SAN GABRIEL CITY COUNCIL MINUTES OF JANUARY 7, 2014

Transcription

1 SAN GABRIEL CITY COUNCIL MINUTES OF JANUARY 7, 2014 The regular meeting of the San Gabriel City Council convened on Tuesday, at 7:40 p.m. in the Council Chambers at City Hall, 425 South Mission Drive, San Gabriel, California CALL TO ORDER The meeting was called to order by Mayor Costanzo 2. PLEDGE OF ALLEGIANCE The pledge of allegiance was led by Councilmember Sawkins 3. ATTENDANCE PRESENT: Mayor Costanzo, Vice Mayor Harrington, Councilmembers Liao, Pu and Sawkins; City Manager Preston, City Attorney Kress, and Acting Deputy City Clerk Eggehorn. 4. PRESENTATION A. Recognition of Retired Reserve Officer Dennis York Police Chief Lawton iintroduced Retired Police Reserve Officer Dennis York and gave a commendation speech. The City Council thanked him for his years of service and friendship. 5. PUBLIC COMMENT: PURSUANT TO GOVERNMENT CODE SECTION , THIS IS THE TIME PROVIDED FOR MEMBERS OF THE PUBLIC TO ADDRESS THE COUNCIL ON ITEMS OF INTEREST THAT ARE NOT ON THE AGENDA WITHIN THE SUBJECT MATTER JURISDICTION OF THE SAN GABRIEL CITY COUNCIL. There was no one in the audience who wished to address the Council. 6. CONSENT CALENDAR: ALL ITEMS LISTED UNDER THE CONSENT CALENDAR ARE CONSIDERED ROUTINE AND ENACTED IN ONE MOTION UNLESS A MEMBER OF THE CITY COUNCIL OR AUDIENCE REQUESTS SEPARATE DISCUSSION Councilmember Pu requested that Consent Calendar Item #A Minutes of September 17, 2013 to be amended on Item #8 with the wording Councilmember Pu moved to approve the recommended action as amended and Minutes of November 19, 2013, Item 6F to be amended with the wording Councilmember Pu moved to approve items #A and #F that were pulled: Item A, Minutes of Adjourned Council Meeting of June 25, 2013 and Special Council Meeting of July 30, 2013 and Item F, Development Impact Fee report. Councilmember Sawkins moved to approve Consent Calendar Items # s B thru I as presented and the added language to the amended minutes as stated above; the motion was seconded by Vice Mayor Harrington and passed by a vote on the board of 5/0. A. AMENDED MINUTES OF ADJOURNED COUNCIL MEETING OF JUNE 25, 2013, MINUTES OF REGULAR COUNCIL MEETINGS OF SEPTEMBER 17, 2013, OCTOBER 1, 2013, OCTOBER 15, 2013, NOVEMBER 5, 2013, NOVEMBER 19, 2013, AND ADJOURNED COUNCIL MEETING OF DECEMBER 10, 2013

2 The minutes are a record of the official actions taken at the last Council Recommended Action: Approval B. MATERIAL DEMANDS INCLUSIVE $3,897, This is the presentation of the Register of Demands and Warrants for the payment of City expenditures. Recommended Action: Approval C. INVESTMENT REPORTS Investment Reports for the Months of September and October, Recommended Action: That the City Council receive and file the reports. D. SECOND AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH RAFTELIS FINANCIAL CONSULTANTS, INC. FOR ADDITIONAL WORK ON SEWER USER FEE STUDY A second amendment to the Professional Services Agreement with RFC is needed for professional services related to implementing a citywide sewer user fee which increases the purchase order by $38,975 for total amount not to exceed $91,205. Recommended Action: That the City Council: 1. Approve the second Amendment to the Professional Services Agreement with Raftelis Financial Consultants, Inc. and authorize the City Manager to execute the second Amendment; and 2. Approve a purchase order change of $38,975, for a total amount of $91,205. E. EASEMENT DEED FOR CORNER CUT-OFF 1044 EUCLID AVE RESOLUTION PLANNING CASE PL As a condition of the development at the northeast corner of Euclid Avenue and Central Avenue, the property owner is required to dedicate a portion of the corner to allow for future improvement of the curb ramp to meet street standards and comply with Americans with Disabilities Act. Recommended Action: That the City Council adopt Resolution No and authorize the City Engineer to execute the acceptance certificate and submit the easement deed to the County for recordation. F. EASEMENT DEED FOR CORNER CUT-OFF 332 E. SAXON AVENUE RESOLUTION PLANNING CASE PL As a condition of the development at the northwest corner of Saxon Avenue and Denton Avenue, the property owner is required to dedicate a portion of the corner to allow for future improvement of the curb ramp to meet street standards and comply with Americans with Disabilities Act. Recommended Action: That the City Council adopt Resolution No and authorize the City Engineer to execute the acceptance certificate and submit the easement deed to the County for recordation. 2

