MINUTES OF THE CITY COUNCIL ST. AUGUSTA, MINNESOTA January 2, 2018

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1 MINUTES OF THE CITY COUNCIL ST. AUGUSTA, MINNESOTA January 2, 2018 CALL TO ORDER: PRESENT: The meeting was called to order by Mayor Kroll at 7:00 PM with the Pledge of Allegiance. Mayor Kroll; Council Members Diehl, Reinert, Schulzetenberg and Zenzen; Engineer Halter; Assistant Engineer Jarod Griffith, Building Inspector Hagman; Fire Chief Tabatt, Assistant Fire Chief Orth, Fire Captain Steinhoffer; Fire Lieutenant Claseman, Fire Fighter Ben Voigt and Clerk/Administrator McCabe. OTHERS PRESENT: Shari Stang, Mary Orth, Jill Tabatt, Jackie Steinhoffer, Aric Putnam CONSENT AGENDA: Mayor Kroll indicated there are a couple of small amendments, adding item 6D and splitting item 17 into two Resolutions. A motion was made to approve the consent agenda items 3A 3D as amended by Mr. Diehl, second by Mr. Zenzen. Motion carried The following items were approved with the consent agenda: City Council Minutes, December 5, 2017 Bill Payable, Receipts and Treasurer s Report dated January 2, 2018 and for Checks # City Council Agenda, January 2, 2018 B. McCabe s attendance at annual MCFOA Conference SHERIFF S No report presented. BUILDING INSPECTOR S Mr. Hagman presented the December building report. He indicated one permit was issued bringing the total for the year to saw 16 single family permits issued. He reviewed the combined building permit valuation. A motion was made to approve the building inspector s report as presented by Mr. Reinert, seconded by Ms. Schulzetenberg. Mr. Zenzen wondered if we wanted to give Quiet Oaks a break in the future due to the nature of their business. Mr. Hagman stated they will have a permit soon. Motion carried FIRE DEPT. Chief Tabatt was in attendance and presented the November run and training report bringing the total calls as of the end of November to 89. Fire Inc., provided the training on pumping scenarios. 1

2 Chief Tabatt indicated we have another employee (Jacob Schwinghammer) ready to end his probationary status. A motion was made to end the probationary status of Jacob Schwinghammer by Mayor Kroll, seconded by Mr. Zenzen. Motion carried Chief Tabatt presented two quotes, one to repair an extension ladder ($554) and one to replace the ladder $ A motion was made to approve the purchase of a new ladder by Mr. Diehl, seconded by Ms. Schulzetenberg. Mayor Kroll said before it is ordered, we need to check on freight. Motion carried Chief Tabatt presented a request to send Lieutenant Claseman to the Alex FOS class in Alexandria at the Arrowwood Lodge. The class cost is $235 and the two nights for the room will total $ A motion was made to allow Lt. Claseman to attend the class by Mr. Reinert, seconded by Ms. Schulzetenberg. Motion carried Mr. Orth wondered about the sale of the 6-wheeler and trailer, stating they paid for the trailer on the original 6-wheeler. Mr. McCabe indicated the city paid for the trailer. He will look to see if the relief association donated funds for the trailer. Mr. Voigt gave an update on the specification on a new truck stating they are looking into a specification with the Houston/Galveston Area Council Purchasing Co-op. Mr. Couri stated they meet our bidding requirements. Mr. Couri also stated there is a cooperative purchasing group out of Staples; Mr. McCabe stated he knows them and can make a contact. Mayor Kroll reported the group that is showing trucks indicated they will pay interest on payments made up front; Mr. Couri said that would be better as a discount on the purchase price as the firm may not qualify as an authorized finance firm. Ms. Schulzetenberg wondered when we were looking at making this purchase, Mayor Kroll said once the funds are secured. Mr. Voigt said we can have a final truck price by the February meeting. Mr. Reinert asked about the second truck (rescue rig) and Mr. Voigt stated they have visited with multiple vendors and are waiting to see where that number comes in. PUBLIC WORKS UPDATE: Chad Blashack presented quotes for jetting our system, explaining he has been attempting to jet the entire system every 4 years. He explained we have been contracting with the City of St. Joe who have 2

3 been charging about $.55/lineal foot. Mr. Blashack recommended we go with Nelson s Sanitation and explained his reasoning. A motion was made to approve contracting with Nelson s Sanitation by Mr. Reinert, seconded by Mr. Zenzen. Mayor Kroll asked how much he planned on having done each year. Motion carried Mr. Diehl wondered where the water leak was; Mr. Blashack explained in Emerald Ponds. OPEN FORUM: ACTING MAYOR: No comments offered. A motion was made to appoint Mike Zenzen acting mayor by Ms. Schulzetenberg,seconded by Mr. Diehl. Motion carried 4-0 with Mr. Zenzen abstaining. BOARDS, COMMISSIONS, OFFICIALS AND COUNCIL REPRESENTATIVES: A motion was made to make the following appointments by Ms. Schulzetenberg, seconded by Mr. Zenzen: Planning Commission: Glen Lommel, Rick Christen and Steve Noble to an additional 3-year term. Park Board: Don Meyer and John Olson, Jr. to an additional 3-year term. Council Representative to Park Board: Mike Zenzen. EDA: Dan Miller and Bob Kroll to an additional 3-year term. Council Fire Department Representative: Paul Reinert. Jim Diehl and Road Supervisor: Mayor Kroll City Assessor: Office Don Ramler, Stearns County Assessor s City Attorney (Civil): Ruppe City Attorney (Prosecution): County Admin. Hearing Officer: Mike Couri Couri and Jenall Kendal Stearns Quinlivan and Hughes 3

