SEMIMONTHLY ACTIVITY REPORT

Transcription

1 1 SEMIMONTHLY ACTIVITY REPORT April 3, :00 PM Administration Building / Monroe SNOHOMISH COUNTY FIRE DISTRICT #7 WASHINGTON

2 AGENDA 2

3 3 BOARD OF FIRE COMMISSIONERS REGULAR MEETING AGENDA Snohomish County Fire District 7 Administration Building / Monroe, WA 7:00 PM Tuesday, April 3, Open the Meeting of April 3, Pledge of Allegiance 3. General Public Comment 4. Union Comment A. IAFF B. Teamsters 5. Fire Chief Report A. As presented 6. Consent Agenda A. Approve Vouchers: 1) Vouchers: # #971-18; ($784,677.84) B. Approve Payroll: 1) Payroll: March 31, 2018; ($854,475.56) C. Secretary s Report on Correspondence D. Approval of Minutes 1) Approve Meeting Minutes March 20, ) Approve Executive Session Meeting Minutes March 28, Discussion Item a. Meeting request to discuss regionalization with District 22 / Getchell 8. Action Item A. AIA Service Order 03 with Rice, Fergus, Miller for Station Commissioner Committee Reports: A. Joint Fire Board with Mill Creek (Fay / Woolery / Waugh) 1) TBD / Station 71 B. Finance Committee (Waugh / Wells / Snyder) 1) April 16, :00 / Admin Bldg. D. Policy Committee (Wells / Woolery / Schaub) 1) TBD / Admin Bldg.

4 E. Safety Committee (Fay / Schaub) 1) April 23, 2018 Station 71 F. Risk Management (Schaub) 1) April 24, :30 / Fire District 15 2) August 28, :30 / Fire District 15 3) November 6, :30 / Fire District 15 G. Labor / Management (Waugh / Wells / Fay) 1) Postponed for Labor Negotiations / Station 71 H. Union Negotiations Teamsters (Wells / Waugh) 1) TBD I. Strategic Plan Committee (Fay / Schaub / Wells) 1) TBD estimated to be July 2018 J. Capital Facilities Committee - (Schaub / Snyder / Woolery) 1) Station 33 2) Station 72 3) Station 32 4) Station Other Meetings Attended: A. Snohomish County 911 (Waugh) B. Regional Coordination C. Leadership Meeting (Fay / Schaub / Wells) 1) Wednesday, April 4, :00 / Brightwater D. Sno-Isle Commissioner Meeting 1) April 5, :30 / South Snohomish County Fire and Rescue Admin Bldg. 11. Old Business: 12. Call on Commissioners: 13. Attendance Check: A. Tuesday, April 17, 2018 Regular Board Meeting 19:00 / Administration Building 14. Executive Session

5 FIRE CHIEF REPORT 5

6 6 To: Board of Fire Commissioners From: Gary A. Meek, Fire Chief Subj: Fire Chief Report for April 3, 2018 Fire Chief s Report: 1. I have had several meetings with Mitch this week to discuss District / Union issues, Station 33 constructions project and an employee termination. 2. Chief Guptill met with Allied Construction to discuss the District s counter proposal to move forward with the change orders and remove any future obstacles for the construction of Station 33 as directed by the Board. The Allied Construction representative (Keith) was receptive to the proposal and will follow up with their position/approval. 3. Division staff personnel from District 7 and Lake Stevens Fire continue to meet to develop our plan moving forward. Chief O Brien is out of town at his final EFO class in Emmetsburg. 4. The District and Union met to discuss the error by the District regarding the IAFF Union Represented Chief Officer contract. I briefed the Chairman of the Board on the meeting outcome and a Board Meeting was called to discuss in Executive Session. Following the Executive Session the Board voted to rescind its prior approval as it related to Section 24.1 only, and to convert the section back to the previous contract language. I will update the Board after communication with the Union. 5. The participating Chiefs of the Snohomish County Training Consortium conducted a pass and review of the recruit class. This was a Class A event and covered by the press. Following this event the Consortium held its regular meeting. 6. I have completed the Wellness program negotiated with the District and employees. 7. Chief Guptill called for a facilities meeting to begin work on misc. capital projects with Rice, Fergus, Miller. As a result I have included a service order (AIA attachment to the main contract) for beginning work on Station 76 in the Action Item section of this report. 8. In accordance with our administrative support staffing plan we have advertised for the following positions: a. Administrative Specialist Payroll b. Administrative Specialist Projects These positions were posted internally first and now we are looking for outside candidates. 9. I received a letter of interest to work collaboratively with District 22 / Getchell. I have put this in the Discussion Item section of this report. Staff will also discuss this to determine if it is in the best interest of the District.

