COMMITTEE REPORTS 1. EF&R Finance Administrative Committee... Page Local Volunteer Workgroup

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1 CALL TO ORDER, ROLL CALL, FLAG SALUTE SPECIAL PRESENTATIONS PUBLIC COMMENT CONSENT AGENDA (for approval) 1. Agenda 2. Agenda Bill D Page Regular Meeting Minutes... Page Financial Recap (provided at meeting) GENERAL ADMINISTRATIVE DISCUSSION November Revenue and Expense Report (discuss at meeting) FIRE CHIEF BRIEFING PFAS Fall City AMR COMMITTEE REPORTS 1. EF&R Finance Administrative Committee... Page Local Volunteer Workgroup NEW BUSINESS 1. Agenda Bill D (Letter of Agreement Battalion Chief Re-Org)... Page Agenda Bill D (Revised District 10 Policy Manual)... Page Discussion and Approval of the 2019 Agenda Calendar... Page 14 EXECUTIVE SESSION GOOD OF THE ORDER KING COUNTY FIRE PROTECTION DISTRICT 10 BOARD OF FIRE COMMISSIONERS Regular Meeting Agenda December 10, 2018 Eastside Fire & Rescue s Headquarters 175 Newport Way NW, Issaquah, WA p.m. Regular Meeting CALENDAR REVIEW EMTG Graduation - December 13, 6 p.m., Shoreline Community College HQ Closed December 25 December 28, 2018 FAC December meeting cancelled District 10 Board January 7, 2019, 4 p.m., Headquarters King County Fire Chiefs & Commissioners Banquet January 16, 2019, 6 p.m., Museum of Flight (RSVP required) Legislative Day January 24, 2019, Olympia Tentative EF&R Special Board Meeting (Board Orientation) February 14, 2019 Fireground 101 April 27, 2019, Bellevue Training Center (RSVP required) Page 1 of 15

2 Issaquah City Council 1 st and 3 rd Monday at 7 p.m., Issaquah City Hall Sammamish City Council 1 st and 3 rd Tuesday at 6:30 p.m., Sammamish City Hall Carnation City Council 1 st and 3 rd Tuesday at 7 p.m., Carnation City Hall North Bend City Council 1 st and 3 rd Tuesday at 7 p.m., Mt. Si Senior Center SIGNING OF THE DOCUMENTS/ADJOURN REGULAR MEETING Page 2 of 15

3 King County Fire Protection District 10 Board of Commissioners AGENDA BILL D December 10, 2018 SUBJECT: November Monthly Board Minutes & Financial Recap Approval SUMMARY STATEMENT: The Board Secretary submits completed minutes for the prior month s meetings to the Board for review prior to the regular board meeting. The Board acts upon the minutes first directing any needed changes to be noted on the document in ink, initialed by the Board Secretary, and then approving said minutes amended as noted. District 10 utilizes the Auditing Officer Certification method (RCW ) of approving normal and usual ongoing expenditures for payroll, utilities, and other goods and services, on behalf of the Board of Fire Commissioners. Monthly, those expenditures are provided for review and oversight by the Board pursuant to state law (RCW ). Items requiring Board approval in advance of payment are presented on separate Agenda Bills to obtain approval and are included on the Consent Agenda when paid after said approval. Items paid but rejected by the Board after they have been paid, will become receivables and immediate collection by the agency audit officer will commence. Expenditure Required: $1,140, Amount Budgeted: $1,140, SUMMARY Funds Utilized: STATEMENT: General Fund RECOMMENDED MOTION: Move to approve the Consent Agenda as presented. ALTERNATIVE(S): Approve the attached Consent Agenda stipulating any items rejected and ordering the collection thereof. EXHIBITS: Prior month s Minutes, together with any hand-noted changes, as directed by the Board. Prior month s Financial Recap together with Accounting Certification. Prior month s Blanket Vouchers certified by an Agency Audit Officer. Originator: SF Administrative Review: 11/20/18 Action: Date: 12/10/18 Motion By: 2 nd : District Secretary: Page 3 of 15

