GENERAL ADMINISTRATIVE REPORTS For Information 1. Revenue Expense Report (provided at meeting) 2. Incidents Activity Report...

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1 Eastside Fire & Rescue Board of Directors Regular Meeting Agenda February 8, 2018, 4 p.m. Regular Meeting Headquarters, 175 Newport Way NW Issaquah, WA CALL TO ORDER, ROLL CALL AND FLAG SALUTE SPECIAL PRESENTATIONS/RECOGNITION MISSION MOMENT: Welcome new Board members PUBLIC COMMENT CONSENT AGENDA For Approval 1. Agenda Bill Approval of Board Minutes and Financial Recap... Page Minutes Regular Board meeting 1/11/18... Page Financial Recap... Page 05 COMMITTEE MEETING REPORTS 1. Finance and Administrative (no meeting held) FIRE CHIEF BRIEFING PFOS Volunteer Program Maple Valley Fire Vehicle Branding NEW BUSINESS 1. Elections: Chair, Vice Chair, Primary/Alternate Committee Members 2. Agenda Bill (Surplus Equipment)... Page Agenda Bill (Adopt Resolution 92 Support for D10/D27 Merger)... Page EF&R 2017 Annual Report (provided at meeting) GENERAL ADMINISTRATIVE REPORTS For Information 1. Revenue Expense Report (provided at meeting) 2. Activity Report... Page 10 GOOD OF THE ORDER EXECUTIVE SESSION CALENDAR REVIEW FAC February 28, 2018, 12:30 p.m., Headquarters (pending agenda items) EF&R Pre-Board Agenda Review February 28, 2018, 1:30 p.m. (North Bend) EF&R Board Picture Day March 8, :15 p.m., Headquarters (Directors Only) EF&R Warrant Review March 8, 2018, 3:45 p.m., Headquarters (North Bend) EF&R Board Meeting March 8, 2018, 4 p.m., Headquarters SIGNING OF THE DOCUMENTS ADJOURN MEETING Page 1 of 15

2 Eastside Fire & Rescue Board of Directors AGENDA BILL FEBRUARY 8, 2018 SUBJECT: January Monthly Board Minutes and Financial Recap Approval SUMMARY STATEMENT: The Board Secretary submits completed minutes for the prior month s meetings to the Board for review prior to the regular Board meeting. The Board acts upon the minutes first directing any needed changes to be noted on the document in ink, initialed by the Board Secretary, approving said minutes as amended. The Agency utilizes the Auditing Officer Certification method (RCW ) of approving normal and usual ongoing expenditures for payroll, utilities, and other goods and services, on behalf of the Board of Directors. Monthly, those expenditures are provided for review and oversight by the Board pursuant to state law (RCW ). Items requiring Board approval in advance of payment are presented on separate Agenda Bills to obtain approval and are included on the Monthly Financial Recap when paid after said approval. Items paid, but rejected by the Board after they have been paid, will become receivables and immediate collection by the Agency Audit Officer will commence. Expenditure Required: $ 2,567, Amount Budgeted: $ 2,567, Fund Utilized: General Fund & CFMF RECOMMENDED MOTION: Move to approve the January Minutes and Financial Recap. ALTERNATIVE(S): Approve the attached, stipulating any items needing change or rejection, and order the collection of any items necessary. EXHIBITS: 1) Prior month s Board minutes, together with any hand-noted changes, as directed by the Board. 2) Prior month s Monthly Financial Recap with the Accounting Certification. The Monthly Financial Recap includes the prior month s blanket vouchers, certified by an Agency Audit Officer. Originator: JF Administrative Review: 2/01/18 Action: Date: 2/08/18 Motion By: 2 nd : Board Secretary: Page 2 of 15

