RECORD OF PROCEEDINGS. West Metro Fire Protection District Board of Directors Meeting July 16, 2013

Transcription

1 RECORD OF PROCEEDINGS West Metro Fire Protection District Board of Directors Meeting July 16, 2013 I. CALL TO ORDER The regular meeting of the West Metro Fire Protection District board of directors was called to order by President Pam Feely at 7:25 p.m. This meeting was held in accordance with the applicable statutes of the state of Colorado, at West Metro Fire Protection District s headquarters, 433 S. Allison Parkway, Lakewood, Colorado. II. ROLL CALL President Pam Feely Vice President Mike Munden Secretary Joe Margotte Treasurer Randy McConnell Director Jim Kullhem Director Kristina Moeder Director Wendy Volmer Absent Also present were Fire Chief Don Lombardi; Deputy Chief Bruce Kral; Deputy Chief Mark Krapf; Deputy Chief Scott Rogers; Mr. Dick Lyons, Esq.; Lieutenant Mike Frainier, representing IAFF Local #1309; Ms. Linda Gregory; and, Ms. Kim Adams as recording secretary. III. PLEDGE OF ALLEGIANCE & MOMENT OF SILENCE President Feely led the Pledge of Allegiance and requested a moment of silence to honor all fallen firefighters. IV. PUBLIC COMMENT None. V. REVIEW OF MINUTES MOTION: It was moved by Randy McConnell and seconded by Mike Munden to approve the minutes of the regular meeting of the board of directors dated June 18, 2013, as presented. The motion was voted upon and carried.

2 VI. REPORTS A. Report of the Fire Chief Chief Don Lombardi 1. US&R Update a. Work Group Meetings West Metro was well represented at the FEMA work group meetings held in Virginia Beach the week of June 24 th. Chief Lombardi is part of the Legal work group; Joy Ganzel, the Grant work group; Mike Good, the Training work group; Terrell Hale, the Communications work group; and, Dan Stutz from South Metro is part of the Incident Support Team work group. Chief Lombardi sat in on budget meetings for FEMA and the Task Force. The sequestration is impacting FEMA operations. The newly approved budget has wording that does not allow money to go toward administrative costs (at the FEMA level). Trying to get legal clarification on this wording, as some sort of administrative leadership from FEMA is necessary to do business. Adele Reester was unable to attend, but she is part of the Legal work group representing counsel from the Central Region. Chief Lombardi will meet with her to discuss upcoming legal issues (international travel, Workers Compensation issues, and deployments of pregnant female US&R members). West Metro will host and Chief Lombardi will speak at the meetings for the Operations work group in October, which will include the Strategic Planning work group and Division representatives. b. State MOU Dick Lyons helped craft changes to the Memorandum of Understanding with regard to the first 12 hour operational period, which has been sent to the state for their guidance and approval. 2. Finance Division Update a. Budget Calendar Chief Lombardi distributed and reviewed the 2014 budget calendar. The 2014 budget process has begun and the direction to all those that develop budgets is there will be no increases to their

3 budgets, and they should look for additional areas to be more efficient. Revaluations came back and the County Assessor anticipates that West Metro will be up 1%. However, protests will take West Metro down 1%, which means we will go into the 2014 budget as if we re flat. b. Karen Lancto s Resignation Karen Lancto resigned and has taken a position with Christy Sports. We have posted the accountant position, and depending on the length of time involved for the hiring process, we may hire a temp to help with the day-to-day work in the Finance Division. c. June Financial Statements June financial statements were finished today, and will be mailed to each board member for review and approval at the August board meeting. d. GFOA Award for Excellence in Financial Reporting 3. Accreditation Update West Metro received the Award for Excellence in Financial Reporting for the year ending December 31, 2011; the fourteenth year West Metro has received this award. a. ACR Submission Date Change West Metro s first ACR was submitted on July 15 th. CPSE changed the submission deadline from June 15 th to July 15 th. Chief Lombardi distributed and reviewed the updated Standard of Cover and Risk Assessment which were submitted with the ACR. b. Resident Survey Chief Lombardi distributed and reviewed a revised copy of the 2001 Resident Survey. He is working on a way to reintroduce this survey to West Metro citizens electronically. Any suggestions for additions or changes to the survey should be ed to Chief Lombardi.

4 4. EMS Billing RFP Update The nine companies that responded to the EMS Billing RFP have been narrowed down to one. The company being considered is a national company with local offices. All indications are that from a cost standpoint, their proposal is much less than what West Metro does today. They re familiar with all of the hospitals that West Metro uses, as well as the High Plains reporting software. All of the companies that were considered indicated that West Metro is leaving money on the table. The next step is to develop a contract for board approval. The target date to begin the transition to an outside EMS billing company is October 1 st. B. Administration Deputy Chief Mark Krapf 1. Administration Update Electronic Report C. Operations Deputy Chief Scott Rogers 1. Review of Recent Activities Electronic Report 2. Engineer Dave Haley Update Chief Rogers reported on the difficulties Engineer Haley is having with his insurance company on the complete loss of his home in the Black Forest fire. The union collected money on his behalf, as well as Administration, and the Colorado Professional Firefighters Foundation approved a grant to Dave in the amount of $10,000, which was presented to him last week. 3. Academy Update The academy graduation was held Friday, July 12 th at D Evelyn High School. All 25 recruits graduated, but the 12 West Metro recruits still have one more week to prepare for and take their Firefighter II exam. West Metro s Aaron Speer was the class valedictorian and the peer recognition award was given to West Metro s Luke Bazacas. 4. Wildland Resources Due to the recent monsoon weather, all West Metro wildland firefighters are back in District.