4 KING COUNTY FIRE PROTECTION DISTRICT 10 Board of Commissioners Regular Meeting Minutes November 20, 2018 The regular meeting of the Board of Fire Commissioners of King County Fire District 10 was held on November 20, 2018, at Eastside Fire & Rescue Headquarters (HQ), located at 175 Newport Way NW, Issaquah, WA Present: Chair Don Smith Vice Chair Alan Martin Commissioner Anita Sandall Commissioner Larry Rude Board Secretary Jamie Formisano Fire Chief Jeff Clark Deputy Chief Greg Tryon Deputy Chief Jon Parkinson Deputy Chief Richard Burke Budget Analyst Scott Faires Audience: None Absent: Commissioner Gloria Hatcher-Mays (unexcused) Call to Order, Roll Call, and Flag Salute: Chair Smith called the meeting to order at 2:30 p.m. and led the flag salute. Citizen Input: None Consent Agenda: Items listed below were distributed to the Board in advance for review and were enacted with one motion. IT WAS MOVED BY COMMISSIONER RUDE, SECONDED BY COMMISSIONER MARTIN TO: Approve the Consent Agenda. MOTION CARRIED, 4 0. Discussion ensued. UAgenda Bill D Board U: Regular Meeting Minutes Financial Recap General Administrative Discussion: October Revenue and Expense Report: Included in packet. Discussion ensued. EF&R Actions: Briefed on the approval of the following Agenda Bills: Agenda Bill (Letter of Agreement Article 2 Union Membership) Agenda Bill (Letter of Agreement Annual Physicals) Agenda Bill (Letter of Agreement FF and CO ReOrg) Agenda Bill (Letter of Agreement BC ReOrg) Page 4 of 15

5 Fire Chief Briefing: PFAS update: The study is on track and the data shall be presented later in the year with a final report presented in January EF&R is working with an Issaquah Lobbyist on moving forward a legislative agenda to request additional State funding for the next level of testing as well as remediation testing in the future. Discussed current budget and how the legislative funding will be utilized. Gift of Public Funds Follow-up: EF&R staff sought legal counsel to ensure the smoothing option within the budget complies and not a gift of public funds. Legal counsel confirmed the budget complies. Wildland Team: Returned home safely after 10 days deployed at the Paradise Fire. Personnel Separation: Separation occurred earlier this month. WA State Ratings Bureau (WSRB): Provided an overview of the WSRB Ratings, including how the WSRB rates and the philosophy behind the ratings for resources. The Community score is based on Fire ground operations, Water Supply, Communications, and Fire Prevention. A deeper dive shall take place at a later date. Committee Reports: EF&R Finance Administrative Committee: Reviewed the current Knox Box Program and options to address future needs. The FAC shall continue to assess and provide a recommendation to the EF&R Board in the future. Local 2878: The Union completed the Station Selection process, collaborating on maintaining certifications, and looking forward to the potential merger. Reserve Workgroup: Aid Car Academy Graduation tomorrow, over 50 transports over the course of the few months. Firefighter Reserve Academy begins in January New Business: 1. Agenda Bill D (Ad Valorem Tax Request for 2019): IT WAS MOVED BY COMMISSIONER MARTIN, SECONDED BY COMMISSIONER RUDE TO: Approve Resolution setting the regular property tax levy and the Unlimited General Obligation Bond property tax levy for the calendar year MOTION CARRIED, Agenda Bill D (Imposition of FBC for 2019): IT WAS MOVED BY COMMISSIONER RUDE, SECONDED BY COMMISSIONER SANDALL TO: Approve Resolution setting the Fire Benefit Charge amount for the calendar year MOTION CARRIED, Agenda Bill D ( Revenue and Expense Budget): Reviewed the budget and discussed current safeguards surrounding overtime attributed to vacancies, sick leave use, and disabilities. Discussed the intent of the Liability Reserve Fund and management strategies. Budget Analyst Faires stated corrections to the Agenda Bill prior to approval. IT WAS MOVED BY COMMISSIONER SANDALL, Page 5 of 15

