CENTRAL PIERCE FIRE & RESCUE PIERCE COUNTY FIRE DISTRICT NO. 6 BOARD OF COMMISSIONERS December 22 nd, 2008 Station 60

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1 CENTRAL PIERCE FIRE & RESCUE PIERCE COUNTY FIRE DISTRICT NO. 6 BOARD OF COMMISSIONERS December 22 nd, 2008 Station 60 Chairman Willis called the Regular meeting of the for Pierce County Fire District No. 6 to order at 6:00 p.m. at nd Avenue East, Tacoma, Washington. Present were the following: Chairman Willis, Commissioners Coleman, Eckroth, Nelson and Morehouse, Fire Chief Andren, Deputy Chief Willis, Human Resources Manager Johnson, Volunteer Pension Representative Bannon, EMS Administrator Murphy, Chief Financial Officer Carlsen, Union President Miller and Union Treasurer Simmons. H/R/M Johnson is acting as Recorder for this meeting. PLEDGE OF ALLEGIANCE Chairman Willis led the flag salute. CITIZENS COMMENTS (FOR ITEMS NOT SPECIFICALLY ON THE AGENDA) Nothing at this time. VOLUNTEER RELIEF AND PENSION MEETING See corresponding minutes. CONSENT AGENDA (Single Motion) Meeting Agenda Excused Absences: Minutes: Regular Board Meeting Minutes of December 8 th, 2008 Approval of: Accounts Payable Warrants Numbered to totaling: Accounts Payable Warrant Numbered totaling: $ 71, TOTAL $ 71, Commissioner Eckroth moved and Commissioner Nelson seconded to accept the Consent Agenda as presented in the amount of $ 71, MOTION CARRIED. UNFINISHED BUSINESS (SECOND READING AND FINAL ACTION) A. Resolution No Modifying Credit Card policies and procedures as outlined in Credit Card Usage Policy Number 330. Commissioner Eckroth moved and Commissioner Nelson seconded to adopt Resolution No Modifying Credit Card policies and procedures as outlined in Credit Card Usage Policy Number 330 as presented. MOTION CARRIED. Page 1 of 5

2 B. Professional Services Contract for Legal Services. Commissioner Eckroth moved and Commissioner Nelson seconded to approve the renewal of the Legal Services Contract for MOTION CARRIED. C. Resolution No EMS Write Offs. Commissioner Nelson moved and Commissioner Coleman seconded to approve Resolution No for EMS Write Offs. MOTION CARRIED. D. IAFF, Local 2175 Firefighters Bargaining Unit Agreement with the District. Commissioner Eckroth moved and Commissioner Coleman seconded to approve IAFF, Local 2175 Firefighters Bargaining Unit Agreement with the District. MOTION CARRIED. E. IAFF, Local 2175 Chiefs Bargaining Unit Agreement with District. Commissioner Eckroth moved and Commissioner Coleman seconded to approve IAFF, Local 2175 Chiefs Bargaining Unit Agreement with the District. MOTION CARRIED. F. IAFF, Local 2175 Civilian Employees Bargaining Unit Agreement with District. Commissioner Nelson moved and Commissioner Coleman seconded to approve IAFF, Local 2175 Civilian Employees Bargaining Unit Agreement with the District. MOTION CARRIED. G. Resolution No LEOFF 2 Retiree Medical Plan. Commissioner Coleman moved and Commissioner Nelson seconded to approve Resolution No LEOFF 2 Retiree Medical Plan. MOTION CARRIED. NEW BUSINESS (FIRST READING FOR DISCUSSION AND REVIEW ONLY) A. OPEIU Contract (Second Reading Waive Requested). Commissioner Coleman moved and Commissioner Nelson seconded to waive first reading on this item. MOTION CARRIED. Commissioner Coleman moved and Commissioner Morehouse seconded to approve the OPEIU Contract as presented. MOTION CARRIED. B. Resolution No Establishment of an IAFF Frontline Deferred Compensation Plan managed through Nationwide Retirement Solutions (Second Reading Waive Requested). Commissioner Eckroth moved and Commissioner Coleman seconded to waive first reading on Resolution No MOTION CARRIED. Commissioner Coleman moved and Commissioner Nelson seconded to approve Resolution No establishing an IAFF Frontline Deferred Compensation Plan managed through Nationwide Retirement Solutions. MOTION CARRIED. C. Post Annexation Contract with the City of Puyallup (Second Reading Waive Requested). Commissioner Nelson moved and Commissioner Coleman seconded to waive first reading on this item. MOTION CARRIED. Commissioner Coleman moved and Commissioner Morehouse seconded to approve the Post Annexation Contract with the City of Puyallup as presented. MOTION CARRIED. Page 2 of 5

