GOVERNANCE BOARD MEETING MINUTES June 6, 2018

Transcription

1 Professionally and compassionately helping people GOVERNANCE BOARD MEETING MINUTES June 6, 2018 Call Meeting to Order The Puget Sound Regional Fire Authority Governance Board Meeting was called to order by Board Chairperson Harry George, Sr. at 5:30 p.m. In attendance was Board Vice Chair Bill Boyce and Board Members Allan Barrie, Toni Troutner, Margaret Harto, Les Thomas and Advisory Board Members Sean Smith and Joel Wachtel. The following department personnel were in attendance: Fire Chief Matt Morris, Assistant Chief Eric Tomlinson, Deputy Chief Brian Carson, Deputy Chief Brian Wiwel, Deputy Chief Mark Jones, Deputy Chief Jon Napier, Division Chief Larry Rabel, Battalion Chief Greg Markley, Finance Manager Margaret Martin, IT Manager Don Gentry, Attorney Brian Snure, IAFF Local 1737 President Ray Shjerven, and Board Secretary Jane Ogren. Citizen Advisory Committee member Mike Davis was also in attendance. Many department personnel were present for the Oath of Office portion of the meeting. Flag Salute The Pledge of Allegiance was recited. Agenda Modifications There were no agenda modifications. Announcements, Proclamations, and Presentations Oaths of Office were given to the following personnel: Captain Rory Anderson Engineer Paul Conan Engineer Ryan Dudley Public Comment There were no public comments. Consent Agenda A MOTION was made by Board Member Thomas and SECONDED by Board Vice Chair Boyce to approve the Consent Agenda. (MOTION CARRIED 6-0) Committee Reports Citizens Advisory Committee A retreat will be held June 7, 2018 for developing a Mission, Vision, and Values Statement. A report will be brought back to the board. The committee is working on a revision of the bylaws, developing a work plan, and filling vacancies on the committee. Board Member Reports City of Covington Covington passed a resolution ballot in November to raise the sales tax for roads and reduce the Washington State tab tax. Recognized the student of the year for work on reducing bullying. There was a ribbon cutting at the Covington Community park. The new pavilion is named after Margaret Harto.

2 RFA Board Minutes June 6, 2018 Page 2 of 5 City of Kent Interviews are being held next week to fill the vacant council spot. There are seven applicants. City of SeaTac Some airport travelers aren t wanting to pay for airport parking and are therefore parking on residential streets. The Council approved a new parking program to help stop parking on residential streets. The city is also buying license plate reading cameras to aid in the new program. Building construction is continuing in SeaTac. Chief s Report A budget kick off retreat will be held in July. Will be looking for efficiencies in areas of the department. Completing annual accreditation compliance report. Working through SeaTac contract to update and give some clarity with current practices. Department Reports Finance Handed out the financial report ending April 30. Annual report has been completed and sent in to the State. Will need a federal audit this year since we ve received many federal grants. Burn permits were issued for the month of May. A new Receptionist will be welcomed to Fire Admin June 11. Human Resources Completed new hire interviews today. Sixteen names will be forwarded to the background process. The Civil Service Secretary and Chief Examiner position and the Covington Emergency Management position will be posted soon. IT The base design has been completed for the new network. The RFA network should be up and running by the end of the year. Working with Century Link to see if we can split the City of Kent and RFA phone system. The MDC refresh is perpetual. Working with the Fleet Manager to get upgrades done by the end of July. Attorney Report No report was given. Correspondence There was no correspondence. Unfinished Business Hosting the July King County Fire Commissioners Meeting at Fire Station 75 The King County Fire Commissioners monthly meeting is held the second Wednesday of each month. Fire Districts within King County host monthly meetings and furnish a light meal. Board Member/Fire District #37 Commissioner Barrie would like Puget Sound

3 RFA Board Minutes June 6, 2018 Page 3 of 5 Regional Fire Authority to host the July 11, 2018 King County Fire Commissioners meeting at Fire Station 75 and would like reimbursement of costs associated with furnishing a light meal estimated $100-$125. A MOTION was made by Board Member Thomas and SECONDED by Board Member Harto to approve hosting the King County Fire Commissioners monthly meeting on Wednesday, July 11, 2018 at Puget Sound Regional Fire Authority Fire Station 75, and reimbursement of meal expenses. (MOTION CARRIED 6-0) New Business Adoption of Resolution No. 139 Resolution Approving Western Washington Fire Logistics Group Interlocal Agreement In May of 2017, Puget Sound Fire, Renton Regional Fire Authority, Maple Valley Fire, Enumclaw Fire, and Tukwila Fire began a yearlong feasibility study to determine if a benefit exists to cooperatively work together in supply chain management and logistics. This study included cost sharing a third-party consulting firm. At the end of the study, all departments agreed there were multiple benefits to working cooperatively and sharing resources. This Interlocal Agreement creates a platform for shared resources including office space, warehouse space, and personnel with Puget Sound Fire and the ability to cost-share resources. A MOTION was made by Board Member Barrie and SECONDED by Board Vice Chair Boyce to approve Resolution No 139 authorizing Puget Sound Regional Fire Authority s participation in the Western Washington Fire Logistics Group and authorize the Fire Chief to sign the Interlocal Agreement subject to final approval of legal counsel. (MOTION CARRIED 6-0) Adoption of Resolution No. 138 Appointing Civil Service Commissioner The RFA Governance Board appoints the Puget Sound Regional Fire Authority Civil Service Commissioner. Each position is a 6-year term. Civil Service Commissioner Charlie Mitchell s six-year term expires July 1, 2018, therefore requiring a reappointment for an additional six-year term. Fire Administration and I.A.F.F are recommending the reappointment of Charlie Mitchell. A MOTION was made by Board Member Harto and SECONDED by Board Member Thomas to approve Resolution No. 138 appointing Charlie Mitchell to the Civil Service Commission to complete a six-year term through June 30, (MOTION CARRIED 6-0) Interlocal Agreement with Maple Valley Fire & Life Safety This agreement is entered into by Maple Valley Fire & Life Safety under the authority of RCW and Puget Sound Regional Fire Authority under the authority of RCW and in conformity with Chapter RCW, the Interlocal Cooperation Act. Puget Sound Fire and Maple Valley Fire & Life Safety currently each maintain and operate their own fire departments to provide fire protection, fire suppression and emergency medical services in their respective jurisdictions.