6 SECONDED BY COMMISSIONER MARTIN TO: Approve the 2019 Revenue and Expense Budget as amended. MOTION CARRIED, Agenda Bill D (Letter of Agreement Article 2 Union Membership): IT WAS MOVED BY COMMISSIONER RUDE, SECONDED BY COMMISSIONER SANDALL TO: Approve the Letter of Agreement Article 2 Union Membership as presented. MOTION CARRIED, Agenda Bill D (Letter of Agreement Annual Physicals): IT WAS MOVED BY COMMISSIONER SANDALL, SECONDED BY COMMISSIONER RUDE TO: Approve the Letter of Agreement Annual Physicals as presented. MOTION CARRIED, 4 0. Discussion ensued. 6. Agenda Bill D (Letter of Agreement FF and CO ReOrg): IT WAS MOVED BY COMMISSIONER RUDE, SECONDED BY COMMISSIONER MARTIN TO: Approve the Letter of Agreement FF and CO ReOrg as presented. MOTION CARRIED, Agenda Bill D (Letter of Agreement BC ReOrg): IT WAS MOVED BY COMMISSIONER MARTIN, SECONDED BY COMMISSIONER RUDE TO: Approve the Letter of Agreement BC ReOrg as presented. MOTION CARRIED, Staff Recommendation: Move the District 10 Board Meetings to the same week of the EF&R Board meeting. IT WAS MOVED BY COMMISSIONER SANDALL, SECONDED BY COMMISSIONER MARTIN TO: Move the District 10 Board of Commissioners meeting to Monday of the same week of the EF&R Board meeting effective December 10, 2018 at 4 p.m. 9. Commissioners Input: Seeking Commissioners input to formulate the annual agenda calendar for Suggestions due to Board Secretary Formisano by December 3, Old Business: 1. D10 Policy Manual, adding language regarding Commissioners volunteering for EF&R activities. Currently no commissioners volunteer. IT WAS MOVED BY COMMISSIONER RUDE, SECONDED BY COMMISSIONER MARTIN TO: Prohibit Commissioners to serve in a volunteer or operational capacity to serve at EF&R. IT WAS MOVED BY COMMISSIONER RUDE, SECONDED BY COMMISSIONER MARTIN TO: Amend the motion to direct EF&R staff to draft policy language to be reviewed for approval at the December 10, 2018 meeting. MOTION CARRIED, Discuss Potential Fall City Merger: None. Good of the Order: Congratulations to Commissioner Smith who was appointed to Vice President of the King County Fire Commissioners Association and Commissioner Sandall as Secretary to the Association. 17-year-old cardiac arrest, CPRs by citizens and coaches, followed by EF&R. Page 6 of 15

7 Commissioner Rude thanked the Wildland crew who deployed to Paradise on behalf of his sister who was affected by the fires. Save the date for the King County Commissioner & Chief Association Banquet on January 16, Calendar Review: FAC November 28, 2018, 12:00 p.m. 1:00 p.m., Headquarters (pending agenda items) District 10 Board December 10, 2018, 4 p.m., Headquarters FAC December 26, 2018, 12:00 p.m. TO BE RESCHEDULED Fireground 101 April 27, 2019, Bellevue Training Center (RSVP required) Issaquah City Council 1 st and 3 rd Monday at 7 p.m., Issaquah City Hall Sammamish City Council 1 st and 3 rd Tuesday at 6:30 p.m., Sammamish City Hall Carnation City Council 1 st and 3 rd Tuesday at 7 p.m., Carnation City Hall North Bend City Council 1 st and 3 rd Tuesday at 7 p.m., Mt. Si Senior Center Adjournment: Chair Smith adjourned the meeting at 4:21 p.m. Signing of Documents: Commissioner Commissioner Commissioner Commissioner Commissioner Attestation: District Secretary Page 7 of 15

8 EASTSIDE FIRE & RESCUE FINANCE AND ADMINISTRATIVE COMMITTEE Meeting Minutes November 28, 2018 Headquarters FAC Members: Chair Larry Rude (District 10) Vice Chair Stacy Goodman (City of Issaquah) Commissioner Ron Pedee (District 38) Director Karen Moran (City of Sammamish) (late arrival) Director Alan Gothelf (City of North Bend) (late arrival) Present: Commissioner Don Smith (District 10) Commissioner Alan Martin (District 10) Beth Goldberg (City of Issaquah) Chief Jeff Clark Deputy Chief Jon Parkinson Deputy Chief Greg Tryon Deputy Chief Richard Burke Budget Analyst Scott Faires Executive Assistant Jamie Formisano Chair Rude called the meeting to order at 12:03 p.m. Old Business: 1. October 24, 2018 meeting minutes for approval: IT WAS MOVED BY COMMISSIONER GOODMAN, SECONDED BY DIRECTOR PEDEE TO: Approve the meeting minutes. MOTION CARRIED Knox Box Program: Reviewed the current Knox Box Program and cost options based on recommendations from the FAC. Discussed cost sharing with businesses and the authority or ordinances allowing the cost sharing. Recommended moving forward with the advance technology option and an interest in an incentive, grant, discounts, sponsorship, or cost sharing program. Discussed the option of EF&R funding the program and each Partner would determine how they would like to implement a City or District Policy to absorb costs or delegate to businesses (private vs. corporate). Action Item: EF&R staff shall provide options for cost sharing, legal recommendations, list of reasons for cost sharing with businesses and EF&R funding. 3. Motor Vehicle Accident (MVA) Pilot Program Briefing: The pilot program began in April to bill for MVAs through EF Recovery. Over the last year staff assessed administrative time and estimated recovery cost. Results: lower recovery costs, EF Recovery administrative error that resulted in lag time with billing, and increased staff time to manage the program. Discussed options; 1. Remain status quo, 2. Terminate the agreement, or 3. Suspend the program until legislation changes the requirement to bill Page 8 of 15

