PROCEEDINGS OF THE COUNTY BOARD ADAMS COUNTY, ILLINOIS

Transcription

1 PROCEEDINGS OF THE COUNTY BOARD ADAMS COUNTY, ILLINOIS COUNTY OF ADAMS) STATE OF ILLINOIS) The County Board of Adams County, Illinois met at the Courthouse, Quincy, Illinois, on Tuesday, at 7:00 P.M., pursuant to recess. PRESENT: Mike McLaughlin, Chairman Georgia Volm, County Clerk Chairman McLaughlin asked for a moment of silence for Mr. Carl Wiskirchen, former county board member, who passed away recently. Mr. Hancox gave the invocation which was followed by the pledge of allegiance to the Flag of the United States of America. Chairman McLaughlin called the meeting to order. The County Clerk called roll and the following members were present: John Heidbreder, John Johnson, Joe Wand, Rick Gengenbacher, Mark Peter, Matt Obert, John Brady, Les Post, Seldon Totsch, Duane Venvertloh, Bob Scott, Theresa Bockhold, Richard Reis, Nick Peters, Connie Sparks, Steve Schutte, Joe Holtschlag, Randall Reis, Kevin Rankin, Todd Duesterhaus and Mike McLaughlin. Total present: 21. None absent. Officeholders, department heads, and/or their representatives also present were: Mr. Jim Frankenhoff from the Highway Department, Mr. Barnard and Mr. Lovelace from the State s Attorneys Office, Ms. Zimmerman from the Supervisor of Assessments Office, Mr. Hancox from the Probation Department, Mr. Simon from the Emergency Management Agency, Mr. John Frankenhoff from Information Technology, Mr. Jim Keller from the Coroner s Office, Sheriff Fischer, Mr. Steve Rowlands from Quincy/Adams County 9-1-1, Ms. Bluhm from the Health Department, Mr. Davis from the Ambulance Department, Ms. Niederhauser from the Regional Superintendent of Schools Office and Mr. Asher from the Treasurer s Office Public Speaker/Gebhardt Chairman McLaughlin entertained a motion to suspend the rules for a public speaker. Mr. Obert moved to suspend the rules for a public speaker. Mr. Schutte seconded the motion. Motion to suspend the rules for public speaker adopted.

2 Page Mr. John Gebhardt Quincy, IL Mr. Gebhardt spoke for the Advocates for Responsible Energy Development (ARED). ARED is recommending four changes be made to the Adams County Wind Regulations, as follows: 1. Increase the set back to ½ miles from the property line, and 2. Provide all towns in Adams County the 1.5 mile protection, unless they vote to make it closer, and 3. Add a property value guarantee to the regulation, and 4. Add binding arbitration to the regulation. Mr. Obert moved to resume the rules and go into regular session. Mr. Rankin seconded the motion. Motion to resume the rules and go into regular session adopted Mr. Duesterhaus moved to approve the minutes of the October 11, 2011 county board meeting as printed and distributed. Mr. Randall Reis seconded the motion. Discussion Mr. Heidbreder requested clarification on the increased fees in the Sheriff s Office which were adopted by the county board at the October 11, 2011 meeting. The board adopted the following rates effective October 1, 2011: Civil Process Service and Return $40.00 Tax Notice $40.00 Tax Notice/Certified Mail $20.00 Service of Warrant/Body Attachment $40.00 Take Bond $15.00 Mileage $.50 Motion to approve the minutes of the October 11, 2011 as printed and distributed adopted.

3 Page 3 Transportation, Building & Technology Committee Report (Mr. Post) Bills The committee met on Tuesday, October 18, 2011 and reviewed the bills for the Maintenance Department, the Jail, the Regional Superintendent of Schools and the Technology Department. The committee also met on Monday, November 14, 2011 to review the bills for the Highway Department. All of the bills were in order. Energy Contract The committee has finalized a contract for the county s energy for calendar year The rate will be cents per kilowatt. In comparison to the standard rate, this rate will result in savings of approximately $44, Salvation Army/Ramp The committee has agreed to allow the Salvation Army to pour a concrete ramp in front of the old Health Department. The cost of the project will be absorbed by the Salvation Army. County Highway Ordinance The County Clerk read the following ordinance, by title, for approval: An ordinance appropriating $153, from the county bridge fund to pay for an embankment slide repair on County Highway 48, approximately six (6) miles east of Five (5) Points, known as CBF Project #759 (See Attachment A-1). Mr. Scott moved to approve the ordinance as read above. Mr. Holtschlag seconded the motion. Motion to approve the ordinance as read above adopted. County Highway Ordinance The County Clerk read the following ordinance, by title, for approval: An ordinance appropriating $3, from the county bridge fund to pay for a culvert on County Bridge Fund Project #767 in Ursa Road District (See Attachment B-1). Mr. Holtschlag moved to approve the ordinance as read above. Mr. Peters seconded the motion. Motion to approve the ordinance as read above adopted. The committee s next meeting is scheduled for Tuesday, November 22, 2011 at 6:30 P.M. in the conference room of the Superintendent of Regional Schools.

