CENTRAL PIERCE FIRE & RESCUE BOARD OF COMMISSIONERS MEETING AGENDA

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1 Date: August 14, 2017 CENTRAL PIERCE FIRE & RESCUE BOARD OF COMMISSIONERS MEETING AGENDA REVISED Place: th St. E., Puyallup, WA Time: 6:00 p.m. 1. Call to Order 2. Pledge of Allegiance 3. Approval of Agenda 4. Citizens Comments (for items not specifically listed on the Agenda) 5. Consent Agenda (Single Motion) A. Excused Absences: Commissioner Willis, Commissioner Eckroth B. Minutes: Regular Board Meeting of July 24, 2017 Special Board Meeting of July 26, 2017 C. Approval of: Accounts Payable Warrants Numbered to totaling $ 990, Accounts Payable Warrants Numbered to totaling $ 97, Accounts Payable Warrants Numbered to totaling $ 3,456, Accounts Payable Warrants Numbered to totaling $ 467, Accounts Payable Warrants Numbered to totaling $ Net Payroll Warrants Numbered to totaling $ 47, Net Payroll Warrants Numbered to totaling $ Accounts Payable Warrants Numbered to totaling $ (780.44) GRAND TOTAL $ 5,059, For Informational Purposes Only - The following electronic payments totaling $3,319, are included in Warrants noted above: Accounts Payable EFT numbered 6445 to $924, (Included in A/P Warrant 49158) Accounts Payable EFT numbered 6473 to $652, (Included in A/P Warrant 49180) Accounts Payable EFT numbered 6479 to $24, (Included in A/P Warrant 49209) Employee EFT Contributions/Deductions including all taxes & retirement numbered to $1,718, (Included in A/P Warrant 49182) 6. Unfinished Business (Second Reading and Final Action) 7. New Business (First Reading) 8. Considerations and Requests A. Request to Re-sign Interlocal Agreement for Swiftwater Rescue - Chief Olson B. GEMT Agreement for Services/Graham Fire & Rescue Chief Olson C Contract for Fire Protection Services with Pierce County Chief Olson D. Fire Protection & Emergency Medical Services Contract/Washington State Fair Deputy Chief Pierce CPFR Board of Commissioners Meeting Agenda August 14, 2017 Page 1 of 2

2 CENTRAL PIERCE FIRE & RESCUE BOARD OF COMMISSIONERS MEETING AGENDA 9. Staff, Local, Firefighter's Association and Fire Chief Reports A. Training (verbal report) - AC Juarez B. Health and Safety - AC Jackson C. Logistics AC Karns D. Human Resources HRD Martinson E. DC Operations DC Pierce F. Local 726 G. Fire Chief Olson 10. Correspondence 11. Commissioner Comments 12. Executive Session - RCW Contract Negotiations 13. Adjournment CPFR Board of Commissioners Meeting Agenda August 14, 2017 Page 2 of 2

3 Board Meeting Agenda Item Summary Agenda Date: August 14, 2017 Item Title: Fire Protection and Emergency Medical Services Contract WA State Fair Attachments: contract Submitted by: Deputy Chief Pierce RECOMMENDED ACTION BY THE BOARD: SUMMARY: Motion to approve the contract for Fire Protection and Emergency Medical Services with the Washington State Fair. Staff has been working with The Fair to establish fees for the 2017 fall fair and beyond. With contract revisions and vacations on both sides, the contract language has just been agreed upon. The fall fair begins September 1 st and, rather than wait until the next meeting on August 28 th, Staff is asking the Board to approve said contract. FINANCIAL IMPACT: Page 1 of 1