3 CONSIDERATIONS AND REQUESTS Nothing at this time. STAFF, LOCAL, FIREFIGHTERS ASSOCIATION AND FIRE CHIEF REPORTS (For Information Only). C/F/O Carlsen: Reported the November Investment Report will be in the next Board Packet. As today was her first day back from vacation she did not have it ready in time for this meeting. H/R/M Johnson: Reported the H/R Division have been very busy getting ready for incorporating the Puyallup personnel into Central Pierce. EMS/A Murphy: Reported the staffing plans are in place to start BLS patient transports in Puyallup on January 7 th at noon (previously Puyallup has only transported ALS patients). At that time there will be seven full time medic units and two peak activity units. A/C Wright: Reported the call volumes for December have not been too heavy considering the weather conditions we have been having. There were three house fires in the last two weeks that we responded to. D/C Willis: Thanked the Union for their help on the food basket program again this year. There were 450 food baskets delivered today. The Union also sponsored a breakfast to feed all the volunteers. All the food baskets were delivered despite the bad weather. D/C Willis reported he has received the Draft lease agreements from the City of Puyallup. These will be signed by the City Administration and F/C Andren. These are for CPFR to lease the Puyallup fire stations and equipment from the City for $1.00 per building or piece of equipment per year. FF Association: Reported the Santa program went well. There were digital pictures this year for the citizen s rather than the Polaroid photos we have used in the past. V/P/R Bannon reported the nursing home program was completed last Thursday and went very well. He stated it is a very rewarding program to participate in. Local: Nothing at this time. F/C Andren: Reported he and D/C Willis met with PCFD 11 (North Puyallup) on December 14 th. They would like to try to get a Resolution and Petition for Merger into PCFD 6 on the March 10 th 2009 ballot. He has an from Attorney Quinn stating the process may require an Environmental Impact Statement and will have to go through the Boundary Review Board. This will probably be about a 151 day process. F/C Andren called Parametrics and they will have new boundary information to us by the end of January. We will not be able to collect taxes for the North Puyallup area if we merge until PCFD #11 have changed their Board Page 3 of 5

4 of Commissioner meeting dates so we will be able to attend the meetings. Attorney Quinn will attend their January 5 th meeting to answer questions and explain the merger process. SUMMARY PROCESS (For Continued Discussion/Action) 800 MHz System: F/C Andren reported they are hoping to have the State Patrol tower equipped and tested by March. The earliest we can get the 800 MHz system up and running will be either April or May. Firecom and Tacoma are meeting to discuss a possible consolidation of the two dispatch centers. Puyallup Integration Update: F/C Andren stated this can be removed from Summary Process and replaced with PCFD 11 Update. COMMISSIONER COMMENTS Commissioner Morehouse: Nothing at this time. Commissioner Coleman: Stated this has been a very busy year and the District has accomplished a lot. Hopefully it will be even better in Commissioner Eckroth: Stated he is thankful things with the Puyallup Merger have gone smoothly so far. Commissioner Eckroth wished everyone Happy Holidays. Commissioner Nelson: Thanked everyone who worked on the food baskets and nursing home program for helping our neighbors. Chairman Willis: Thanked the Association and the Union for all their help with the Santa Program and everyone else who worked on the food baskets and nursing home programs. Chairman Willis stated the fire at the horse stable was a very sad event but he thought staff did a good job of briefing the public and helping them get through this tragic event. EXECUTIVE SESSION At 7:00 p.m., Commissioner Nelson moved and Commissioner Coleman seconded to move into Executive Session for 20 minutes according to RCW , for the purpose of updating the Board on negotiations. MOTION CARRIED. At 7:20 p.m., Chairman Willis extended the meeting for another 15 minutes. At 7:35 p.m., Chairman Willis called the meeting back into Regular Session. No action was taken. Page 4 of 5

5 ADJOURNMENT There being no further business Commissioner Coleman moved and Commissioner Morehouse seconded to adjourn the meeting. MOTION CARRIED. The meeting adjourned at 7:35 p.m. ROBERT WILLIS CHAIRMAN OF THE BOARD VICKY CARLSEN SECRETARY TO THE BOARD KAREN JOHNSON RECORDER Page 5 of 5