SAN GABRIEL CITY COUNCIL SPECIAL MEETING CONFERENCE ROOM A at CITY HALL 425 South Mission Drive, San Gabriel, California

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1 SAN GABRIEL CITY COUNCIL SPECIAL MEETING CONFERENCE ROOM A at CITY HALL 425 South Mission Drive, San Gabriel, California TUESDAY, AUGUST 21, :00 P.M. AGENDA 1. CALL TO ORDER 2. ATTENDANCE: COSTANZO, DE LA TORRE, GUTIERREZ, HARRINGTON, SAWKINS 3. PUBLIC COMMENT: PURSUANT TO PROVISIONS OF THE GOVERNMENT CODE 54957, THIS IS THE TIME PROVIDED FOR MEMBERS OF THE PUBLIC TO ADDRESS THE CITY COUNCIL REGARDING MATTERS ON THIS AGENDA 4. RECESS COUNCIL MEETING TO CLOSED SESSION A. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION The City Council will meet in a closed session, pursuant to Government Code (a) to discuss San Gabriel Police Officers Association v. City of San Gabriel, Los Angeles Superior Court, Case No. GC049042, Los Angeles Superior Court, Case No. BS and Danny Flores, et al. v. City of San Gabriel, United States District Court Central District of California, Case No. CV MR W for the following purpose: conference with legal counsel existing litigation. B. CONFERENCE WITH LEGAL COUNSEL ANTICIPATED LITIGATION 5. ADJOURN The City Council will meet with its legal counsel to discuss significant exposure to litigation pursuant to Government Code (b)(1)(3)(A): two potential cases. The City Council will meet with its legal counsel to determine whether or not to initiate litigation pursuant to Government Code (c): two potential cases. Please note that the regular City Council meeting will be held at the standard 7:30 p.m. in the Council Chamber. 1

2 NOTE: CITY HALL IS HANDICAPPED ACCESSIBLE. AUDIO DEVICES FOR THE HEARING IMPAIRED ARE AVAILABLE FROM THE CITY CLERK DURING EACH MEETING Speaker s Request Cards are provided on the table in the lobby of the Council Chamber. If you wish to address the Council during the meeting, please complete a speaker s card and hand it to the City Clerk before the start of the meeting. SAN GABRIEL CITY COUNCIL REGULAR MEETING held in the COUNCIL CHAMBER CITY HALL 425 South Mission Drive San Gabriel, California CALL TO ORDER 2. PLEDGE OF ALLEGIANCE TUESDAY, AUGUST 21, :30 P.M. AGENDA 3. ATTENDANCE: COSTANZO, DE LA TORRE, GUTIERREZ, HARRINGTON, SAWKINS 4. PRESENTATIONS: A. Administration of Oath of Office Fire Engineer Brad Davis B. Recognition of the Centennial Luncheon Committee- Mary Ann Baldonado, Mary Garcia, and Virginia Mullen 5. PUBLIC COMMENT: PURSUANT TO GOVERNMENT CODE SECTION , THIS IS THE TIME PROVIDED FOR MEMBERS OF THE PUBLIC TO ADDRESS THE COUNCIL ON ITEMS OF INTEREST THAT ARE NOT ON THE AGENDA WITHIN THE SUBJECT MATTER JURISDICTION OF THE SAN GABRIEL CITY COUNCIL Citizens wishing to address the Council on any matter not on the Agenda, which is in the subject matter jurisdiction of the San Gabriel City Council, may do so at this time. Please state your NAME for the record. Please note that while the City Council values your comments, pursuant to the Brown Act, the City Council cannot take any action until such time as the matter may appear as an item on a forthcoming agenda. 2