4 FIRE PROTECTION AND EMERGENCY MEDICAL SERVICES CONTRACT THIS CONTRACT ( Agreement ) is entered into by and between Central Pierce Fire & Rescue, aka Pierce County Fire Protection District No. 6, (hereinafter referred to as the District ), and Western Washington Fair Association, a Washington corporation, d/b/a The Washington State Fair (hereinafter referred to as the Fair ). RECITALS: 1. The District is organized and equipped to provide fire protection services to improvements, facilities and lands within and outside its boundaries, as well as emergency medical services to persons present therein. 2. The Fair owns real property and/or improvements located within the District, and the District is capable of serving "the Property", which herein shall mean the Washington State Fair Grounds. The Fair operates events at the Property, which attract large numbers of visitors and therefore require special fire protection, first aid and EMS services at and near the Property. 3. The Fair recognizes the benefit of fire protection, first aid and EMS services provided by the District and is willing to contract for such services with the District. 4. The District is willing to provide such services, so long as the Fair remains willing to pay such fees for such services, pursuant to this Agreement or any successor agreement. 5. The District or its predecessor, the City of Puyallup, and the Fair have operated for many years in accordance with the practices and understandings set forth herein, but wish to memorialize these practices and understandings in a formal contract. NOW, THEREFORE, for valuable consideration, the parties agree as follows: 1. For both the Spring and Fall Fairs, the District shall furnish fire protection, first aid and Emergency Medical Services (EMS) (hereinafter "the Services") to all lands, buildings, workers, citizens and equipment upon the Property at the level of service provided elsewhere in the District pursuant to this Agreement. 2. The District shall provide Services at the Spring and Fall Fairs on days when the fair is open to the public (referred to as Operational Days ). 3. The Fair will reimburse the District for expenses associated with staffing at the Property during the Spring and Fall Fairs by paying a fee for each fair which shall be determined as follows: (a) For the 2017 Fall Fair, the Fair shall pay the District a total of $168,396.20, which is composed of the following amounts: FIRE PROTECTION AND EMERGENCY MEDICAL SERVICES CONTRACT CPFR/Washington State Fair Page 1 of 3

5 (i) the 2016 Fall Fair amount of $159,400.00; (ii) the percentage increase in the 2016 Consumer Price Index for Urban Wage Earners and Clerical Workers (CPI-W) annual average for Seattle-Tacoma-Bremerton all items, in accordance with the District s staffing plan ( the CPI ), in the amount of $3,666.20; and (iii) the cost for additional open hours in the amount of $5, (b) In subsequent years for which Services are provided, the fee for the Spring Fair and Fall Fair, as the case demands, shall be determined as follows: (i) (ii) 100% of the previous year s fee for the applicable fair; plus the percentage increase in the CPI. In any year that the CPI adjustment is negative, the fee shall not be reduced but shall be equal to the previous year s fee. In subsequent years, in the event the Fair reduces the number of Operational Days for which the District s Services are required, the fee for the Spring Fair or the Fall Fair, as the case demands, shall be reduced, to take into account the reduction in the number of Operational Days for such fair. 4. Upon completion of the Services, the District shall provide two annual invoices to the Fair, one at the conclusion of the Spring Fair and one at the conclusion of the Fall Fair. The Fair shall remit payment to the District within 30 days of receiving the invoice. 5. The annual fee shall be for the Services enumerated herein. In the event that the level of services shall change by mutual agreement, the parties shall re-negotiate the annual fee. 6. The District's personnel assigned to the Property for such events will remain on or near the Property at all times during the Spring and Fall Fair except when providing Services under this Agreement. 7. The Fair will maintain Fire Station #70 on the Property and the District will provide all necessary equipment to fulfill this contract. The Fair and the District will collaborate and partner to pay for special equipment as necessary. 8. Interim events not including the Spring and Fall Fair are not covered by this Agreement and shall be managed separately. 9. Failure of the District to perform the Services as the result of an Act of God or other natural disaster, or exigent circumstances beyond the control of the District, shall not constitute cause for termination of this Agreement. 10. The term of this Agreement shall be for one (1) year from the date hereof and shall be automatically renewed for successive one-year periods unless either party notifies the other in writing that this Agreement will not be renewed at least ninety FIRE PROTECTION AND EMERGENCY MEDICAL SERVICES CONTRACT CPFR/Washington State Fair Page 2 of 3

6 (90) days prior to the end of the current term. Notwithstanding the above, this Agreement may be terminated by either party, by providing at least ninety (90) days' notice to the other party prior to the termination date. 11. This Agreement contains the entire agreement between the parties, and no statement, promise, representation, inducement or agreement made by either party or its agents or employees that are not contained in this written agreement shall be valid, binding or enforceable. By signature below, the parties warrant that they have read and understood the agreement and agree to be bound by its terms. This Agreement supersedes any and all past practices that may have been impliedly agreed to by the parties or their predecessors. 13. This Agreement may be executed in counterpart, and may be executed by way of facsimile or electronic signature, and if so, shall be considered an original. DATED as of the day and year first above written. PIERCE COUNTY FIRE PROTECTION DISTRICT NO. 6 Officer: WASHINGTON STATE FAIR By Kent Hojem, Chief Executive Chairman Commissioner Commissioner Commissioner Commissioner FIRE PROTECTION AND EMERGENCY MEDICAL SERVICES CONTRACT CPFR/Washington State Fair Page 3 of 3