4 City Engineer: Planning Consultant: Building Inspector: Inspection Services, Inc. Electrical Inspector: Jon Halter S.E.H. WSB Steve Hagman, Mid State Darrel Nemeth Weed Inspector: Paul Reinert. Assistant Weed Inspector: Mark Kiffmeyer. The motion passed RESOLUTION # , SETTING COMPENSATION: Mr. McCabe presented a resolution with wages equal to a 1.0% increase over 2017 as was included in the budget A motion was made to approve Resolution # , approving a 1.0% pay raise and setting compensation for elected and appointed officials by Mr. Zenzen, seconded by Ms. Schulzetenberg. Motion carried SCHEDULE OF REGULAR MEETINGS, OFFICIAL NEWSPAPER AND OFFICIAL DEPOSITORIES: A motion was made to declare the regular council meetings on the First and Third Tuesday of each month at 7:00pm, the regular Planning Commission meetings on the Monday prior to the first Tuesday in each month at 7:00pm, and Park Board meetings on the Thursday prior to the Council meeting of each month at 7:00pm, EDA meetings as needed, to designate The St. Cloud Times the official newspaper Harvest Bank, Wells Fargo, Liberty Bank, Bremer Bank and US Bank as official depositories by Mr. Reinert, seconded by Ms. Schulzetenberg. Motion carried RESOLUTION # , DESIGNATING SIGNERS: A motion was made to approve Resolution # designating officials authorized to sign approved checks by Mr. Zenzen, seconded by Mr. Diehl. Motion carried 4

5 RESOLUTION # , CONFLICT OF INTEREST: A motion was made to approve Resolution # by Mr. Zenzen, seconded by Ms. Schulzetenberg. Motion carried 4-0 with Mayor Kroll abstaining. RESOLUTION # , CONFLICT OF INTEREST: A motion was made to approve Resolution # by Mr. Reinert, seconded by Mr. Diehl. Motion carried 4-0 with Mr. Zenzen abstaining. ORDINANCE # : A motion was made to approve Ordinance # , adopting the fee schedule by Mr. Zenzen, seconded by Ms. Schulzetenberg. Motion carried ENGINEER S Mr. Halter introduced Jarod Griffith, as the Assistant City Engineer. Mr. Halter indicated he was looking for authorization to develop plans for the 2018 Street Project, a potential reclaim and overlay of 23 rd Avenue from County Road 7 to 215 th Street. He estimated approximately $460,000 to complete the project. Consensus was to get going so we can bid as soon as possible. Mayor Kroll also indicated we should wait on grinding the tar portion of 200 th Street until we have to do something. COUNCIL MEMBER PURVIEW: Mayor Kroll indicated the park board will need to come up with a policy on the ball field use. CITY ADMINISTRATOR Mr. McCabe indicated Mayor Kroll had asked that broadband internet be added to the agenda. He stated that he contacted the League of Cities and got some generic information back about last year s legislation and proposed legislation for this year. Ms. Stang stated in her neighborhood it is unreliable. Mr. Couri said one of their clients got the matching grant and they bonded about $550,000 Mr. McCabe presented a spreadsheet with all properties who had multiple storm water bills, stressing these are only those that are listed with the exact same name. There were approximately 100 different names listed. Mr. McCabe recommended that we make it a policy if the parcels are attached/adjoining that we only charge one fee for both commercial and residential. 5

6 A motion was made to adopt the policy and only charge landowners with multiple parcels one fee if the parcels are attached/adjoining by Mr. Zenzen, seconded by Mr. Reinert. Motion carried A resident requested a sign on 20 th Avenue just south of Rena Circle. We can monitor the issue and consider again at a future date. Mayor Kroll inquired about the Sis issue. Mr. Couri stated he visited with Mr. Sis s attorney and they have concluded he cannot keep them and they will make a decision soon. Mr. Couri also gave a brief update on the Schultz vs. St. Augusta Legion and City of St. Augusta. The meeting adjourned to a closed session for a performance review on the City Administrator at 8:35pm. The meeting returned to open session at 9:10pm. ADJOURMENT: A motion was made to adjourn at 9:10pm by Mr. Reinert seconded by Mr. Diehl. Meeting Adjourned. Approved this 5 th day of February, BJ Kroll, Mayor Attest: William R. McCabe, Clerk/Administrator 6