4 Legislative & Judicial Page 4 Committee Report (Mr. Wand) Bills The committee met on Tuesday, October 18, 2011 and reviewed the bills from the Circuit Clerk s Office, the Juvenile Detention Center, the Probation Department, the Public Defender s Office, the State s Attorneys Office and the Supervisor of Assessments Office. All of the bills were in order. Melrose Township & Adams County Intergovernmental Agreement Mr. Wand moved to approve an ordinance for an intergovernmental agreement between Melrose Township and Adams County. Melrose Township is seeking assistance from the Sheriff s Office to enforce their inoperable motor vehicle ordinance (See Attachments C-1 thru C-6). Mr. Richard Reis seconded the motion. Motion to approve the ordinance for an intergovernmental agreement between Melrose Township and Adams County adopted. The committee s next meeting will be on Tuesday, November 22, 2011 at 7:00 P.M. in the county board room. Public Health & Safety Committee Report (Mr. Rankin) Bills The committee met on Tuesday, October 18, 2011 at 7:00 P.M. and reviewed the bills for the Sheriff s Office, Coroner s Office, Emergency Management and Animal Control. All of the bills were in order. Department Reports/Sheriff The Sheriff s Office reported to the committee the status of the county s boat. Repairs on the motor are complete. A slip has been provided for the boat in the marina operated by the Quincy Park District. The Sheriff s Office also reported that money from drug arrest assets will be used to purchase bullet proof vests, as well as Glock side arms. The committee s next meeting will be on Tuesday, November 22, 2011 at 7:00 P.M. in the law library of the courthouse.

5 Page 5 Finance Committee Report (Mr. Johnson) Bills The committee met with officeholders to discuss their FY 2011/2012 budgets. In addition, they met on Monday, November 14, 2011 to review bills. One bill, CIRMA (insurance), has been held for further review. In addition, the committee met on at 6:30 P.M. to vote on the liability proposals received from three insurance carriers. Transfer of Appropriations/Highway Dept. The County Clerk read, by title, three requests from the Highway Department for transfer of appropriations as listed below (See Attachments D-1 thru D-3): $53, from line item # , Road & Bridge Maintenance, to line item # , County Engineer Salary Reimbursement, and $40, from line item # , Road & Bridge Construction, to line item # , Gasoline & Oil, and $40, from line item # , Matching Maintenance, to line item # , Matching Utility Relocation. Mr. Peters moved to approve the requests from the Highway Department as read above. Mr. Obert seconded the motion. Roll call taken to approve the requests from the Highway Department as read above. Those voting to approve were Heidbreder, Johnson, Wand, Gengenbacher, Peter, Obert, Brady, Post, Venvertloh, Scott, Bockhold, Richard Reis, Peters, Sparks, Schutte, Holtschlag, Randall Reis, Rankin, Duesterhaus and McLaughlin. Total 20. Voting no was Totsch. Total one. Motion to approve the requests from the Highway Department as read above adopted. Additional Fund Appropriation/Highway Dept. The County Clerk read, by title, a request from the Highway Department for an additional fund appropriation in the amount of $23, to the revenue account # , Flood Control-Federal Payments, and an additional fund appropriation in the amount of $7, to the expense account # , Flood Control Expenses (See Attachment E-1): Mr. Scott moved to approve the request from the Highway Department for an additional fund appropriation in the amount of $23, to the revenue account # , Flood Control-Federal Payments, and an additional fund appropriation in the amount of $7, to the expense account # , Flood Control Expenses. Mr. Peters seconded the motion

