ELK COUNTY BOARD OF COMMISSIONERS APPROVED MINUTES February 27, 2017

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1 ELK COUNTY BOARD OF COMMISSIONERS APPROVED MINUTES February 27, 2017 Regularly Scheduled Meeting 1:00 p.m. - Call to Order Minutes Approval February 6, 2017 Special Meeting February 13, 2017 Regular Meeting 1:15 p.m Public Forum 1:25 p.m. Department Reports (Department Head meetings: 8 AM; Thursdays when requested by Dept. Heads) Old Business: Rural Fire - tower on Jim Perkins land Rural fire dispatch and communications Annex Building New Business 2:00 p.m. CQ County on Aging 2:15 p.m. Organizational Chart 2:30 p.m. - Kandy Dowell- Grant Application Signature 2:45 p.m. Executive Session 3:00 p.m. Mark Kauth County Copier Bid Presentation 3:15 p.m. - Executive Session Non Elected Personnel 3:30 p.m. Road & Bridge wage scale recommendation 3:45 p.m. Salary Requests 4:00 p.m. EMS Lodging 4:15 p.m. Elk Falls Streets 4:30 p.m. Tax Liens, Tax Sale Proceeds, and Applying warrant checks to delinquent taxes 4:45 p.m. Commissioner Discussion Dave Evans Abatements: RE2017-5, RE2017-6, RE2017-7, RE Presentation of Claims Other Adjournment Future Events: Commissioners Present: Shari Kaminska, District I Alan Coble, District II David Evans, Chairman County Clerk: Kerry E. Harrod County Counselor: Paul Dean

2 Others: Stephanie Ollenborger, Reg of Deeds Byrdee Miller, Emg. Prep. Don Sanders, Road William Bischof, Recycling Kandy Dowell, Health Mark Kauth, Century Business Tech. Rachel Ware, Treasurer Ken Mitchell, EMS Doug Ritz, Rural Fire John Walker, Sheriff Dept Barbara Clubine Joe Love, Maintenance Call to Order Chairman David Evans called the regular meeting of February 27, 2017, to order at 1:00 p.m. in the Commission Room of the Courthouse. Commissioners Kaminska, Coble, and Evans were present, as well as, County Clerk Kerry Harrod, and County Counselor Paul Dean. Agenda Changes Chairman Evans would like to add the fence resolution and the redistricting resolution to the agenda and move down the special meeting minutes approval to the commissioner discussion near the end of the meeting. Minutes Approval Commissioner Kaminska moved and Commissioner Coble seconded the motion to approve the Regular Meeting Minutes of February 13, 2017 as amended. Motion carried 3-0. Public Forum Commissioner Kaminska would like to thank Farm Bureau and the Swinging Bridge for hosting the legislative coffee on Saturday. State Elected Officials from this area were there for a question and answer session. Commissioner Kaminska would also like to thank Farm Bureau for hosting the smoke management discussion recently, to discuss updates for the voluntary smoke management regulations. Commissioner Evans stated Farm Bureau invited the three commissioners to lunch at 11:30 a.m. on March 13 or March 27, 2017 at Sweet & Spicy. EMS Ken Mitchell presented paperwork to be signed to appoint Dr. Rob Hutchison as Medical Director for the EMS department. Commissioner Kaminska moved and Commissioner Coble seconded the motion to appoint Dr. Rob Hutchison as Medical Director for the EMS department. Motion carried 3-0. Mr. Mitchell stated he is down another employee due to an employee being injured. Mr. Mitchell asked to be able to donate some of his vacation time to help his employees out. The commission said they did not have a problem with him donating his vacation time. EMS Lodging Beverly Signer stated there is a furnished rental house with 2 bedrooms and 1 bath by the ambulance barn that will be available March 1, 2017 for rent. It would be $ a month for rent, which would include yard work and some special cleaning supplies. The contract can be drawn up anytime. Commissioner Kaminska moved and Commissioner Coble seconded the motion to approve up to $ a month in rent for the EMS lodging. Motion carried 3-0.

3 Register of Deeds Stephanie Ollenborger informed the commission that there would be no charge to the county for recording resolutions and road closings. Mrs. Ollenborger presented 3 copier bids for the courthouse for the commission to review. Emergency Preparedness Byrdee Miller stated she was still working on the alert system; she is waiting on some 911 data from the Sheriff s office. Ms. Miller will be attending a solid waste meeting on March 13, 2017 at 10:00 a.m. and then the National Weather Service will be doing their presentation at 6:30 p.m.at the Cox Building. Kansas Division of Emergency Management has requested that she be in Topeka Thursday and Friday of this week to be on an interview team with their group. Sheriff John Walker presented grant paperwork to be signed by the chairman. Commissioner Kaminska moved and Commissioner Coble seconded the motion to sign the verification of contribution on the Sheriff s vehicle grant application from 2015 in order that we can be paid by U.S.D.A. Motion carried 3-0. Mr. Walker gave County Counselor Paul Dean a list of vehicles that are at the county lot that should be in the upcoming county auction. Commissioner Kaminska would like County Counselor Paul Dean to prepare a resolution for a new communications tower policy for the County. Road Don Sanders presented the Noxious Weed Agreement for 2017 that needs to be signed. Commissioner Kaminska moved and Commissioner Coble seconded the motion to execute the Annual Noxious Weed Management Agreement. Motion carried 3-0. Mr. Sanders said that he and another employee would be attending a one day culverts and drain class in Topeka towards the end of next month. There will be six employees attending a gravel road maintenance class at Chanute in April with a focus on blade operation and maintenance of county gravel roads. There will be two employees going for a class A drive test on Thursday this week. There will be two new hires coming in today and one starting tomorrow. Mr. Sanders said Circle C Paving will be here tomorrow at 10:00 a.m. at the Courthouse to look at some of the roads. Maintenance Don Sanders said that we will be keeping the old dump truck for hauling off brush and debris for the time being. Recycling Don Sanders reported we received a check for $1870 this week. There will be a load going to Fredonia on Friday. Mr. Sanders said he will not be looking for a new truck for the recycling department they will just use what the County has already. There will be an ad for part time work going into the paper this week.