3 G. DEED OF CONSERVATION EASEMENT 1635 SOUTH DE MAR AVENUE (HING WA LEE JEWELRY PROJECT) RESOLUTION NO AND PLANNING CASE PL As a condition of the development at the east side of the Alhambra Wash and is located on Del Mar Avenue south of Bencamp Street, the property owner is required to dedicate an 8-foot wide strip of land for a conservation easement. The primary purpose of the easement is to enable that strip of land to be preserved for future use as a pedestrian or bicycle path in accordance with the Valley Blvd. Specific Plan and the General Plan. Recommended Action: That the City Council adopt Resolution No and authorize the City Engineer to execute the acceptance certificate and submit the easement deed to the County for recording. H. PURCHASE ORDER TO VCI CONSTRUCTION, INC. FOR THE SOUTHERN CALIFORNIA EDISON RULE 20A UNDERGROUNDING PROJECT (CIP PROJECT 6 NO ) The City Council has been advised by staff to approve a purchase order in the amount not to exceed $50,046, specifically for the installation of a city communication conduit in Mission Road between the Police Station site and the Union Pacific Railroad. Construction funding is available for this portion of Rule 20A Undergrounding Project. Recommended Action: That the City Council approve a purchase order to VCI Construction, Inc. of Upland, CA in the amount not to exceed $50,046. I. APPOINTMENTS TO PLANNING AND DESIGN REVIEW COMMISSIONS Last year, the City Council adopted a revised process for appointing Commissioners. Part of the process included a shift from mayor nomination to interviews with all candidates with the full Council. Once consensus is reached by the City Council, a formal appointment vote needs to be held. On December 10, 2013, the City Council interviewed all interested applicants for the Planning and Design Review Commission. Recommended Action: That the City Council appoint Norman Garden, Thomas Klawiter, and Jingbo Lou to the Planning Commission for a term expiring on April 30, 2016; Vincent Zawodny and Camilia Vera to the Planning Commission for a term expiring on April 30, 2015; Raymond Cheng to the Design Review Commission for a term expiring on April 30, 2016; and Marla Nadolney and Rhett Beavers to the Design Review Commission for a term expiring on April 30, TECHNOLOGY UPGRADE (CITY COUNCIL AWARD OF CONTRACT) The current computer workstations at the Police Department need upgrading to support the demands of modern software. The price of the workstations are competitively bid under the Western States Contracting Alliance (WSCA) contract and staff requests the City Council to approve nineteen computer workstations with Dell for a total amount of $30, Recommended Action: That the City Council approve the proposal and purchase of nineteen computer workstations and software from Dell and waive the Formal Bid Process and approve the WSCA agreement #B27160, not to exceed amount of $30, (tax and shipping included) from account # Police Chief Lawton presented the report. Councilmember Liao moved to approve the recommended action; the motion was seconded by Councilmember Pu and passed by a vote on the board of 5/0. 3