3 EASTSIDE FIRE & RESCUE BOARD OF DIRECTORS REGULAR MEETING January 11, p.m. The regular meeting of the Board of Directors of Eastside Fire & Rescue was held on January 11, 2018, at Eastside Fire & Rescue Headquarters, 175 Newport Way NW, Issaquah, WA. PRESENT: Board Chair Alan Gothelf (City of North Bend) Board Vice Chair Mary Lou Pauly (City of Issaquah) Alt. Bill Ramos (City of Issaquah) Mike Mitchell (Fire District 10) Larry Rude (Fire District 10) Chris Dahline (Fire District 38) Ramiro Valderrama (City of Sammamish) Alt. Tom Hornish (City of Sammamish) STAFF: Fire Chief Jeff Clark Deputy Chief Greg Tryon Deputy Chief Jon Parkinson Deputy Chief Rich Burke Budget Analyst Scott Faires Executive Administrative Assistant Jamie Formisano AUDIENCE: Commissioner Don Smith (District 10) Commissioner Alan Martin (District 10) Councilmember Karen Moran (City of Sammamish) ABSENT: CALL TO ORDER: Chair Gothelf called the meeting to order at 4:00 p.m. ROLL CALL & FLAG SALUTE: Chair Gothelf took roll call and led the flag salute. SPECIAL PRESENTATION/RECOGNITION: None MISSION MOMENT: None PUBLIC COMMENT: None CONSENT AGENDA: IT WAS MOVED BY DIRECTOR MITCHELL SECONDED BY DIRECTOR RAMOS TO: Approve the Consent Agenda. MOTION CARRIED, 7-0. Alt. Director Hornish abstained. 1. Agenda Bill Approval of Board Minutes and Financial Recap. COMMITTEE REPORTS: 1. Finance and Administrative Committee (FAC): None. Page 3 of 15

4 FIRE CHIEF BRIEFING: Chief briefed on the following; CBA ratified and conducting internal audit for processes and practices. PFOS update included: continued discussion with DOE, which will include Statewide testing and establishing reporting requirements. A technical committee has been created as well as a committee created to include legal representatives. Discussed a legislative initiative moving forward for cleanup expenses. NEW BUSINESS: Agenda Calendar: Revisions will be made throughout the year and will be posted to the website Legislative Calendar: Reviewed and discussion ensued. GENERAL ADMINISTRATIVE DISCUSSION: 1. Revenue and Expense Report: Included in packet. 2. Activity Report: Included in packet. GOOD OF THE ORDER: Briefed on the discussions with Maple Valley Fire for contracted services and Fire District 27 for potential partnership. Introduced the three (3) probationary firefighters. Director Mitchell announced his retirement from the EF&R and D10 Boards. EXECUTIVE SESSION: None CALENDAR REVIEW: FAC January 24, 2018, 12:30 p.m., Headquarters (CANCELLED) EF&R Pre-Board Agenda Review January 24, 2018, 2:30 p.m., HQ (Issaquah) Legislative Day January 25, 2018, Olympia EF&R Warrant Review February 8, 2018, 3 p.m., Headquarters (Issaquah) EF&R Board Meeting February 8, 2018, 4 p.m., Headquarters EF&R Board Picture March 8, 2018, 3:15 p.m., Headquarters ADJOURNMENT: Chair Gothelf adjourned the meeting at 4:29 p.m. SIGNING OF DOCUMENTS: Page 4 of 15

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6 Eastside Fire & Rescue Board of Directors AGENDA BILL February 8, 2018 SUBJECT: IT Equipment Release of Interest and Surplus SUMMARY STATEMENT: The IT equipment listed below has been replaced and nearing its life expectancy, and is recommended to the Board for surplus. EFR # Serial # Description EFR # Serial # Description EFR0083 NA XP computer EFR i3 computer EFR Core 2 EFR i3 computer computer EFR Core 2 EFR i3 computer computer EFR i3 computer EFR i3 computer EFR i3 computer EFR i3 computer EFR i3 computer EFR A i3 computer EFR i3 computer EFR i3 computer EFR i3 computer EFR i3 computer EFR i3 computer EFR A i3 computer Description Qty Description Qty Description Qty Old digital phones 67 Printers Netgear FS524 switch 1 Monitors Lexmark E250D 1 Netgear Firewall 50 1 Digital Projectors HP Deskjet 990 CXI 1 Adtran 4430 Firewall 1 Mitsubishi XD600U 1 HP Deskjet Adtran 3430 Firewall 12 Sharp XR32X 1 Brother DCP Faxes Sharp XR10X 1 Okidata dot matrix 1 Brother Intellifax Infocus IN112 1 HP LaserJet Brother Intellifax Keyboards & Mice Canon PC785 1 Brother Super 93 1 Keyboards 20 Epson Stylus R280 1 HP Mice 25 HP LaserJet 400 & 4050 broke APC UPS Units broken 4 Expenditure Required: N/A Amount Budgeted: N/A Fund Utilized: RECOMMENDED MOTION: Move to declare the identified items as surplus and available for donation, sale, or disposal. ALTERNATIVE(S): Retain the IT equipment EXHIBITS: None Originator: JP Administrative Review: 1/25/18 Action: Date: 2/8/2018 Motion By: 2 nd : Board Secretary: Page 6 of 15

