MEETING AGENDA Meeting Date/Time: January 27, 2016, 6:30P LOCATIONS: Monument Town Hall, 645 Beacon Lite Rd, Monument, CO 80132

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1 Bill Ingram, Director Larry Smith, Director Tom Tharnish, DIrector MEETING AGENDA Meeting Date/Time: January 27, 2016, 6:30P LOCATIONS: Monument Town Hall, 645 Beacon Lite Rd, Monument, CO I. Call to Order I Roll Call - Regular meeting December 8, 2015 V VI Old Business a. Appointment of Designated Election Official MOTION: To appoint Fire Chief Chris Truty as the District s designated election official (DEO) for the May 2016 election. b. November 2016 Board Meeting date X. Chief s Report X

2 Bill Ingram, Director Larry Smith, Director Tom Tharnish, DIrector MEETING MINUTES Meeting Date/Time: January 27, 2016, 6:30P I. Call to Order - Vice President Lance called the meeting to 6:31P I Roll Call - Present: Bill Ingram, John Hildebrandt, Tom Tharnish, Roger Lance - Absent: Larry Smith, Mike Smaldino, Jake Shirk, excused. - Agenda reviewed and approved. (Ingram: 4-0). - Regular meeting, December 8, 2015, minutes reviewed and approved as amended. (Tharnish: 4-0). V VI - Financial report read and approved. (Tharnish: 4-0). - Reporter for the OCN, participated in County training, titled Operation Deep Freeze and commented on event. Old Business a. Appointment of Designated Election Official MOTION: To appoint Fire Chief, Chris Truty, as the District s designated election official (DEO) for the May, 2016, election. (Hildebrandt: 4-0). b. November 2016 Board of Directors meeting date MOTION: To amend November Board Meeting date from November 16, 2016 to November 15, 2016, with caveat that board members absent from tonight s meeting can attend. (Hildebrandt: 4-0)

3 Bill Ingram, Director Larry Smith, Director Tom Tharnish, DIrector X. Chief s Report X a. Quarterly update on ambulance billing b. George K. Baum MOTION: To adjourn. ( Hildebrandt: 4-0). 7:33P

4 Bill Ingram, Director Larry Smith, Director Tom Tharnish, DIrector MEETING AGENDA Meeting Date/Time: February 24, 2016, 6:30P LOCATIONS: Monument Town Hall, 645 Beacon Lite Rd, Monument, CO I. Call to Order I Roll Call - Regular meeting January 27, 2016 V VI Old Business X. Chief s Report X

5 Bill Ingram, Director Larry Smith, Director Tom Tharnish, DIrector MEETING MINUTES Meeting Date/Time: February 24, 2016, 6:30P LOCATIONS: Monument Town Hall, 645 Beacon Lite Rd, Monument, CO I. Call to Order - President Shirk called the meeting to I Roll Call - Present: Bill Ingram, John Hildebrandt, Roger Lance, Larry Smith, Tom Tharnish, Jake Shirk, Mike Smaldino - Agenda reviewed and approved. (Ingram: 7-0). - Regular meeting, January 27, 2016, minutes reviewed and approved. (Hildebrandt: 4-0). - Financial report read and approved. (Ingram: 7-0). V - May 7, 2016, Community Fire Wise Day - Police and Fire participated in a joint training on excited delirium. VI Old Business - Ambulance billing review - Station Tours (Board agreed to do one tour per meeting). - Display of new Battalion Chief vehicle X. Chief s Report

6 Bill Ingram, Director Larry Smith, Director Tom Tharnish, DIrector X a. Growth update b. Station tour, 5:45P - MOTION: To adjourn. (Lance: 7-0)@ 7:49p

7 Bill Ingram, Director Larry Smith, Director Tom Tharnish, DIrector MEETING AGENDA Meeting Date/Time: March 23, 2016, 5:45P LOCATIONS: Monument Town Hall, 645 Beacon Lite Rd, Monument, CO I. Call to Order Sta1, W Hwy 105) I Roll Call Station 1 tour Town Hall) V. V VI Approval of Minutes - Regular meeting February 24, 2016 Old Business X. a. Refinance Part II X XI Chief s Report

