BOARD OF FIRE COMMISSIONERS DISTRICT NO. 1 BRICK TOWNSHIP MINUTES OF MEETING HELD ON MAY 1, 2O12

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1 BOARD OF FIRE COMMISSIONERS DISTRICT NO. 1 BRICK TOWNSHIP MINUTES OF MEETING HELD ON MAY 1, 2O12 IN ATTENDANCE: Absent: Daniel E. Lyon Ronald M. Gaskill, Sr. James W. Hajeski, Jr. Barry Houman Steven P. Gerling Jay C. Sendzik, Esq. The New Jersey Open Public Meetings Law, N.J.S.A. 10:4-6 et seq. was enacted to insure the right of the public to have advance notice of and to attend the meetings of public bodies at which any business affecting their interests is discussed or acted upon. In accordance with the provisions of this Act, the Board of Fire Commissioners, Fire District No. 1 of the Township of Brick has caused notice of this meeting to be published by having the date, time, place and agenda to the extent known thereof posted as follows: 1. Published in the Asbury Park Press on December 27, Posted written notice on the Official Bulletin Board at the Township Municipal Building on December 21, Filed written notice with the Township Clerk on December 21, Posted written notice at the Office of the Board of Fire Commissioners Fire District # 1 The meeting was called to order at 7:00 p.m. by President Lyon. Flag salute followed by announcement of emergency exits. Roll Call. Approval of the Minutes A motion to accept the March meeting minutes with the revision noted: recorded position of Commissioner Barry Houman as Second Vice President was made to accept the minutes with revision by Commissioner Gaskill and seconded by Commissioner Gerling. Roll call: Commissioner Gerling, Commissioner Houman, Commissioner Hajeski, President Lyon - Yes, Commissioner Gaskill-Abstain. Motion passed. A motion for approval of the April meeting minutes was made by Commissioner Gaskill and seconded by Commissioner Houman. Roll call: Commissioner Gerling, Commissioner Houman, Commissioner Hajeski, Commissioner Gaskill, President Lyon - Yes. Motion passed. 1

2 Approval of Vouchers and Bills A bills list was generated from QuickBooks; a copy is attached. There were no additions to the list. A motion was made by Commissioner Hajeski and seconded by Commissioner Gaskill to pay the bills as presented. Roll call: Commissioner Gerling, Commissioner Houman, Commissioner Hajeski, Commissioner Gaskill, President Lyon - Yes. Motion passed. Correspondence Commissioner Gerling reported that the Alcouer House on Herbertsville Road is willing to provide training on Alzheimer s. Any fire company interested in scheduling a training lecture is asked to contact Commissioner Gerling. Fire Chief's Report The Chiefs distributed their reports to the Commissioners, copies of which will be placed on file at the Board office. Discussion ensued on the following items: Pioneer Hose Fire Company Asst. Chief James Kathenes was present at the meeting for Station 22. Discussion of the items submitted by the Chief ensued. In reference to particular items: Item #2 - Permission was requested to utilize 2205 on the 16th of June to go to Sea Girt for the Hometown Heroes show. Commissioner Gaskill gave insurance approval. All in favor. Item #3 - The Chief was given the okay for a Knox box to be placed in the two brush trucks. President Lyon asked Bureau Chief Batzel to order them tomorrow from the Knox Company. Bureau Chief Batzel affirmed he would expedite the order for two standard release key entry Knox boxes. Item #4 - Commissioner Hajeski provided information on the progress of the extrication software. He advised that the 2012 vehicle models were not in and the trouble ticket is still open. He will research and advise if they need to reinstall the software from scratch. Commissioner Hajeski advised he would stay on stay on top of it. He also informed the board that the reinstall would not be a problem. Item #5 - Commissioner Hajeski advised on the status of the request regarding the Toms River radio heads. Item #6- Asst. Chief Kathenes advised that Lieutenant Gaskill has reached out to Air Power International for pricing regarding relocation of the SCBA compressor for Station 22. Asst. Chief Kathenes further advised that Engineer John Koester is working on pricing for Safety Chevrons for Station 22 apparatus to meet NFPA compliance. Commissioner Houman asked that the same could be done for Station 21.They have no prices on it yet. Discussion ensued between Commissioner Houman and Asst. Chief Kathenes regarding same. President Lyon joined the discussion. President Lyon advised that if there are any issues to see Commissioner Houman. Item #8 - President Lyon extended to the Chief s in attendance that if he could get the two books back used for the ISO review. They would put them on the shelf at the Board office and then update every year as needed. He thanked Bureau Chief Batzel and the District Chiefs for their work. Item #9- In reference to the person that was dropped, President Lyon asked that a letter be sent to the Board office advising of same. Commissioner Gaskill advised Asst. 2