9 insurance companies. EF&R staff recommends suspending the program. FAC recommends to the EF&R Board to suspend the program with a stipulation that any changes to reimplement the program shall be brought to the FAC for a recommendation back to the EF&R Board. Executive Session: None Good of the Order: None The meeting adjourned at 1:00 p.m. Next Meeting: FAC unanimously agreed to cancel the December meeting. Page 9 of 15

10 King County Fire Protection District 10 Board of Commissioners AGENDA BILL D December 10, 2018 SUBJECT: Letter of Agreement Battalion Chiefs Reorganization SUMMARY STATEMENT: The Union and Management have agreed to amend and revise the Letter of Agreement Battalion Chiefs Reorganization. The financial impacts from this agreement have been approved in the adopted budget. This Letter of Agreement shall supersede the Letter of Agreement titled Battalion Chiefs Reorganization, which was approved by the Board on November 20, Expenditure Required: N/A Amount Budgeted: 0 SUMMARY Funds Utilized: STATEMENT: N/A RECOMMENDED MOTION: Upon subsequent approval by the EF&R Board, move to approve the Letter of Agreement Battalion Chiefs Reorganization as presented. ALTERNATIVE(S): 1. Do not accept changes and continue to revise draft. 1. EXHIBITS: Letter of Agreement (LOA) BC ReOrg Originator: JF Administrative Review: 12/4/18 Action: Date: 12/10/18 Motion By: 2 nd : District Secretary: Page 10 of 15

11 LETTER OF AGREEMENT Between IAFF Local 2878 and Eastside Fire & Rescue Battalion Chiefs Reorganization - Revision This Letter of Agreement between Local 2878 of the International Association of Firefighters (the Union ) and the Board of King County Fire Protection District 10 (the Employer ) confirms the parties agreement on the implementation of a reorganization to the Battalion Chief Collective Bargaining Agreement (CBA) effective January 1, The Union and the Employer agree upon ratification, this Letter of Agreement shall supersede the Letter of Agreement titled Battalion Chiefs Reorganization which was ratified by vote of the Union on October 26, Article shall be amended to read; Vacation Coverage Effective January 1, 2019, Shift Battalion Chiefs shall cover nine (9) twenty-four (24) hour vacation shifts per employee, per calendar year, with debit time Beginning January 1,2019, Shift Battalion Chiefs shall be granted seventy-two (72) hours of Administrative leave with pay which can be used on scheduled debit days annually in twenty-four (24) hour blocks. Administrative leave must be used within the same calendar year in which it is granted and does not rollover from year to year. 3. Article shall be struck from the CBA 4. Effective January 1, 2019, Battalion Chief Hooper, Battalion Chief Tanner, and Battalion Chief Schutter shall receive an increase to their longevity of 1%, which they will retain until promotion, retirement, demotion, or discharge. 5. Effective January 1, 2019 through October 16, 2019, Battalion Chief Hooper shall retain his special assignment pay as described in Article Effective January 1, 2019 through December 31, 2019, Battalion Chief Tanner shall retain his special assignment pay as described in Article Effective January 1, 2019 through December 31, 2019, Battalion Chief Schutter shall retain his special assignment pay as described in Page 11 of 15

12 8. Effective January 1, 2019, the position Battalion Chief of Logistics and all associated job duties shall be removed from the Battalion Chief CBA and become work of an exempt employee. This work shall continue as exempt until one of the following occurs; a. The King County Fire Protection District #10 and the King County Fire Protection District #27 merger fails in b. Upon successful passage of said merger, Fire Chief Chris Connor retires from Eastside Fire & Rescue. 9. Effective January 1, 2019 through December 31, 2019, the position of Battalion Chief of Community Services shall be vacated, with the employee currently assigned to the position being transferred to a twenty-four (24) hour suppression assignment. a. Effective January 1, 2020, this position shall be filled by a member of the Battalion Chief bargaining unit as described in the supporting memorandum of understanding (MOU). 10. Upon merger failure as described in 6a, or the retirement of Connor as described in 6b, all work formerly associated with the position Battalion Chief of Logistics shall revert to the IAFF Local 2878 Support Staff bargaining unit. 11. Effective January 1, 2019, the position Battalion Chief of Training shall be vacated as Eastside Fire & Rescue (EF&R) enters the South King County Fire Training Consortium (SKCFTC). If Training returns to EF&R, the associated work shall be returned to the Battalion Chief bargaining unit. 12. Any battalion chief promotions caused by this reorganization shall be filled utilizing the current battalion chief promotional list. If there are not enough qualified candidates on the existing list, acting battalion chief(s) shall be used in lieu of a promoted position. a. Any promotions not filled by the current battalion chief promotional list shall be filled on January 1, 2020 via the promotional testing process in the Fall of i. Candidates testing in this process shall not be required to meet all qualifications at the time of the test. Rather, they shall be required to meet all promotional requirements no later than January 1, Article shall be revised to, Vacation and Debit Days shall be scheduled no later than December 15 th of each year. Change of leave shall be approved by the Fire Chief or Administrative designee. Jeff Clark Dean dealteriis Donald Smith Fire Chief President Chairman Eastside Fire & Rescue IAFF Local 2878 Board of Commissioners, 2018, 2018 King County Fire District 10, 2018 Page 12 of 15

