PROCEEDINGS OF THE COUNTY BOARD ADAMS COUNTY, ILLINOIS

Transcription

1 PROCEEDINGS OF THE COUNTY BOARD ADAMS COUNTY, ILLINOIS COUNTY OF ADAMS) STATE OF ILLINOIS) The County Board of Adams County, Illinois met at the Courthouse, Quincy, Illinois, on Monday, at 7:00 P.M., pursuant to recess. PRESENT: Mike McLaughlin, Chairman Georgia Volm, County Clerk Chairman McLaughlin called the meeting to order. The County Clerk called roll and the following members were present: John Heidbreder, John Johnson, Joe Wand, Rick Gengenbacher, Mark Peter, Matt Obert, John Brady, Les Post, Seldon Totsch, Duane Venvertloh, Bob Scott, Theresa Bockhold, Richard Reis, Nick Peters, Connie Sparks, Steve Schutte, Joe Holtschlag, Randall Reis, Kevin Rankin, Todd Duesterhaus and Mike McLaughlin. Total present: 21. Absent were none. Chairman McLaughlin declared a quorum present. Officeholders, department heads, and/or their representatives also present were: Mr. Jim Frankenhoff from the Highway Department, Mr. Barnard and Mr. Lovelace from the State s Attorneys Office, Ms. Zimmerman from the Supervisor of Assessments Office, Mr. Hancox from the Probation Department, Mr. Simon from the Emergency Management Agency, Mr. Jim Keller from the Coroner s Office, Mr. Rowlands from Quincy/Adams County 9-1-1, Mr. Davis from the Ambulance Department and Mr. Asher from the Treasurer s Office Mr. Duesterhaus moved to approve the minutes of the March 13, 2012 county board meeting as printed and distributed. Mr. Gengenbacher seconded the motion. Motion to approve the minutes of the March 13, 2012 county board meeting as printed and distributed adopted.

2 Page 2 Transportation, Building & Technology Committee Report (Mr. Post) Bills The committee met on Tuesday, March 20, 2012 and reviewed the bills for the Maintenance Department, the Jail, the Regional Superintendent of Schools and the Technology Department. The committee also met on Monday, to review the bills for the Highway Department. All of the bills were in order. Electronic Board Packets The electronic board packets are still a work in progress. The packets should be available next month. Youth Home (Old) The committee discussed the condition of the old youth home. Repair or demolition is being considered. County Highway Ordinance The County Clerk read the following ordinance, by title, for approval: An ordinance appropriating $14, from the county bridge fund to pay for drainage structure repairs on County Bridge Fund Project #768 in Liberty Road District (See Attachment A-1). Mr. Scott moved to approve the ordinance as read above. Mr. Holtschlag seconded the motion. County Highway Ordinance The County Clerk read the following ordinance, by title, for approval: An ordinance approving the replacement of the bridge carrying County Highway 41 over the Rocky Run Diversion located approximately two miles west of IL Route 96 in Lima Township which will be paid for with county bridge funds and will be known as County Bridge Fund Project #771 as well as authorizing the county board chairman to sign a professional services agreement with Poepping, Stone, Bach and Associates (See Attachment B-1). Mr. Brady moved to approve the ordinance as read above. Mr. Peters seconded the motion.

3 Page 3 County Highway Ordinance Not on the agenda but without objection the County Clerk read the following ordinance, by title, for approval: An ordinance reporting bids from the county motor fuel tax maintenance letting for three (3) resurfacing projects (See Attachment C-1). Mr. Holtschlag moved to approve the ordinance as read above. Mr. Peters seconded the motion. County Highway Ordinance Not on the agenda but without objection the County Clerk read the following ordinance, by title, for approval: An ordinance reporting bids and appropriating $237, from the county bride fund to pay for the construction of a precast prestressed concrete deck bridge on County Highway 35, approximately 1.5 miles south of Fowler, known as CBF Project #769 (See Attachment D-1). Mr. Peters moved to approve the ordinance as read above. Mr. Holtschlag seconded the motion. County Highway Ordinance Not on the agenda but without objection the County Clerk read the following ordinance, by title, for approval: An ordinance reporting bids and appropriating $85, from the county bridge fund to pay for removal and installation of corrugated structural plate pipe arches on County Bridge Fund Project #763 in Gilmer Road District (See Attachment E-1). Mr. Scott moved to approve the ordinance as read above. Mr. Post seconded the motion. County Highway Ordinance Not on the agenda but without objection the County Clerk read the following ordinance, by title, for approval: An ordinance reporting bids and appropriating $80, from the county bridge fund to pay for removal and installation of corrugated structural plate pipe arches on County Bridge Fund Project #731 in Concord Road District (See Attachment F-1).

