CITY COUNCIL MEETING AGENDA TUESDAY, JULY 24 th, 2018, 7:00 P.M. SAN DIMAS COUNCIL CHAMBERS 245 E. BONITA AVENUE

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CITY COUNCIL: Mayor Curtis W. Morris Mayor Pro Tem John Ebiner Councilmember Emmett Badar Councilmember Denis Bertone Councilmember Ryan A. Vienna 1. CALL TO ORDER AND FLAG SALUTE 2.

1 CITY COUNCIL: Mayor Curtis W. Morris Mayor Pro Tem John Ebiner Councilmember Emmett Badar Councilmember Denis Bertone Councilmember Ryan A. Vienna 1. CALL TO ORDER AND FLAG SALUTE 2. RECOGNITIONS/PRESENTATIONS Recognition of the San Dimas Youth Softball Association 8U Girls Team for their 2 nd place finish in the USA Softball 2018 Southern California C State Championship 3. ORAL COMMUNICATIONS (Members of the audience are invited to address the City Council on any item not on the agenda. Under the provisions of the Brown Act, the legislative body is prohibited from taking or engaging in discussion on any item not appearing on the posted agenda. However, your concerns may be referred to staff or set for discussion at a later date. If you desire to address the City Council on an item on this agenda, other than a scheduled public hearing item you may do so at this time or asked to be heard when that agenda item is considered. Comments on public hearing items will be considered when that item is scheduled for discussion. The Public Comment period is limited to 30 minutes. Each speaker shall be limited to three (3) minutes.) a. Members of the Audience CITY COUNCIL MEETING AGENDA TUESDAY, JULY 24 th, 2018, 7:00 P.M. SAN DIMAS COUNCIL CHAMBERS 245 E. BONITA AVENUE TELECONFERENCE NOTICE Pursuant to Government Code Section 54953, Subdivision (b), the following Council meeting will include teleconference participation by Councilmember Vienna from: The Saguaro Scottsdale-4000 North Drinkwater Blvd., Scottsdale, AZ CONSENT CALENDAR (All items on the Consent Calendar are considered to be routine and will be enacted by one motion unless a member of the City Council or citizen requests removal for separate discussion.) a. Resolutions read by title, further reading waived, passage and adoption recommended as follows: RESOLUTION , A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN DIMAS APPROVING CERTAIN DEMANDS FOR THE MONTHS OF JUNE AND JULY, b. Approval of minutes for the City Council meeting of July 10, 2018 and Study Session of June 12, 2018.

City Council Agenda July 24, 2018 Page 2 c. Construction Contract No. 2018-05 Pavement Preservation: Juanita Et Al Street Improvement Project 5. ORAL COMMUNICATIONS a.

Members of the City Council 1) Councilmembers' report on meetings attended at the expense of the local agency. 2) Individual Members' comments and updates 6.

2 City Council Agenda July 24, 2018 Page 2 c. Construction Contract No Pavement Preservation: Juanita Et Al Street Improvement Project 5. ORAL COMMUNICATIONS a. Members of the Audience (Speakers are limited to five (5) minutes or as may be determined by the Chair.) b. City Manager c. City Attorney d. Members of the City Council 1) Councilmembers' report on meetings attended at the expense of the local agency. 2) Individual Members' comments and updates 6. CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION Pursuant to Paragraph (1) of subdivision (d) of Government Code Section Name of Case: City of San Dimas v. Metro Gold Line Foothill Extension Construction Authority (Los Angeles Superior Court Case No. BS ) 7. ADJOURNMENT The next City Council meeting will be at 7:00 p.m. August 14 th, Notice Regarding Americans with Disabilities Act: In compliance with the ADA, if you need assistance to participate in a city meeting, please contact the City Clerk s Office at (909) Early notification before the meeting you wish to attend will make it possible for the City to make reasonable arrangements to ensure accessibility to this meeting [28 CFR ADA Title II]. Copies of documents distributed for the meeting are available in alternative formats upon request. Any writings or documents provided to the City Council regarding any item on this agenda will be made available for public inspection at the Administration Counter at City Hall and at the San Dimas Library during normal business hours. In addition most documents are posted on the City s website at Posting Statement: I declare under penalty of perjury that on July 20 th, 2018, I posted a true and correct copy of this agenda on the bulletin board in the Civic Center Plaza of City Hall at 245 E. Bonita Ave., Los Angeles County Library 145 North Walnut Avenue, United States Post Office 300 E. Bonita Ave, the bulletin board at the Vons grocery store located at 1160 Via Verde, San Dimas, Ca and on the City s website as required by law. July 20 th, 2018 Date Debra Black, Assistant City Clerk