7 CONSENT AGENDA 7

8 . SNOHOMISH COUNTY FIRE DISTRICT # 7 8 BLANKET VOUCHER APPROVAL PAGE NO. 1 ======================================================================= Voucher No. Vendor Name Total Action Communications Alderwood Water District Alpine Roof Care 1, Aramark Aramark Astral Communications 1, Brad Talley 3, Braun Northwest, Inc. 1, Brian Hyatt 1, Central Welding Supply Chmelik Sitkin & Davis 1, Clearview Hardware Cloth Tattoo, LLC Coastal Administrative Services, Inc Comcast Craig B. Clinton Cummins Northwest, Inc Dave Jonker Dept. Graphics DiMartino Associates Inc 12, DiMartino Associates Inc DiMartino Associates Inc 3, DiMartino Associates Inc EMS Financial Services 1, Eric Andrews Ferno-Washington Inc Frontier Galls Galls 2, Galls 1, Galls 1, Galls 1, Galls Galls 1, Galls 1, Gary A. Meek General Fire Apparatus, Inc Grainger Granicus Inc 2, Great Floors 4, Highway Auto Supply Honey Bucket

9 . SNOHOMISH COUNTY FIRE DISTRICT # 7 9 BLANKET VOUCHER APPROVAL PAGE NO. 2 ======================================================================= Voucher No. Vendor Name Total HRA VEBA Trust 2, HRA VEBA Trust 57, HRA VEBA Trust 17, HRA VEBA Trust 3, HRA VEBA Trust Hughes Fire Equipment Hydraulex 1, ISOutsource 9, Jamie Silva Jensen Engineering, Inc Ken Vickers L. N. Curtis & Sons LEOFF Trust 183, LEOFF Trust 53, LEOFF Trust 9, LEOFF Trust 3, Levrum, INC 24, Life Assist Life Assist Life Assist 1, Life Assist Life Assist Life Safety Corporation Lone Mountain Communications 2, Motor Trucks, Inc Municipal Emergency Services 3, Norwest Business Services, Inc NWIMT Office Depot Office Team 2, Orkin Orkin Orkin Petro Card Petro Card Petty Cash 7, Physio Control Pride Electric, Inc 6, Professional Building Services, Inc 3, Professional Building Services, Inc Puget Sound Energy 2, Puget Sound Energy

10 . SNOHOMISH COUNTY FIRE DISTRICT # 7 10 BLANKET VOUCHER APPROVAL PAGE NO. 3 ======================================================================= Voucher No. Vendor Name Total Puget Sound Energy Purcell Tires & Rubber 2, Ray Sayah Ricoh USA, Inc Ricoh USA, Inc Robinson Noble 1, Rotary Club of Monroe Seaport Smith Fire Systems Management Snohomish County Fire District # Snohomish County Fire District 7 2, Snohomish County P.U.D. #1 4, Snohomish County P.U.D. #1 1, Sound Publishing Inc Speedway Chevrolet Staples Business Advantage State Auditor's Office Systems Design 7, Tactron, Inc 1, TCA Architecture 22, True North Emergency Equipment 10, True North Emergency Equipment Tyler Technologies, Inc 10, UPS UPS US Bank Card 2, US Bank Card 1, US Bank Card US Bank Card 2, US Bank Card US Bank Card 2, US Bank Card 1, US Bank Card 1, US Bank Card 1, US Bank Card 1, US Bank Card 1, US Bank Card 5, US Bank Card US Bank Card US Bank Card 2, US Bank Card 1, US Bank Card

11 . SNOHOMISH COUNTY FIRE DISTRICT # 7 11 BLANKET VOUCHER APPROVAL PAGE NO. 4 ======================================================================= Voucher No. Vendor Name Total US Bank Card 2, US Bank Card 1, US Bank Card 3, US Bank Card 2, US Bank Card 1, US Bank Card Verax Chemical Company Verizon Wireless 1, Verizon Wireless Verizon Wireless Verizon Wireless 1, Verizon Wireless 1, Washington Automated, Inc Waste Management Northwest Waste Management Northwest Waste Management Northwest Wave Business Wellspring Family Services EAP Whelen Whiteside Towing Whitman Global Carpet & Floor Care Allied Construction 202, Allied Construction 9,866.98

12 . 12 SNOHOMISH COUNTY FIRE DISTRICT # 7 BLANKET VOUCHER APPROVAL PAGE NO. 5 ======================================================================= Voucher No. Vendor Name Total Grand Total , We the undersigned Board of Fire Commissioners of Snohomish County Fire District #7, do herby certify that the materials have been received or the services rendered as hereinafter specified and that the Vouchers #'s - 18 through are approved for payment in the amount of $784, for the month of, April Commissioner Commissioner Commissioner Commissioner Commissioner Commissioner Commissioner Commissioner Commissioner Commissioner Attest to: District Secretary Date:

