REGULAR SESSION OF THE ASHTABULA COUNTY BOARD OF COMMISSIONERS

Transcription

1 REGULAR SESSION OF THE ASHTABULA COUNTY BOARD OF COMMISSIONERS Old Courthouse 25 West Jefferson St., 2nd Floor Jefferson, OH October 2, 2018 The Board of Ashtabula County Commissioners met in session; the Board President called the meeting to order and the Pledge of Allegiance was said. Members Present: President Kathryn L. Whittington and Commissioner Casey R. Kozlowski. Absent: Vice-President J. P. Ducro, IV Board Staff Present: County Administrator Janet Discher and Clerk of the Board Lisa Hawkins. Motion To Approve Minutes Of Previous Session(S) And Waiver Of The Reading Of Same: Whereupon the minutes were declared approved unanimously. Motion To Approve Today s Agenda: Whereupon the agenda was declared approved unanimously. THE BOARD PRESIDENT INTRODUCED AND ENTERTAINED MOTIONS FOR THE FOLLOWING RESOLUTIONS:

2 RESOLUTION NUMBER APPROVING TEMPORARY ASSISTANCE TO NEEDY FAMILIES (TANF) SUBGRANT AGREEMENT AMENDMENT WITH ASHTABULA COUNTY TECHNICAL & CAREER CENTER (ATECH)( TANF), ACDJFS WHEREAS, Patrick Arcaro, Director of the Dept. of Job and Family Services, has presented the following contract amendment for the approval of the Board, to-wit: ASHTABULA COUNTY TECHNICAL & CAREER CENTER: Original Contract Date: October 1, 2017 Contract No TANF Provider: Ashtabula Co. Technical & Career Center (A-tech), 1565 SR 167, Jefferson, OH Service: Amendment: to provide Comprehensive Case Management & Employment Program to eligible county residents. Article I-VI Availability of Funds: Increases available funds for 10/1/17-09/30/18 in the amount of $250, Total available funds increases from $1,427,000 to $1,677,000 THEREFORE, BE IT RESOLVED, By the Board of Commissioners of Ashtabula County, Ohio that the Amendment as noted above is approved in accordance with copy now on file in this office.

3 RESOLUTION NUMBER RESCINDING RESOLUTION NUMBER APPROVING THE PURCHASE OF VEHICLES BY THE ASHTABULA COUNTY SHERIFF WHEREAS, the Board of Commissioners met on June 26, 2018 and approved the purchase of 5 vehicles by William Johnson, Ashtabula County Sheriff, by adopting Resolution Number ; and WHEREAS, said vehicles were never purchased and the Resolution authorizing said purchase now needs to be rescinded; now THEREFORE, BE IT RESOLVED, By the Board of Commissioners of Ashtabula County, Ohio that Resolution Number adopted on June 26, 2018 is hereby rescinded.

4 RESOLUTION NUMBER FINA APPROVING FINANCIAL TRANSACTIONS FOR THE COUNTY WHEREAS, it is declared and determined that all formal actions of the Board of County Commissioners concerning and relating to the adoption of all resolutions that were adopted in this meeting, and that all deliberations of the Board of Commissioners and any of its committees that resulted in such formal action, were open to the public and were in compliance with all legal requirements, including Section of the Ohio Revised Code. Financial Transactions and Voucher Approval Requirements WHEREAS, The Board of Commissioners acknowledges receipt of all department financial transactions and vouchers submitted this date for approval, as follows: PAYROLL CHANGES-ACDJFS thru EMPLOYEE NAME CLASS TITLE HOURLY RATE REASON Kelleher, Jennifer Service Representative New Employee 9/17/2018 Lemak, Casandra Service Representative New Employee 9/17/2018 Adams. Joan Service Representative 1 year of Service +80 hours vacation Artman, Sandra Clerical Specialist Promotion Cerjan, Charlotte Service Representative 1 year of Service +80 hours vacation Cooney, Carrie CSEA Service Representative Longevity Increase (14 years) Maunus, Carrie Service Representative Promotion Wilson, Viola Service Representative Promotion EXECUTING PAYMENT OF THEN AND NOW CERTIFICATION PRESENTED BY THE COUNTY AUDITOR PURSUANT TO ORC (D)1 AND AUTHORIZING THE DRAWING OF WARRANT(S) IN PAYMENT OF AMOUNTS DUE UPON CONTRACT OR ORDER- SEE SCHEDULE 41TN Appropriations Fund Total Personal Svcs Comment County Obligations - Fair $ 10, $ - appropriation for fair expenses and cell tower revenue Common Pleas Special Projects $ 14, $ - appropriation for contract services Eastern County Court $ 2, $ - appropriation for contract services Community Development -septic grant $ 7, $ - appropriation for contract services Common Pleas $ 2, $ - appropriation for contract services - rebate Community Services/Planning $ - $ (65.00) moving appropriations within the fund QUARTERLY USE OF COUNTY CREDIT CARD: Oct/Nov/December 4 th Qtr.: AC Dept. of Job and Family Services VISA xxxx xxxx xxxx 5475 $3, DIRECT RELIEF BILLS: Vouchers # thru for Public Assistance and # thru for Child Support Invoices BILLS: COUNTY FUNDS SCHEDULE 41 ENGINEERS SCHEDULE 41E; now THEREFORE, BE IT RESOLVED, By the Board of Commissioners of Ashtabula County, Ohio, do hereby find that the above outlined financial transactions and vouchers are in order and sufficient funds are available to permit the execution of these transactions, BE IT FURTHER RESOLVED, that the above transactions are approved and allowed, and furthermore, that the County Auditor is hereby authorized to issue warrants for payment of said vouchers.