7 CENTRAL PIERCE FIRE & RESCUE BOARD OF COMMISSIONERS MEETING AGENDA Date: August 14, 2017 Place: th St. E., Puyallup, WA Time: 6:00 p.m. 1. Call to Order 2. Pledge of Allegiance 3. Approval of Agenda 4. Citizens Comments (for items not specifically listed on the Agenda) 5. Consent Agenda (Single Motion) A. Excused Absences: Commissioner Willis, Commissioner Eckroth B. Minutes: Regular Board Meeting of July 24, 2017 Special Board Meeting of July 26, 2017 C. Approval of: Accounts Payable Warrants Numbered to totaling $ 990, Accounts Payable Warrants Numbered to totaling $ 97, Accounts Payable Warrants Numbered to totaling $ 3,456, Accounts Payable Warrants Numbered to totaling $ 467, Accounts Payable Warrants Numbered to totaling $ Net Payroll Warrants Numbered to totaling $ 47, Net Payroll Warrants Numbered to totaling $ Accounts Payable Warrants Numbered to totaling $ (780.44) GRAND TOTAL $ 5,059, For Informational Purposes Only - The following electronic payments totaling $3,319, are included in Warrants noted above: Accounts Payable EFT numbered 6445 to $924, (Included in A/P Warrant 49158) Accounts Payable EFT numbered 6473 to $652, (Included in A/P Warrant 49180) Accounts Payable EFT numbered 6479 to $24, (Included in A/P Warrant 49209) Employee EFT Contributions/Deductions including all taxes & retirement numbered to $1,718, (Included in A/P Warrant 49182) 6. Unfinished Business (Second Reading and Final Action) 7. New Business (First Reading) 8. Considerations and Requests A. Request to Re-sign Interlocal Agreement for Swiftwater Rescue - Chief Olson B. GEMT Agreement for Services/Graham Fire & Rescue Chief Olson C Contract for Fire Protection Services with Pierce County Chief Olson CPFR Board of Commissioners Meeting Agenda August 14, 2017 Page 1 of 2 1

8 CENTRAL PIERCE FIRE & RESCUE BOARD OF COMMISSIONERS MEETING AGENDA 9. Staff, Local, Firefighter's Association and Fire Chief Reports A. Training (verbal report) - AC Juarez B. Health and Safety - AC Jackson C. Logistics AC Karns D. Human Resources HRD Martinson E. DC Operations DC Pierce F. Local 726 G. Fire Chief Olson 10. Correspondence 11. Commissioner Comments 12. Executive Session - RCW Contract Negotiations 13. Adjournment CPFR Board of Commissioners Meeting Agenda August 14, 2017 Page 2 of 2 2

9 DRAFT Not Official Until Approved CENTRAL PIERCE FIRE & RESCUE PIERCE COUNTY FIRE DISTRICT NO. 6 BOARD OF COMMISSIONERS July 24, 2017 Chair Nelson called the Regular meeting of the Board of Commissioners for Pierce County Fire District No. 6 to order at 6:03 p.m. at Station th St. E., Puyallup, Washington. Present were: Commissioners Nelson, Coleman, Eckroth and Stringfellow, Fire Chief Olson, Deputy Chiefs Pierce and Donovan, Assistant Chiefs Overby, Gacioch, and Karns, Information Technology Director Travis, Local 726 President Stueve and Vice President James, and Executive Assistant Porter, recorder. PLEDGE OF ALLEGIANCE Chair Nelson led the flag salute. APPROVAL OF AGENDA Chair Nelson requested that Commissioner Willis be added to the Consent Agenda as an excused absence. Commissioner Coleman moved and Commissioner Eckroth seconded to approve the revised agenda as noted. MOTION CARRIED. CITIZEN COMMENTS (FOR ITEMS NOT SPECIFICALLY ON THE AGENDA) No citizen comments. CONSENT AGENDA (SINGLE MOTION) A. Excused Absences: Commissioner Willis B. Minutes: Regular Board Meeting of July 10, 2017 C. Approval of: Accounts Payable Warrants Numbered to totaling $ 191, Accounts Payable Warrants Numbered to totaling $ 471, GRAND TOTAL $ 663, Commissioner Stringfellow moved and Commissioner Eckroth seconded to approve the Consent Agenda for $663, MOTION CARRIED. UNFINISHED BUSINESS (SECOND READING AND FINAL ACTION) No unfinished business. NEW BUSINESS (FIRST READING FOR DISCUSSION AND REVIEW ONLY) No new business. CONSIDERATIONS AND REQUESTS (Board Action Required) A. Increase Fire Benefit Charge (FBC) for 2018 to Purchase Two Additional Fire Engines Chief Olson referred to previous discussions on fleet need. Increasing the FBC in 2018 would allow for the purchase of two additional fire engines. Commissioner Stringfellow moved and Commissioner Coleman seconded to approve increasing the 2018 FBC by 8%, in addition to any operational increase, to fund the purchase of two fire engines. MOTION CARRIED. Page 1 of 3 Board of Commissioners Board Meeting Minutes 3

