Stark County Commissioners Board of Commissioners Minutes

Transcription

1 Stark County Commissioners Board of Commissioners Minutes June 15, 2016 Present: Janet Weir Creighton, President Richard Regula, Vice President David Bridenstine, Member Brant Luther, County Administrator Jean Young, County Clerk Approved By The Stark County Commissioners Creighton: Regula: Bridenstine: Clerk: Date Approved: Distribution: Journal/File I. Call to Order Commissioner Creighton opened the meeting at 1:30 PM II. Amendments None III. Public Speaks None IV. Approve Minutes June 8, 2016 Votes For (3):, Commissioner Creighton, V. Resolution-Discussion and Action

2 Finance (Jean Young) Appropriations: Commissioners: Appropriation from unappropriated funds as requested by Judge Forchione to support PSA's for the stop Heroin from Killing Committee-$3, Court of Common Pleas: Appropriation to Fund 487 to cover payrolls, benefits and purchased services-$500, Votes For (3):, Commissioner Creighton, Budget Transfers: Adult Probation: To cover final pay-fy 2016 from Benefits to Salary- $ Coroner: Supply to Salary-$5, Recorder: Service to Capital-$10, Votes For (3):, Commissioner Creighton, Intergovernmental Journal Entry: Sanitary Engineer to Regional Planning: Engineering Services-2015 cost allocation invoice 109. Project 513-$81.66

3 Votes For (3):, Commissioner Creighton, Award Proposal Sheriff: Proposal # Inmate Phone System - Low proposal: ICSolutions, San Antonio, Texas for a period of five (5) years effective 8/1/2016 at a monthly commission of 73.1% With a two-one year option (current commission is 63.1%) Votes For (3):, Commissioner Creighton, Emergency Management: Proposal # Emergency Medical Dispatch Protocol Reference System (EMDPRS) Low Proposal: APCO, Daytona Beach, FL-$84, cost for software, training and certification Votes For (3):, Commissioner Creighton, Requisitions (Jean Young) County Engineers: Ford F-150 XL with equipment - Vendor: George Waikem Ford, Inc. - $28, Fund: Motor Vehicle and Gas Tax To replace Bridge Supervisor Truck - Low quote - State price was $29, Sheriff: Ford Taurus Police Interceptor Sedan AWD - Vendor: George Waikem Ford, Inc. - $81, Local dealer was lower than State of Ohio pricing per O.R.C (c).

4 Sheriff: Ford Taurus Police Interceptor Sedan AWD - Vendor: George Waikem Ford, Inc. - $27, Local dealer was lower than State of Ohio pricing per O.R.C (c). Votes For (3):, Commissioner Creighton, Travel (Jean Young) One Job & Family Services employee seeking $55.92 to attend a regional Human Trafficking Training on June 22, 2016 in Akron, OH. Two Job & Family Services employees seeking $ for an Out of State Visit for a Child in Custody on June 20th and June 27th, 2016 in Marshall, IL. One Job & Family Services employee seeking $ to attend the Public Children Services Association of Ohio's Executive Membership Meeting on June 23-24, 2016 in Columbus, OH. Votes For (3):, Commissioner Creighton, Commissioners (Brant Luther) Designation of Commissioner Appointee to the Local Emergency Planning Committee (LEPC) and Executive Committee Votes For (3):, Commissioner Creighton,

5 Approval of Amended Contract for the CAD Project Manager Amended contract authorizes the Project Manager to be reimbursed for necessary CAD-related travel and ancillary expenses following prior pre-approval of the Board. Votes For (3):, Commissioner Creighton, A Resolution Canceling the Regularly Scheduled July 20, 2016 Meeting of the Board of Stark County Commissioners. Votes For (3):, Commissioner Creighton, Engineer (Rick Flory) The Board is requested to establish a new Fund Number for Beck Avenue Bridge Replacement Project Votes For (3):, Commissioner Creighton, H Asphalt Resurfacing Project - Resolution of Acceptance and authorization of payment of retainage in full to Central Allied Enterprises, Inc. Votes For (3):, Commissioner Creighton,