8 Bill Ingram, Director Larry Smith, Director Tom Tharnish, DIrector MEETING AGENDA Meeting Date/Time: April 27, 2016, 6:30P I. Call to Order I Roll Call - Regular meeting February 24, 2016 (March meeting cancelled) V VI a. Refinance Part II b. Policy 412 Community Room MOTION: To approve Policy #412 Community Room Old Business a. Tri-Lakes Monument, Donald Wescott, Black Forest consolidation discussions X. Chief s Report X

9 Bill Ingram, Director Larry Smith, Director Tom Tharnish, DIrector MEETING MINUTES Meeting Date/Time: April 27, 2016, 6:30P I. Call to Order - President Shirk called the meeting to I Roll Call Present: Absent: Mike Smaldino, Roger Lance, John Hildebrandt, Tom Tharnish, Jake Shirk Bill Ingram and Larry Smith (excused) - Agenda reviewed and approved. (Smaldino: 5-0). - Regular meeting February 24, 2016 approval. (Smaldino: 5-0). (March meeting cancelled) V VI - Financial report reviewed and approved. (Lance: 5-0). a. President Shirk commended Captain Mola and his crew. b. Chief Truty introduced the District s part time accountant, Sharon Solheim. a. Refinance Part II - Postponement of refinance of the station until May meeting - Refinance of Engine RESOLUTION Refinance of 2005 Engine MOTION: To approve resolution approving financing the lease/purchase agreement with Peoples National Bank. (Smaldino: 5-0). b. Policy 412 Community Room (Corrected Policy #413) MOTION: To approve Policy #413 Community Room. (Lance: 5-0) Old Business a. Tri-Lakes Monument, Donald Wescott, Black Forest consolidation discussions.

10 Bill Ingram, Director Larry Smith, Director Tom Tharnish, DIrector - The Board gave the Chief approval to continue discussions of consolidation. Director Lance suggested that all three Districts have one board member from each to sit in on the discussions with the Chiefs. X. Chief s Report a. Legislation updates: House Bill 1088, Impact Fees Senate Bill 183, 911 Deregulation b. New Ambulance, 2281, now in service. Thank you Nate Snyder for all the hard work! c. Plymovents to be installed in all three stations. d. Ambulance Revenue update. Revenue increased with new billing company. e. Hiring update provided by Deputy Chief Trost. District to hire 3 new medics to train as firefighters. MOTION: Pending available funding, the District will hire an additional firefighter for 2017 and to consider the advancement of the 2018 firefighter. (Smaldino: 5-0). f. Stations update provided by Deputy Chief Trost. Station 1 well update g. Fleet update provided by Deputy Chief Trost h. The Chief signed a contract for Fire Marshal Vincent to be part of a county fire investigator team. i. The District is hosting two upcoming events: - County Wildland Preparedness on May 13 th - Colorado Fire Training Officers on May 12 th j. Station Tour options k. Mill levy committee update l. Happy Administrative Professional Day-thank you Jen Martin and Sharon Solheim X a. Acknowledge Service for Bill Ingram and Larry Smith b. Swear in New Board Members c. Future election discussion MOTION: To adjourn. (Lance: 5-0) 8:33P

11 Jason Buckingham, DIrector MEETING AGENDA Meeting Date/Time: May 25, 2016, 6:30P I. Call to Order I Oath of Office for new Board members Roll Call V. V VI Approval of Minutes - Regular meeting April 27, 2016 Election of Board Officers MOTION: President/Chairman MOTION: Vice-President MOTION: Treasurer MOTION: Secretary X. a. Acknowledge Service for Bill Ingram and Larry Smith RESOLUTION Larry Smith Service RESOLUTION Bill Ingram Service b. Refinance RESOLUTION Fire Station Refinancing c. Wage Schedule adjustment MOTION: To approve 2016 amended wage schedule to include a starting wage for a certified paramedic without firefighter certification d. Future elections discussion