19 4a RESOLUTION A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN DIMAS, CALIFORNIA, APPROVING CERTAIN DEMANDS FOR THE MONTHS OF JUNE AND JULY 2018 and WHEREAS, the following listed demands have been audited by the Finance Manager; WHEREAS, the Manager of Finance has certified as to the availability of funds for payment thereto; and WHEREAS, the register of audited demands have been submitted to the City Council for approval. NOW, THEREFORE, BE IT FURTHER RESOLVED that the City Council of the City of San Dimas does hereby approve Pre-paid Warrant Register for June 30, 2018 in the amount of $86, and Warrant Register for July 30, 2018 in the amount of $923, checks ( ) PASSED, APPROVED AND ADOPTED this 24 th, day of July ATTEST: Curtis W. Morris, Mayor Debra Black, Assistant City Clerk I HEREBY CERTIFY that Resolution was approved by vote of the City Council of the City of San Dimas at its regular meeting of July 24 th, 2018 by the following vote: AYES: NOES: ABSTAIN: ABSENT: Debra Black, Assistant City Clerk

63 4b CITY COUNCIL MEETING MINUTES TUESDAY JULY 10 th, :00 P. M. SAN DIMAS COUNCIL CHAMBER 245 E. BONITA AVE., SAN DIMAS CITY COUNCIL: Mayor Curtis W. Morris Mayor Pro Tem John Ebiner Councilmember Emmett Badar Councilmember Denis Bertone Councilmember Ryan A. Vienna STAFF PRESENT: City Manager Blaine Michaelis Assistant City Manager Ken Duran Assistant City Manager Community Development Larry Stevens City Attorney Mark Steres Director of Public Works Krishna Patel Assistant City Clerk Debra Black Acting Director of Parks and Recreation Leon Raya 1. CALL TO ORDER AND FLAG SALUTE Mayor Morris called the meeting to order and led the flag salute at 7:00 p.m. 2. ORAL COMMUNICATIONS (Members of the audience are invited to address the City Council on any item not on the agenda. Under the provisions of the Brown Act, the legislative body is prohibited from taking or engaging in discussion on any item not appearing on the posted agenda. However, your concerns may be referred to staff or set for discussion at a later date. If you desire to address the City Council on an item on this agenda, other than a scheduled public hearing item you may do so at this time or asked to be heard when that agenda item is considered. Comments on public hearing items will be considered when that item is scheduled for discussion. The Public Comment period is limited to 30 minutes. Each speaker shall be limited to three (3) minutes.) a. Members of the Audience Margie Green National Night Out August 7, 2018 announcement Jerry Garner San Dimas Chamber of Commerce Board Member 58 th Annual City Birthday BBQ August 4, 2018 Nora Chen San Dimas Library Manager announcement of events and activities announcements

