MINUTES CITY COUNCIL MEETING JULY 25, 2017

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1 MINUTES CITY COUNCIL MEETING A regular meeting of the City Council of the City of Rolling Hills Estates was called to order at 7:10 p.m. in the City Council Chambers, 4045 Palos Verdes Drive North, by MAYOR ZERUNYAN. ROLL CALL City Council Members Present: Huff, Mitchell, Schmitz, Zerunyan, Zuckerman City Staff Present: City Manager Doug Prichard City Attorney Don Davis Planning Director David Wahba Administrative Services Director Mike Whitehead Community Services Director Andy Clark Assistant to the City Manager Alexa Davis Others Present: Mike Giglia, Park and Activities Commission PLEDGE OF ALLEGIANCE Two students from the Palos Verdes Performing Arts Conservatory led the audience in the Pledge of Allegiance. 4. CEREMONIAL ITEMS A. MAYOR ZERUNYAN presented Deputy City Clerk Nolan with a plaque upon her retirement after 35 years of service. Members of the COUNCIL also commended her on her exemplary service. 5. ROUTINE MATTERS A. OF JUNE 27, 2017 COUNCILWOMAN SCHMITZ moved, seconded by MAYOR PRO TEM HUFF TO APPROVE THE OF JUNE 27, 2017 AS PRESENTED.

2 B. DEMANDS AND WARRANTS JUNE AND JULY COUNCILMAN ZUCKERMAN moved, seconded by COUNCILWOMAN SCHMITZ TO APPROVE WARRANTS THROUGH IN THE AMOUNT OF $560,636.85; SUPPLEMENTAL WARRANTS THROUGH ; THROUGH ; THROUGH 58471; THROUGH 58535; THROUGH IN THE AMOUNT OF $475, FOR A GRAND TOTAL OF $1,035, WITH PROPER AUDIT. AYES: Huff, Mitchell, Schmitz, Zerunyan, Zuckerman 6. CONSENT CALENDAR: The following routine matters will be acted upon by one vote to approve with the majority consent of the City Council. There will be no separate discussion of these items unless good cause is shown by a member prior to the roll call vote. (Items removed will be considered under New Business.) COUNCILWOMAN MITCHELL moved, seconded by COUNCILWOMAN SCHMITZ TO APPROVE ITEMS A-C. A. READING OF ORDINANCES AND RESOLUTIONS Reading in full of all ordinances and resolutions presented for consideration to the City Council will be waived and all such ordinances and resolutions will be read by title only. APPROVED. B. JUNE 2017 SCHEDULE OF INVESTMENTS RECEIVED AND FILED. C. JUNE MONTHLY REVENUE AND EXPENDITURE REPORT RECEIVED AND FILED. 7. AUDIENCE ITEMS NOT ON THE AGENDA/WRITTEN AND ORAL COMMUNICATIONS NONE 8. PUBLIC HEARINGS/MEETINGS NONE 2

3 9. NEW BUSINESS A. ADJOURNED PLANNING COMMISSION MINUTES OF JULY 10, 2017 COUNCILWOMAN MITCHELL moved, seconded by COUNCILWOMAN SCHMITZ TO RECEIVE AND FILE THE ADJOURNED PLANNING COMMISSION MINUTES OF JULY 10, B. ADJOURNED PARK AND ACTIVITIES COMMISSION MINUTES OF JULY 17, 2017 COUNCILWOMAN MITCHELL moved, seconded by COUNCILWOMAN SCHMITZ TO RECEIVE AND FILE THE ADJOURNED PARK AND ACTIVITIES COMMISSION MINUTES OF JULY 17, C. PARK AND ACTIVITIES COMMISSION ACTION ITEM FROM MEETING OF JULY 17, 2017 OUTDOOR ENVIRONMENTAL EDUCATION FACILITIES GRANT APPLICATION Recommendation: That the City Council adopt Resolution No approving an application for grant funds from the State of California's Outdoor Environmental Education Facilities Grant Program under the California Clean Water, Clean Air, Safe Environmental Parks, and Coastal Protection Bond Act of 2002 for Improvements to the George F Canyon Nature Preserve. Community Services Director Clark provided a staff report (as per agenda material). In response to COUNCILWOMAN MITCHELL, Community Services Director Clark noted that the grant cannot be applied to City medians. MAYOR ZERUNYAN commented that the east side of the City does not have many amenities and suggested the idea of building a concrete outdoor amphitheater behind the George F Canyon Nature to be utilized for presentations, movie nights, chamber music etc. He believed that there would be ample space for this project and suggested incorporating this into the grant. He further noted that he has a meeting scheduled with Andrea Vona, Palos Verdes Peninsula Land Conservancy and will discuss this idea with her. After some discussion, it was the consensus of the COUNCIL to explore this suggestion. COUNCILWOMAN SCHMITZ noted that perhaps instead of concrete, utilizing natural materials would be preferable. 3