12 Jason Buckingham, DIrector X XI X Old Business a. Station Tours Chief s Report

13 Jason Buckingham, DIrector MINUTES Meeting Date/Time: May 25, 2016, 6:30P I. Call to Order (6:30p) I Oath of Office for new Board members - Roger Lance, Terri Hayes, Jason Buckingham and Thomas Tharnish sworn in by Chairman Jake Shirk. Roll Call (Present: Shirk, Lance, Hildebrandt, Tharnish, Hayes, Buckingham) (Excused: Smaldino) V. (Lance: 6-0) Approval of Minutes (Hildebrandt: 4-0) - Regular meeting April 27, 2016 V (Lance: 6-0) VI Election of Board Officers MOTION: President/Chairman MOTION: Vice-President MOTION: Treasurer MOTION: Secretary _Jake Shirk (Ayes: 6 Nays: 0) Roger Lance (Ayes: 6 Nays: 0) John Hildebrandt (Ayes: 6 Nays: 0) Mike Smaldino (Ayes: 6 Nays: 0) - Jake Shirk expressed his appreciation for B/C Mike Keough s work with Manitou PD and also his congratulation to Lt. Mo Ayala for completing the Monument PD s citizen academy. X. a. Acknowledge Service for Bill Ingram and Larry Smith RESOLUTION Larry Smith Service MOTION: To approve resolution thanking Larry Smith for his 2 years of service (Lance: 6-0) - Larry Smith heard and accepted a resolution appreciating his 2 years of service to the District and was awarded a Service of Distinction plaque. RESOLUTION Bill Ingram Service MOTION: To approve resolution thanking Bill Ingram for his 15 years of service (Hildebrandt:

14 Jason Buckingham, DIrector 6-0) - A resolution was approved honoring Bill Ingram for his 15 years of service to the Woodmoor Monument and Tri-Lakes Monument FPDs. Bill, who was unavailable to attend the meeting, was also awarded a Service of Distinction plaque. b. Refinance RESOLUTION Fire Station Refinancing MOTION: To approve resolution approving financing the lease/purchase agreement for Fire Station 1 with Peoples National Bank. (Tharnish: 6-0) - The final refinancing plan of the District s debt with People s Bank was approved. This plan is to refinance the District s remaining $764,425 with no term extension to save the District $42,692 less closing costs. c. Wage Schedule adjustment MOTION: To approve 2016 amended wage schedule to include a starting wage for a certified paramedic without firefighter certification. (Hildebrandt: 6-0) - The District will be seeking paramedic applicants for the position of firefighter/paramedic however, the existing wage schedule does not depict a wage for paramedic without a firefighter certification. This modification to the wage schedule approves this. It s expected that the new hires will be onboard around Labor Day. d. Future elections discussion - Chief Truty presented information about the last ballot election that showed only a 9.4% response rate on the mail-in ballot for Board of Directors. The question was posed to the Board regarding good use of limited funds when the approximate expense for a mail-ballot is $40,000. Consensus of Board members was that with that low of response rate, funds could be better used elsewhere and that for the purposes of Board elections, the 2018 election would be a polling place election. No formal approval vote taken, but general direction was given to the Fire Chief by the Board about proceeding next time. X Old Business a. Station Tours - The Board has chosen to use their June Board meeting to tour all three fire stations as well as CSFD Sta22. Chief Truty advised that Sta22 is a great example of a contemporary fire station and would like to use it as a basis of comparison to the District s stations. Start time will be around 5:00p. Chief s Report - Chief Truty provided handbooks to the Board members. These handbooks contain a variety of information related to the management and operations of the District. - HB1088 is expected to be signed next week. The signing of the bill allows the District to move forward with discussing the establishment of impact fees with builders.

15 Jason Buckingham, DIrector - The cutover for the new well at Station 1 is expected to occur tomorrow and will finally allow Station 1 to have its own water supply. - Station 2 s septic field is having problems related to elevated watertables due to the winter snowmelt. D/C Trost and Chief Truty will be meeting with an engineer next week to discuss various solution options. - D/C Trost is still working with Ford on what their contribution may be to replacing 2281s ambulance motor. Ford is requesting maintenance records that D/C Trost is in the process of gathering. - An additional merger meeting took place between TLM, DW, and BF fire districts but nothing new to report. - The District s annual audit begins next week. - TLMFPD will be working with a local leadership organization, Peak Leadership, to provide leadership and teamwork guidance to District staff. The organization, made up of several retired AFA professors will have regular interaction with all levels of District staff to help promote professional and organizational growth. It s expected that Peak Leadership will provide a brief presentation to the Board at an upcoming Board meeting. XI X (7:40p)