5 RESOLUTION NUMBER SEWA AWARDING BID TO GRADE LINE, INC. FOR THE LAKE ROAD WEST SANITARY SEWER EXTENSION PROJECT, SAYBROOK TOWNSHIP, ACDES PROJECT NO S, ASHTABULA COUNTY GENERAL SEWER DISTRICT following members present: Kathryn L. Whittington, J.P. Ducro IV, Casey R. Kozlowski. WHEREAS, on September 17, 2018 by Resolution No SEWA, bids were ordered for the South Spruce Street Waterline Improvement Project, in Jefferson Township WHEREAS, bids were received, as follows: Grade Line, Inc. $95, Tom Frank Enterprises, Inc. $99, Easton Excavating, Inc. $108, Platform Cement, Inc. $106, Matt Winters Exc., LLC $104, Woodford Excavating, LLC $108, S.E.T., Inc. $113, Davis Diggers, Inc. $115, now WHEREAS, it is the recommendation of Nick Sanford, Director of ACDES to award the bid as follows: Grade Line, Inc., PO Box 805, G.A.R. Highway, Montville, OH in the amount of $95, WHEREAS, this Board of Commissioners would concur with this recommendation to award as outlined above; THEREFORE, BE IT RESOLVED, By the Board of Commissioners of Ashtabula County, Ohio that the bid is awarded to Grade Line, Inc., PO box 805, G.A.R. Highway, Montville, OH 44064, as outlined above in accordance with the copy now on file in this office.

6 RESOLUTION NUMBER SEWA AUTHORIZING THE FILING OF AN APPLICATION TO EASTGATE REGIONAL COUNCIL OF GOVERNMENTS TO SECURE FUNDING FROM THE APPALACHIAN REGIONAL COMMISSION FOR THE CLAY STREET WATERLINE EXTENSION, ASHTABULA COUNTY WATER SYSTEM, PHASE I, ACDES WHEREAS, Nick Sanford, Director of the Ashtabula County Department of Environmental Services has requested permission to file an application with the Eastgate Regional Council of Governments to secure funding from the Appalachian Regional Commission for the Clay Street Waterline Extension, Ashtabula County Water System, Phase I project; and WHEREAS, The Commissioners feel such grant for said project would be desirable and is necessary and that based on the information provided to the Board, hereby direct Nick Sanford to act on behalf of Ashtabula County for the purpose of the grant application; now application. THEREFORE, BE IT RESOLVED, that Kathryn L. Whittington is hereby granted signing authority on the RESOLVED FURTHER, that the approved project title is: Clay Street Waterline Extension, Ashtabula County Water System, Phase I and that actions related to this project are hereby ratified, approved, confirmed, and adopted in their entirety. RESOLVED FURTHER, that the total estimated cost of the project is $525,000 of which $250,000 (48%) will be requested from the Appalachian Regional Commission with a local match of $275,000. RESOLVED FURTHER, that the Clerk of the Board is authorized to prepare and execute a certified copy of the foregoing Resolution. RESOLVED FURTHER, that the Board of Commissioners of Ashtabula County, Ohio hereby approves the filing of the grant application outlined above, in accordance with a copy of said application on file with this office.