13 King County Fire Protection District 10 Board of Commissioners AGENDA BILL D December 10, 2018 SUBJECT: Revised District 10 Policy Manual Section 13 SUMMARY STATEMENT: The District 10 Policy Manual has been revised per the District 10 Board of Commissioners to include language pertaining to RCW as it relates to Commissioners serving as volunteers with EF&R Commissioners serving as volunteers with EF&R RCW permits Fire District Commissioners to also serve as volunteers provided all Commissioners unanimously approve such service A Commissioner desiring to volunteer in an EF&R program, including the EF&R Reserves and Fire Corps, shall submit a request to the Board 60-days in advance and must be approved unanimously. Expenditure Required: 0 Amount Budgeted: 0 SUMMARY Funds Utilized: STATEMENT: N/A RECOMMENDED MOTION: Move to approve the revised District 10 Policy Manual Section 13as presented. ALTERNATIVE(S): 1. Do not accept changes and continue to revise draft. EXHIBITS: Originator: JF Administrative Review: 12/4/18 Action: Date: 12/10/18 District Secretary: J. Formisano Motion By: Commissioner 2 nd : Commissioner Page 13 of 15

14 January 2019 Mon 1/7 4:00 pm Regular Meeting Consent Agenda: Briefing: 20 Year Recognition Board Assignments (Chair, Vice Chair, EF&R Reps, FAC Rep) January 16, 2019 King County Fire & Commissioners Banquet, Museum of Flight (RSVP required) January 24, 2019 Legislative Day, Olympia (RSVP required) February 2019 Mon 2/11 4:00 pm Regular Meeting Consent Agenda: Briefing: WSRB February 5, 2019 Election Day for Fall City Merger February 14, 2019 Tentative Board Orientation February 22, 2019 Election Certification for Fall City Merger March 2019 Mon 3/11 4:00 pm Regular Meeting Consent Agenda: April 2019 Mon 4/8 4:00 pm Regular Meeting First Joint Board meeting (pending merger approval) Consent Agenda: April 27, 2019 Fire Ground 101, Bellevue Training Center (RSVP required) May 2019 Mon 5/6 4:00 pm Regular Meeting Consent Agenda: June 2019 Mon 6/10 4:00 pm Regular Meeting Consent Agenda: July 2019 Mon 7/8 4:00 pm Regular Meeting Consent Agenda: August 2019 Mon 8/5 Tentative September 2019 Mon 9/9 4:00 pm Regular Meeting Consent Agenda: Page 14 of 15

15 October 2019 Mon 10/7 4:00 pm Regular Meeting Consent Agenda: Agenda Bill: Set Property Levy & FBC amount (no later than end of November) November 2019 Mon 11/11 4:00 pm Regular Meeting Consent Agenda: Briefing: Budget Presentation Revenue Hearing Audit Briefing Agenda Bill: Commissioner Rude & Commissioner Martin term ends December 2019 Mon 12/9 4:00 pm Regular Meeting Consent Agenda: To Be Scheduled Potential Merger Items Name Change Board Leadership (January 2020) FBC Election (2021) Position Name 6 year term start Appointed Elected Term Next Primary Next Election 1 Gloria Hatcher-Mays 1/1/ /7/ years 8/1/ /7/ Don Smith 1/1/ /7/ years 8/1/ /7/ Larry Rude 1/1/ /5/ years 8/6/ /5/ Alan Martin 1/1/ /7/ years 8/6/ /5/ Anita Sandall 6/20/2018 6/20/2018 Finishing 6 year term 8/3/ /2/2021 Page 15 of 15