4 Page 4 Mr. Brady moved to approve the ordinance as read above. Mr. Peters seconded the motion. The committee s next meeting is scheduled for Tuesday, April 17, 2012 at 6:30 P.M. in the conference room of the Superintendent of Regional Schools. Legislative & Judicial Committee Report (Mr. Wand) Bills The committee met on Tuesday, March 20, 2012 and reviewed the bills from the Circuit Clerk s Office, the Juvenile Detention Center, the Probation Department, the Public Defender s Office, the State s Attorneys Office and the Supervisor of Assessments Office. All of the bills were in order. Tri-township Fire Protection District/Dinkheller Mr. Wand read a request for the reappointment of Mr. William Dinkheller as trustee of the Tri-township Fire Protection District. Mr. Scott moved to approve the request for the reappointment of Mr. William Dinkheller as trustee of the Tri-township Fire Protection District. Ms. Bockhold seconded the motion. Motion to approve the request for the reappointment of Mr. William Dinkheller as trustee of the Tri-township Fire Protection District adopted. Ursa Street Light District/Knox Mr. Wand read a request for the reappointment of Mr. Bradley Knox as trustee of the Ursa Street Light District. Mr. Peters moved to approve the request for the reappointment of Mr. Bradley Knox as trustee of the Ursa Street Light District. Mr. Obert seconded the motion. Motion to approve the request for the reappointment of Mr. Bradley Knox as trustee of the Ursa Street Light District adopted. Liberty Fire Protection District/Elliott Mr. Wand read a request for the reappointment of Mr. James Elliott as trustee of the Liberty Fire Protection District. Mr. Totsch moved to approve the request for the reappointment of Mr. James Elliott as trustee of the Liberty Fire Protection District. Mr. Post seconded the motion.

5 Page 5 Motion to approve the request for the reappointment of Mr. James Elliott as trustee of the Liberty Fire Protection District adopted. Liquor License/Q City Speedways, Inc. Mr. Wand read a request for the approval of the retail liquor dealer s license on file in the County Clerk s Office for Q City Speedways, Inc. (See Attachment G-1). Mr. Duesterhaus moved to approve the request for a retail liquor dealer s license on file in the County Clerk s Office for Q City Speedways, Inc. Mr. Richard Reis seconded the motion. Motion to approve the request for a retail liquor dealer s license on file in the County Clerk s Office for Q City Speedways, Inc. adopted. The committee s next meeting will be on Tuesday, April 17, 2012 at 7:00 P.M. in the county board room. Public Health & Safety Committee Report (Mr. Peter) Bills The committee met on Tuesday, March 27, 2012 at 7:00 P.M. and reviewed the bills for the Sheriff s Office, Coroner s Office, Emergency Management and Animal Control. All of the bills were in order. Department Reports/EMA & Sheriff Both Deputy Kientzle and Mr. Simon, Emergency Management Agency, provided updates to the committee on activities in their offices. Executive Session/Personnel The committee went into executive session to discuss two (2) personnel matters in the Sheriff s Office. SWAP/Lawn Mower Mr. Peter entertained a motion to approve the replacement of the lawn mower used by the SWAP crew for a cost of approximately $4, and to take the expense from county general contingency. Mr. Peter moved to approve the replacement of the lawn mower used by the SWAP crew for a cost of approximately $4, and to take the expense from county general contingency. Mr. Rankin seconded the motion. Motion to approve the replacement of the lawn mower used by the SWAP crew for a cost of approximately $4, and to take the expense from county general contingency adopted. The committee s next meeting is scheduled for Tuesday, April 17, 2012 at 7:00 P.M. in the law library.