64 City Council Minutes July 10 th, 2018 Page 2 3. CONSENT CALENDAR (All items on the Consent Calendar are considered to be routine and will be enacted by one motion unless a member of the City Council requests separate discussion.) a. Resolutions read by title, further reading waived, passage and adoption recommended as follows: RESOLUTION , A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN DIMAS APPROVING CERTAIN DEMANDS FOR THE MONTH JULY, b. Approve minutes for the City Council meeting of June 12, June 26, 2018 Regular City Council meetings and April 16, and May 22, 2018 Study Sessions. c. Rejection of Bid for Cash Contract , Taylor House at 123 North Monte Vista Avenue- Demolition of Structures RECOMMENDATION: Reject the bid from Seigo Sei Construction Corporation and direct staff to re-notice the project. d. Reject claim for Carillo vs. City of San Dimas DBV e. Reject claim for Tian, Pengziang/Pengyue et al vs. City of San Dimas WRV RECOMMENDATION: Reject claim for Tian, Pengziang.Pengyue et al. f. San Gabriel Valley Council of Governments Newsletter END OF CONSENT CALENDAR RECOMMENDATION: Approve consent calendar as presented. MOTION: Motion/seconded by Councilmembers Ebiner/Badar to approve the consent calendar with the recommended changes to the minutes of June 26, 2018 as requested by Councilmember Ebiner. The motion passed by unanimous vote. (5-0) YES: NOES: ABSENT: ABSTAIN: Badar, Bertone, Ebiner, Morris, Vienna None None None 4. OTHER BUSINESS a. Authorize resolution in support of Reducing Crime and Keeping California Safe Act of 2018 on the November Ballot RESOLUTION , A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN DIMAS, SUPPORTING THE REDUCING CRIME AND KEEPING CALIFORNIA SAFE ACT OF 2018

65 City Council Minutes July 10 th, 2018 Page 3 RECOMMENDATION: Adopt Resolution , supporting the Reducing Crime and Keeping California Safe Act of City Manager Blaine Michaelis provided an update on the status of this item and suggested the Council go record now to support the initiative for the November 2020 ballot where it may likely qualify. MOTION: Motion/seconded by Councilmembers Vienna/Bertone to support the initiative if placed on the November 2020 ballot. The motion passed by unanimous vote. (5-0) YES: NOES: ABSENT: ABSTAIN: Badar, Bertone, Ebiner, Morris, Vienna None None None b. Presentation from Waste Management Battle Against Recycling Contamination Teri Muse with Waste Management presented a Power Point presentation on recycling news. c. Adopting a resolution making certain findings for an exception to the 180-day wait period pursuant to Government Code Sections and for the rehire of retired Public Works Leadworker David Jencks to temporary Public Works Supervisor RESOLUTION , A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN DIMAS APPROVING A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN DIMAS, COUNTY OF LOS ANGELES, CALIFORNIA AUTHORIZING 180- DAY WAIT PERIOD EXCEPTION TO GOVERNMENT CODE SECTIONS & RECOMMENDATION: Adopt Resolution , authorizing 180-day wait period exception to Government Sections & Assistant City Manager Ken Duran presented staff s report on this item. MOTION: Motion/seconded by Councilmembers Ebiner/ Badar to approve the Resolution The motion passed by unanimous vote. (5-0) YES: NOES: ABSENT: ABSTAIN: Badar, Bertone, Ebiner, Morris, Vienna None None None 5. ORAL COMMUNICATIONS a. Members of the Audience (Speakers are limited to five minutes or as may be determined by the Chair.) 1) Patrick Jones resident commented on the city s succession plan.

66 City Council Minutes July 10 th, 2018 Page 4 b. City Manager Recognized Leon Raya for taking on the position of Acting Parks and Recreation Director. Announcement of no change in the Gold Line status Announcement that the Mayor s call in show will be live on Thursday. Announcement of Marchant Park re-opening on July 28, c. City Attorney The Metro Gold Line item is still in negotiations and so the closed session will be cancelled. d. Members of the City Council 1) Designation of Voting Delegates and Alternate for League of California Cities Annual Conference September 12-14, 2018 in Long Beach MOTION: Motion/seconded by Councilmembers Vienna/Badar to appoint Councilmember Vienna as the voting delegate and Councilmember Badar as the alternate. The motion passed by unanimous vote. (5-0) YES: NOES: ABSENT: ABSTAIN: Badar, Bertone, Ebiner, Morris, Vienna None None None 2) Councilmembers' report on meetings attended at the expense of the local agency Nothing reported. 3) Individual Members' comments and updates. Councilmember Vienna reports/comments: Will participate in the July 26 council meeting by teleconference Councilmember Badar reports/comments: Inquired about the cooling center operational hours City Manager Michaelis provided that the program is currently designed for operation during regular City Hall business hours. Council would like to have further discussion on how to address providing additional days and hours. Mr. Raya will look at other facilities that have operational hours outside of City Hall hours, such as the recreation center and library. Councilmember Bertone reports/comments: Announcement of Mr. Michaelis seat on the SGVCOG Technical Advisory Council.

