TOWN OF HUACHUCA CITY
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1 TOWN OF HUACHUCA CITY The Sunset City 500 NORTH GONZALES BOULEVARD HUACHUCA CITY, ARIZONA PHONE (520) TDD (520) FAX: (520) HUACHUCA CITY TOWN COUNCIL MINUTES REGULAR MEETING AND EXECUTIVE SESSION AT 7:00 PM THURSDAY, JUNE 14, 2012 Present: Mayor: Mayor Pro-Tem: Council Members: Town Clerk: Town Attorney: Absent: Byron Robertson Pat Woodruff Laura Wallace Gene McCullough Donna Johnson Ken Taylor Duane Brown Louis Valdez Mary Judge Ryan None A. Call to Order, Pledge of Allegiance (7:00 PM ) B. Roll Call C. Approval of, or Corrections to the Minutes of the Minutes of the Executive Session of May 3, 2012, the Regular Meeting of May 10, 2012, the Executive Session of May 17, 2012, the Special Meeting of May 17, 2012 and the Special Meeting of May 29, Motion made by Mayor Robertson to approve the Minutes of the Minutes of the Executive Session of May 3, 2012, the Regular Meeting of May 10, 2012, the Executive Session of May 17, 2012, the Special Meeting of May 17, 2012 and the Special Meeting of May 29, 2012, seconded by Laura Wallace. (7 0) D. Call to the Public [3 min. limit] Agenda items only - None E. Reports by Officers Page 1 of 5
2 Planning & Zoning: Donna Johnson Public Safety: Gene McCullough & Dennis Grey Senior Center: Gene McCullough Parks & Recreation: Laura Wallace Finance: Ken Taylor Library: Pat Woodruff F. Town Clerk-Administrator s Report Louis Valdez G. Unfinished Business - None H. New Business: 1. Discussion and/or action: [Attorney] Enter into Executive Session pursuant to A.R.S (A) (3) Discussion or consultation for legal advice with the attorney or attorneys of the public body regarding construction administration contract for Effluent Project. Motion made at 7:30 PM by Mayor Robertson to enter into Executive Session, seconded by Ken Taylor. (7 0) Motion made at 8:20 PM by Mayor Robertson to adjourn Executive Session, seconded by Pat Woodruff. (7 0) Regular Session Resumed at 8:26 PM 2. Discussion and/or action: [Town Clerk/Administrator, Valdez] as required from Executive Session regarding effluent project construction administration contract. Motion made by Mayor Robertson to open for discussion and/or action as required from Executive Session regarding Effluent Project Construction administration contract, seconded by Gene McCullough. Motion made by Mayor Robertson to instruct the Town Clerk/Administrator to proceed with direction from the Executive Session in negotiating a contract, seconded by Pat Woodruff. (7 0) 3. Discussion and/or action: [Mayor Robertson] to accept resignation of Huachuca City Municipal Court Judge, The Honorable Donald G. Thomson, authorizing his placement on the Town s retirement roles and authorizing development of advertisement for his replacement. Motion made by Mayor Robertson to open for discussion and/or action, to accept resignation of Huachuca City Municipal Court Judge, The Honorable Donald G. Thomson, authorizing his placement on the Town s retirement Page 2 of 5
3 roles and authorizing development of advertisement for his replacement, seconded by Ken Taylor. Motion made by Mayor Robertson to accept The Honorable Donald G. Thomson s resignation as of July 31, 2012, seconded by Donna Johnson. (7 0) 4. Discussion and/or action: [Town Clerk/Administrator, Valdez] to approve travel for Huachuca City Police Dispatcher Jennifer Fuller to attend Arizona APCO/NENA State Training Conference in Phoenix, AZ July 8-10, Motion made by Mayor Robertson to open for discussion and/or action approve travel for Huachuca City Police Dispatcher Jennifer Fuller to attend Arizona APCO/NENA State Training Conference in Phoenix, AZ July 8-10, 2012, seconded by Ken Taylor. Motion made by Mayor Robertson to approve travel for Huachuca City Police Dispatcher Jennifer Fuller to attend Arizona APCO/NENA State