Maple Grove City Council Meeting. Meeting Minutes. December 1, 2014

Transcription

1 Maple Grove City Council Meeting Meeting Minutes Call to Order Additions or Deletions to the Agenda Consent Items Pursuant to call and notice thereof, a Regular Meeting of the Maple Grove City Council was held at 7:30 p.m. on December 1, 2014 at the Maple Grove Government Center/Public Safety Facility, Hennepin County, Minnesota. Members present were Mayor Mark Steffenson and Councilmembers LeAnn Sargent, Karen Jaeger, and Erik Johnson. Absent was Councilmember Phil Leith. Present also were Al Madsen, City Administrator; Dick Edwards, Community Development Director; Peter Vickerman, City Planner; Ken Ashfeld, Public Works Director/City Engineer; Jim Knutson, Finance Director; Tim Mitchell, City Assessor; Rick Davidson, Building Official; Scott Anderson, Fire Chief; Ann Marie Shandley, Human Resources Director; Terry Just, Parks and Recreation Director; Eric Werner, Police Chief; and George Hoff, City Attorney. Mayor Steffenson called the meeting to order at 7:30 p.m. and led the City in the Pledge of Allegiance. Mayor Steffenson asked if there were any additions and/or deletions to the Consent Agenda to which Al Madsen stated the following: Item Amended to the Agenda 6C. Staff noted that the applicant has requested this item be tabled to the December 15, 2014 City Council meeting. Item Amended to the Consent Agenda None Item Added to the Consent Agenda 3R. Planning Commission Minutes of November 24, 2014 Item Removed from the Consent Agenda for Discussion None The following Consent Items were presented for Council s approval: MINUTES

2 Page 2 A. Regular Meeting November 17, 2014 SCHOOLS AND CONFERENCES No Items to Present. PERSONNEL ITEMS B. Probationary Paid-On-Call Firefighter Appointment Motion to approve the hiring of Gregory Swoverland to the position of Probationary Paid-On-Call Firefighter (starting salary $10.93/hr), effective on 12/2/14, subject to an 18-month probationary period. All required screenings and background checks have been successfully completed. COMMUNITY DEVELOPMENT ITEMS C. DDR Corp Plat One Short Plat - Resolution No Motion to adopt Resolution No approving the Preliminary and Final Plat of DDR Corp Plat One, subject to the applicant complying with applicable Building Code requirements and until then no part of the subject building can be sold into separate ownership. ENGINEERING ITEMS D. Sureties Motion to approve the surety actions as identified on the Council Action Form. E. East Fish Water Tower Maintenance Project No Resolution No Motion to adopt Resolution No approving KLM Engineering Inc. proposal (10/27/2014) for engineering services for East Fish Water Tower Maintenance Project No and ordering plans and specifications. F. Fish Lake Trunk Sanitary Rehab. Project No Final Payment Motion to approve final acceptance of Fish Lake Trunk Sanitary

3 Page 3 Sewer Rehabilitation Project No completed by Insituform Tech USA, Inc., subject to warranty provisions of the contract and statutory law. G. Rice Lake Trunk Sanitary Project No Resolution No Motion to adopt Resolution No accepting the bid for Rice Lake Trunk Sanitary Project No , and awarding to Visu-Sewer at a contract amount of $1,807, H. Stonegate at Rush Creek Feasibility Report - Resolution No Motion to adopt Resolution No receiving Feasibility Report for Stonegate at Rush Creek Area Street and Utility Project No and establishing hearing. ADMINISTRATIVE ITEMS I. Maple Grove Transit 2015 Operating Budget Motion for the Mayor and City Council to approve the Maple Grove Transit 2015 Operating Budget. J. Change Order No. 3 Parkway Station Phase 2 Construction Motion that the City Council authorizes the City Administrator to execute Change Order Number 3 for Parkway Transit Station Phase 2 with Morcon Construction increasing the contract sum by $22,347 to $4, 931,975 and amending the substantial completion date to July 3, K. Findings of Fact on Chipotle Mexican Grill of Colorado LLC dba Chipotle Mexican Grill # Resolution No Motion to adopt Resolution No making findings, conclusion, and decision imposing a civil penalty of $2,000 and a two (2) day suspension on Chipotle Mexican Grill of Colorado LLC dba Chipotle Mexican Grill #1116, 9881 Maple Grove Parkway, Maple Grove, Minnesota. L. Findings of Fact on Droogsma Enterprises Inc. dba Frankie s Chicago Style Pizza - Resolution No