67 City Council Minutes July 10 th, 2018 Page 5 6. CLOSED SESSION (Cancelled) CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION Pursuant to Paragraph (1) of subdivision (d) of Government Code Section Name of Case: City of San Dimas v. Metro Gold Line Foothill Extension Construction Authority (Los Angeles Superior Court Case No. BS ) 7. ADJOURNMENT The meeting adjourned at 7:50 p.m. The next meeting will be on July 24 th, :00 p.m. Debra Black, Assistant City Clerk Curtis W. Morris, Mayor

68 CITY COUNCIL: Mayor Curtis W. Morris Mayor Pro Tem John Ebiner Councilmember Emmett Badar Councilmember Denis Bertone Councilmember Ryan A. Vienna STAFF: City Manager Blaine Michaelis Assistant City Manager Ken Duran Assistant City Manager Community Development Larry Stevens Director of Parks and Recreation Theresa Bruns Director of Public Works Krishna Patel City Attorney Mark Steres CALL TO ORDER Mayor Morris called the Special City Council Meeting to order at 5:00 p.m. ORAL COMMUNICATIONS SPECIAL CITY COUNCIL MEETING MINUTES TUESDAY, JUNE 12, 2018, 5:00 P. M. SAN DIMAS COUNCIL CHAMBERS CONFERENCE ROOM 245 E. BONITA AVE. Dave Housch, Curator Pacific Railroad Society, commented that the landscaping around the Depot was removed when the parking lot was repaired and asked when the landscaping will be replaced. Ms. Bruns commented that the Rhoads Park improvement project includes irrigation and planting upgrades throughout Rhoads Park and the project should be out to bid in a few weeks. STUDY SESSSION STAFF PRESENTATION, CITY COUNCIL/DIRECTION REGARDING ELEMENTS OF THE BUDGET Mr. Michaelis reported that the purpose of the study session is review some specific items that were previously brought up by Council related to the budget and some additional budget items initiated by staff. Chamber of Commerce Summary of Letter of Agreement Mr. Michaelis reviewed that the new agreement with Chamber last year was that the City would reimburse them for hours spent on specific tasks. He reviewed the reimbursement numbers submitted by the Chamber. He added that the Chamber has indicated that for some of the tasks it is difficult to track hours because the tasks may be for short periods of time over a long duration.

69 Study session minutes June 12, 2018 Page 2 Rhonda Beltran, Chamber President, explained how the Chamber tracked staff s hours and explained how some projects were difficult to track for specific hours because work may only occur a few minutes here and there. In response to a question on new resident inquiries, Autumn Washington responded that they get calls over the phone or if someone comes in the office they provide them a new resident packet. Councilmember Vienna thanked Autumn Washington and Rhonda Beltran for taking to heart comments and suggestions made last year and their attempts to track hours for the specific tasks. In response to a question by Mayor Morris on how they are tracking time, Ms. Washington explained that they use an Excel program. Mayor Morris suggested that there are time tracking software programs that are fairly inexpensive and he suggested that the City purchase this type of software for the Chamber. Mr. Michaelis commented that being the first year of the new process we knew it would be an evolution and adjustments would be made along the way. He asked if the Council would like to appoint a sub-committee to review and make suggested changes to the process. After further discussion it was the consensus of the Council that they not appoint a subcommittee and to allow City staff and the Chamber work out any adjustments and that the City purchase a time keeping software for the Chamber. Replace the succulent plant material in the downtown pots Mr. Michaelis reported that in previous discussions some of the Council had expressed interest in having flowers with color in the downtown pots instead of the succulents. He added that because of the water use requirements we contacted the landscape architect for suggestions and he suggested geraniums as a flowering plant that would be within the water requirements. He reviewed the staff report submitted to the 2016 where the Council approved the existing plant palate. Councilmember Ebiner commented that he thinks flowering plants may be more attractive. He referenced a Western Garden book and commented that through just a cursory review he identified several options that might work. He added that he thinks the landscape architect needs to look at other options. Councilmember Badar commented that he is okay with geraniums. Councilmember Vienna commented that he agrees with Councilmember Ebiner. Mayor Morris commented that he thinks that the cordylines should stay but he could agree to geraniums. Councilmember Ebiner reiterated that he would like to see other suggestions from the architect. Cydia Williams, downtown merchant, commented that she thinks the cordylines are ugly.

