CENTRAL PIERCE FIRE & RESCUE PIERCE COUNTY FIRE DISTRICT NO. 6 BOARD OF COMMISSIONERS January 22, 2007 Station 6-0

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1 CENTRAL PIERCE FIRE & RESCUE PIERCE COUNTY FIRE DISTRICT NO. 6 BOARD OF COMMISSIONERS January 22, 2007 Station 6-0 Chairman Eckroth called the Regular meeting of the Board of Commissioners for Pierce County Fire District No. 6 to order at 6:00 p.m., at nd Avenue East, Tacoma, Washington. Present were the following: Chairman Eckroth, Commissioners Coleman, Hartloff, Nelson and Willis, Fire Chief Andren, Deputy Chief Willis, Assistant Chiefs Holm, Pearson and Thomas, Battalion Chiefs Banks and Tucker, Chief Financial Officer Carlsen, EMS Administrator Murphy, Lieutenant/Paramedic Glass, Firefighters Miller and Roley, Volunteer Board Representative Bannon and Recorder Menge. PLEDGE OF ALLEGIANCE Commissioner Nelson led the flag salute. PINNING CEREMONY ASSISTANT CHIEF WRIGHT AND LIEUTENANT DICKEN Chairman Eckroth recessed the Regular meeting at 6:01 p.m. for the Pinning Ceremony. Chairman Eckroth called the Regular meeting back to order at 6:37 p.m. A/C Pearson stated the Recruits are here tonight and he would like to have them introduce themselves to the Board. They are in their 3 rd week of the Academy and have been working very hard and doing well. They have their first block exam next week. The Recruits introduced themselves to the Board. The Board welcomed them. CITIZENS COMMENTS (FOR ITEMS NOT SPECIFICALLY ON THE AGENDA) Nothing at this time. VOLUNTEER RELIEF AND PENSION MEETING See appropriate minutes. CONSENT AGENDA (Single Motion) Meeting Agenda Excused Absences: Minutes: Regular Board Meeting Minutes of January 8, 2007 Approval of: Accounts Payable Warrants Numbered to totaling $ 260, GRAND TOTAL: $ 260, Commissioner Nelson moved and Commissioner Hartloff seconded to accept the Consent Agenda as presented in the amount of $ 260, MOTION CARRIED. UNFINISHED BUSINESS (SECOND READING AND FINAL ACTION) Nothing at this time. Page 1 of 5

2 NEW BUSINESS (FIRST READING FOR DISCUSSION AND REVIEW ONLY) Resolution No Annexation of 320 Acres (Request first reading rule be waived): A/C Holm stated he would like to have the two meeting rule be waived to allow this to be submitted to the County by February 1 st. This is for the 320 acres east of Sunrise. Commissioner Hartloff moved and Commissioner Willis seconded to waive the two meeting rule. MOTION CARRIED. Commissioner Hartloff moved and Commissioner Nelson seconded to adopt Resolution No Annexation of 320 Acres. MOTION CARRIED. CONSIDERATIONS AND REQUESTS (BOARD ACTION REQUIRED) Interlocal Agreement Joint Insurance Purchasing: F/C Andren stated this is an annual document that goes with the Joint Insurance meeting. They met a week and a half ago and agreed to put together a review panel consisting of a Fire Chief and a Fire Commissioner from each agency to review claims to identify risks. Commissioner Hartloff has been the Commissioner representative for CPFR in the past. They meet quarterly during the day. Commissioner Nelson moved and Commissioner Hartloff seconded to approve the Interlocal Agreement for Joint Insurance Purchasing. MOTION CARRIED. Commissioner Nelson moved and Commissioner Willis seconded that Commissioner Hartloff remain as the Commissioner representative for CPFR. MOTION CARRIED. Requests for Facilities Funds 2 nd Battalion Facilities at 6-6: F/C Andren stated that when we went through the budget process, this was originally a budget item identified and then it appeared that the 2 nd Battalion was not going to happen this year so it was removed. The funds were placed in the Station 6-7 building funds. He would like to propose the line item be created again and the funds be transferred. The target date for the remodel to be completed is May 1 st. Commissioner Nelson moved and Commissioner Willis seconded to approve the Station 6-6 remodel funds line item be created and the funds transferred. MOTION CARRIED. Interlocal Agreement Regional Hazardous Materials: F/C Andren reported as the Board is aware we have been in partnership with District 21 for our Haz Mat Team since its inception. A little more than a year ago discussions took place about expanding the team to a regional team to bring in more team members. This would be similar to the PCSORT teams and would be stand alone. A formula was put together to determine what the buy in cost would be for the materials and equipment that has been purchased over the last 15 years. The cost would be $162, from the other entities. District 21 will be the lead agency. A document was drafted by Attorney Quinn. Commissioner Nelson asked about the amount of equipment Puyallup has. F/C Andren stated they have a stand alone team with equipment. Discussion followed. Commissioner Nelson asked if there is a plan on where we d put the money that we receive? F/C Andren stated there is no plan at this time. It would just go into the general fund. Commissioner Eckroth suggested the funds be placed in equipment replacement fund as they will need to replace equipment at some point. Discussion followed. Commissioner Eckroth stated from reading through the document, it appears that a Commissioner representative is needed. Commissioner Nelson moved and Commissioner Hartloff seconded to approve the Regional Hazardous Materials Interlocal Agreement. MOTION APPROVED. Page 2 of 5