4 Page 4 Motion to adopt Resolution No making findings, conclusion, and decision imposing a civil penalty of $2,000 and a two (2) day suspension on Droogsma Enterprises Inc. dba Frankie s Chicago Style Pizza, rd Way, Maple Grove, Minnesota. M. Findings of Fact on TMI Property Management Inc. dba Maple Grove Cambria Suites - Resolution No Motion to adopt Resolution No making findings, conclusion, and decision imposing a civil penalty of $2,000 and a two (2) day suspension on TMI Property Management Inc. dba Maple Grove Cambria Suites, 9655 Grove Circle, Maple Grove, Minnesota. N. Findings of Fact on Frank Maple LLC dba Rusty Taco - Resolution No Motion to adopt Resolution No making findings, conclusion, and decision imposing a civil penalty of $2,000 and a two (2) day suspension on Frank Maple LLC dba Rusty Taco, 6346 Vinewood Lane, Maple Grove, Minnesota. O. Ordinance No Amending PUPS Boarding Fees Motion to adopt Ordinance No amending City Code Section (2)(4)(6) regarding PUPS board fees effective January 1, Fees will increase from $30 to $32 per day. P. Award Sale of Road Reconstruction and Refunding Bonds - Resolution Nos and Motion to adopt Resolution No providing for sale of approximately $2,255,000 General Obligation Road Reconstruction Bonds, Series 2014A, fixing the form and specifications thereof, providing for their execution and delivery, and providing for their payment. Motion to adopt Resolution No providing for sale of approximately $3,800,000 General Obligation Road Reconstruction Refunding Bonds, Series 2014B, fixing the form and specifications thereof, providing for their execution and delivery, and providing for their payment.

5 Page 5 CLAIMS Q. Motion to approve the claims as listed: City: $2,337, Purchasing Card: $0 R. Planning Commission Minutes of November 24, 2014 Motion to approve the Planning Commission Minutes from their meeting of November 24, Motion by Councilmember Sargent, seconded by Councilmember Jaeger, to approve the Consent Items as amended, adding item 3R (Planning Commission Minutes of November 24, 2014). Upon call of the motion by Mayor Steffenson, there were four ayes and no nays. Motion carried. Consideration of Items Pulled from the Agenda None. Special Business Open Forum 7:30 p.m Budget Hearing There were no open forum issues brought before the Council at this meeting. Finance Director Knutson reviewed the proposed 2015 budget in detail with the Council. It was noted the budget would increase by 2.49% to $36.2 million. He provided comment on the expenditures and revenues for the coming year and described how property taxes are divided between the City, County and school district. Finance Director Knutson reported that the City has grown 72% since It was noted Maple Grove was second in new units in the metro area in He discussed how this growth has led to increased public facilities, park growth, trail connections, along with commercial, industrial and apartment growth. With the increasing population, there was an increase in calls for

6 Page 6 Community Development Items service for both the police and fire departments. Finance Director Knutson discussed the personnel changes proposed for 2015 and provided comment on how the proposed budget would impact Maple Grove homes and commercial properties. Staff recommended the Council hold the budget hearing and explained the final budget would be approved on December 15 th. City Administrator Madsen thanked all of the department directors for attending the Council meeting. Motion by Councilmember Sargent, seconded by Councilmember Jaeger, to open the budget hearing. Upon call of the motion by Mayor Steffenson, there were four ayes and no nays. Motion carried. Mayor Steffenson opened the public hearing at 7:40 p.m. and asked if anyone would like to address this issue. No public testimony was offered. Motion by Councilmember Sargent, seconded by Councilmember Jaeger, to close the budget hearing at 7:40 p.m. Upon call of the motion by Mayor Steffenson, there were four ayes and no nays. Motion carried. Radiant Montessori School PUD Concept and Development Stage Plan City Planner Vickerman explained the applicant is requesting PUD Concept and Development Stage Plan approval for the purpose of developing property into an 8,800 s.f. Montessori School located at the corner of 95 th Avenue and Upland Lane. He reported the site is zoned and guided for Commercial uses and the proposed use meets all design standards with regard to parking and landscaping. City Planner Vickerman indicated that some of the landscaping is shown on the city-owned property, but this area is maintained by Three Rivers Park District. Both City staff and Three Rivers' staff are comfortable with this arrangement with some conditions. The property owner will be required to maintain this landscaping. Staff reviewed the request in further detail with the Council and noted the Planning Commission recommended approval. Jeff Streeter, Streeter Companies, explained that Radiant

7 Page 7 Montessori School has been located in the City of Maple Grove for the past five years and was looking to expand. He reported the proposed site would meet the schools needs while also allowing its students to remain in Maple Grove. Motion by Councilmember Sargent, seconded by Mayor Steffenson, to approve directing the City Attorney to draft a resolution approving the PUD Concept and Development Stage Plan, including all site plan components of Radiant Montessori School, subject to the following: 1. The applicant addressing to the satisfaction of the City any remaining applicable comments contained in memorandums from: a. The Assistant City Engineer dated November 13, 2014 b. The Arbor Committee Representative dated November 14, 2014 c. The Superintendent of Parks dated November 21, The owner and/or applicant shall secure easements for the installation and maintenance of any landscaping and/or storm water facilities, including but not limited to pipes and filtration areas. 3. The Concept Plan approval shall limit the future uses to office and similar uses and no more than 50% of the building shall be occupied by medical office uses. The applicant shall acknowledge that Park Dedication requirements are based on staff review and recommendation to the Park and Recreation Board and their subsequent Board Action. Board meetings are held on the third Thursday of each month. Upon call of the motion by Mayor Steffenson, there were four ayes and no nays. Motion carried. The Shoppes at Arbor Lakes Tenant Sign Criteria Amendment Community Development Director Edwards explained that The Shoppes at Arbor Lakes was requesting to increase exterior signage for their interior tenants. In addition, five freestanding tenant identification signs were being requested. He reviewed the request in further detail noting the location of proposed the freestanding signs. Staff recommended approval of the tenant

