Commissioner Ferguson moved, seconded by Commissioner Bosley approve the agenda as amended. Roll Call: Yes. Motion Carried.

Transcription

1 APPROVED BY THE STARK COUNTY COMMISSIONERS STARK COUNTY COMMISSIONERS MINUTES DATE: AUGUST 26, 2009 SUBJECT: PRESENT: BOARD MEETING COMMISSIONER TOM HARMON, PRESIDENT COMMISSIONER TODD BOSLEY, VICE PRESIDENT COMMISSIONER PETER FERGUSON, MEMBER MIKE HANKE, COUNTY ADMINISTRATOR JEAN YOUNG, CLERK TO THE BOARD BOSLEY: HARMON: FERGUSON: CLERK: DATE APPROVED: DISTRIBUTION: Journal File Commissioner Harmon opens the meeting at 1:30 PM. Recite Pledge of Allegiance AMENDMENTS: Commissioner Ferguson: Invitation Commissioner Bosley Issue Regarding Dog Warden Commissioner Harmon: Discuss today s agenda procedure Other: Jean Young - Two Budget Transfers - Two Appropriations - Marilyn Hoover Sanitary Engineers - Rick Flory Commissioner Ferguson moved, seconded by Commissioner Bosley approve the agenda as amended. NOTICE: Minutes of meetings of the Board of Commissioners are filed as a permanent record in the official journal of the Board of Commissioners. The official record includes originals or copies of all resolutions that are adopted by the Board. This includes resolutions approving the signing of Contractual documents, financial transaction forms and other actions adopted by the Board. Contracts, agreements, leases, purchase orders, personnel actions and other such material referred to in the resolutions are filed by subject in the Administrative Offices and originated departments. The official journals that include, the minutes and related resolutions are available for public inspection in the Administrative Offices of the Commissioners. AMENDED AGENDA: Commissioner Ferguson:

2 Invitation First Ladies Library/Museum Formally Dedicating the Saxon House on Thursday September 3, 2009 at 1:00 PM Commissioner Bosley Issue Regarding Dog Warden Regarding an from Mike Hanke regarding 13 dogs running loose at the PCC Industries in Alliance. They want to get an Animal Trapper to try to catch the dogs. Commissioner Harmon: Discuss today s agenda procedure He would like to proceed with Public Speaks and Jean s and Mike s Agenda so they can deal with the Executive session before he leaves for another meeting. Presentation - Tom Garra Battalion Fire Chief and Hazmat would like to update the Commissioners on what they have been doing for the past 15 months. He refers his presentation to a computer screen and an original handout from JEAN YOUNG: Minutes: Department Head Meeting August 12, 2009 Board Meeting August 19, 2009 Commissioner Ferguson moved, seconded by Commissioner Bosley to approve the minutes as submitted. Financial: Various financial transactions for various county departments as submitted. Commissioner Ferguson moved, seconded by Commissioner Bosley to approve the financial transactions as submitted. PURCHASING ITEMS: Advertise for Bid: Auto & Truck Tires Various Departments Commissioner Ferguson moved, seconded by Commissioner Bosley to approve to Advertise for Bid for Truck and Auto Tires as submitted. Discuss and Consider for Approval: Increase in Copy Paper by 5% - vendor Office Depot

3 Commissioner Ferguson moved, seconded by Commissioner Bosley to approve the increase in Copy Paper as submitted. Agreements for Job & Family Services: Pricing Schedule Phone Interpreter Services vendor - Language Line Services Inc. Reducing the rate from 1.50 per minute to 1.35 per minute. Commissioner Ferguson moved, seconded by Commissioner Bosley to approve the Pricing Schedule for Phone Interpreter Services as submitted. CRISIS Intervention & Recovery Center Inc. of Canton Screening of referral information relative to suspected child abuse, neglect and suspected elder abuse, neglect or exploitation on Weekends, Holidays and Regular Working Hours - $12, effective upon Board Approval thru 6/30/2010 Marsalen Reality Inc. of Canton one year renewal for Office Space at 116 Cleveland Avenue NW, for the CSEA Division. Rent will remain at $9.68 per square foot 10/1/09 thru 9/30/2010 Quest Recovery and Prevention Services, Inc. of Canton for Counseling and Therapeutic Services New Contract estimated expenses - $225, upon Board Approval through 9/ Amendment to Sub-grant Agreement - Homemaker Services with Caring Hands Inc. of Alliance total Contract value was reduced by 20% to account for the reduction in the Title XX Funding Amendment to Sub-grant Agreement Homemaker Services with Trillium Family Solution Inc. of Canton Total Contract value was reduced by 20% to account for the reduction in the Title XX Funding Amendment to Sub-grant agreement Adult Protective Services with Trillium Family Solutions Inc. of Canton Contract value reduced by 50% to account for the reduction in the Title XX Funding Amendment to Sub-grant agreement Homemaker Services with Westark Family Services Inc. of Massillon Contract value reduced by 20% to account for the reduction in the Title XX Funding Amendment to Sub-grant agreement Adult Day Care Services J.R. Coleman Senior Outreach of Canton Contract value reduced by 20% to account for the reduction in the Title XX Funding Amendment to Sub-grant agreement Adult Day Care Services S.A.R.A.H. Adult Day Services Inc of Canton Contract value reduced by 20% to account for the reduction in the Title XX Funding