4 COUNCILWOMAN SCHMITZ moved, seconded by COUNCILWOMAN MITCHELL TO ADOPT RESOLUTION NO AND DIRECT THAT CONSIDERATION BE GIVEN TO AN AMPHITHEATER AT THE NATURE CENTER AS ANOTHER POSSIBLE GRANT PROJECT. AYES: Huff, Mitchell, Schmitz, Zerunyan, Zuckerman City Manager Prichard read Resolution No by title only. D. RESOLUTION NO ESTABLISHING TRAFFIC CONTROL AND CODE OFFICER JOB CLASSIFICATION AND DESCRIPTION WITHIN THE HOURLY PART-TIME EMPLOYEE GROUP Recommendation: That the City Council That the City Council adopt Resolution No establishing the classification and job description for Traffic Control and Code Officer within the Part-Time Employee Group. Assistant to the City Manager Davis provided a staff report (as per agenda material). In response to COUNCILWOMAN MITCHELL, Assistant to the City Manager Davis noted that this position would report directly to the Assistant City Manager. Assistant to the City Manager Davis noted that the Code Administrator would have enforcement rights and the new employee would only provide reports if any investigation is necessary. COUNCILWOMAN SCHMITZ inquired as to what impact not having a Traffic Control Officer would have at that location. Assistant to the City Manager Davis responded that this was discussed with the Traffic Engineer who noted that school traffic flow to Rancho Vista School functions best when assisted by a traffic control officer even though there is a lighted crosswalk in front of the school. In response to MAYOR PRO TEM HUFF, Assistant to the City Manager Davis noted that initially the Sheriff s Department will offer traffic control training and additional training would be provided by the California Joint Powers Insurance Authority (CJPIA). COUNCILWOMAN SCHMITZ inquired as to how this position would affect Workers Compensation. Assistant to the City Manager Davis noted that it would not make much of an impact since it is not a sworn public safety officer. City Manager Prichard then noted that the cost of Workers Compensation is based on a percentage of payroll and loss experience and that all employee appointments carry a certain amount of risk. MAYOR ZERUNYAN noted that he was pleased Chadwick School would provide some funding, and if the Palos Verdes Peninsula Unified School District was informed of this, perhaps there would be a willingness on their part to provide 4

5 funding since Rancho Vista School is in their jurisdiction. He further noted that while Rolling Hills Estates and other Peninsula cities have contributed a substantial amount to PV Transit, perhaps discussion regarding the School District providing some funding would be appropriate. City Manager Prichard noted that he and MAYOR ZERUNYAN will raise this issue at their respective City Manager/Mayor luncheons and report back. Assistant to the City Manager Davis noted that in the summer, the School District does pay for traffic control. MAYOR ZERUNYAN commented that the City has made significant contributions to the School District, i.e. Peninsula High School pool, but there is a responsibility related to public safety for schools within their jurisdiction. After further discussion, it was the consensus of the COUNCIL to approve Resolution No. 2402, and further investigate participation by the School District. COUNCILWOMAN SCHMITZ moved, seconded by COUNCILMAN ZUCKERMAN TO ADOPT RESOLUTION NO AYES: Huff, Mitchell, Schmitz, Zerunyan, Zuckerman City Manager Prichard read Resolution No by title only. 10. OLD BUSINESS NONE 11. CITY ATTORNEY ITEMS A. City Attorney Davis provided a report regarding SB 96 dealing with changes in the prevailing wage determinations. B. City Attorney Davis referred to the Annual League Conference in September regarding the dinner his firm is hosting to possibly be held on Wednesday, September 13. C. MAYOR PRO TEM HUFF inquired if a Council majority attending Assemblyman Muratsuchi s storm water roundtable discussions would violate the Brown Act. City Attorney Davis responded that he will look into this further. 5