70 Study session minutes June 12, 2018 Page 3 Councilmember Badar commented that he doesn t feel the Council should spend their time reviewing plant selections. Mayor Morris commented that he receives a lot of comments from people that the city didn t put in colorful plants. He added that we should try the geraniums. Ms. Bruns commented that the Council spent a lot of time approving the existing landscape plan with staff and the architect. Councilmember Badar commented that staff and the architect are the professionals and he feels it should be left for staff to decide on the plants. Councilmember Bertone commented that he would like to see more color and is okay with geraniums. Councilmember Ebiner commented that he would like to see multiple colors in the same pot. Mayor Morris suggested trying red geranium in some sample pots. Councilmember Ebiner commented that he felt the architect should know how to put multiple species in the same pot and not all geraniums. Pat Meyers, downtown merchant, commented that the businesses would like to provide input. Councilmember Vienna commented that he doesn t think the Council needs to waste time on deciding on the specific plants. After further discussion Mr. Michaelis asked if the Council consensus was to go ahead with a pilot program with red geraniums. The Council consensus was to agree to a pilot program with changing to red geraniums and to get input from the merchants. Christmas lights/decorations on the poles and cables used to hang banners across Bonita near Starbucks Councilmember Ebiner commented that he reviewed staff s report regarding the cost associated with this proposal, and since he was the one who raised the questions he is okay with tabling the matter for now. National Night Out Mr. Michaelis reported that the item was on the agenda to discuss coordinating the traditional neighborhood events with community events at McKinley and Via Verde Park. He added that recently the Via Verde Park coordinator has decided not to proceed with their event and we will move forward the caravan activity and coordinate with McKinley.

71 Study session minutes June 12, 2018 Page 4 Via Verde Park walking path and lighting Ms. Bruns reviewed the staff report on the background and the options for resurfacing and adding lighting to the Via Verde Park walking path. She recommended that if Council directs to move forward with a project, that we budget $30,000 for an architect to develop a comprehensive trail and lighting design and cost estimates of various alternatives. There was some discussion on various trail design and lighting options. Mayor Morris commented that it would seem that we may not want to light the whole trail, maybe only the portions that are ADA compliant. In response to a question, Ms. Bruns commented that there may be competitive grant opportunities available for the trail improvements including Measure A grants. Councilmember Ebiner commented that he likes the idea of redoing the whole path but maybe only light the ADA portion. He added an option might be to resurface the trail this year and add the lighting next year. Mayor Morris commented that we are going to do the project we should do it all in one year and borrow from reserves if necessary. After further discussion the consensus of the Council was to budget $30,000 for design of a full asphalt base reconstruction of the trail and lighting for the ADA portion. Minimum Wage implementation city policy Mr. Duran reviewed his staff report regarding the implementation of the state-wide minimum wage. He outlined that staff and the consultant hired by the City to evaluate the minimum wage implementation is to redesign the City s part-time pay structure to a 2.5% grade differential to reduce to number of pay grades making it easier to implement minimum wage increases. He added that the options for implementation plans for minimum wage increases are Option A to align pay structures with the State minimum wage over the next four years or Option B to align pay structures with the first grade being 5% above the minimum wage. He provided the Council with the total payroll cost for the City and the additional cost if part-time salaries were 5% above the minimum wage. Councilmember Ebiner commented that he has stated his position at previous meetings that the City should have a policy of paying above minimum wage and that the cost to do so is a minuscule amount of the overall payroll cost. Mayor Morris commented that he is against a policy of paying above the state minimum wage, that the City should follow the state guidelines. Councilmember Vienna commented that he agrees with the Mayor. Councilmember Ebiner made a motion to approve staff s recommendation to redesign the City s part-time pay grade structure to a 2.5% grade differential effective July 1, The motion was seconded by Councilmember Vienna and passed unanimously.