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14 Summary Minutes of the Regular Board Meeting March 20, 2018 Commissioner Waugh called the meeting of the Board of Fire Commissioners to order at 1900 hours. Commissioners Fay, Schaub (via-phone), Snyder, Waugh, Wells and Woolery were present. AGENDA CHANGES:None PUBLIC COMMENT: None GENERAL PUBLIC COMMENT: None UNION COMMENT: None CHIEF S REPORT: No Comments. CONSENT AGENDA A. Voucher Approval: Vouchers # through in the amount of $ was submitted for approval. B. Payroll Approval: The March 15, 2018 regular pay was submitted in the amount of $869, C. Secretary s Report on Correspondence: None D. Approval of Minutes 1) Approve Regular Meeting Minutes of March 6, MOTION: Commissioner Snyder moved and Commissioner Fay seconded to approve the above consent agenda items. On vote, Motion Carried 6/0 DISCUSSION ITEMS: None ACTION ITEMS A. Interlocal Agreement for Automatic First Response (Auto Aid) and authority to purchase on other agency contracts: Chief Meek noted that this was an Interlocal Agreement drafted and adopted by the county chiefs to work collaboratively and be able to work on other agencies purchase contract. Staff recommends the Commissioners approve and sign this Interlocal Agreement. MOTION: Commissioner Woolery moved and Commissioner Wells seconded to approve the Interlocal Agreement for Automatic First Response (Auto Aid) and authority to purchase on other agency contracts. On vote, Motion Carried 6/0 B. Second Amendment to Cell Tower Lease Agreement: This agreement was returned due to their request for additional space. Chief Silva commented that it has gone back and forth with District Attorney, Seth Wilson, and OneComm Corporation has agreed to everything the district has asked for. He noted they increased the rent $1800 per month and added a 3% COLA that will increase every year November 1st. The District attorney is happy with it. Staff recommends moving forward with this agreement with recommendation to allow Chief Meek to sign the agreement due to the notary requirements. MOTION: Commissioner Wells moved and Commissioner Snyder seconded to approve the second amendment to the Cell Tower Lease Agreement and authorize the chief to sign the agreement. On vote, Motion Carried 6/0 1

15 COMMISSIONER COMMITTEE REPORTS A. Policy Committee: Meets April at the Admin Building. B. Safety Committee: Committee meets next on March Station 71. C. Risk Management: Meets April 24 Fire District 15. A. OTHER MEETINGS ATTENDED 1) Snohomish County 911: AC Guptill informed the board that they are going through negotiations with merging two unions. By June all the dispatchers should be in one building. These meetings are now held the 3 rd Thursday of the month taking turns in two locations. 2) Leadership Meeting: April 4 th 0900 at Brightwater with speaker Garrison Wynn. 3) Sno-Isle Commissioner Meeting: Meets next April 5th 1900 at District #1 with a program on DOT. OLD BUSINESS: None CALL ON BOARD None ATTENDANCE CHECK All board members in attendance noted they would be available for the April 3, 2018 Regular Board Meeting 1900 at the Administration Building with the exception of Commissioner Fay. EXECUTIVE SESSION The Commissioners went into Executive Session at 7:12 for fifteen (15) minutes to discuss performance of a publicly bid contract per RCW (1)(d) and to discuss collective bargaining negotiations per RCW (4)(a). They requested an extra fifteen (15) minutes. Regular session resumed at 7:42 pm with no action as a result. The meeting was adjourned at 7:43 pm by Commissioner Waugh. Snohomish County Fire District #7 Jamie Silva Secretary of the Board 2

16 Summary Minutes of the Special Board Meeting March 28, 2018 Commissioner Waugh called the special meeting of the Board of Fire Commissioners to order at 1700 hours. Commissioners Fay, Schaub (via phone-in), Snyder, Waugh, Wells and Woolery were present. EXECUTIVE SESSION The Commissioners went into Executive Session at 5:05 for thirty (30) minutes to discuss performance of a publicly bid contract per RCW (1)(d) and to discuss collective bargaining negotiations per RCW (4)(a). An extra ten (10) minutes was requested. Regular session resumed at 5:45 pm with the following action: MOTION: Commissioner Wells moved and Commissioner Snyder seconded to approve of the January 1, 2017 through December 31, 2019 Collective Bargaining Agreement by and between Snohomish County Fire Protection District #7 and International Association of Firefighters, Local 2781 for Represented Chief Officers as it applies only to Article 24 Debit Days, section 24.1 be rescinded and that the language contained in Article 24 Debit Days, section 24.1 of the January 1, 2016 through December 31, 2016 Collective Bargaining Agreement between the parties shall continue for all such bargaining unit members pending further agreement between the Union and Snohomish County Fire Protection District #7. This motion is based on the unilateral mistake, with knowledge of the Union, concerning the language contained in Article 24 Debit Days, section 24.1 of the 2017 through 2019 Collective Bargaining Agreement. On vote, Motion Carried 6/0 The meeting was adjourned at 5:48 pm by Commissioner Waugh. Snohomish County Fire District #7 Jamie Silva Secretary of the Board 1

17 DISCUSSION ITEMS 17

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19 ACTION ITEMS 19

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25 COMMITTEE REPORTS 25

26 OTHER MEETINGS ATTENDED 26

27 27 Sno-Isle Fire Commissioners Association Meeting Notice When: Thursday, April 5, 2018 Where: South Snohomish County Fire and Rescue Meridian Avenue S Everett Time: Business meeting starts at 7:30 PM Program: Presentation by Amir Rasaie, WA DOT Refeshments will be available prior to the meeting.

28 OLD BUSINESS 28

29 CALL ON COMMISSIONERS 29

30 EXECUTIVE SESSION 30