Training Conference in Phoenix, AZ July 8-10, 2012, seconded by Ken Taylor. (7 0) Page 3 of 5 5. Discussion and/or action: [Mayor Pro Tem Woodruff & Councilman Taylor] to determine attendance and travel arrangements for Town representatives at 2012 Arizona League of Cities and Towns Annual Conference in Scottsdale, AZ, August Motion made by Mayor Byron Robertson to open for discussion and/or action, to determine attendance and travel arrangements for Town representatives at 2012 Arizona League of Cities and Towns Annual Conference in Scottsdale, AZ, August 28-31, seconded by Duane Brown. Motion made by Mayor Robertson to allow Elected Officials and Senior Staff/Clerk Administrator, attend the League of Cities and Towns Annual Conference in Scottsdale, AZ, August for special training, seconded by Donna Johnson. (7 0) 6. Discussion and/or action: [Town Clerk-Administrator Valdez] to authorize staff to proceed with preparation of grant proposal and application materials for Safe Routes to School Program. Motion made by Mayor Robertson to open for discussion and/or action; to authorize staff to proceed with preparation of grant proposal and application materials for Safe Routes to School Program, seconded by Laura Wallace. Motion made by Mayor Robertson to authorize staff to proceed with preparation of grant proposal and application materials for Safe Routes to School Program, seconded by Laura Wallace. (7 0)
4 7. Consideration and/or action: [Town-Clerk Administrator, Valdez] to approve Letter Agreement between Golden State Towers LLC and Huachuca City amending the lease agreement dated February 29, 2000 for property located in Huachuca City, Cochise County, Arizona. approve Letter Agreement between Golden State Towers LLC and Huachuca City amending the lease agreement dated February 29, 2000 for property located in Huachuca City, Cochise County, Arizona, seconded by Laura Wallace. Motion made by Mayor Robertson to approve Letter Agreement between Golden State Towers LLC and Huachuca City amending the lease agreement dated February 29, 2000 for property located in Huachuca City, Cochise County, Arizona, seconded by Ken Taylor. (7 0) 8. Consideration and/or action: [Town Clerk-Administrator Valdez] to authorize staff to develop Request for Proposal for Town Banking Services. authorize staff to develop Request for Proposal for Town Banking Services, seconded by Ken Taylor. Motion made by Mayor Robertson to authorize staff to develop Request for Proposal for Town Banking Services, seconded by Ken Taylor. (7 0) 9. Consideration and/or action: [Town Clerk-Administrator, Valdez] to approve 4 th of July 2012 Celebration expenses. approve 4 th of July 2012 Celebration expenses, seconded by Ken Taylor. Motion made by Mayor Robertson to approve 4 th of July 2012 Celebration expenses for the 30 th of June, seconded by Ken Taylor. (7 0) I. Payment Approval Report in the amount of $104, Motion made by Mayor Robertson to approve payment report in the amount of $ 104,715.70, seconded by Ken Taylor. (5 2) Roll Call Vote Taken: Donna Johnson ~ No Duane Brown ~ No Mayor Robertson ~ Yes Gene McCullough ~ Yes Ken Taylor ~ Yes Laura Wallace ~ Yes Pat Woodruff ~ Yes Motion Carried Page 4 of 5
5 J. Call to the Public: [3 min. limit] Issues within the jurisdiction of the Huachuca City Town Council. None K. Adjourn: Motion made at 9:15 PM by Mayor Robertson to adjourn, seconded by Duane Brown. (7-0) Passed and Adopted this 28 th of June, 2012 Approved by Mayor Robertson on June 28, 2012 Certification Mayor Byron Robertson I hereby certify that the foregoing is a true and correct copy of the Minutes of the Special Meeting for the Town of Huachuca City held on June 14, I further certify that the meeting was duly called, and a quorum was present. Louis Valdez, Town Clerk/Administrator Page 5 of 5
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