3 Page 3 of 5 Commissioner Nelson moved and Commissioner Hartloff seconded to appoint Bob Willis as the Commissioner representative. MOTION CARRIED. Approval to go to Bid for New Station 6-7: A/C Thomas stated he has been working with the architects and engineers. He has a meeting on January 31 st to go over the final drawings and specs. He would like to go to bid in February with construction starting in May. Commissioner Willis moved and Commissioner Nelson seconded approval to go to bid for the new Station 6-7. MOTION CARRIED. STAFF, LOCAL, FIREFIGHTERS ASSOCIATION AND FIRE CHIEF REPORTS (For Information Only) A/C Pearson: Reported that he presented a proposal to Puyallup Fire Department to provide their training. It was very well received and they liked the proposal. A/C Pearson distributed copies of the proposal to the Board members and stated that this document is still in draft form. Puyallup will be coming back with some changes and modifications. The next step now is for it to be presented to the Union Presidents of both locals. Chief Frank is also sharing it with City Manager Bacon and has asked that F/C Andren have an interlocal agreement written. F/C Andren stated when the Board members have an opportunity, they should look through this document. He stated that this document sincerely exceeded his expectations on the work that went into putting this document together. A/C Pearson and his Division did an outstanding job. This is a huge step for any organization to look at anything as huge as training for an agency to provide. A/C Pearson and his staff produced a fantastic document. He hopes this is the first step in some kind of consolidation with the City of Puyallup. This was one of the first things we did in our consolidation. B/C Banks: Reported the Station 6-6 remodel is being done and hopes it to be completed by the end of February or the first of March. He is attending weekly meetings on the Ladder Committee and they are going to visit some Ladder companies in Tacoma and up North. The staffing proposal is also being worked on and C/F/O Carlsen has it now. EMS/A Murphy: Reported the three (3) people in Paramedic school are doing well. They are moving into more complex training. EMS/A Murphy reported that one (1) of CPFR employees, Dean Scott, is attending a Paramedic related course in Everett and is being interviewed on channels 5 and 7 for assisting at a fire. He took his coat and wrapped it around a person who was on fire and put the fire out. D/C Willis: Reported the new position of Special Projects is going well. There have been a number of projects out there for a while now that no one had a chance to get to and are now getting addressed. D/C Willis stated he has an idea of putting together a picture book similar to a school annual for CPFR. One of our employees is starting a photography business and is interested in spearheading this project. There are a couple of reasons he would like to see this get done. The main reason being for this to be a historical document for CPFR. Tacoma Fire Department has done this every decade. It won t be long before we start having a consistent attrition and with the hiring frenzy in the last ten (10) years, the core of what CPFR is, is here today and he would like that to be documented.

4 A/C Holm: Reminded the Board members that there are only nine (9) days left to sign up for the Annual Banquet. It will be held on Saturday, February 10 th at the old Amphitheater on Meridian and 144 th. The cost is $20.00 per person. A/C Thomas: Reported he just went through the one (1) year walk through with the architect at Station 6-8. He is working with the insurance company regarding the leaking issue at Station 6-4 and he will be meeting with the architect this week regarding recommendations for the leaks at Station 6-0. C/F/O Carlsen: Reported the December Investment Report was included in the Board packets. The budget books will be put together on January 30 th. The next meeting she will have the figures on how we ended the fiscal year We ended on a positive note with selling Station 6-5. Those funds are not part of the current budget. She will have some budget adjustments for invoices that came in that were budgeted for in 2006, but paid out of C/F/O Carlsen informed the Board members that she received a notice stating the Pierce County Fire Commissioners meeting will be held at Station 3-2 and not at 3-1 as published. Local: Nothing at this time. FF Association: Nothing at this time. F/C Andren: Reported that AirLift Northwest moved out of Station 6-9 last week. This opens the station back up for our entire use. It was a great run with them and it was their decision to leave as much as ours. They are expanding and it was a cooperative agreement on both sides. D/C Willis stated he received a lengthy and positive from the nursing supervisor. This was a very sought after spot to work. F/C Andren thanked A/C Holm for his fantastic job on getting the annexation process handled. That is now 400 acres that have been added to our District due to his efforts. We had 80 acres added last year and now 320 more acres this year. F/C Andren thanked A/C Pearson again for his great job on the Puyallup proposal. Both of them are a great example of the great staff and dedication we have here. This is an excellent time to be a part of this organization and he is proud to be the leader of such a great group. COMMISSIONER COMMENTS Commissioner Willis: Stated thanks to A/C Pearson for pulling together all of the different facets of providing training for Puyallup. Also, thanks to A/C Holm for all of his work on the annexations. There will be many new homes there eventually. D/C Willis has a great idea on the historical documents. He would also suggest that pictures be taken of the rigs, stations and things that are going on at this time. Commissioner Hartloff: Nothing at this time. Commissioner Coleman: Thanked A/C Pearson and A/C Holm for all of their hard work. Page 4 of 5

5 Commissioner Nelson: Stated the training proposal is quite a document, he is looking forward to going through it. A/C Thomas reported that we finally received the certificate of occupancy for Station 6-5. Chairman Eckroth: Stated he hates to sound redundant, however, this is a lot of good stuff and he is interested to go through the training proposal. It is shocking at times where something is discussed at a meeting and then before they know it is before them to approve. It kind of takes him aback a little at times. Thanks to everyone for all of the hard work. EXECUTIVE SESSION At 7:25 p.m., Commissioner Nelson moved and Commissioner Hartloff seconded to move into Executive Session for ten (10) minutes according to RCW for discussion relating to a Commissioners Award for the Annual Banquet. MOTION CARRIED. At 7:35 p.m., Chairman Eckroth called the meeting back into Regular Session with no action taken. ADJOURNMENT There being no further business, Commissioner Nelson moved and Commissioner Willis seconded to adjourn the meeting. MOTION CARRIED. The meeting adjourned at 7:36 p.m. BILL ECKROTH VCHAIRMAN OF THE BOARD VICKY CARLSEN DISTRICT SECRETARY DENISE MENGE RECORDER Page 5 of 5

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