4 Organizational Chart No action CQ County Counsel on Aging Ms. SinClair from Chautauqua County Counsel on Aging asked the Commission to help them with a recycling program. Don Sanders and William Bischof will work with them to see what Elk County might be able to help them with and go from there. Health Kandy Dowell presented her grant application for the Chairman to sign. Commissioner Kaminska move and Commissioner Coble seconded the motion to sign the grant application for the Public Health Department in the amount of $17, Motion carried 3-0. Redistricting Webinar Commissioner Kaminska and Commissioner Evans watched a webinar dealing with redistricting this morning. There can be a deviation of 10% between districts and still be okay and not have to redistrict. Resolution has been prepared, which states that a review has been done on our districts and we find that we are in compliance with the compact and equal in population requirement of the statue. Commissioner Kaminska moved and Commissioner Coble seconded the motion to adopt Resolution regarding redistricting of Elk County districts with no change to our current district boundaries. Motion carried 3-0. County Copier Bids Stephanie Ollenborger presented 3 copier bids. McCarty s gave a bid of $7, for a Canon Image Runner Advance machine. Galaxie gave a bid of $4, for a Sharp MX-3050N and $4, for a Sharp MX-26N. Century Business Technologies gave a bid of $6, for a MPC4504, $6, for a MPC3504, and $5, for a MPC3004. The bids from Century Business Technologies include a trade in for the old courthouse copy machine. Mark Kauth with Century Business Technologies gave some details on his copiers and explained what all services came with them. Commissioner Kaminska moved and Commissioner Coble seconded the motion to purchase the MPC4504 machine from Century Business Technologies with the trade in to make the final cost $6, plus a monthly maintenance fee of $38.62 which should be paid yearly. Motion carried 3-0. Fall River Land Management Company LLC Quit Claim Deed Commissioner Coble moved and Commissioner Kaminska seconded the motion to sign and record the Fall River Land Management Company LLC Quit Claim Deed formerly known as Flint Oak, to deed the land back over to them because the bonds have been paid in full. Motion carried 3-0.

5 Executive Session (2:56 p.m.) Commissioner Kaminska moved and Commissioner Coble seconded the motion to go into executive session for non elected personal for 15 minutes to include County Counselor Paul Dean, Appraiser Jeremy McCully and Teresa Wells. Regular Session Regular session resumed at 3:11 p.m. Commissioner Kaminska moved and Commissioner Coble seconded the motion to increase Chris Miller s hourly wage by.50 per hour to $11.50 per hour in the Appraiser s Office effective March 1, Motion carried 3-0. Appraiser Lon Betts will be here today at 5:00 p.m. to meet with Joe Love to do the independent appraisal on the Howard Twilight Manor that is required by the title insurance to be done. Elk Falls Streets Commissioner Kaminska stated that some residents from Elk Falls spoke with her regarding street maintenance. They would like to contract the County Road Department do some work for them if possible. Don Sanders will look into this issue. Commissioner Kaminska will talk with the Elk Falls residents and have them come to a meeting to discuss this issue. Tax Liens, Tax Sale Proceeds, & Applying Warrant Checks to Delinquent Taxes Commissioner Kaminska stated that the City of Longton had asked, when a property with tax liens gets sold at a county tax sale auction what gets paid first? County Counselor Paul Dean said first to be paid is fees associated with the sale, second is taxes, and third is other assessments, so there is no guarantee the city would see any money. Commissioner Kaminska asked if we had a policy already in place to apply warrant checks to delinquent taxes. County Counselor Paul Dean said yes Elk County does have a policy in place already. Road & Bridge Wage Scale Recommendation Don Sanders presented the Road and Bridge Wage Scale Recommendation. Discussion was had regarding wage issues between departments. No action was made. Commissioner Discussion The Commission discussed a path forward for the Annex Building. The Special Meeting minutes of February 6, 2017 will be tabled until the March 13, 2017 meeting. Abatements Commissioner Kaminska moved and Commissioner Coble seconded the motion to approve abatements RE2017-5, RE2017-6, RE2017-7, and RE Motion carried 3-0. Board of Tax Appeals Commissioner Kaminska said The State of Kansas did approve the County s exemption for the nursing home building.

6 Warrants Commissioner Kaminska moved and Commissioner Evans seconded the motion to approve warrants in the amount of $136, Motion carried 3-0. Payroll Commissioner Kaminska moved and Commissioner Evans seconded the motion to approve the February payroll in the amount of $186, Motion carried 3-0. Executive Session (5:05 p.m.) Commissioner Kaminska moved and Commissioner Coble seconded the motion to go into executive session for non elected personal for 10 minutes to include County Clerk Kerry Harrod and County Counselor Paul Dean. Motion carried 3-0. Regular Session Regular Session resumed at 5:15 p.m. Commissioner Kaminska moved and Commissioner Coble seconded the motion to increase Kenneth Mitchell s pay $ a month effective March payroll. Motion carried 3-0. Adjournment Commissioner Coble moved and Commissioner Kaminska seconded the motion to adjourn at 5:22 p.m. Motion carried 3-0. ATTEST: Kerry E. Harrod County Clerk Shari Kaminska, District I Alan Coble, District II David Evans, Chairman

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