6 12. CITY COUNCIL/REGIONAL COMMITTEE REPORTS: This item provides the opportunity for Members of the City Council to provide information and reports to other Members of the City Council and/or the public on any issues or activities of currently active Council Committees, ad hoc committees, regional or state-wide governmental associations, special districts and/or joint powers authorities and their various committees on which Members of the City Council might serve or have an interest, which are not otherwise agendized. A. EQUESTRIAN COMMITTEE MINUTES OF JUNE 26, 2017 COUNCILWOMAN SCHMITZ moved, seconded by MAYOR PRO TEM HUFF TO RECEIVE AND FILE THE EQUESTRIAN COMMITTEE MINUTES OF JUNE 26, COUNCILWOMAN SCHMITZ announced that the next meeting will be held on September 25. MAYOR ZERUNYAN inquired about meeting with equestrian groups regarding the Waste Management contract renewal negotiations. He noted that there are several alternatives being discussed regarding collection rates. COUNCILWOMAN MITCHELL inquired if Waste Management is aware of current technologies that other waste collection companies are utilizing for alternative fuel generation. MAYOR ZERUNYAN stated that Waste Management is cognizant of this technology and reported that the Sanitation Districts is also undertaking a major project regarding organic waste. After brief discussion, it was noted to engage the equestrian community for discussions on the manure issue. 13. MAYOR AND COUNCIL ITEMS: This item provides the opportunity for Members of the City Council to request information on currently pending projects and/or issues of public concern, direct that an item be agendized for future consideration and/or make announcements of interest to the public. A. APPOINTMENTS TO GENERAL PLAN ADVISORY COMMITTEE City Manager Prichard provided a brief report noting that 12 applications were received from residents interested in serving on this committee. Brief discussion ensued regarding the COUNCIL S preference on scheduling interviews. City Manager Prichard noted that there are already two COUNCIL MEMBERS and two Planning Commissioners who have been appointed. 6

7 COUNCILWOMAN MITCHELL suggested interviews be scheduled with those applicants not familiar to the COUNCIL. It was the consensus of the COUNCIL to provide a list of applicants they would like to interview and have staff schedule an interview date based on the COUNCIL S availability. B. COUNCILWOMAN SCHMITZ reminded everyone that August 1 is National Night Out. She commented that this is a great way to meet neighbors and encouraged everyone to participate. Assistant to the City Manager Davis noted the following neighborhoods who will be participating: Rollingwood, Masongate, Country Club Estates and Los Ranchos Verdes (at the end of the month). C. MAYOR PRO TEM HUFF noted that a Neighborhood Council meeting took place recently, and it is their hope to reactivate homeowners associations participation in Neighborhood Watch. She thanked Assistant to the City Manager Davis for her work on this issue. D. COUNCILWOMAN MITCHELL reported that she attended a meeting with the Palos Verdes Chamber of Commerce as the City s liaison. She noted that the Chamber is planning a Fall Festival Wine Walk and Carnival in October, and they would like to include the business community in the process. E. MAYOR PRO TEM HUFF thanked Community Services Director Clark as well as the sponsors for the Tracy Austin Tennis Tournament. MAYOR ZERUNYAN concurred with MAYOR PRO TEM HUFF and commented that he appreciates Ms. Austin s participation in this event. F. COUNCILWOMAN MITCHELL was pleased to note that the Movie Night at Howlett Park was very successful and thanked Community Services Director Clark for his efforts. Community Services Director Clark announced that the next Movie Night featuring Zootopia is scheduled for Thursday, August 24. At 8:37 p.m., the City Council convened into Closed Session. *** *** 7

8 14. CLOSED SESSION A. CONFERENCE WITH LABOR NEGOTIATORS (Pursuant to Government Code Section ) Agency Designated Representative: City Manager Employee Organization: City of Rolling Hills Estates Employees Association STAFF WAS DIRECTED TO PREPARE THE MEMORANDUM OF UNDERSTANDING WITH THE EMPLOYEES ASSOCIATION AND NECESSARY PERSONNEL RESOLUTIONS FOR COUNCIL TO ADOPT ON AUGUST 8. *** At 10:00 p.m., the COUNCIL reconvened into open session with MAYOR ZERUNYAN, MAYOR PRO TEM HUFF, COUNCILWOMAN MITCHELL, COUNCILWOMAN SCHMITZ AND COUNCILMAN ZUCKERMAN present. *** 15. ADJOURNMENT At 10:00 p.m. MAYOR ZERUNYAN formally adjourned the City Council meeting to 5:30 p.m. on August 8 for the purpose of undertaking the annual City Manager performance evaluation. Submitted by, Approved by, Hope J. Nolan Deputy City Clerk Douglas R. Prichard City Clerk 8