3 6. CONSENT CALENDAR: ALL ITEMS LISTED UNDER THE CONSENT CALENDAR ARE CONSIDERED ROUTINE AND WILL BE ENACTED BY ONE MOTION UNLESS A MEMBER OF THE CITY COUNCIL OR AUDIENCE REQUESTS SEPARATE DISCUSSION A. MINUTES OF REGULAR COUNCIL MEETING OF JULY 17, 2012 The minutes are a record of the official actions taken at the last Council meeting. Recommended Action: Approval B. MATERIAL DEMANDS This is the presentation of the Register of Demands and Warrants for the payment of City expenditures. Recommended Action: Approval C. REQUEST FOR TEMPORARY STREET CLOSURE The City Clerk s Office received a request on July 18, 2012 from Ray Abeyta for a temporary street closure. The purpose of his event is to hold a block party on the Saturday, September 1, 2012 on the 300 block of Bridge and Sycamore from 3:30 p.m. to 8:30 p.m. Recommended Action: That the City Council approve the request subject to the following conditions: 1. A minimum width of 20 feet of one side of the street shall remain unobstructed for access by public safety vehicles. 2. Fire hydrants shall remain unobstructed at all times. 3. There shall be no consumption of alcohol within the public right-of-way. 4. There shall be no fireworks or other pyrotechnic displays. 5. A resident shall be identified as the responsible party for all contacts by City agencies and for installing and removing the street barricades. 6. Parties are subject to disturbing the peace laws. 7. The street closure shall only be between the hours as indicated on the request form. D. TAXICAB PERMIT APPLICATION FOR CARLOS DINO CRESPO GARRIDO The City has received a request from Carlos Dino Crespo Garrido of Union Jr. Yellow Cab Co., for a permit to operate two taxicabs in San Gabriel. San Gabriel Municipal Code (SGMC) Section requires City Council approval to issue such a permit. The applicant has submitted the required documentation pertaining to the vehicles and drivers. Further, Mr. Carlos Garrido has submitted a Business License Application along with the necessary insurance documentation to the Finance Department. Recommended Action: That the City Council approve the request submitted on behalf of Union Jr. Yellow Cab Co., and grant permission to operate a taxicab service in the City of San Gabriel subject to the condition that all provisions of San Gabriel Municipal Code, Chapter 119 are met. 3

4 E FISCAL YEAR RETIREMENT TAX RATE The City s retirement costs are funded by a special property tax levy authorized by the voters in The special property tax levy approved by the voters requires the City Council to annually establish a tax rate sufficient to meet the City s obligations to the retirement system. No change in the tax rate is recommended for the fiscal year and the City Council is asked to confirm the current rate and fix the amount of property taxes to be generated by adopted two Resolutions. Recommended Action: That the City Council adopt the Resolutions fixing the amount of property taxes to be generated for the City s employee retirement cost for the fiscal year and setting the tax rate at 14 cents per $100 assessed valuation. F. USE OF USAR TRAINING PROPS AT ALHAMBRA TRAINING SITE The City of Alhambra has developed a Hold Harmless and Indemnification Agreement Relating to Use of the City of Alhambra s Urban Search and Rescue Training Props. There is no fiscal impact associated with this agreement. Recommended Action: That the City Council authorize the Mayor to sign the Hold Harmless and Indemnification Agreement to Use the City of Alhambra s Urban Search and Rescue Training Props. G. CITY OF SAN GABRIEL S ROLE IN THE LOS POBLADORES WALK TO LOS ANGELES The reenactment of Los Pobladores Historic Walk to Los Angeles has been a collaborative event commencing in San Gabriel and culminating at the City of Los Angeles Olvera Street El Pueblo Historic Monument. The 2012 event is scheduled to take place on Saturday, September 1. Once again the City of Los Angeles is unable to support this year s event. As such and to ensure the safety of all participants, staff proposes following the procedures that we instituted last year. Additionally, staff recommends that the City of San Gabriel move forward with participation in the event only if the $5,000 donation from Supervisor Antonovich is secured. Recommended Action: 1. If the request to Supervisor Antonovich for a $5,000 donation is granted, host the 2012 Walk to Los Angeles activities on Saturday, September If the donation is not received, staff recommends that the city-organized event not be held. 4