6 Page 6 Roll call taken to approve the request from the Highway Department for an additional fund appropriation in the amount of $23, to the revenue account # , Flood Control-Federal Payments, and an additional fund appropriation in the amount of $7, to the expense account # , Flood Control Expenses. Those voting to approve were Heidbreder, Johnson, Wand, Gengenbacher, Peter, Obert, Brady, Post, Totsch, Venvertloh, Scott, Bockhold, Richard Reis, Peters, Sparks, Schutte, Holtschlag, Randall Reis, Rankin, Duesterhaus and McLaughlin. Total 21. Those voting no were none. Motion to approve the request from the Highway Department for an additional fund appropriation in the amount of $23, to the revenue account # , Flood Control-Federal Payments, and an additional fund appropriation in the amount of $7, to the expense account # , Flood Control Expenses adopted. Additional Fund Appropriation/Finance The County Clerk read, by title, a request from the Finance Committee for the following additional fund appropriations (See Attachment F-1): $ to the expense line item # , Maintenance & Child Support- Transfer to County General, and $ to the expense line item # , IDPA-Reconciliation Grant Salaries-Transfer to County General, and $8, reduction from expense line item # , DUI Equipment- Contingency. Mr. Johnson moved to approve the request from the Finance Committee as read above. Mr. Obert seconded the motion. Roll call taken to approve the request from the Finance Committee as read above. Those voting to approve were Heidbreder, Johnson, Wand, Gengenbacher, Peter, Obert, Brady, Post, Totsch, Venvertloh, Scott, Bockhold, Richard Reis, Peters, Sparks, Schutte, Holtschlag, Randall Reis, Rankin, Duesterhaus and McLaughlin. Total 21. Those voting no were none. Motion to approve the request from the Finance Committee as read above adopted. Transfer of Appropriations/County Clerk The County Clerk read, by title, a request from the County Clerk s Office for a transfer of appropriations from line item # , Salaries-Election Judges, to line item # , Contingency (See Attachment G-1): Mr. Gengenbacher moved to approve the request from the County Clerk s Office for a transfer of appropriations from line item # , Salaries-Election Judges, to line item # , Contingency. Mr. Venvertloh seconded the motion.

7 Page 7 Roll call taken to approve the request from the County Clerk s Office for a transfer of appropriations from line item # , Salaries-Election Judges, to line item # , Contingency. Those voting to approve were Heidbreder, Johnson, Wand, Gengenbacher, Peter, Obert, Brady, Post, Totsch, Venvertloh, Scott, Bockhold, Richard Reis, Peters, Sparks, Schutte, Holtschlag, Randall Reis, Rankin, Duesterhaus and McLaughlin. Total 21. Those voting no were none. Motion to approve the request from the County Clerk s Office for a transfer of appropriations from line item # , Salaries-Election Judges, to line item # , Contingency adopted. Liability Insurance Four (4) insurance agencies requested specifications for the county s insurance. One carrier dropped out of the process. The low bidder was Counties of Illinois Risk Management Agency (CIRMA), the county s current carrier, with a bid of $405, (See Attachment H-1). This is a reduction of approximately $50, from the current year premium. The policy covers property & inland marine, general liability & law enforcement liability, automobile liability, errors & omissions/public officials, workers compensation, employee benefits liability, and crime/employee dishonesty. Mr. Heidbreder moved to accept the low bid of $405, from CIRMA. Mr. Johnson seconded the motion. Motion to accept the low bid of $405, from CIRMA adopted. FY 2011/2012 Budgets Highlights of revenue changes made after county board packets were mailed but prior to the meeting are below: 1. State Inheritance Tax From $500, to $1,000, Motor Operators Tax From $10, to $11, Emergency Management Grant-Citizen Corps Program From $5, to $10, In addition to revenue changes made several expense line items were also changed. The net affect of these changes was a decrease in county general from $2,837, to $2,836, Summary-County General Total Revenues/County General $12,351,710 Total Expenditures/County General $13,298,573 Less: Bonds (601,426) Average Year-End Surplus (200,000) Net Deficit $ 345,237 County general is estimated to have a $1,199, reserve at the end of the current fiscal year. The Finance Committee estimates the reserve to be approximately $853, at the end of the next fiscal year.