6 Award contract for the Stark County Engineer's Congress Lake Avenue Storm Sewer Improvement Project. It is the recommendation of the Stark County Engineer to award the Congress Lake Avenue Storm Sewer Improvement Project to Spano Brothers Construction Company, total contract value of $181, The funding for this project will come from the Off-Road Commissioners Drainage Fund. Votes For (3):, Commissioner Creighton, Sanitary Engineer (Rick Flory) Approval of a request for reimbursement of drain cleaning services as a result of lateral location marking causing the contractor to damage the customer s lateral connection. The Sanitary Engineer is recommending that the Board of Commissioners approve a settlement for drain cleaning charges from a damaged lateral as a result of incorrect lateral marking on or about March 4, 2016, at the residence of Kathleen Marie King-McCann. The claim is for $1, Votes For (3):, Commissioner Creighton,

7 Regional Planning (Rick Flory) Approve request for reimbursement of overpayment of subdivision engineering fees. The Board is requested to approve a Resolution to reimburse subdivision engineering fees incorrectly billed to the following developers: MB3 Enterprises LLC for Berkshire Farms No. 1 Allotment in the amount of $2,795.50; SRS Group for Pinecrest Meadow No. 1 Allotment in the amount of $273.50; and DeVille Development LLC for Knights Crossing No.4 Allotment in the amount of $1, Votes For (3):, Commissioner Creighton, Commissioners (Rick Flory) Whipple-Dale Renovations Project / Veterans Service Commission - Change Order No. 14 to Massillon Construction & Supply, LLC The Board is requested to approve and authorize the President of the Board to sign change order no. 14 to Massillon Construction & Supply, LLC for changes as fully described in the attachments. There are no non-performance items for this change order. The total additions for change order no. 14 is $2, The original contract amount for this project was $1,115, The adjusted contract amount factoring in the additions and non-performance items is $1,152, This change order is for the Veterans Service Commission area and will be paid from the Permanent Improvement Fund. Votes For (3):, Commissioner Creighton,

8 Stark County Commissioners - Reroofing for Frank T. Bow Building Project Addendum No. 1 to Contract Documents The Board is requested to adopt a resolution approving Addendum No. 1 for clarifications, amendments, revisions, changes and modifications to the original contract documents. The architect s cost estimate remains unchanged. Votes For (3):, Commissioner Creighton, Children's Services Division Relocation Project - Change Order No. 1 The Board is requested to approve and authorize the President of the Board to sign Change Order No. 1 to Jeffrey Carr Construction, Inc. for changes as fully described in the attachments. There are no non-performance items for this change order. The total deductions for Change Order No. 1 is $2, The original contract amount for this project was $2,273, The adjusted contract amount factoring in the additions and non-performance items is $2,270, Votes For (3):, Commissioner Creighton, Grants (Rick Flory) FY 2016 HOME Proposed Program Amendment The Board is requested to approve and authorize the President of the Board to sign the application accepting HUD's increase in the FY 2016 HOME allocation in the amount of $3, (bringing the total allocation to $620,222.00). Votes For (3):, Commissioner Creighton,

9 Human Resources (Michael Kimble) A Resolution approving the involuntary termination of a County employee under the hiring authority of the Board of Stark County Commissioners Votes For (3):, Commissioner Creighton, Commissioners Comments: None moved, seconded by to adjourn meeting at 1:57 PM Motion Carried. NOTICE: Minutes of meetings of the Board of Commissioners are filed as a permanent record in the official journal of the Board of Commissioners. The official record includes originals or copies of all resolutions that are adopted by the Board. This includes resolutions approving the signing of Contractual documents, financial transaction forms and other actions adopted by the Board. Contracts, agreements, leases, purchase orders, personnel actions and other such material referred to in the resolutions are filed by subject in the Administrative Offices and originated departments. The official journals that include, the minutes and related resolutions are available for public inspection in the Administrative Offices of the Commissioners. Respectfully Submitted, Sara Donald Orig.: Jean Young Cc: Commissioners