6 Page 6 Ambulance Board Chairman McLaughlin acknowledged receipt of letters from both Mr. Gene Mann and Mr. Michael Troup whose terms on the Ambulance Board expire on April 30, Both are declining reappointments. Finance Committee Report (Mr. Johnson) Bills The committee met on Monday, to review bills. All bills were in order. Ambulance Department The Committee met with the Ambulance Board who is requesting approximately $115, additional funds for salary expenses. The request is on hold pending discussions with union representatives. Salaries/Elected Officials Four year salaries for those officials elected in 2012 will be fixed at the May 15, 2012 county board meeting. Officials affected are the Coroner, Circuit Clerk and County Board Members. Financial Outlook Projections indicate that county general could be in the negative in May or June of The State of Illinois has reimbursed the county approximately $250, for the salaries of probation and juvenile center employees which are due for the months of August and September of The State of Illinois is still in dept approximately $500, for the above salaries. In addition, the county has receivables of approximately $500, due from the State of Illinois for income taxes. Tax Anticipation Warrants Not on the agenda Mr. Heidbreder entertained a motion to give the Finance Committee permission to authorize the Treasurer to issue tax anticipation warrants to ensure payroll expenses can be met. Mr. Obert moved to approve the request to give the Finance Committee permission to authorize the Treasurer to issue tax anticipation warrants to ensure payroll expenses can be met. Mr. Gengenbacher seconded the motion. Discussion Three (3) payroll cycles will occur prior to the May 15, 2012 county board meeting. Payroll expenses for the three payroll cycles will be approximately $1,000, ($250,000.00/Ambulance and $750,000.00/County General). The request is open-ended with no upper limit. Chairman McLaughlin entered a motion to table the request until the May 15, 2012 county board meeting.

7 Page 7 Mr. Scott moved to table the request until the May 15, 2012 county board meeting. Mr. Rankin seconded the motion. Motion to table the request until the May 15, 2012 county board meeting adopted. Additional Fund Appropriation/EMA The County Clerk read a request from the Emergency Management Agency for additional fund appropriations in the following amounts (See Attachment H-1): $8, to line item number # , HMEP* Grant Expense, and $5, to line item number # , Citizen Corps Expense. *Hazardous Material Emergency Preparedness Mr. Johnson moved to approve the request from the Emergency Management Agency as read above. Mr. Venvertloh seconded the motion. Roll call taken to approve the request as read above. Those voting to approve were: Heidbreder, Johnson, Wand, Gengenbacher, Peter, Obert, Brady, Post, Totsch, Venvertloh, Scott, Bockhold, Richard Reis, Peters, Sparks, Schutte, Holtschlag, Randall Reis, Rankin, Duesterhaus and McLaughlin. Total 21. Those voting no were none. Motion to approve the request from the Emergency Management Agency as read above adopted. Insurance A quarterly meeting was recently held with CIRMA, the county s liability and worker s compensation carrier, and the 14 counties currently participating in CIRMA s insurance program. Adams County loss runs at the end of March, 2012 reflect a positive safety record, adding to the financial success currently enjoyed by CIRMA. As a result of CIRMA s financial success, the board will pursue, with the Bank of Springfield, fixed term investment rates for eight (8) years vs. the current four (4) year term. Worker s Compensation Audit Invoices for approximately $27, have been received for the 2008/2009 and 2009/2010 workers compensation audit. Several employee classifications were reviewed for accuracy. Unfinished Business None

8 Page 8 New Business Concealed Carry Mr. Brady moved to place an ordinance for concealed carry on the agenda at the May 15, 2012 county board meeting allowing the residents of Adams County to vote on the issue. Mr. Rankin seconded the motion. Motion to place an ordinance for concealed carry on the agenda at the May 15, 2012 county board meeting allowing the residents of Adams County to vote on the issue adopted. Monthly Reports The County Clerk had monthly reports from the Supervisor of Assessments/Board of Review, the monthly check register for March, 2012, the County Clerk/Recorder, Quincy/Adams County 9-1-1, the Coroner s Office, the Probation Department, the Juvenile Detention Center, the Treasurer s Office, the Circuit Clerk s Office and the Sheriff s Department. Mr. Scott moved to receive and file the monthly reports with the appropriate committee. Mr. Peter seconded the motion. Motion to receive and file the monthly reports with the appropriate committee adopted. Correspondence Illinois Department of Revenue Illinois Department of Juvenile Justice Inspection Report Ameren Illinois Vegetation Management Program Comcast XFINITY Signature Support Comcast Annual Report Discussion The juvenile detention center received a very positive report from the Illinois Department of Juvenile Justice on their report. Mr. Scott moved to receive and file the correspondence with the appropriate committee. Mr. Totsch seconded the motion. Motion to receive and file the correspondence with the appropriate committee adopted Public Meeting Enbridge will hold a public meeting on Wednesday, April 25, 2012, from 5:00 to 8:00 P.M. at the Holiday Inn to discuss the proposed oil pipeline. Chairman McLaughlin adjourned the meeting until Tuesday, May 15, 2012 at 7:00 P.M. in the county board room. The hour of adjournment: 7:30 P.M.