5 H SUBRECIPIENT STATE HOMELAND SECURITY GRANT PROGRAM (SHSGP) AUTOMATED LICENSE PLATE RECOGNITION SYSTEMS The San Gabriel Police Department requests City Council authorization for the purchase of (3) Automated License Plate Recognition (ALPR) Systems for deployment in the Police Department s patrol vehicles. Funding under the 2009 Subrecipient State Homeland Security Grant Program (SHSGP) became available for this project and must be completed by September 30, Recommended Action: That the City Council waive compliance with the purchasing policies and authorize the Chief of Police to use the 2009 Subrecipient State Homeland Security Grant Program award of $61, to purchase (3) ALPR systems from PIPS Technology. 7. ANIMAL CARE AND CONTROL SERVICES AGREEMENT At the June 5, 2012 City Council meeting, the Council rejected to contract with Pasadena Humane Society and directed staff to perform a detailed Request for Proposal (RFP) process for animal care and control services. The Council approved an interim 60 day agreement with the existing provider, San Gabriel Valley Humane Society, and to allow staff sufficient time to complete the RFP process and evaluate proposals submitted to the City. Recommended Action: That the City Council approve a 22 month agreement with the Pasadena Humane Society for Animal Care and Control Contract Services in the amount not to exceed $13, per month. 8. COMPLETION OF VINCENT LUGO PARK SITE IMPROVEMENTS PROJECT PHASE 1 The construction of Vincent Lugo Park Site Improvements Project Phase 1 is complete. This project is the first of three phases of improvements to be completed as part of the 2007 Vincent Lugo Park Master Plan. This project was made possible through various grants and funding sources including: San Gabriel and Lower Los Angeles Rivers and Mountains Conservancy, state bonds and grants, county grants and city development impact fees. Recommended Action: That the City Council: 1. Authorize the expenditure of $70, from Park Development Impact Fund (Acct. No ) to cover the project overage and installation of the decorative fence along the Alhambra Wash. 2. Ratify the Contract Closeout and Settlement Agreement with Simgel Co., Inc. (Attachment No. 1). 3. Accept the project as complete and authorize the issuance of the Notice of Completion (Attachment No. 2). 5

6 9. REPORT ON INITIATIVE PETITIONS PURSUANT TO ELECTIONS CODE 9212 The City has received two initiative petitions that have sufficient signatures to qualify for the March, 2013 General Municipal Election. At the July 17, 2012 City Council meeting, the Council requested a report, pursuant to Elections Code 9212 regarding the impacts of the initiative measures. This report documents significant adverse financial impacts to the City if the initiative measures were approved by the voters. Recommended Action: That the City Council direct the City Clerk to prepare the required documents to place the Utility User Tax Suspension and Retirement Tax Suspension initiatives on the City s next general municipal elections to be held on March 5, CITY MANAGER ITEMS A. Assignment of Councilmember Harrington as Council Liaison to Organizational Performance Assessment Project. 11. COUNCIL COMMENTS AND CONFERENCE/MEETING REPORTS Each Council Member may address the Council and public on matters of general information and/or concern. This is also the time for Council members to report on conferences and/or meetings they have attended. 12. SUCCESSOR AGENCY MATTERS: The City Council as governing body of the Successor Agency needs to fulfill requirements of legislation to unwind affairs of the dissolved San Gabriel Redevelopment Agency. AB 1484 added significant actions and accelerated deadlines provided for in ABx126. Failure by the Successor Agency to submit the adoption of the Third ROPS by September 1, 2012 results in severe penalties. The Department of Finance has five business days to review the ROPS and deem it effective. Recommended Action: That the City Council as Successor Agency adopt Resolution No approving the Third ROPS for the fiscal period from January 1 to June 30, 2013 including the Successor Agency administrative budget totaling $125, ADJOURN COUNCIL MEETING IN MEMORY OF DIXIE MARIE GIERING The next regular Council meeting will be held Tuesday, September 4, 2012 at 7:30 p.m. in the Council Chamber at City Hall, 425 South Mission Drive, San Gabriel, California. Information regarding matters to be considered at each meeting will be available on Friday, August 31, 2012 by calling the Council Agenda Information Line at (626) and selecting option 5 or on the City s website at 6

7 Materials Available for Inspection. The Office of the City Clerk has on file copies of written documentation relating to each item of business on this Agenda available for public inspection. Materials related to an item on this agenda, submitted to the City Council after distribution of the Agenda packet, are available for public inspection at the meeting or in the City Clerk s office, located at City Hall, 425 South Mission Drive, San Gabriel, California, during regular office hours, Monday through Friday 8:00 a.m. to 5:00 p.m. except for Tuesdays until 6:30 p.m. Persons with Disabilities. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the City Clerk s office at 626/ at least 48 hours before the meeting, if possible. Questions About This Agenda? Should any person have a question concerning any of the above agenda items prior to the meeting, please contact the City Clerk in person or by telephone at (626) during regular office hours. 7