5 D. Life Safety Deputy Chief Bruce Kral 1. Comprehensive Project Report Electronic Report 2. July 4 th Update E. Other Matters Jefferson County had 364 responses on firework complaints, and issued 13 summonses for violations. The city of Lakewood had 298 fireworkrelated calls and issued six summonses. In 2012, West Metro had 372 calls compared to this year s 353 calls. Only four of those calls were actual firework related responses. Due to the recent weather conditions, tomorrow morning Jefferson County will be lifting the fire ban and the city of Lakewood will be doing the same. 1. Servant Leadership Chief Lombardi recently met with the District s officers and civilian leadership to discuss how each division ties into the success of our organization, specifically talking about servant leadership and visibility in the community. He put out an asking, Are you owning or are you renting when you re here at this organization? Chief Lombardi shared several responses he received and also showed the recent 9News story about the crew from Station 1 that responded to an elderly man who fell while doing yard work. After the man was transported to the hospital, the remaining crew finished the yard work and cleaned up. F. Report of Legal Counsel Dick Lyons, Esq. Mr. Lyons reported on the recent Court of Appeals decision that deals with the Firefighter Presumption of Compensability Act, allowing medical testimony regarding risk factors to be introduced to rebut the presumption, establishing a new standard for that Act. G. Report of the President President Pam Feely President Feely requested that a combined meeting of the Lakewood Old Hires, Bancroft Old Hires, and West Metro Fire Protection District Volunteers pension boards be held prior to the August 20 th board meeting to discuss an item that was tabled at the last combined meeting.

6 H. Treasurer s Report Treasurer Randy McConnell 1. Approve May Financial Statements MOTION: It was moved by Randy McConnell and seconded by Mike Munden to approve the May 2013, financial statements as presented. The motion was voted upon and carried. I. Report of the Union Lieutenant Mike Frainier Lieutenant Frainier reported that he would be submitting a letter to President Feely requesting dates to meet for upcoming contract negotiations. J. Report of Civil Service Committee Director Wendy Volmer Director Volmer reported on the Civil Service Committee meeting of July 11 th. The next Civil Service Committee meeting will be held August 8, K. Report of the Health Trust Board Vice President Mike Munden Vice President Munden reported on the July 10 th Health Trust board meeting. The next Health Trust board meeting will be held August 7, VII. OLD BUSINESS A. Promotion of Travis Hopwood to the Rank of Captain Chief Don Lombardi MOTION: It was moved by Kristina Moeder and seconded by Wendy Volmer to promote Travis Hopwood to the rank of captain effective July 1, The motion was voted upon and carried. B. Promotion of Brian Ertle and Daniel Wenger to the Rank of Lieutenant Chief Don Lombardi MOTION: It was moved by Kristina Moeder and seconded by Wendy Volmer to promote Brian Ertle to the rank of lieutenant effective July 1, 2013, and Daniel Wenger to the rank of lieutenant effective July 6, The motion was voted upon and carried. C. Promotion of Kody Beinlich to the Rank of Engineer Chief Don Lombardi MOTION: It was moved by Kristina Moeder and seconded by Randy McConnell to promote Kody Beinlich to the rank of engineer effective July 2, The motion was voted upon and carried.

7 D. Investment Board Policy Linda Gregory VIII. NEW BUSINESS MOTION: It was moved by Randy McConnell and seconded by Mike Munden to approve the Investment Board Policy as presented. The motion was voted upon and carried. 1. Squrt Surplus Discussion West Metro currently has four Squrts that have become obsolete and no longer meet the needs of the District. The last Squrt has been taken from front line status and put into reserve status. Steve Weathersby has researched the surplus value of the four Squrts in the West Metro fleet: 1991 Squrt (P-20) - $40,000 - $60,000; 1993 Squrt (P-35) - $60,000 - $70,000; 1995 Squrt (P-38) - $80,000; and, 2003 Squrt (P-52) - $130,000. This item will be on the August 20 th agenda for board action. IX. BOARD BRIEFS A. IGA between City of Arvada and WMFR for Locating a Microwave Communications Dish on District Property Deputy Chief Mark Krapf Arvada, Lakewood, West Metro and eventually Denver, are moving toward a consolidated regional radio system and installation of a microwave communications dish for the city of Arvada is the first step toward that endeavor. This item will be on the August 20 th agenda for board action. B. Replacement of Existing Roof Section at the Training Center Deputy Chief Mark Krapf Chief Aseltine will be at the August 20 th board meeting to request board action to fund the replacement of an existing roof section at the Training Center that was damaged due to age and a severe wind storm. X. OTHER MATTERS None. XI. EXECUTIVE SESSION None.

8 XII. ADJOURNMENT MOTION: There being no further business to be presented it was moved by Randy McConnell and seconded by Wendy Volmer to adjourn the regular meeting of the West Metro Fire Protection District board of directors. The motion was voted upon and carried. The meeting adjourned at 9:26 p.m. Recording Secretary: /s/s/ Kim Adams /s/ Joe Margotte