10 DRAFT Not Official Until Approved B. Accounting Software Upgrade Chief Olson explained the need for an updated, stable financial software program. FD Robacker clarified the bid process and the benefits of upgrading the current program rather than moving to a new program. Commissioner Coleman moved and Commissioner Eckroth seconded to approve the upgrade of IFAS (Superion) for a total ERF cost of $294,608 and authorize Chief Olson to sign the contract on behalf of the District. MOTION CARRIED. STAFF, LOCAL, FIREFIGHTERS ASSOCIATION AND FIRE CHIEF REPORTS (For Information Only) A. Monthly Finance Update FD Robacker highlighted items in her report. B. Field Operations AC Gacioch provided an update on operational activities. The June Operations/EMS report was in the packet. C. EMS AC Beckman provided a report in the packet. D. Prevention & Education AC Overby highlighted topics in his report. The fire extinguisher prop should arrive in time for the fall fair. E. Information Technology ITD Travis s updated report format was well received. F. Logistics Division AC Karns reviewed topics in his report and provided a status update on the fleet and Shop projects. He thanked the Board for recognizing the Shop s hard work and presenting them with the annual Commissioners award. Shop personnel asked that he pass on their appreciation of the award. G. DC Administration DC Donovan s report was in the packet. TCA will be entering the Station 63 design in an international design competition and we should receive some good pictures from the process. He complimented Chief Karns and staff for moving the new engine to 69 for more efficient service. H. Local 726 VP James thanked the Board for approving the purchase of two additional engines. The Local is working collaboratively with administration on contract bargaining and the meetings have been very productive. He reported on the upcoming Fill-the-Boot event August 5 th. I. Fire Chief s Report - Chief Olson reminded the Board of the Special Meeting on July 26 th to review the Strategic Facility Team s analysis and recommendation on future fire stations. He reviewed topics in his report and shared that he was very pleased with the recent recruit graduation ceremony. CORRESPONDENCE Employee letters of recognition COMMISSIONER COMMENTS Commissioner Stringfellow had no comment. Page 2 of 3 Board of Commissioners Board Meeting Minutes 4

11 DRAFT Not Official Until Approved Commissioner Coleman thanked everyone for their hard work. Commissioner Eckroth echoed Commissioner Coleman s comments. Chair Nelson commented on the brush trucks and voiced his appreciation of AC Karns s work to bring the fleet to where it needs to be. At 7:00 p.m., Chairman Nelson called for a short break before entering into Executive Session. EXECUTIVE SESSION At 7:05 p.m., Commissioner Eckroth moved and Commissioner Stringfellow seconded to move into Executive Session for 30 minutes under RCW to discuss collective bargaining negotiations. MOTION CARRIED. At 7:35 p.m., Chair Nelson extended the meeting for 10 minutes. At 7:45 p.m., Chair Nelson called the meeting back into Regular Session. No action was taken during Executive Session. ADJOURNMENT There being no further business, Commissioner Coleman moved and Commissioner Eckroth seconded to adjourn the meeting. MOTION CARRIED. The meeting adjourned at 7:45 p.m. LARRY NELSON CHAIR OF THE BOARD TANYA ROBACKER DISTRICT SECRETARY DIANNE PORTER RECORDER Page 3 of 3 Board of Commissioners Board Meeting Minutes 5