4 RFA Board Minutes June 6, 2018 Page 4 of 5 The purpose of this Agreement is to consolidate services to allow for Puget Sound Fire to provide fire protection, fire suppression, emergency medical services and non-emergency medical services to Maple Valley Fire & Life Safety. A MOTION was made by Board Member Harto and SECONDED by Board Member Barrie to approve Resolution No. 140 authorizing the consolidation agreement with Maple Valley Fire and Life Safety, effective July 1, 2018 with an implementation date to be established by the Fire Chiefs no later than January 1, (MOTION CARRIED 6-0) Interlocal Agreement with King County Fire Chiefs for Automatic Aid The purpose of this ILA is to encourage and foster cooperation across jurisdictional boundaries by all participating agencies in King County so that the most efficient response may be achieved to all hazards and incidents, regardless of their origin, and to protect life and property. Such cooperation shall include joint planning, joint training and other related activities by the Parties. This ILA is entered into with intent to create Automatic Aid when an Authority Having Jurisdiction are not available or facing draw down, to allow the closest and most appropriate Fire Department to respond to incidents outside of the responding Fire Department's jurisdictional boundaries. All Participating Agencies agree to respond to any reported All Hazard incident with the appropriate resources into the jurisdiction of any other Fire Department that is a Participating Agency. These responses shall not require any specific request but shall be automatic upon dispatch by the dispatch center, which shall follow the established dispatch protocols. The Parties all understand and agree that any Agency's ability to render Automatic Aid may be limited due to any concurrent emergency condition within its own jurisdiction and the unavailability of its resources. In such situations, the non-responding Agency should inform dispatch of its temporary limitations and it shall be within that Agency's sole discretion to provide mutual aid at such level of aid it can provide. A MOTION was made by Board Vice Chair Boyce and SECONDED by Board Member Barrie to authorize the Fire Chief to sign the King County Fire Chiefs Interlocal Agreement for Automatic Aid. (MOTION CARRIED 6-0) Interlocal Agreement Emergency Management Services City of Covington Under the supervision of the Puget Sound Regional Fire Authority Emergency Management Division, perform functions related to the five phases of Emergency Management - Prevention, Preparedness, Mitigation, Response, and Recovery for the City of Covington. This is a part-time (20 hours a week) hourly position with limited benefits. This position is part of the Puget Sound Regional Fire Authority Emergency Management Division but assigned to and direction through the City of Covington Public Works Director and staff. A MOTION was made by Board Member Barrie and SECONDED by Board Vice Chair Boyce to authorize the Fire Chief to sign the Interlocal Agreement for Emergency Management Services with the City of Covington. (MOTION CARRIED 6-0) Acceptance of Department of Ecology Grant to Purchase Two Trucks To purchase Two (2) Ford F-350 s or similar trucks to tow and support the Two (2) firefighting foam trailers that were purchased by Puget Sound Fire in 2017 with funds from the Department of Ecology Spill Grant. These vehicles will also be equipped with spill response equipment and supplies utilized for control and containment of hazardous materials incidents throughout the Zone 3 region.

5 RFA Board Minutes June 6, 2018 Page 5 of 5 A MOTION was made by Board Vice Chair Boyce and SECONDED by Board Member Troutner to accept Grant Agreement No. SPPREG-2019-PusFRFA to purchase two trucks to pull foam trailers received from a Grant in (MOTION CARRIED 6-0) Appointment of Members to the Citizens Advisory Committee The Puget Sound Regional Fire Authority has received two applications from community members in response to two vacant positions on the RFA s Citizen Advisory Committee. After review of the applications and Committee interaction with the applicants, Committee Chairperson Margaret Harto and Staff Liaison Larry Rabel recommends both applicants for appointment to the Committee. Per Committee by-laws, positions are appointed by the Governance Board for a three-year term. The following community members are recommended to the Board for appointment to the Citizen Advisory Committee: Scott Smith, Term Expiration 3-year appointment (representing Station 76 area) Rudy Gustafson, Term Expiration 3-year appointment (representing Station 77 area) A MOTION was made by Board Member Barrie and SECONDED by Board Member Troutner to approve Citizen Advisory Committee applicants Scott Smith and Rudy Gustafson each to a 3-year term as Citizen Advisory Committee members. (MOTION CARRIED 6-0) Executive Session There was no Executive Session. Good of the Order Board Advisory Member Smith will give Chief Morris information from the Department of Ecology on the ban of a certain type of firefighting foam. The ban will be in place by July The Department of Ecology will be doing education and outreach. Board Member Thomas went to Chelan for the Commissioners Association Saturday Seminar. He thought the seminar was very good and spoke of his appreciation for allowing him to attend the seminar. Future Meeting Future meetings were discussed. Signing of Vouchers Vouchers were signed. Meeting Adjourned Meeting was adjourned at 6:55 p.m.