RECORD OF PROCEEDINGS. West Metro Fire Protection District Board of Directors Meeting October 17, 2017

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1 RECORD OF PROCEEDINGS West Metro Fire Protection District Board of Directors Meeting October 17, 2017 I. CALL TO ORDER The regular meeting of the West Metro Fire Protection District board of directors was called to order by President Pam Feely at 7:00 p.m. This meeting was held in accordance with the applicable statutes of the state of Colorado, at West Metro Fire Protection District s headquarters, 433 S. Allison Parkway, Lakewood, Colorado. II. ROLL CALL President Pam Feely Vice President Marta Murray Secretary Wendy Volmer Treasurer Cassie Tanner Director Kent Johnson Director Kristina Moeder Director Mike Munden Absent Absent Also present were Fire Chief Don Lombardi; Deputy Chief Bruce Kral; Deputy Chief Mark Krapf; Deputy Chief Scott Rogers; Ms. Adele Reester, Esq.; Lieutenant Mike Frainier, representing IAFF Local #1309; Ms. Glenda Aragon; and, Ms. Kim Brewer as recording secretary. III. PLEDGE OF ALLEGIANCE & MOMENT OF SILENCE President Feely led the Pledge of Allegiance and requested a moment of silence to honor all fallen firefighters. IV. REVIEW OF MINUTES MOTION: It was moved by Wendy Volmer and seconded by Marta Murray to approve the minutes of the regular meeting of the board of directors dated September 26, 2017, as presented. The motion was voted upon and carried. Mike Munden abstained Wendy Volmer - abstained

2 V. PROMOTIONS A. Promote Ryan Harris and Joshua Petersen to the Rank of Engineer Fire Chief Don Lombardi MOTION: It was moved by Marta Murray and seconded by Wendy Volmer to promote Ryan Harris and Joshua Petersen to the Rank of Engineer effective September 24, The motion was voted upon and carried. VI. OATH OF OFFICE FOR ENGINEER RYAN HARRIS RECESS At approximately 7:10 p.m., President Feely announced the board would take a 15 minute recess to congratulate the newly promoted engineer, and would reconvene the regular meeting of the West Metro Fire Protection board of directors at 7:25 p.m. VII. PUBLIC COMMENT VIII. REPORTS A. Report of the Fire Chief Fire Chief Don Lombardi 1. US&R Update CO-TF1 had a Type 3 team deployed to Hurricane Harvey to conduct search and rescue and humanitarian efforts. While returning from Texas, the team was diverted to Hurricane Irma as a Type 1 team. The team ended up in the Florida Keys, where their work garnered many positive comments from other sponsoring agency chiefs from around the country. For Hurricane Harvey, every one of the 28 Task Forces had some personnel engaged in Texas. There were not as many for Hurricane Irma. There were two demobilizations. Those that went from Harvey to Irma were flown back and those that went directly to Irma drove back. It was a successful mission and everybody arrived home safely. 2. Finance Division Update a. Ms. Aragon distributed and reviewed the September 2017 financial statements which will be brought to the board for approval at the November meeting.

3 Recruitment Process We are in the middle of the 2018 recruitment process. We have met with the Recruit Candidate Selection Committee and established the timeline. The written exam will be held in January. Because the testing period is in the middle of winter, we are allowing those that would like to take the physical ability test (PAT) now to do so. They can watch, practice, and take the PAT, and receive a certificate with their time to be used in the testing process. We will be giving preference points to those that are already paramedics. If they pass their oral boards and are willing to sit before a paramedic board, they have the opportunity to receive 0 to 5 points, much like military preference points. The information is on our website and the application process opens on December 18 th. We will be charging for both the written exam and the PAT this testing cycle. 4. Colorado State Fire Chiefs Leadership Conference At last week s Colorado State Fire Chiefs Leadership Conference, Chief Bob Olme was presented with the George Mazzoti Fire Chief of the Year award. It was a good conference with record attendance. Chief Lombardi was re-voted to the position of president for another year. 4. Ability to Pay Program Chief Lombardi distributed and reviewed a draft revision to Board of Directors Policy B Ability to Pay Program, which will be brought to the board for approval at the November meeting. 5. Mobile Integrated Healthcare The EMS Division has been working on establishing a mobile integrated healthcare program at West Metro by using an Advanced Resource Medic (ARM) car. We have an opportunity to work with South Metro Fire Rescue and use their existing ARM car for a 30 day trial here at West Metro from November 13 th to December 7 th. We are going to concentrate this trial at stations 1, 3, 7, and 16, where we have the highest concentration of use cases for the ARM car. The ARM car will be staffed with an experienced SMFR Community Paramedic and a Dispatch Health Nurse Practitioner for the trial period. The hours of the ARM car will be 9:00 a.m. through 5:00 p.m., Monday through Thursday. This is ultimately better for our citizens because we can then point them to different destinations other than the emergency room, which in turn, will help alleviate some of our call volume for our busiest engines and medic units.

