SAN GABRIEL CITY COUNCIL MINUTES OF THE REGULAR CITY COUNCIL MEETING TUESDAY, MARCH 15, 2016

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1 1. CALL TO ORDER SAN GABRIEL CITY COUNCIL MINUTES OF THE REGULAR CITY COUNCIL MEETING TUESDAY, MARCH 15, 2016 Mayor Pu called the regular meeting of the San Gabriel City Council to order at 7:35 p.m. on Tuesday, March 15, 2016, in the Council Chamber at City Hall, 425 South Mission Drive, San Gabriel, California, PLEDGE OF ALLEGIANCE Mayor Pu led the Pledge of Allegiance. 3. ATTENDANCE: COSTANZO, HARRINGTON, LIAO, PU, SAWKINS Present: Mayor Pu, Vice Mayor Liao, Council Members Costanzo, Harrington, and Sawkins; City Manager Preston, City Attorney Kress, and Chief City Clerk Molleda. 4. OUTGOING MAYOR'S COMMENTS Vice Mayor Liao recognized Mayor Pu's commitment to the City and presented him with a plaque for the service he has provided to the City of San Gabriel. Elizabeth Andalon, field representative for Congresswoman Judy Chu, presented Mayor Pu and Vice Mayor Liao with a certificate of recognition. City of Rosemead Council Member Steven Ly spoke on the great working relationship between the City of Rosemead and the City of San Gabriel and presented Mayor Pu with a certificate of recognition on behalf of the City Council of the City of Rosemead. Mike Eng, Vice President of the Los Angeles Community College District, presented Mayor Pu with a certificate of recognition. Mayor Pu thanked the residents and the representatives who came to recognize his achievements. He spoke on the City's successful projects and challenges he faced during Council Member Juli Costanzo recognized Mayor Pu for a successful year in the Mayor's seat. Council Member Harrington spoke on Mayor Pu's exemplary leadership and thanked him for his service. Council Member Sawkins spoke on Mayor Pu's dedication and recognized his success. Vice Mayor Liao thanked Mayor Pu for his hard work and dedication. 5. COUNCIL REORGANIZATION In accordance with State law, the Council is required to reorganize each year by appointing a Mayor and Vice Mayor. A. APPOINTMENT OF MAYOR - CHIEF CITY CLERK PRESIDING Council Member Costanzo moved, seconded by Mayor Pu, to nominate Vice Mayor Liao for Mayor. Motion passed by a vote of 5 ayes, 0 noes, and O abstentions. Oath of Office was administered by the Vice President of the Los Angeles Community College District Mike Eng. Mayor Liao expressed his gratitude and stated he was honored to accept the position of Mayor of the City of San Gabriel. Minutes - March 15, Page 1 of 5

2 B. APPOINTMENT OF VICE MAYOR - NEWLY APPOINTED MAYOR PRESIDING Council Member Costanzo moved, seconded by Council Member Pu, to nominate Council Member Sawkins for Vice Mayor. Motion passed by a vote of 5 ayes, O noes, and O abstentions. Oath of Office was administered by Assistant City Clerk Claudia Isbell. Vice Mayor Sawkins thanked his family in addition to City staff. He added the next year was going to be great and offered his service. 6. PRESENTATIONS TO OUTGOING AND INCOMING OFFICIALS City of Rosemead Council Member Steven Ly congratulated Vice Mayor Sawkins on his appointment as Vice Mayor. City of Monterey Park Council Member Stephen Lam thanked Council Member Pu for his work and added that Mayor Liao would do great work. Jack Chang, Vice President of the San Gabriel United Chinese Association, expressed his appreciation to Mayor Liao and Council Member Pu. Benny H. Xu, President of the San Gabriel United Chinese Association, addressed the City Council in Chinese dialect. Mayor of Monterey Park Peter Chen congratulated Mayor Liao. Tony Ding, Chairman of the Chinese American Political Action Committee, recognized Council Member Pu. He also presented Mayor Liao with a plaque in recognition of his new position as Mayor. Mike Eng, Vice President of the Los Angeles Community College District, noted that Liao stands for Leadership, Inspire, Activate, Organize and presented Mayor Liao with a certificate of recognition. Meeting recessed at 8:26 p.m. Meeting reconvened at 8:36 p.m. 7. PUBLIC COMMENT This is the time set aside for members of the public to address the City Council on items of interest that are not on the agenda, but are within the subject matter jurisdiction of the San Gabriel City Council or items appearing on the consent calendar. The City Council values your comments; however, pursuant to the Brown Act, the City Council cannot answer any questions or take any action until such time as the matter may appear as an item on a future agenda. The Council will refer matters as appropriate to the responsible department for research, response or to provide further information. If you wish to address the City Council, please complete a speaker's request card and hand it to the Chief City Clerk before the start of the meeting. When speaking please state your NAME for the record. Alice Kang, resident, stated she respected Council Member Pu and thanked him and the rest of City Council for their service. Dr. Felix L. Nunez congratulated Mayor Liao and Council Member Pu. He also spoke on a proposed Cinco de Mayo celebration in the City of San Gabriel for Mary Ann Baldonado, resident, spoke on her desire for a Cinco de Mayo event in the City.. Minutes - March 15, Page 2 of 5