4 8. SHARING OF FIRE COMMAND SERVICES: TEMPORARY AGREEMENT WITH THE CITY OF SOUTH PASADENA The San Gabriel Fire Department requests authorization to provide command officer response to the City of South Pasadena for an interim period until a San Gabriel, San Marino, and South Pasadena management agreement is finalized. This program represents another step toward sharing resources and increasing effectiveness and efficiency of area fire resources. Recommended Action: 1. Council approve the proposed agreement for sharing of fire command staff services with the City of South Pasadena; and 2. Council authorize the City Manager to execute the agreement. Interim Fire Chief Frawley presented the report. Councilmember Liao moved to approve the recommended action; the motion was seconded by Vice Mayor Harrington and passed by a vote on the board of 5/0. 9. CONSIDERATION OF REQUEST SUBMITTED BY ATHENS SERVICES FOR RATE ADJUSTMENT For many years, the City has contracted with Athens Services to provide residential and commercial waste disposal services to the residents and businesses of San Gabriel. In accordance with Section 8.2 of the Contract, Athens may submit an application not more often than annually and it is necessary for the Council to endorse all proposed annual rate adjustments. However, in accordance with Section 8.3 of the Contract, Athens may apply to the City Council for consideration of a special, interim rate review should an event or circumstance arise which jeopardizes the economic operation of the Contractor. Athens requested a special rate increase due to the October 31, 2013 closure of Puente Hills Landfill. The most recent rate schedule was adopted by the City Council in June Recommended Action: That the City Council approve the third amendment to the amended and restated agreement and the rate adjustments proposed by Athens Services for its services not to exceed the rate schedule effective November 1, 2013 for all customers and further authorize Athens to retroactively bill customers for any incremental amount due arising from this new rate schedule. Finance Director Tom Marston presented the report. Dan Edwards, Vice President of Athens Services, fielded questions from the City Council. Speakers for Athens increase: Anna Jung, resident Kevin Lian, resident Sandy Rosco, representing San Gabriel Chamber of Commerce Mary Cammarano, resident Dan Edwards presented a Cost Program slide to the Council to discuss the increase from the Puente Hills Landfill closing. Mayor Costanzo questioned the retroactive date of November 1, 2013 and asked if that could be changed. 4

5 Mr. Edwards offered the City of San Gabriel a change of date of the retroactive billing from November 1, 2013 to January 1, Councilmember Liao moved to amend the recommended action to change the retroactive date to January 1, 2014 on the agreement and also the Exhibits; seconded by Councilmember Sawkins and passed by a vote on the board of 5/ ECONOMIC DEVELOPMENT UPDATE The Economic Development Division has compiled a report of the highlights of all new and ongoing economic development activity since the last update in April During the 2013 calendar year, many economic development initiatives and activities occurred, despite a diminished budget due to redevelopment dissolution. The report contains a list of many of the economic development activities and programs that have been completed or are underway. Recommended Action: That the City Council receive and file this report. Economic Development Consultant Monika Koos presented the report. The Council received and filed the report. There being no objections, it was so ordered. 11. PURCHASE OF NEW FIRE ENGINE The San Gabriel Fire Department requests City Council authorization for the purchase of a 2014 Fire Engine in accordance with the fire apparatus replacement plan. This purchase was approved in the FY 2013/2014 budget. This vehicle will cost $586,955. Recommended Action: That the City Council waive compliance with the formal purchasing policy and approve the purchase of a 2014 Pierce Quantum Triple Combination Pumper at the cost of $586,955 from Pierce Manufacturing Inc. of Appleton, Wisconsin as a sole source provider. Further, staff recommends the increase of the Fire Engine Capital Outlay Budget by $36,955 (Account # ) which will allow for the city to take advantage of the prepayment discount. Fire Division Chief Richard Beckman presented the report. Councilmember Liao moved to approve the recommended action; the motion was seconded by Councilmember Sawkins and passed by a vote on the board of 5/ CITY MANAGER ITEMS There were no City Manager items at this time. 13. COUNCIL COMMENTS AND CONFERENCE/MEETING REPORTS Each Council Member addressed the Council and public on matters of general information and/or concern. Also, the Council Members gave reports on meetings they had attended. 14. ADJOURN COUNCIL MEETING Adjourn Council meeting to Wednesday, January 8, 2014 at 5:30 p.m. Conference Room A, City Hall, 425 S. Mission Drive, San Gabriel, for Interviews of Applicants for City Commissions. At 9:30 p.m., the City Council meeting adjourned as stated above. There being no objections, it was so ordered. 5

6 SAN GABRIEL CITY COUNCIL Donna Eggehorn, Deputy City Clerk Juli Costanzo, Mayor 6