8 Page 8 Mr. Johnson moved to approve the expense and revenue budgets as printed and distributed and, without objection, as subsequently amended. Mr. Heidbreder seconded the motion. Discussion The following are the highlights of the county board discussions regarding the proposed FY 2011/2012 budget. 1. GIS Fund Transfer to County General After questioning the legality of sweeping these funds, Mr. Barnard, State s Attorney, noted that the statute indicate the funds can only be used for specific purposes related to GIS maintenance. Noting that the GIS system is used by other offices the argument was made that the funds could be moved and used to defray the cost. The definition of proper application of funds was challenged and therefore Mr. Johnson referred the question to legal to obtain an opinion from the State s Attorney General. 2. The Health Department agreed to forfeit the cost of living increases planned for the employees, but the one percent or two percent merit increases remained in the budget. Some concern was discussed regarding the accuracy of the final numbers placed in the amended health department budget. The Finance Committee will reconcile the adjustments in the Health Department to the agreements made between the parties to determine if an adjustment to the budget will be required. 3. After many hours facing tough budget decisions by both the Finance Committee and officeholders, the committee is confident that the county s tax levy to be presented at the December 13, 2011 county board meeting will reflect a lower rate for the property owners in Adams County. Roll call taken to approve the budget as printed and distributed, and without objection, as subsequently amended. Those voting to approve were: Heidbreder, Johnson, Wand, Gengenbacher, Peter, Obert, Brady, Post, Venvertloh, Scott, Bockhold, Richard Reis, Peters, Sparks, Schutte, Holtschlag, Randall Reis, Rankin, Duesterhaus and McLaughlin. Total 20. Voting no was Totsch. Total one. Motion to approve the budget as printed and distributed, and without objection, as subsequently amended adopted. Unfinished Business None

9 Page 9 New Business Monthly Reports The County Clerk had monthly reports from the Supervisor of Assessments/Board of Review, the monthly check register for October, 2011, the County Clerk/Recorder, Quincy/Adams County 9-1-1, the Coroner s Office, the Treasurer s Office, the Probation Department, the Juvenile Detention Center, the Sheriff s Office and the Ambulance Department. Mr. Scott moved to receive and file the monthly reports with the appropriate committee. Mr. Peter seconded the motion. Motion to receive and file the monthly reports with the appropriate committee adopted. Conveyance of Deed The County Clerk read, by title, an ordinance authorizing the Chairman of the Board to execute a deed of conveyance of the County s interest or authorize the cancellation of the appropriate certificate of purchase on one parcel (See Attachments I-1). Mr. Wand moved to approve the ordinance authorizing the Chairman of the Board to execute a deed of conveyance of the County s interest or authorize the cancellation of the appropriate certificate of purchase on one parcel. Mr. Richard Reis seconded the motion. Motion to approve the ordinance authorizing the Chairman of the Board to execute a deed of conveyance of the County s interest or authorize the cancellation of the appropriate certificate of purchase on one parcel adopted County Board Meetings The County Clerk read, by title, an ordinance adopting the county board meetings for 2012 (See Attachment J-1). Mr. Richard Reis moved to approve the ordinance adopting the county board meetings for Mr. Duesterhaus seconded the motion. Motion to approve the ordinance adopting the county board meetings for 2012 adopted Holiday Schedule The County Clerk read, by title, an ordinance adopting the Adams County Courthouse holiday schedule for calendar year 2012 (See Attachment K- 1). Mr. Peters moved to approve the ordinance adopting the Adams County Courthouse holiday schedule for calendar year Mr. Holtschlag seconded the motion. Motion to approve the ordinance adopting the Adams County Courthouse holiday schedule for calendar year 2012 adopted.

10 Page 10 Revolving Loan Fund Mr. Johnson noted a meeting is scheduled for Wednesday, November 16, 2011 to discuss with all parties involved the revolving loan distribution, including the county s portion, for the old Newcomb Hotel. Revolving Loan Committee/Obert Chairman McLaughlin entertained a motion to appoint Mr. Obert to the vacancy on the revolving loan committee. Mr. Heidbreder moved to approve the appointment of Mr. Obert to the vacancy on the revolving loan committee. Mr. Venvertloh seconded the motion. Motion to approve the appointment of Mr. Obert to the vacancy on the revolving loan committee adopted. Correspondence Illinois Department of Transportation Engineer s Salary U.S. Corps of Engineers Public Notice Illinois Department of Revenue Tax Exemption Certificate Comcast Cable Contract Renewal Website; Federal Emergency Management Agency Emergency Alert System Test Federal Energy Regulatory Commission Hydro Green Energy, LLC Mr. Heidbreder moved to receive and file the correspondence with the appropriate committee. Mr. Obert seconded the motion. Motion to receive and file the correspondence with the appropriate committee adopted Chairman McLaughlin adjourned the meeting until Tuesday, December 13, 2011 at 7:00 P.M. in the county board room. The hour of adjournment: 8:00 P.M.