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13 DRAFT Not Official Until Approved CENTRAL PIERCE FIRE & RESCUE PIERCE COUNTY FIRE DISTRICT NO. 6 BOARD OF COMMISSIONERS July 26, 2017 Chair Nelson called the Special meeting of the Board of Commissioners for Pierce County Fire District No. 6 to order at 6:00 p.m. at Station th St. E., Puyallup, Washington. Present were the following: Commissioners Nelson, Coleman, Eckroth, Willis and Stringfellow, Ex-Officio Door, Fire Chief Olson, Deputy Chiefs Pierce and Donovan, Finance Director Robacker, and Executive Assistant Porter, recorder. PLEDGE OF ALLEGIANCE Chair Nelson led the flag salute. APPROVAL OF AGENDA Commissioner Eckroth moved and Commissioner Willis seconded to approve the agenda. MOTION CARRIED. FUTURE FIRE STATION CONSTRUCTION Chief Olson shared information on proposed changes to the county s community plan and its effect on incident responses. DC Pierce gave a strategic view of response times and incident locations. Steve Johnson, OAC Services, provided a PowerPoint presentation that included review of the original Bond scope, where we stand now, and the Strategic Facilities Team s analysis and recommendations. Commissioner Willis moved and Commissioner Eckroth seconded to direct staff to move forward with the Station 72 Base design as presented. MOTION CARRIED. ADJOURNMENT There being no further business, Commissioner Eckroth moved and Commissioner Willis seconded to adjourn the meeting. MOTION CARRIED. The meeting adjourned at 7:15 p.m. LARRY NELSON CHAIR OF THE BOARD TANYA ROBACKER DISTRICT SECRETARY DIANNE PORTER RECORDER Page 1 of 1 Board of Commissioners Special Board Meeting Minutes 7

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65 Board Meeting Agenda Item Summary Agenda Date: August 14, 2017 Item Title: Re-sign Interlocal Agreement for Swiftwater Rescue Attachments: Submitted by: Chief Olson RECOMMENDED ACTION BY THE BOARD: SUMMARY: Sign same agreement, different format At the July 10 th meeting, the Board of Commissioners approved an Interlocal Agreement with Orting Valley Fire & Rescue (OVFR) and East Pierce Fire & Rescue (EPFR) for Swiftwater Rescue. The Board was presented the agreement for signature in a revised format to improve its appearance, which was then forwarded to both agencies. When signed agreements were returned, both agencies returned the original version. The language in both versions are the same. Staff would like to Board to provide their signatures on the same version of the agreement as OVFR and EPFR for consistency. FINANCIAL IMPACT: n/a Page 1 of 1 59

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73 Board Meeting Agenda Item Summary Agenda Date: August 14, 2017 Item Title: GEMT Agreement for Services with Graham Fire & Rescue Attachments: agreement Submitted by: Chief Olson RECOMMENDED ACTION BY THE BOARD: SUMMARY: Motion to approve the Agreement for Services with Graham Fire & Rescue for GEMT Phase 3 in the amount of $48,750. CPFR is addressing the final phase of GEMT funding with AP Triton. Graham Fire & Rescue has agreed to provide $48,750 towards Phase 3. This is the final agreement to cover the cost for this last phase. FINANCIAL IMPACT: Page 1 of 1 67

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79 Board Meeting Agenda Item Summary Agenda Date: August 14, 2017 Item Title: 2017 Contract for Fire Protection Services with Pierce County Attachments: Submitted by: Chief Olson RECOMMENDED ACTION BY THE BOARD: SUMMARY: Motion to approve the 2017 Contract for Fire Protection Services with Pierce County. Pierce County contracts with the District for fire protection services on certain countyowned properties. Each year, the properties covered under the contract are reevaluated along with the number and types of calls to each location. The agreement for 2017 reflects an increase of $6,193 over It should be noted that properties owned by Pierce County not covered under this contract are billed the appropriate Fire Benefit Charge. FINANCIAL IMPACT: Revenue increase of $6,193 Page 1 of 1 73