16 Jason Buckingham, DIrector MEETING AGENDA Meeting Date/Time: June 22, 2016, 5:00P I. Call to Order I Roll Call V. Old Business a. Station Tours i. CSFD Station Copper Center Pkwy (5:30p) ii. TLMFPD Sta Roller Coaster Rd (6:00p) iii. TLMFPD Sta Woodmoor Dr (6:30p) iv. TLMFPD Sta Hwy 105 (7:00) b. Impact Fee Study MOTION: To accept engagement letter from BBC Research and Consulting to conduct a rational nexus impact fee study for a cost to not exceed $10,000. V a. TLWC Grant acknowledgement b. Peak Leadership Introduction

17 Jason Buckingham, DIrector MINUTES Meeting Date/Time: Jun 22, 2016, 6:30P I. Call to Order (6:30p) Roll Call (Present: Shirk, Lance, Hildebrandt, Smaldino, Tharnish, Hayes, Buckingham) (Excused: Tharnish) I (Lance: 6-0) V. Old Business a. Impact Fee Study Chief Truty presented a proposal from BBC Research to provide an impact fee study for the entire district which would be in accordance with the new recently passed state law. BBC advised that they would provide a service-equivalent quote which develops an estimated cost that existing services provide and then that amount is applied to all new development. MOTION: To accept engagement letter from BBC Research and Consulting to conduct a rational nexus impact fee study for a cost to not exceed $10,000. (Hildebrandt: 6-0) b. Station Tours i. CSFD Station Copper Center Pkwy (5:30p) ii. TLMFPD Sta Roller Coaster Rd (6:00p) iii. TLMFPD Sta Woodmoor Dr (6:30p) iv. TLMFPD Sta Hwy 105 (7:00) - Chairman Shirk and Chief Truty chauffered the attending Board including an OCN reporter to the new CSFD fire station and then to the 3 TLM fire stations. The purpose of seeing the new CSFD station was to show the Board the design of a contemporary fire station and its functionality for full-time crews. This evaluation was to create a basis for comparison when the TLM Board reviewed the three TLM stations subsequent to the CSFD station. (7:40p)

18 Jason Buckingham, DIrector MEETING AGENDA Meeting Date/Time: July 27, 2016, 6:30P I. Call to Order I Roll Call - Regular meeting May 25, Regular meeting June 22, 2016 V VI a. Tri-Lakes Women s Club Grant Acknowledgement b. Peak Leadership Introduction c. Colorado Indigent Care Program Approval Old Business X. Chief s Report X

19 Jason Buckingham, DIrector MEETING MINUTES Meeting Date/Time: July 27, 2016, 6:30P I. Call to Order (6:32p) I Roll Call - Present: Shirk, Lance Hildebrandt, Tharnish, Hayes Absent: Buckingham (Excused), Smaldino - Agenda reviewed and approved. (Hayes: 5-0). - Regular meeting May 25, Reviewed and approved. (Hayes: 5-0). - Regular meeting June 22, Reviewed and approved with removal of Tharnish being listed as present during roll call. (Hildebrandt: 5-0). V VI - Financial report reviewed and approved. (Lance: 5-0). - Introduction of Rebecca Weese, CPA (District new accountant). a. Tri-Lakes Women s Club Grant Acknowledgement. o Battalion Chief Dooley did demonstration of the vests. b. Peak Leadership Introduction o Drs. John Anderson and Robert Ginnett introduced themselves and described the services they will be providing to the organization, pro bono. o Board requested copy of the assessment provided to them. c. Colorado Indigent Care Program Approval - MOTION: To approve Colorado Indigent Care Program Contract. (Hayes: 5-0). - MOTION: To give the Chief authority to automatically renew contract each year with condition that numbers are tracked annually. (Hayes: 5-0). Old Business

20 Jason Buckingham, DIrector X. Chief s Report a. 2 new ambulances are now here b. Hiring update-4 conditional offers. Plan for the new recruits to attend a CSFD training academy. c. No update to report on Wescott/Black Forest merger. d audit-extension filed due to pension annual reports not being available until June. e. Impact fees - BBC Research hired to do study. f. Ambulance claim - waiting for insurance to give us an answer. g. Insurance update provided by JMartin. h. Fleet update provided by DC Trost. i. Stations update provided by DC Trost. j. Station tour feedback from Board. X a Auditor Report b. Impact Fee Study update - MOTION: To adjourn. (Hildebrandt: 5-0) 7:55p.