3 Denise Menchaca, resident, recognized supporting members helping to organize a Cinco de Mayo celebration in the City of San Gabriel. Pat Folton member of the San Gabriel Kiwanis club, announced the 72"d Annual Kiwanis Easter Egg Hunt and Pancake Breakfast. Va Phuong was not present when called upon. 8. CONSENT CALENDAR All items listed under the consent calendar are considered routine and recommendations will be approved in one motion unless a member of the City Council or audience requests separate discussion. A. MINUTES OF REGULAR COUNCIL MEETING OF MARCH 1, 2016 The minutes are a record of the official actions taken at the last City Council meeting. B. MINUTES OF ADJOURNED COUNCIL MEETING OF MARCH 1, 2016 The minutes are a record of the official actions taken at the last City Council meeting. C. MATERIAL DEMANDS This is the presentation of the "Register of Demands and Warrants" for the payment of City expenditures. BANNER REQUEST - SAN GABRIEL MOSQUE HEAL TH FAIR Banner request from the San Gabriel Mosque for the Health Fair on April 30, Council Member Pu moved, seconded by Council Member Harrington to approve the Consent Calendar as presented. Motion passed by a vote of 5 ayes, 0 noes, and O abstentions. 9. PUBLIC HEARING: NONE 10. NEW BUSINESS A. AWARD OF CONTRACT FOR PHASE 1 - DEL MAR AVENUE PAVEMENT REHABILITATION PROJECT Award Cash Contract No to the lowest responsible bidder, Sully-Miller Contracting Company in the amount of $696,586.75, and approve a 10% construction contingency for a total construction budget of $766, Recommended Action: Staff recommends that the City Council: 1. Approve plans and specifications for the Del Mar Pavement Rehabilitation project from West Chestnut Avenue to Mission Road (Cash Contract No ). 2. Authorize the City Manager to execute Cash Contract No contract documents with Sully-Miller Company in the amount of $696, Minutes - March 15, Page 3 of 5

4 3. Approve a Purchase Order in the amount of $766, which includes a %10 construction contingency. Public Works Director Daren Grilley presented the staff report. Council Member Pu amended Article VI to add the word "defend" to the indemnities. Vice Mayor Sawkins moved, seconded by Council Member Pu to approve the amended contract for Phase-1 Del Mar Avenue pavement rehabilitation project. Motion passed by a vote of 5 ayes, 0 noes, and 0 abstentions. B. MARQUEE FUNDING AND AWARD OF CONTRACT Award of Construction Contract for the Mission Playhouse Marquee Project Cash Contract CC (CIP# ) Recommended Action: Staff recommends City Council approve the design plans, award Cash Contract No. CC to the lowest responsible bidder, Monet Construction Inc., in the amount of $157,800 and approve a construction budget that includes approximately a contingency allowance for a total of $182,800. In addition, staff recommends City Council approve the addendum to the Letter of Agreement with Onyx Architects for construction management. Lastly, staff recommends City Council approve an increase to the Electronic Marquee account, in the amount of $93,652 for a total project budget of $200,900. Mission Playhouse Director Anna Cross presented the staff report. Council Member Costanzo expressed concerns that the sign may not be tall enough. Dale W. Brown, Onyx Architects responded to Council Member Costanzo's concerns regarding the height of the marquee. Council Member Constanzo asked if postings on the marquee sign had to be inputted on site. Mission Playhouse Director Cross stated that the marquee could be updated from different locations. Council Member Costanzo asked what the cost saving was by having Public Works conduct the demolition. Mr. Brown stated it was approximately $3,000 to $4,000. Mayor Liao asked if the marquee could display different languages. Mr. Brown stated it was programmable to any language. Council Member Costanzo moved, seconded by Vice Mayor Sawkins to approve marquee funding and award the contract. Motion passed by a vote of 5 ayes, 0 noes, and 0 abstentions. 11. CITY MANAGER ITEMS A PROPOSED CINCO DE MAYO EVENT - MISSION DISTRICT City Manager Preston bypassed the item as the event has been postponed to COUNCIL COMMENTS AND CONFERENCE/MEETING REPORTS Each Council Member addressed the Council and the public on matters of general information and/or concern, including reports on meetings each had attended. Minutes - March 15, Page 4 of 5

5 - 13. ADJOURN COUNCIL MEETING Mayor Liao adjourned the meeting at 9:13 p.m. in memory of San Gabriel resident Richard "Scotty" Treadway. CITY OF SAN GABRIEL Eleanor K. Andrews, City Clerk 4I:Mayor{y Minutes - March 15, Page 5 of 5