72 Study session minutes June 12, 2018 Page 5 Councilmember Ebiner made a motion to approve a minimum wage implantation plan to align pay structures with the first grade being 5% above the minimum wage. The motion died for lack of a second. Councilmember Badar made a motion to approve a minimum wage implementation plan to align pay structures to the minimum wage rates over the next four years. The motion was seconded by Councilmember Vienna and was passed by a 4-1 vote, with Councilmember Ebiner voting no. Pedestrian Crossing on San Dimas Avenue and Commercial Street Mr. Patel reported that the discussion of having a crosswalk at Commercial and San Dimas Ave. had been brought up previously and staff had decided to wait on reviewing the request until after all of the new units on the Commercial development had been fully occupied and then schedule a review of the intersection. He added that with the majority of the units now occupied the Traffic Safety Committee will be reviewing this request in July. Councilmember Ebiner commented that he wants to make sure that the Traffic Safety Committee considers that we cannot wait several years for the Gold Line upgrades. He added that he feels that the crosswalk should include flashers with a manual operation and maybe pavement lights. Mayor Morris commented that the Committee needs to consider traffic impacts, traffic flows and delays. Mr. Michaelis commented that staff will bring the item back to the Council after the Traffic Safety Committee meeting Renovation of the San Dimas Recreation Center Ms. Bruns reviewed the history of the Recreation Center, formally known as the Swim and Racquet Club. She reviewed an assessment review of the facility that was conducted by an architect in with suggestions for renovation options. Recess Mayor Morris recessed the meeting at 6:55 p.m. to reconvene after the regular City Council meeting. Reconvene Mayor Morris reconvened the Study Session at 9:15 p.m. Ms. Bruns resumed her review of the assessment review for the Recreation Center. She presented that the architect provided a cost estimate of $10 million for the Option 1 design and $11.7 million for the option 2 design. She added that neither design anticipated making any changes to the pools. She added that with the amount of the project estimates staff felt that staff and the Council needed to have a broader discussion on how to proceed with a renovation.

73 Study session minutes June 12, 2018 Page 6 There was discussion on limitations on use of the pools by the high school for CIF water polo due to the depth of the pools. There was also discussion on the pools and the facility in general. There was also discussion on the opportunities if the facility were to be torn down and rebuilt from the ground up. Mr. Michaelis commented that a potential funding option may be a bond measure but that there also may be other options. Mr. Michaelis added that the purpose of the report this evening was to provide information to the Council on the prior assessment and that during this fiscal year staff will prepare some additional options for discussion and potential funding options. ADJOURNMENT The Study Session adjourned at 9:35 p.m. Ken Duran, City Clerk Curtis W. Morris, Mayor

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CITY COUNCIL MEETING AGENDA TUESDAY, MARCH 26 th, :00 P. M. SAN DIMAS COUNCIL CHAMBERS 245 E. BONITA AVENUE

CITY COUNCIL MEETING AGENDA TUESDAY, MARCH 26 th, 2019 7:00 P. M. SAN DIMAS COUNCIL CHAMBERS 245 E. BONITA AVENUE CITY COUNCIL: Mayor Curtis W. Morris Mayor Pro Tem John Ebiner Councilmember Emmett Badar