4 This trial will allow us to gain valuable data on use cases of mobile integrated healthcare at West Metro. From there, we can formulate a direction and proposal for B. Administration Deputy Chief Mark Krapf 1. Administration Update a. Jeffcom Construction Update Construction on the third floor is complete. All the furniture is in place and they are now adding the systems (monitors, computers, etc.). The intent is to begin transitioning various agencies, starting with West Metro, in February. C. Operations Deputy Chief Scott Rogers 1. Q3 Board of Directors Report Summary - Electronic Report 2. California Wildfires West Metro was listed on the Web EOC at the state level to go to California to assist with the wildfires; however, we were not chosen to go. D. Life Safety Deputy Chief Bruce Kral 1. Comprehensive Project Report - Electronic Report E. Other Matters Chief Kral pointed out that the Mills Mall is scheduled to open on November 21 st, with approximately 90 stores ready to go. F. Report of Legal Counsel Adele Reester, Esq. Ms. Reester is working with Bob Cole on the Jeffcom Dispatcher Transition and License Agreement for a January 1 st start date. She is also working with Chief Olme on the official Lease Assumptions for Oshkosh Capital to officially transfer them from Wheat Ridge to West Metro.

5 G. Report of the President President Pam Feely The board and Civil Service holiday party will be held Wednesday, December 20 th at 240 Union. H. Treasurer s Report Treasurer Cassie Tanner 1. July and August 2017 Financial Statements MOTION: It was moved by Marta Murray and seconded by Kent Johnson to approve the July and August 2017 financial statements as presented. The motion was voted upon and carried. I. Report of the Union Lieutenant Mike Frainier The date of Operation Warm at Eiber Elementary School has been moved to Thursday, November 9 th, beginning at 12:00 p.m. J. Report of Civil Service Committee Secretary Wendy Volmer Secretary Volmer reported on the October 12 th Civil Service Committee meeting. The next CSC meeting is scheduled for November 9, IX. OLD BUSINESS 1. West Metro Fire Rescue Foundation Fire Chief Don Lombardi President Feely distributed and read a letter and addendum from West Metro Fire Rescue Foundation s President Deanna Hanna in response to President Feely s phone call advising her that the board was considering un-affiliating with the Foundation. The mission statement the Foundation presented last month and the comments they made about the fire house museum were incongruent. Their original mission statement said they would support and fund West Metro s community education programs; their current mission statement does not. The concern is they can operate independently for separate and independent reasons, and still use West Metro s good name, causing citizens to believe they are the District. Association with a foundation that doesn t have a good direction, which seems to change at every meeting, that doesn t run congruently with what the District does and tries to accomplish is a concern. They do not want to support what the District does. They are gaining from our name and we are not gaining from what they are doing. From a board perspective, they don t have controls in place, or the people to do a responsible job.

6 The board has gone out of their way to provide assistance to the Foundation and integrate what we re doing, and they are not interested in that collaboration. They struggle with an understanding of what their fiduciary responsibility to their own organization is. They seem to think they re volunteers so they don t have to follow rules or do what s required of them as a non-profit. MOTION: It was moved by Wendy Volmer and seconded by Mike Munden to sever all ties with the West Metro Fire Rescue Foundation, to include vacating office space at West Metro Fire Rescue headquarters, removing all access, and requiring Foundation members to follow District policy for station visitation. The motion was voted upon and carried. Chief Lombardi will put something out on all postings and President Feely will work with Ms. Reester to craft a letter to the Foundation. 2. Station 17 Capital Construction Project Deputy Chief Mark Krapf MOTION: It was moved by Marta Murray and seconded by Mike Munden to approve the contract proposal from Ruby Door Design for the kitchen remodel at Station 17 in the amount of $63,973.57, with an overall project amount not to exceed $75, Surplus of Vehicles Division Chief Bob Olme RECESS MOTION: It was moved by Marta Murray and seconded by Mike Munden to approve the request for disposal of the listed thirteen staff vehicles following the District s surplus policies. At approximately 8:35 p.m., President Feely announced the board would take a 10 minute recess prior to the 2018 budget presentation and would reconvene the regular meeting of the West Metro Fire Protection board of directors at 8:45 p.m. X. NEW BUSINESS Budget ation Fire Chief Don Lombardi Chief Lombardi gave a presentation on the 2018 budget. The public hearing for the budget will be held at the November board meeting, and the board will be asked to approve the budget at the December board meeting. XI. BOARD BRIEFS

7 XII. OTHER MATTERS Director Kent Johnson submitted and read his resignation from the West Metro Fire Protection District s board of directors effective October 17, XIII. EXECUTIVE SESSION XIV. ADJOURNMENT MOTION: There being no further business to be presented it was moved by Mike Munden and seconded by Marta Murray to adjourn the regular meeting of the West Metro Fire Protection District board of directors. The motion was voted upon and carried. The meeting adjourned at 9:40 p.m. Recording Secretary: /s/s/ Kim Brewer /s/ Wendy Volmer