3 Chief Kathenes that there is a form letter in the Chief's office that is to be filled out and sent to the Board office when an employee is dropped. Item #10 - President Lyon advised he was not sure of the time line yet on the replacement of Rescue Discussion about the replacement ensued. Other items discussed were air packs and the Chief's car. Discussion included Commissioner Houman, President Lyon and Asst. Chief Kathenes on the location of same. President Lyon advised that Commissioners Gaskill and Hajeski have been assigned to the truck committee as Board representatives and that whoever is going to be the head of the truck committee from Station 22 will need to confer with the Board prior to starting any meetings to review new guidelines on how meetings will be conducted and how to deal with vendors. Item #11 - Discussion about the order that was placed for the MDT installation on 2231 ensued. Commissioner Hajeski advised that the mounting bracket is on back order and when it is received it will be easy to mount. Breton Woods Fire Company Chief Riccio was present Item #2- President Lyon advised that there is still no word on the paint issue on 2101 and Commissioner Gerling advised that he will call on this issue tomorrow and report back next month on the results. Item #3 -Commissioner Hajeski addressed the question raised regarding the Rescue 2117 MDT issue. He advised it is a new model with a new code and as soon as they get a new quote, it will be ordered for Breton Woods Fire Company and Pioneer Hose Fire Company. Commissioner Hajeski advised that the company is aware of the issue and they have advised that they will have no problem in filling the order. Item #4 - Commissioner Hajeski reported on the capital budget request for the purchase of a wireless headset system for both of the new apparatus. He further advised that it is not a capital budget line item at this time. Chief Riccio discussed the need to get quality equipment. Discussion ensued. Chief Riccio was advised that three quotes will need to be submitted for this purchase. Item #5 -Discussion about the purchase of gear ensued. President Lyon asked Chief Riccio to handle the order. Item #6 -Discussion about the recent order for Class "C" uniforms ensued. President Lyon advised he will contact the vendor tomorrow regarding the quality of the uniforms purchased. He further advised that we will hold off on ordering additional Class "C" uniforms until the issue is handled. Item #7-Discussion about the final round of bail out system training ensued. Chief Riccio advised that both of the fire companies have initialized the same policy. Discussion about the training was tabled until after the meeting when President Lyon will talk to Chief Riccio regarding same. Item #8 - Chief Riccio advised that he received notification about the Memorial Day parade and he has the application. Item #9- Request to attend the June 16th "Everyday Hero'" event at Sea Girt Academy; discussion ensued. The Board indicated that it is not a problem; it was just requested that 2115 not be sent. Item #10 -President Lyon advised that he spoke with the chief regarding the administrative issue. It will be handled as such and there would be no need to go into closed session. President Lyon will keep the Board informed on this issue. 3

4 At this time, President Lyon asked Chief Riccio to get him the items that were an issue regarding the Class "C" uniforms. Chief Riccio will handle getting them tomorrow. Dive Team Report Two reports were received. The first report was from Land Crew Captain Jeff Bonsignore (2276). President Lyon asked Asst. Dive Captain Fried and Acting Assistant Dive Captain Batzel about a dive drill scheduled for Sunday. President Lyon reported that according to Jeff Bonsignore's report, Asst. Dive Captain Fried will be out on medical leave for approximately three months. In the interim, the Acting Assistant Dive Captain will be Kevin Batzel. President Lyon brought up the following items on the Dive Team Report: Item #7-The question of whether a member of the Police Department could join the land crew was brought before the Board. Commissioner Gaskill advised that he had checked with the insurance company and was advised that as long as the police officer was on duty, there would be an issue with insurance coverage. President Lyon asked Deputy Chief Riccio to review the issue with the Police Chief and get back to the Board on his findings. President Lyon advised this will be tabled until further information can be obtained. Commissioner Hajeski asked to check with the insurance company, as we presently have Police Officer Ziobro on the Dive Team, to verify coverage for same and to check with Police Officer Ziobro to see his status on the Dive Team. Commissioner Gerling asked that a motion be made to grant approval to allow Patrolman Chris Geskey of the Brick Police Dept. to join the Land Crew pending insurance review; seconded by Commissioner Houman. Roll call: Commissioner Gerling, Commissioner Houman, Commissioner Gaskill, President Lyon - Yes, Commissioner Hajeski-Abstain. Motion passed. Item #9-The Board approved the temporary position of Acting Assistant Dive Captain to Kevin Batzel. The second report from the Brick Underwater Recovery Team, Assistant Dive Captain Tom Fried was discussed regarding the request of the dive team to use 2224 van for additional storage space for the dive equipment. Commissioner Hajeski advised that the truck is overloaded and he requested the van to move some of the heavy equipment to the van as the new pick up would be put into service shortly at Station 22. President Lyon addressed the Board and brought the issue up for discussion. Commissioner Houman indicated it would be a good way to assist the Dive Team. In conjunction with this question was Item#3-Commissioner Hajeski supplied more information about the transportation issue during the summer months and the need for the van to transport items to the boat for boat and dive calls. After discussion, the Commissioners agreed to reassign 2224 Van to the Dive Team. A motion was made by Commissioner Houman and seconded by Commissioner Gaskill to reassign 2224 to the Brick Underwater Recovery Team. President Lyon advised that the details of when the van will be used will be discussed at a later time. All in favor. Roll call: Commissioner Gerling, Commissioner Houman, Commissioner Gaskill, President Lyon - Yes, Commissioner Hajeski-Abstain. Motion passed. Standing Committees: 4