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87 Board Meeting Agenda Item Summary Agenda Date: August 14, 2017 Item Title: Health & Safety Division Report Attachments: Click here to enter text. Submitted by: AC Jackson Click here to enter text. RECOMMENDED ACTION BY THE BOARD: SUMMARY: All of the first out suppression apparatus and each fire station now has the new (PPE) Decontamination Equipment. This new equipment, along with the new policy and guide, will allow our firefighters to reduce their exposure to Cancer causing contaminants. This is a very proactive and enhanced approach to increasing our employee s Health. All of the reserve suppression apparatus will soon be receiving Decon equipment as well. I, along with several members from our department, attended the IAFF Redmond Symposium during the week of Aug This is a Nationally recognized conference dealing with EMS and FF Health and Safety. We attended classes on Behavioral Health and Physical Health and Wellness. The information learned at the conference will help us to develop or enhance programs to ensure we are providing a high level of Health and Safety to our employees. FINANCIAL IMPACT: Page 1 of 1 81

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89 Board Meeting Agenda Item Summary Agenda Date: August 14, 2017 Item Title: Logistics Update Attachments: Click here to enter text. Submitted by: Russ Karns, A/C of Logistics RECOMMENDED ACTION BY THE BOARD: SUMMARY: Up-fitting continues on two Battalion Chief vehicles, two DFM vehicles and Runner van. Boat is done and training is ongoing. We have utilized $52,500 of the current $60,000 overtime Shop budget. This is a combination of the $10,000 in the 2017 budget and $50,000 budget adjustment approved by the Board of Commissioners. It would appear that I will be requesting additional shop overtime funds at the next BOC meeting. We are continuing to develop an Engine specification that is less electronically driven and more closely mirrors the majority of the current fleet. We are at a point with the two 2017 Ferrara s where we will be working with legal to determine what our options are. After determining our options, we will weigh them and bring a recommendation to the Board for your approval. The repair shop in Yakima we had discussed taking them for repair has declined after evaluating the situation. Page 1 of 1 83

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91 Board Meeting Agenda Item Summary Agenda Date: August 14, 2017 Item Title: Human Resources Division Report Attachments: N/A Submitted by: Candis Martinson RECOMMENDED ACTION BY THE BOARD: SUMMARY: 1. The Firefighter entry-level testing process has been going extremely well: a. We have made permanent offers to 7 candidates, waiting on medical exam results on the remaining candidates. b. Please join us for the Recruit Orientation Night on Tuesday, August 29 at 6 pm at Station Other current HR projects: a. Mapping payroll processes for Telestaff/payroll software upgrade Mindy Roberts, Payroll Analyst b. Personal Service Contract Negotiations administrative support for management team - Candis Martinson c. Scheduling Workforce Diversity Training for all personnel Candis Martinson d. Scheduling L&I and DRS Training for all personnel Stephanie Glass, HR Analyst e. Updating HR policies and procedures HR Team f Budget HR Team g. Employee Awards Planning for 2018 HR Team h. Paper to Electronic Filing Jessica Resop, Support Specialist FINANCIAL IMPACT: N/A Page 1 of 1 85

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93 Board Meeting Agenda Item Summary Agenda Date: August 14th Item Title: Operations Attachments: Click here to enter text. Submitted by: DC Pierce RECOMMENDED ACTION BY THE BOARD: SUMMARY: We continue to evaluate the pilot AVL system with SS911. A few issues have come up that we are researching but overall seems to be working as intended. We have begun to work on a project with our other Firecomm users on the Emergency Medical dispatch criteria that SS911 is using. The intent of the group is to see if there is a better system at dispatching the appropriate resource to the appropriate type incident. Will be working with the operations divisions on the 2018 budget process and the midyear budget review in the coming weeks. Have been working with the Fair to get a proposed contract to the board for services for the 2017 fall fair. This should be ready for the next board meeting. FINANCIAL IMPACT: None Page 1 of 1 87