21 Jason Buckingham, DIrector MEETING AGENDA Meeting Date/Time: August 24, 2016, 6:30P I. Call to Order I Roll Call - Regular meeting July 27, 2016 V VI a. Auditor Report Old Business a. Impact Fee Update RESOLUTION : A resolution of the Board of Directors of the Tri-Lakes Monument Fire Protection District approving and accepting an impact fee study and setting an impact fee schedule X. Chief s Report X

22 Jason Buckingham, DIrector MEETING MINUTES Meeting Date/Time: August 24, 2016, 6:30P I. Call to Order (6:30P) I Roll Call Present: Shirk, Lance, Hildebrandt, Tharnish, Hayes, Buckingham Absent: Smaldino (Excused) - Agenda reviewed and approved. (Hayes: 6-0). - Regular meeting July 27, Reviewed and approved. (Hildebrandt: 6-0). V - reviewed and approved. (Buckingham: 6-0). - Treasurer Hildebrandt commented on article from Arlington that removed American flags from the vehicles and he opposed the decision. - Director Hayes encouraged all to take the survey on the Town of Monument website which pertains to the comprehensive plan of the Town. - President Shirk, concerned with staffing, directed the Chief to make this a priority to fix. VI a. Auditor Report MOTION: To accept the 2015 audit for the Tri-Lakes Monument Fire Protection District as presented. (Hildebrandt: 6-0) Old Business a. Impact Fee Update RESOLUTION : A resolution of the Board of Directors of the Tri-Lakes Monument Fire Protection District approving and accepting an impact fee study and setting an impact fee schedule. (Lance: 6-0). X. Chief s Report a. New hire update

23 Jason Buckingham, DIrector b. Staffing update. The Board of Directors request that the Chief, put his 5 point solutions in writing, as well as submit timeline to complete each point. In addition, the Board requests for monthly progress reports. c budget priorities (staffing, wages, operations, fleet, station, training). d. Peak Leadership update. Director Lance request assessment sent to the Board prior to the next Board of Directors meeting. e. AFG Grant denied f. Adult Care Facility g. Congratulations Keegan Black and Mike Smith for passing their aerial driver certification for the State of Colorado. X a Amended Budget b Budget c Mill levy plan - MOTION: To adjourn. (Hildebrandt: 6-0) 9:06P.

24 Jason Buckingham, Director MEETING AGENDA Meeting Date/Time: September 28, 2016, 6:30P I. Call to Order I Roll Call - Regular meeting August 24, 2016 V VI Public Hearing 2016 Amended Budget a Amended Budget RESOLUTION : To approve the 2016 Amended budget as presented RESOLUTION : To appropriate sums of money to various funds b Draft Budget Presentation X. Old Business a. Hiring update X XI X Chief s Report Executive Session - pursuant to CRS Section (4)(b) with counsel for the District for legal advice on impact fees and employment issues.

25 Jason Buckingham, Director MEETING MINUTES Meeting Date/Time: September 28, 2016, 6:30P I. Call to Order (6:30pm) I Roll Call Present: Shirk, Hildebrandt, Tharnish, Hayes, Buckingham Absent: Lance, Smaldino (Excused). -Agenda reviewed and approved with public discussion of amended budget moved prior to Resolution approval. (Hayes: 5-0). -Regular meeting August 24, Reviewed and approved. (Hildebrandt: 5-0). V VI -Financial report reviewed and approved. (Buckingham: 5-0). Public Hearing 2016 Amended Budget MOTION: To open the public hearing on the approval of the amended 2016 budget approval. (Hayes: 5-0) There was no public who spoke in favor nor in opposition. MOTION: To close the public hearing on approval of the 2016 amended budget. (Hildebrandt: 5-0). a Amended Budget RESOLUTION : MOTION: To approve the 2016 Amended budget as presented. (Hildebrandt: 5-0). RESOLUTION : MOTION: To appropriate sums of money to various funds. (Buckingham: 5-0). b Draft Budget Presentation X. Old Business

