6633 Moss Hollow Road Preston C. Haglin, Chairman Barnhart, MO John G. Whitelaw, Secretary/Treasurer Fax

Transcription

1 REGULAR MEETING MINUTES OPEN SESSION AFPD #2 TUESDAY, NOVEMBER 5, :00 PM ATTENDANCE: Director Preston Haglin Director John Whitelaw Attorney Frank Vatterott Admin Linda Stewart Chief John Newsome FM Glenn Nivens BC Art Kramer Cpt. Mike Nivens Cpt. Scott Nengel Cpt. Mike Matzker Fran Newkirk, Visitor FF Ben Ortbals-Steinkamp Ollie Martin, Visitor Pamela Martin, Visitor Cpt. Curt Ehrhard BC Steve Godsey BC Steve Williams Tracey Bruce, Leader Newspaper Kathy Kramer, Visitor Cpt. Matt Krutzsch Bob Butler, Visitor William Matzker, Visitor Rev. Martin Liebmann Jr. Carrie Elfrank, Visitor Lt. Kevin McCart Brian Franz, Sentinel FF Dustin Duncan Greg Brockman, Visitor Director Haglin called the meeting to order at 6:00 pm. A. ROLL CALL Roll call of was made: Director Whitelaw - present, Director Haglin - present. B. PLEDGE OF ALLEGIANCE Everyone stood, faced the flag, and recited the Pledge of Allegiance. C. APPROVAL OF THE AGENDA approve agenda for November 5, D. APPROVAL OF THE MINUTES approve open regular meeting minutes for October 1, approve closed regular meeting minutes for October 1, approve open special pension meeting minutes for October 1, E. RECOGNITION OF VISITORS AND DISCUSSION OF THEIR ISSUES: Comments and Questions from Visitors: a. Fran Newkirk asked about Training/Safety Coordinator s hire. Was the opening posted and, if yes, where? When was it posted? How was it determined that there was this need since there is already a Training Officer unless he wasn t doing his job properly? b. Ms. Newkirk also asked about the #1 House project? She is opposed to putting money into a building in a floodplain especially when #3 House is available and houses the pumper that does not fit into #1 House. Page 1 of 5

2 c. Kathy Kramer stated she is strongly in favor of utilizing House #3 and pumper instead of spending money on #1 House? d. Ms. Newkirk asked: Can the Board indebt the District without a vote from the citizens? e. Ms. Newkirk asked: Where are the Directors at with their NIMS training which was asked about at the October meeting? Answers from Board: a. Director Haglin asked Chief Newsome to give a report on trainings; he had listing which included no attendance on the parts of both paid and volunteer personnel. As for Mr. Long, the Training/Safety Coordinator, he is no longer with the District. He was hired for continuity in the training program. Chief Newsome was asked to tell everyone what Mr. Long s qualifications and duties were. Chief Newsome stated that Mr. Long had 20 years in Air Force Fire Protection and held positions from firefighter to fire chief. The training officer had identified deficiencies in our training program and Mr. Long was hired to work part-time up to 28 hours per week. He assisted BC Williams with lesson plans, training records, and monitoring training. Mr. Long resigned for personal reasons that the fire chief could not discuss. b. Director Haglin stated that #1 House has roof problems and is not large enough for our Fire/Rescue Trucks to fit into. Also, if the crew moved to #3 House, that takes them out of the center of the District and would add over six (6) minutes in response time to the Seckman Valley. Director Haglin can indebt District without a vote of the citizens. c. The NIMS requirement is being taken care of by the Board. DISTRICT FINANCIAL REPORT Motion made by John Whitelaw, seconded by Preston Haglin, and passed unanimously to approve Executive Financial Report and payment of Claims and Demands for October Roll Call Vote: John Whitelaw yes, Preston Haglin yes. Director Haglin voiced that three years ago, when Fran Newkirk was the Treasurer, the District was borrowing $300,000 to get through to the end of the year; currently, the District is operating in the black. Art Kramer commented about pumpers not costing $600,000 as reported; can buy for about $300,000. District could buy a truck instead of spending $250,000 plus on #1 House and $150,000 or more for either one or two mini pumpers. Director Haglin stated that Chief Newsome was unable to find such a fire truck that would fit in House #1. LEGAL REPORT: 1) Discussion of Mandatory Retirement Timetable and Retiree Health Insurance: a. Mandatory retirement issue is being dropped as neither board member is in favor of that at this time. b. Retiree health insurance cannot be funded at this time. 1) NIMS: a. Information has been given to directors for them to complete required programs. 2) Election Announcement: a. Announcement will go in the newspaper, on the AFPD website, and bulletin board. Attorney will send proof and publish announcement. Also, be sure to have MEC information on hand. b. The April 2014 election will be for both four- and a six-year term directors. c. Candidate filing will begin on December 17, 2013, and continue through January 20, Time to file will be from 8:00 am to 4:30 pm Monday thru Friday with the exceptions of the last day filing will go until 5:00 pm; also, the filing office will be closed on December 24 and 25, 2013, and January 1, d. Filing fee has increased from $10.00 to $50.00 per candidate. Page 2 of 5

