer fields and the potential of lighting adjustments. Mr. Lattanzio stated there would be permanent striping on the field for different sizes depending on age group. He also stated that there are code requirements for the lighting that can be discussed in further detail. Councilmember Lucan asked if the approval requested was for conceptual design for CEQA. Ms. Shinault stated it was and if the Council would be comfortable using Measure F funds to fund the project all at once. Councilmember Eklund suggested further information on synthetic turf 03/28/17 CITY COUNCIL MEETING MINUTES 3 3

4 to determine if there are issues. CM Candelario stated staff would research and present at a future meeting information on financing options. MOTION TO APPROVE THE APPROVED CONCEPTUAL DESIGN FOR HILL RECREATION AREA AND MARGARET TODD SENIOR CENTER MASTER PLAN AND AUTHORIZE THE COMMENCEMENT OF THE ENVIRONMENTAL REVIEW M/S/C EKLUND/FRYDAY AYES: 5 NAYS: 0 F.7 CONSENT CALENDAR: Resolution Authorizing the City Manager to execute an amendment to the Consultant Services Agreement for the Hill Recreation Area and Margaret Todd Senior Center, CIP Project # Councilmember Eklund asked for an explanation of the original contract and the need for additional funds. Russ Thompson, Director of Public Works, responded that the increase was for work already completed and for the next phase of CEQA, staff will sit with the architects to make sure sufficient provisions and determinations are considered. MOTION TO APPROVE THE RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDMENT TO THE CONSULTANT SERVICES AGREEMENT FOR THE HILL RECREATION AREA AND MARGARET TODD SENIOR CENTER, CIP PROJECT # J. COMMISSIONS, COMMITTEES, AND BOARDS (CCB) APPOINTMENTS No appointments were made to fill vacancy/vacancies on Council Commissions, Committees, or Boards. K. COUNCILMEMBER/CITY MANAGER REPORTS 1. CITY MANAGER REPORT CM Candelario gave updates on the following items: - Ongoing recruitments for Assistant City Manager and other positions - Job Shadow Day for City Staff - City Hall issues ongoing disputes with a resolution in August - Initiated community meetings for the budget process 2. COUNCILMEMBER REPORTS Councilmember Eklund reported she had attended one of the recent community budget meetings, she was heading to the Environmental Quality Meeting in Ontario for the League of California Cities. Councilmember Lucan stated he attended the SMART Board Meeting, the TAM Board Meeting which he would be seeking direction from the Council on regional measures. Mayor Pro Tem Fryday stated he attended a legislative meeting regarding support for SB 540 (Roth). Councilmember Drew had attended the budget workshop and was following 03/28/17 CITY COUNCIL MEETING MINUTES 4 4

5 the Northwest Quad and form based code discussions. Mayor Athas stated she also attended the League meeting in Ontario. L. WORK STUDY SESSION No items were listed for this section. M. ADJOURNMENT IN MEMORY OF FRED RUNGSWICH AND ANNA MORRISON M/S/C LUCAN/FRYDAY AYES: 5 NAYS: 0 MEETING ADJOURNED AT 10:07 P.M. AND OPENED PUBLIC COMMENT FOR THE CLOSED SESSION Councilmember Eklund read a statement that she was cleared for participation by the FPPC regarding the PG&E Closed Session item. PUBLIC COMMENT: NONE Convened to Closed Session No reportable action. 03/28/17 CITY COUNCIL MEETING MINUTES 5 5