5 Personnel Committee Purchasing/Finance Committee Commissioner Hajeski advised he would be attending a purchasing forum in Atlantic City tomorrow and Thursday; he would therefore be out of town for two days on the District's behalf. Training & Education Committee Legislation Committee Communications Committee Commissioner Hajeski reported that all is going well with the new I.T. person. President Lyon said that he met with new support person and he found him to be very knowledgeable. Commissioner Hajeski reminded the Chiefs that if they have an issue to generate a repair ticket and send the request to him for repairs. He further advised that the new IT person is not familiar with the New World program and that those issues will have to be addressed by the Police Dept s I.T. employee. Commissioner Hajeski informed Bureau Chief Batzel that the required format for the possible computer purchase for the Bureau would have to be Window-based. Insurance Committee Commissioner Houman and Commissioner Gaskill will review the Districts insurance policy coming up for renewal. New insurance cards will be issued. Truck Repair & Maintenance Committee Commissioner Houman reported for Pioneer Hose Fire Company that the body work for 2211 is progressing. Commissioner Gerling reported for Breton Woods Fire Company that 2115 is out at NJ Emergency Vehicles for work. He described the progress and spoke about the generator issue. Public Relations Committee No report Joint Board Committee No report Policy Committee President Lyon advised that they are still working on policies. Information from the State Comptroller's office is being obtained for upcoming audit. Discussion about a new vehicle authorization policy ensued. He advised that basically it is only going to affect the Chiefs and Asst. Chiefs and he would discuss it further with them. The policy will be brought to the next meeting for first reading. 5

6 President Lyon advised that the information required to be posted on the District 1 portion of the Brickfire website is progressing. Buildings & Grounds Commissioner Hajeski advised that the bid opening is scheduled for next Tuesday at 10 a.m., May 8 th, for the generator relocation/replacement. He advised that a selection should be forthcoming. Old Business None New Business A motion was made by Commissioner Gerling and seconded by Commissioner Houman to approve a Resolution Authorizing Advances for Travel Expenses Related to a Public Purchasing Educational Forum that Commissioner Hajeski will be attending for QPA CEU courses. The cost for this seminar will be split between District 1 and the Joint Board. Roll call: Commissioner Gerling, Commissioner Houman, Commissioner Gaskill, President Lyon - Yes, Commissioner Hajeski-Abstain. Motion passed. A motion was made by Commissioner Gaskill and seconded by Commissioner Gerling to approve a Resolution Authorizing the Sale of Personal Property - SCUBA and Other Dive Team Gear. Discussion ensued about what type of SCUBA and Other Dive Team Gear was involved. Roll call: Commissioner Gerling, Commissioner Houman, Commissioner Gaskill, President Lyon - Yes, Commissioner Hajeski-Abstain. Motion passed. A motion was made by Commissioner Gerling and seconded by Commissioner Hajeski to enter into a contract with Underwriters Laboratories, Inc. for the Testing of Ground Ladders and Aerial Ladders for District 1. Testing has been scheduled for May 16th and 17th for Breton Woods and May 21st & 22nd for Pioneer Hose. The Chiefs were advised to have someone available at 7:30 a.m. for the ground ladder inspections and to have an aerial operator available at 9:00 a.m. Asst. Chief Kathenes and Chief Riccio were advised to provide Commissioner Houman with the operator s names. Commissioner Houman discussed the sale of the pumpers that were recently sold on Govdeals.com. Discussion ensued about the sale. Consensus was that they were pleased with the outcome. Solicitor's Report Miscellaneous Bureau Chief Batzel commended the two Chiefs for their actions during the recent ISO review. Bureau Chief Batzel commended Chief Riccio and Asst. Chief Kathenes for 6

7 their thoroughness in the requested ISO paperwork and for their professionalism. Commissioner Hajeski asked Chief Riccio how the Communication Dept. fared in the ISO review. Chief Riccio advised that the ISO representative was very impressed with the communications procedure. Bureau Chief Batzel informed the Board that construction has started on several site plan review projects. Bureau Chief Batzel advised that the Stavola property has recently had a Knox box lock installed on the gate and that the fire service can utilize the property for drills. He further advised that he has a contact person if any of the Chiefs are interested in running a drill at this location. Bureau Chief Batzel advised the Board that he will bring new site plan projects being undertaken in Brick Township to the next District 1 Board meeting. He further indicated that one of the projects that will be starting soon is the New Visions plan. This project will need to be reviewed with all four fire companies as a mutual aid response will be implemented for this location. Other site plan that are presently starting are Wal- Mart and the hospital expansion. Chief Batzel will keep the Board informed as the project move forward. Bureau Chief Batzel informed the Commissioners that there is a Memorial Day Parade meeting scheduled for May 14th at 10 a.m. at the Recreation Center. He will inform Firefighter Gregory Kennedy, who is in charge of the Honor Guard, of the date and time of the meeting. Good of the Board Public Session None. Adjournment A motion was made by Commissioner Gaskill and seconded by Commissioner Gerling to adjourn the meeting at 7:41 p.m. All in favor. RESPECTFULLY SUBMITTED, Steven P. Gerling, Secretary Board of Fire Commissioners District No. 1 7