26 Jason Buckingham, Director a. Hiring update- Board request timeline to be set and request update on lateral hiring be presented at next meeting. (See MEMO submitted by the Chief). Chief s Report a. Update on Peak Leadership-Group out of town b. TLMFPD participated in poverty simulation with community coordinated by Tri-Lakes Cares and United Way. X XI X a. Hiring update b Budget c. Wage update Executive Session - pursuant to CRS Section (4)(b) with counsel for the District for legal advice on impact fees and employment issues. (7:36 pm). MOTION to adjourn. (Hildebrandt: 5-0)

27 Jason Buckingham, Director MEETING AGENDA Meeting Date/Time: October 26, 2016, 6:30P I. Call to Order I Roll Call - Regular meeting September 28, 2016 V VI a. Heather Young, Girl Scout Troop 536 Old Business a. Hiring update b Budget discussion c. Wages update X. Chief s Report X XI Executive Session - Executive session pursuant to C.R.S. Section (4)(b) with employment counsel for the District to answer specific legal questions and provide legal advice on an employment matter. (GO CUBS!!!)

28 Jason Buckingham, Director MEETING MINUTES Meeting Date/Time: October 26, 2016, 6:30P I. Call to Order (6:30 pm) I Roll Call Present: Smaldino, Hildebrandt, Lance, Tharnish, Buckingham Absent: Shirk, Hayes (Excused) - Agenda reviewed and approved. (Hildebrandt: 5-0). - Regular meeting September 28, Reviewed and approved. (Hildebrandt: 5-0). V VI - Financial report reviewed and approved. (Smaldino: 5-0). a. Heather Young, Girl Scout Troop 536-Heather made 22 teddy bears for pediatric patients that need transporting by ambulance. Thank you Heather. Old Business a. Hiring update- the Chief thanked Deputy Chief Trost and the hiring committee for all their hard work. DC Trost gave update on current hiring process. b Budget discussion. The Board gave the Chief permission to explore options with finding a permanent location for the administration building. c. Wages update With the priority of the budget being personnel wages, raises for all staff with the exception of Chief and Deputy Chief were increased from 3% to 6% X. Chief s Report a. Deputy Chief Trost gave update on fleet and stations. b. Peak Leadership update c. Impact Fees report d. J Martin gave update on fire prevention. Crews spoke to 1034 kids during the month of October in educating them about fire safety. Thank you to District 38 for spoiling our staff

29 Jason Buckingham, Director for September 21 st Emergency Responder Appreciation Day. JMartin also gave update on FPPA Annual Conference which she attended and ambulance billing claim status. e fee schedule f meeting location a Budget Hearing b Fee Schedule c Meeting location MOTION: To go into executive session. (Hildebrandt: 5-0) 8:10 pm. X XI Executive Session - Executive session pursuant to C.R.S. Section (4)(b) with employment counsel for the District to answer specific legal questions and provide legal advice on an employment matter. (End: 9:42 pm) (GO CUBS!!!)

30 Jason Buckingham, Director MEETING AGENDA Meeting Date/Time: November 15, 2016, 6:30P I. Call to Order I Roll Call - Regular meeting October 26, 2016 V VI PUBLIC HEARING 2017 Proposed Budget a. Location discussion for 2017 Board Meetings MOTION: To move the 2017 TLMFPD Board meetings to Fire Station 1 MOTION: To accept the 2017 Board meeting schedule b Fee Schedule MOTION: To accept the 2017 Fee Schedule as proposed X. Old Business a Proposed Budget Rev 3 X XI Chief s Report

31 Jason Buckingham, Director MEETING MINUTES Meeting Date/Time: November 15, 2016, 6:30P I. Call to Order (6:30 pm) I Roll Call Present: Lance, Hildebrandt, Tharnish, Shirk Absent: Smaldino, Hayes, Buckingham (Excused) - Agenda reviewed and approved. (Hildebrandt: Approved 4-0). - Regular meeting October 26, Review next meeting due to lack of a voting quorum of directors present at the October meeting. V VI - Financial report reviewed and approved. (Lance: Approved 4-0). - President Shirk reported Santa on Patrol event to take place on Dec. 17 th. Toys or gift cards can be brought to any of our fire stations or Monument PD. Due date to drop off items is Dec. 16 3:30pm. - Director Tharnish announced new parking under construction on east side of Mitchell and 2 nd Street. PUBLIC HEARING 2017 Proposed Budget -MOTION: To open the public hearing on the proposed 2017 budget. (Hildebrandt: Approved 4-0) * No public objections or comments -MOTION: To close the public hearing on the proposed 2017 budget. (Lance: Approved 4-0) a. Location discussion for 2017 Board Meetings MOTION: To move the 2017 TLMFPD Board meetings to Fire Station 1. (Lance: Approved 4-0). MOTION: To accept the 2017 Board meeting schedule. (Hildebrandt: Approved 4-0).