8 Page 8 sign criteria amendment. Bill Miller, Millerstudio Architecture, thanked staff for the thorough report. He provided further comment on the proposed location of the freestanding tenant signs noting they would improve visibility while assisting pedestrian traffic. Councilmember Jaeger asked if each of the stores currently had signs. Mr. Miller reported the interior stores had signs, but not all businesses fronted the adjacent streets. He indicated the proposed freestanding signs would greatly improve visibility to passing traffic for the interior businesses. Councilmember Sargent believed that the sign at the corner of Hemlock Lane would be a safety concern. Councilmember Johnson requested further information on the landscaping plan. Mr. Miller stated there would be some landscaping adjustments needed in order to locate the five freestanding signs within The Shoppes at Arbor Lakes. Councilmember Johnson questioned if the landscaping plan would need to be reviewed by staff. Community Development Director Edwards understood that several spruce trees would have to be removed and replaced. He explained that staff was aware that other low growing plants would be placed around the new signs. Keith Anderson, General Manager for The Shoppes at Arbor Lakes, presented the Council with a handout. He discussed data that was collected from a recent survey noting both Rosedale and Ridgedale were proposing expansions. These two malls provided the greatest amount of competition to The Shoppes at Arbor Lakes. He commented that the proposed signs would increase visibility for his tenants while helping to direct traffic. It was his goal to keep the current tenants in place and did not want to lose them to other commercial markets. Councilmember Sargent understood the need for signage along Elm Creek Boulevard, however she did not support additional signage at Pittsburgh Blue. Mr. Anderson understood this concern but was hoping to improve visibility for his tenants. Mayor Steffenson did not object to the signage at Pittsburgh Blue. He understood how the freestanding signs would improve visibility for the interior businesses. Motion by Councilmember Sargent, seconded by Mayor Steffenson, to approve amending The Shoppes At Arbor Lakes Tenant Sign Criteria to allow all five (5) directory

9 Page 9 sign locations shown on Sheet A1 and exterior wall signage at selected locations facing Elm Creek Boulevard and Main Street meeting the standards described in the Council Action Form. The amendment includes Section and increases the wall sign area allowance from 8% to 10%, and to clarify the allowance and criteria for blade signs. The applicant shall provide a landscaping plan, subject to staff approval, to provide appropriate screening, landscaping of the bases of the freestanding signs and a replacement plan for trees removed in conjunction with the placement of new signs. Upon call of the motion by Mayor Steffenson, there were four ayes and no nays. Motion carried. The Point at Arbor Lakes Gravel Mining Area Special Area Planning Amendment PUD Concept Stage Plan Resolution No Report On Upcoming Community Development Mayor Steffenson recused himself from taking action on this item. Motion by Councilmember Sargent, seconded by Acting Mayor Jaeger, to remove this item from the table. Upon call of the motion by Acting Mayor Jaeger, there were three ayes and no nays (Mayor Steffenson abstained). Motion carried. City Planner Vickerman explained that at the last City Council meeting, this item was tabled and the applicant was directed to make adjustments to their request. The applicant has made no adjustments to their plans and for that reason, staff was recommending denial of the request. Phil Cattanach, Opus Development, requested the Council table the application to the December 15, 2014 meeting. He reported this would allow him time to speak further with staff on how to properly amend his mixed use plans. City Attorney Hoff reported that the application would require an extension and asked if the applicant would provide consent. Mr. Cattanach supported a four-week extension to January 16, Motion by Councilmember Sargent, seconded by Acting Mayor Jaeger, to table action on this item to the December 15, 2014 City Council meeting. Upon call of the motion by Acting Mayor Jaeger, there were three ayes and no nays (Mayor Steffenson abstained). Motion carried. Community Development Director Edwards stated there was nothing to report.

10 Page 10 Items Report on Upcoming Engineering Items Al Madsen, City Administrator Items Added to the Agenda Director of Public Works/City Engineer Ashfeld had nothing to report. Mr. Madsen explained that the Council has his Monday report if there are any questions. Councilmember Jaeger thanked Councilmember Johnson and his wife for ringing bells for the Salvation Army on Saturday. Adjournment Motion by Councilmember Sargent, seconded by Councilmember Jaeger, to adjourn to the regular City Council meeting on December 15, 2014 at 7:30 p.m. Upon call of the motion by Mayor Steffenson, there were four ayes and no nays. Motion carried. The meeting was adjourned at 8:32 p.m. by Mayor Steffenson. Respectfully submitted, Alan A. Madsen City Administrator