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95 Board Meeting Agenda Item Summary Agenda Date: August 14, 2017 Item Title: Fire Chief s Report Attachments: Click here to enter text. Submitted by: Chief Dan Olson RECOMMENDED ACTION BY THE BOARD: SUMMARY: At the next BOC meeting, the management analyst will provide a presentation regarding financial reporting and Washington State Audits of our financials, go over some research reflecting the economic environment and its impact on current District finances, and present an option to consider regarding how to balance the FBC and lid lift in order to achieve the service delivery needs over the next 3 to 5 years. The presentation is intended to inform the BOC of an additional option and perspective for discussions we will need to have in late fall. It looks like all of the Commissioners will be present for discussion on background and preparation as we walk into the 2018 budget process and develop a 3-5 year financial strategy. GEMT- We are still pursuing the managed care portion. We held a meeting with our financial partners to assure that we are addressing their points of view as we work with AP Triton in finishing the process. There seems to be a high level of optimism that the next step is close but we will see. Washington Health Care has to do the next steps in order for us to see if it will be approved. I participated in a Joint Operations and Policy Board retreat for SS911. The main point of discussion was the stabilization of radio fees for the 700mz users. All participants in SS911 have agreed to allow the strategic planning process to move forward as well as well as a few other subjects. In order to accomplish this work, a need for stability and cost predictability is needed for all of the users. A 10 point plan was put into place in order to address this need and effort. The only party to not embrace the 10 point plan is the Pierce County radio system known as CCN. This creates crisis for everyone as their costs could drive the users on the 700mz system to move to the 800mz system, which would require expansion and leave the PCSO holding significant cost increases. Resolving this issue, until the strategic plan is completed, is of the highest priority so a thorough evaluation of options and long term direction will be defined. Page 1 of 2 89

96 Board Meeting Agenda Item Summary Last week I participated in an interview conducted by the Strategic Plan consultant for SS911. It was a collective interview of all of the Operations Board. It was one and a half hours in length, which limited the discussion greatly. I am following up with written comments to the vendor because there wasn t enough time to explain my point of view and concerns in the short meeting with the full Operations Board. We have kicked off the annual budget process for This process is significant because we are increasing minimum staffing to 57 and addressing the investment needs of our fleet. As we walk through this budget season, our eye must be kept on achieving our intentional goals while maintaining good stewardship and sustainability. I will keep you up to date on the 2018 budget development as it moves along. As you have witnessed, the last few weeks have been extremely hot. We staffed extra brush trucks during the peak of the heat wave as we were at red flag conditions. They patrolled the South end of the District with an emphasis on properties with previous fire history. My thought was to place the assets in a location that their visible presence may reduce the ignition sources of the past (people) and the operational concept of arrive quickly, keeping the fire small. We are working through the 2017 budget to see where we are at and any needed adjustments at the mid-year point. I will be moving some line item appropriations that are predicted to not be fully spent into those that are predicated to be overspent. Tanya will be reporting these adjustments to the BOC in September. We are hoping that this internal budget movement will cover all of the line item discrepancies and not result in the need for additional appropriation. The largest area of increase is in the overtime area driven by unscheduled leave being significantly higher than the assumptions built into the 2017 budget. Tentative Agreement on Local 726 Uniformed Contract- After the 4 th session, we have a T/A and are now working to translate those concepts into mutually accepted language. The local is beginning their process of ratification and I expect to have the draft to you for your consideration at the second meeting in September. FINANCIAL IMPACT: Page 2 of 2 90

97 Dianne Porter Subject: FW: Message from Susanne Parrott MESSAGE FROM PUBLIC WEBSITE: Subject: Message from Susanne Parrott Information provided to us: I would like to: File A Commendation This applies to: Other Name: Susanne Parrott Address: Puyallup WA Phone Number: Address: How should we contact you?: Description: I took my two grandsons, ages 2 & 4 yr to get bike helmets, the staff was very helpful and patient, we then got to see the brand new ladder truck, very positive experience for the boys. Thank you Puyallup station Recommendations: Let them know they are appreciated 1 91

98 Central Pierce Fire & Rescue Pierce County Fire District No nd Avenue East, Tacoma WA PO Box 940 Spanaway WA Phone - (253) / Fax - (253) August 2 nd, 2017 Denise Schultz Dear family and friends of Peter Schultz, Please accept our heartfelt condolences for your recent loss of Peter. It is always difficult to lose a loved one, especially so unexpectedly. Denise, you were doing excellent CPR when we arrived and if there was a chance we could save him, you provided Peter that opportunity. From our brief interaction, we could tell that you cared for him deeply and we know that he will be missed. Our personnel are always saddened when someone from our community passes away. Though we will not pretend to know what you are going through, we hope that you have the support and closeness to help you during this difficult time. Again, we are sorry for your loss. Respectfully, Central Pierce Fire & Rescue LT. Matt Santos PM. Jeff Krekling Capt. Eric Stueve Mike Kondra Oleg Sokolov Tony Stedman Steve Hammond John Soelling Josh Luke Engine 60 Crew Medic 60 Crew Engine 65 Crew Battalion 61 Glen Luebke Chaplain 671 Providing Service and Solution s to Ever-Changing Community Needs 92