3 REPORTS: a. Fire Chief John Newsome Present; 10/31 and 11/5 Supplemental Reports Submitted. 1) FEMA grant info packets were given to the Board. Cannot apply for more than one in each category and should probably pick just two in total. Will apply for hydraulic rescue tools and training ventilation trailer. 2) Opened bids for mini pumper / fast attack vehicle: - EJ Metals: 1 st unit $154,550, 2 nd unit $147,600 - Sentinal: 1 st unit $148,288, 2 nd unit $145,288 (not the exact spec District requested, but close). District will review bids. 3) Captain Interviews with the Board will be at 6:00 pm on Tuesday, November 26, Will need to post agenda for a closed meeting. 4) Budget committee will meet at 6:00 pm on two Thursdays, November 7 and 14. Will need to post agendas for work sessions. b. Fire Marshal Glenn Nivens Present; 10/31 and 11/5 Supplemental Reports Submitted. 1) Recommended using a company called Beneflex to administer the HRA (Health Reimbursement Account); the District s accountant said would make the operation cleaner. Motion made by Preston Haglin, seconded by John Whitelaw, and passed unanimously to accept bid from Beneflex to administer the Health Reimbursement Account (HRA). Roll Call Vote: John Whitelaw yes, Preston Haglin yes. 2) Travelers is the only carrier for the fiduciary insurance policy for the District. Board will sign paperwork and FM Nivens will complete the processing after looking into the choices of deductibles. 3) Da-Com has submitted some price quotes for the office copier/printer. This matter will be discussed in Budget. c. Battalion Chief Steve Godsey, BC On Duty Present; 10/31 Report Submitted. d. Captain Mike Nivens, IAFF Local 2665 Shop Steward Present; No Report Submitted. Waiting on bargaining contract; items to be discussed in closed session. e. Captain Curt Ehrhard, Pension Panel/Investment Monitor Present; 10/31 Report Submitted. f. Battalion Chief Steve Williams, Training Officer Present; 10/31 Report Submitted. 1) Board asked why live burns were cancelled in October? BC Williams answered there was a lack of qualified instructors needed to safely complete training. In December, Jefferson County Training has six (6) dates for live burns for ample opportunities for all personnel to attend. 2) Board also asked what trainings the firefighting personnel attended. 3) Board then asked Chief Newsome how to solve the problem of employees not attending mandatory trainings. Chief answered there had been a directive go out from him that all employees were required to attend trainings and consistency in trainings were the goal. 4) Kathy Kramer, wife of BC Art Kramer, asked where did it say in any District policy that employees were required to attend every training; Chief Newsome stated he will obtain a copy of that policy and convey it to her. Ms. Kramer further stated that she did not believe that employees had to attend training. Page 3 of 5

4 OLD BUSINESS: a. #1 House Improvements Update: Project will be ready to go out for bids by November 25, b. #3 House Patio Door Update: Looks good; should be mud and taping drywall this week. c. #3 House Outside Storage: No money for this project at this time. d. Captain Promotion Update: See Chief s report. e. Bid Opening for Fast Attack Vehicle: See Chief s report. NEW BUSINESS: a. Chief Newsome s Employee Training Report for Six Months January thru June 2013: See Chief Newsome s report and Training Officer s Report. Motion was made by Preston Haglin, seconded by John Whitelaw, and passed unanimously to adjourn from Open Session at 6:57 p.m. and go to Closed Session, pursuant to RSMo , Section 3 (Personnel), Section 9 (Negotiations, and Section 12 (Contracts). Roll Call Vote: Preston Haglin yes, John Whitelaw yes. At 8:03 pm, re-convened from Closed Session. REPORT ON CLOSED SESSION: Attorney Vatterott reported a Memorandum Of Understanding (not a contract) has been signed with Linda Stewart, including job description and new salary information as follows: - She will continue as Administrative Assistant. - Benefits: comp time, personal, vacation and sick time the same as other employees - Salary increased to $45,000.00; overtime as authorized by the Chief memorialize Linda Stewart s employment in an MOU (Memorandum Of Understanding) increasing her annual salary to $45, plus all benefits to stay the same. Roll Call Vote: John Whitelaw yes, Preston Haglin yes. Motion was made by Preston Haglin, seconded by John Whitelaw, and passed unanimously to adjourn from Open Session at 8:07 p.m. Page 4 of 5

5 Approved by: Preston C. Haglin, Chairman of the Board John G. Whitelaw, Secretary/Treasurer Vacant Seat District Seal: ls Attested by Director John G. Whitelaw Page 5 of 5