7 RESOLUTION NUMBER SEWA AUTHORIZING THE FILING OF AN APPLICATION WITH THE OHIO PUBLIC WORKS COMMISSION FOR THE ACDES FY COFFEE CREEK WASTEWATER TREATMENT PLANT IMPROVEMENTS WHEREAS, it is the desire of the Board of Ashtabula County Commissioners to submit an application to the Ohio Public Works Commission for funding in the amount of $1,000,000 for the ACDES FY Coffee Creek WWTP Improvements located at the Coffee Creek Wastewater Treatment Plant, 2949 Industrial Park Drive, Austinburg Township and in the Ashtabula County General Sewer District; and WHEREAS, the request is for a grant for $350,000 and a zero-percent interest loan for $650,000; and WHEREAS, it is necessary to designate an official to sign and submit this application and to execute contracts in connection with said application; and WHEREAS, it is the desire of the Board to designate Board President Kathryn L. Whittington as official signatory of the application and related contracts on behalf of the Board of Commissioners, now THEREFORE, BE IT RESOLVED, by the Board of Commissioners of Ashtabula County, Ohio, that an application for funding with the Ohio Public Works Commission in the amount of $1,000,000 for improvements located in Austinburg Township is hereby authorized to be filed; and BE IT FURTHER RESOLVED, that President Commissioner Kathryn L. Whittington is hereby designated as the official signatory of the Board on the application and any related contracts, and the Clerk of the Board is instructed to send a certified copy of this resolution to the OPWC and the Department of Environmental Services.

8 Work sessions: October 11, :00 a.m. Topic: General Matters/Agenda Items In Attendance: Kathryn Whittington, J. P. Ducro IV, Casey Kozlowski, Lisa Hawkins, Janet Discher Kathy Thompson- Common Pleas Court- asking permission from Commissioners to use the YDC building as a Monday thru Friday Day Report Center for individuals in the criminal justice system only. The immediate use would be Adult Probation reporting. The future includes intensive IOP at the center, mental health and drug treatment. No renovations are necessary at this time, may have to review how you enter the building. This should help jail and treatment space issues. There are grant funds available for the start-up for 2 years. Adult Probation can sanction to the facility, Judges can sentence to the facility. When fully functional, could easily handle 30 to 50 people. The vision is a brochure for a variety of services to be at the facility. At this point, no new hires are necessary. November 1, 2018 is the start date for probation able to see their people in the office. If the grant is received, have to see client 1 on February 1, To begin, they need a copier. The building needs cleaned. Auction and dispose of items in the building. Decision: the Board is in agreement with the proposed new use of the building as a Day Report Center for Adult Probation. Need at the most $10,000 to begin. A copier purchase cost can be reimbursed by the grant, if received. Probation- only has one transportation car, it is not fixable. They are asking for a caged car to transport offenders who need to be in a secure vehicle. There may be an old sheriff s car available. Decision: will look into it further. Vehicles: Sheriff would like to order 2018 cars by October 15. He would like to order 2019 vehicles at the same time. Is Clerk of Courts willing to purchase the cars in 2018 for 2019 or reimburse us in 2019 as her contribution. Could add to the Monday, 10/15 agenda. Decision: get more information from the Sheriff. Active Shooter Training: for this building, EMA and Nick Sanford. 2:30 to 4:00 p.m. on Thursday, October 18, All personnel under the board is to attend the mandatory training in the Commissioners meeting room. The following offices will be closed: Commissioners, Coroner, EMA, IT Services, Dog Warden, Covered Bridge, Building Dept., Community Services/Planning Dept. RC & D Dues- No. Haven t been a member of this organization for 3 years. Certificates for Strike Team One want to do something for them; talk with JP who was reaching out to the team to find the best time to present certificates. Superfund site put on next week s general matters agenda. Casey K Both Commissioner Whittington and Commissioner Kozlowski agree to support the release sent over by Prosecutor Iarocci that has to do with the TAG settlement relevant to the jukebox damage. Commissioner Whittington will sign on behalf of the Board and send back to the Prosecutor. DD Ashcraft building - Ashcraft is being privatized. DD is requesting a lease with the BOCC for the building. Casey will work with the Prosecutor to get a lease structured. Will present it back to the Board once drafted. Would like to see a Commissioners press release issued stating the BOCC opposes Issue 1. Kathryn W Invited to be the guest speaker on 2/19/19 for Drug Free American Foundation prevention summit in Tampa, Florida. All expenses paid by the Foundation. Casey K met with Agile networks and they would like to work with our County to provide broadband services. They will be coming back to us with more information. ADJOURNMENT: The President and Clerk of the Board hereby certify that this is a true and accurate record of the minutes of the October 11, 2018 session. All deliberations concerning official business and formal actions by this Board of Ashtabula County Commissioners were conducted in an open public meeting. CERTIFIED: ATTESTED: COMMISSIONERS PRESIDENT OF CLERK ASHTABULA COUNTY