32 Jason Buckingham, Director b Fee Schedule MOTION: To accept the 2017 Fee Schedule as proposed. (Hildebrandt: Approved 4-0). Board asked for definitions to be attached. X. Old Business a Proposed Budget Rev 3 X XI Chief s Report a. Submitted fire grant for $375,000 (new radios). b. New paramedic resigned last week effective immediately. c. Hiring update. d. Impact fee update e. Peak Leadership to begin staff training. a. Review of October 26 th minutes. b. Wage Schedule approval c Budget approval MOTION to adjourn. (Hildebrandt: Approved 4-0)

33 Jason Buckingham, Director MEETING AGENDA Meeting Date/Time: December 7, 2016, 6:30P I. Call to Order I Roll Call - Regular meeting October 26, Regular meeting November 15, 2016 V VI Old Business a. RESOLUTION Final Budget approval (Roll call vote) A resolution approving 2015 Amended Budget a. RESOLUTION Budget Appropriations (Roll call vote) A resolution appropriating sums of money to the various funds in the amount and for the purpose as set forth below, for the Tri-Lakes Monument Fire Protection District for the 2017 budget year. RESOLUTION Property Tax Levy (Roll call vote) A resolution levying property taxes for the year 2016, to help defray the costs of government for the Tri-Lakes Monument Fire Protection District for the 2016 budget year. b Wage Schedule MOTION: To approve 2017 Wage Schedule Chief s Report X.

34 Jason Buckingham, Director MEETING MINUTES Meeting Date/Time: December 7, 2016, 6:30P I. Call to Order (6:30 pm) I Roll Call - Present: Smaldino, Hayes, Buckingham, Tharnish, Hildebrandt, Lance, Shirk. - Agenda reviewed and approved. (Hildebrandt: 7-0). - Regular meeting October 26, (Smaldino: 5-0, 2 abstain). - Regular meeting November 15, (Hildebrandt: 4-0, 3 abstain). V VI a. Lisa Hatfield report Fire Wise preparation began. Fire Marshal Vincent is a big help. b. Director Tharnish reported that the parking lot off Mitchell and 2 nd St is almost complete. c. President Shirk thanked TLMFPD for assistance with PD on a emergency call. Old Business a. RESOLUTION Final Budget approval A resolution approving 2017 Proposed budget. (Buckingham: 7-0). a. RESOLUTION Budget Appropriations A resolution appropriating sums of money to the various funds in the amount and for the purpose as set forth below, for the Tri-Lakes Monument Fire Protection District for the 2017 budget year. (Hildebrandt: 7-0). b. RESOLUTION Property Tax Levy (Roll call vote) A resolution levying property taxes for the year 2016, to help defray the costs of government for the Tri-Lakes Monument Fire Protection District for the 2016 budget year. (Hildebrandt: 7-0). c Wage Schedule MOTION: To approve 2017 Wage Schedule. (Lance: 7-0).

35 Jason Buckingham, Director Chief s Report a. Report letter received from Wescott Fire regarding mutual aid. Board asked for clarity and directed the Chief to ask for more time to make a decision from Wescott. b. Deputy Chief Trost gave report on hiring. 47 tested, but only 34 passed the written test and will advance to oral interviews the week of the 12 th. Job offers plan to go out the week of the 9 th of January with a start date on the 16 th. All will be sent to West Metro to participate in 4 week academy. The two medics who advanced will meet with Dr. Hurtado for further testing. c. Director Lance asked the Chief to plan an awards party for the staff in X Meetings will be at Station 1, located at Hwy 105. Thank you Town of Monument for the use of the space for a. Wescott Fire discussion. MOTION to adjourn. (Hildebrandt: 7-0) 7:25 pm.