7 Eastside Fire & Rescue Board of Directors AGENDA BILL February 8, 2018 SUBJECT: Adopt Resolution 92 SUMMARY STATEMENT: The Board of Commissioners for Fire District 10 and Fire District 27 are in discussions related to a potential merger. The adoption of Resolution 92 states support from the Eastside Fire & Rescue Board of Directors for the potential merger. Expenditure Required: 0 Amount Budgeted: Fund Utilized: RECOMMENDED MOTION: Move to adopt Resolution 92, supporting the merger of Fire District 10 and Fire District 27. ALTERNATIVE(S): 1. Do not support the merger. EXHIBITS: 1.) Resolution 92 Originator: SF Administrative Review: 2/1/18 Action: Date: 2/8/18 Motion By: 2 nd : Board Secretary: Page 7 of 15

8 EASTSIDE FIRE & RESCUE ISSAQUAH, WASHINGTON RESOLUTION 92 A RESOLUTION OF THE BOARD OF DIRECTORS OF EASTSIDE FIRE & RESCUE (EF&R) PLEDGING SUPPORT FOR THE POTENTIAL MERGER OF FIRE DISTRICT 10 AND FIRE DISTRICT 27 WHEREAS, Fire District 10 is one of five founding members of EF&R, an ILA partnership to efficiently provide all hazard fire response services, and Fire District 10 serves as the Employer of Record for the ILA partnership; and WHEREAS, the merger of Fall City Fire District 27 into Fire District 10 would result in no changes to the EF&R ILA; and WHEREAS, the EF&R Board has no authority or jurisdiction over the independent actions, such as mergers or annexations, of a participating partner; and WHEREAS, the EF&R Board of Directors adopted EF&R Board Policy 0004 Minimum Staffing Policy and the provisions there in would ensure that Fall City Fire Station 271 would be included in Section 5.2 assuring a daily minimum staffing of one officer and two firefighters; and WHEREAS, the EF&R ILA specifically identifies the role and need for volunteer responders and the Fire Chief assures that volunteer/reserve firefighters will be permitted to staff a fourth and fifth position on the Fall City engine; and WHEREAS, the Fall City area is adjacent to many existing EF&R service areas, EF&R and Fall City have historically supported each other during emergent and non-emergent incidents, EF&R and Fall City share more community similarities than differences; and WHEREAS, the EF&R Board of Directors and Fire District 10 places responsibility for all administrative and operational functions with the EF&R Fire Chief; and NOW THEREFORE, BE IT RESOLVED the Board of Directors of Eastside Fire & Rescue is in full support of the potential merger of Fire District s 10 and 27 and the commitments made by the Fire Chief on behalf of Fire District 10 and EF&R. ADOPTED by the Eastside Fire & Rescue Board of Directors at its Regular Meeting on February 8, Page 8 of 15

9 EASTSIDE FIRE & RESCUE ISSAQUAH, WASHINGTON Attest: Board Secretary Page 9 of 15

10 Eastside Fire & Rescue, Current and 5 Year Incident History 1120 Month of January Only Year to Date through January Page 10 of 15

11 District 10, Current and 5 Year Incident History 220 Month of January Only Year to Date through January Page 11 of 15

12 District 38, Current and 5 Year Incident History 80 Month of January Only Year to Date through January Page 12 of 15

13 City of Issaquah, Current and 5 Year Incident History Month of January Only Year to Date through January Page 13 of 15

14 City of North Bend, Current and 5 Year Incident History 110 Month of January Only Year to Date through January Page 14 of 15

15 City of Sammamish Current and 5 Year Incident History Month of January Only Year to Date through January Page 15 of 15