4 Amendment to Sub-grant agreement Transportation Services with Association for Better Community Development ABCD Inc. of Canton Contract value reduced by 20% to account for the reduction in the Title XX Funding Commissioner Ferguson moved, seconded by Commissioner Bosley to approve amendment to the sub-grant agreement and agreements for Job & Family Services as submitted. Requisitions: Various requisitions for various county departments as presented. Commissioner Ferguson moved, seconded by Commissioner Bosley to approve the requisitions as submitted. Non-Encumbered Expenses: Building & Grounds Energy-Wise Lighting vendor Graybar - $ Energy-Wise Lighting vendor Graybar - $ Commissioners vendor - Federal Express - $43.80 Coroner 10% increase in contract vendor COPECO - $ Engineers Reimbursement for damages to private vehicle vendor Rose Thompson - $ Commissioner Ferguson moved, seconded by Commissioner Bosley to approve the Non- Encumbered Expenses as submitted. Travel: Various travel request for various county departments as submitted Total Travel - $ Commissioner Bosley moved, seconded by Commissioner Ferguson to approve the various travel requests as submitted. AMENDED AGENDA: Two Budget Transfers J&FS Service to Other $1,000, Contracts J&FS Salary and Benefits to Service $1,200, Two Appropriations Sanitary Engineers OPERS Early Retirement - $14, Engineers Paris Avenue Improvement - $172, Commissioner Ferguson moved, seconded by Commissioner Bosley to approve the Appropriations and Budget Transfers as submitted.

5 MIKE HANKE Discuss and consider for approval: Halloween Observance for 2009 Saturday, October 31, 2009 from 3 PM to 5 PM Commissioner Ferguson moved, seconded by Commissioner Bosley to approve to set Halloween on Saturday, October 31, 2009 as submitted. Note Renewal for Sanitary Engineers Four Resolutions for Sanitary for Note Renewal, Issue Notes, Consolidate Projects, Selling Bonds Issuance and Sale of Notes $302, paying the property owners portion for P-554 Commissioner Ferguson moved, seconded by Commissioner Bosley to approve the Issuance and Sale of Notes in the amount of $302, for P-554 as submitted. Issuance and Sale of Notes $1,285, paying the property owners portion for P-550 Commissioner Ferguson moved, seconded by Commissioner Bosley to approve the Issuance and Sale of Notes in the amount of $1,285, for P-550 as submitted. Issuance and Sale of Notes $819, paying the property owners portion for Sanitary Sewer Projects P-542, 544,545 and Water Supply 547 Commissioner Ferguson moved, seconded by Commissioner Bosley to approve the Issuance and Sale of Notes in the amount of $819, paying the property owners portion for Sanitary Sewer Projects P-542, 544,545 and Water Supply P-547 as submitted. Issuance and Sale of Notes $4,902, paying the property owners portion for Sanitary Sewer Projects P-521 Commissioner Ferguson moved, seconded by Commissioner Bosley to approve the Issuance and Sale of Notes in the amount of $4,902, paying the property owners portion for Sanitary Sewer Project P-521 as submitted. Executive Session Litigation Personnel Commissioner Bosley moved, seconded by Commissioner Ferguson to approve to adjourn into Executive session to discuss and consider the appointment of a public employee of and litigation at 2:24 PM

6 Roll Call: Ferguson Yes Harmon Yes Bosley Yes. Motion Carried. Commissioner Bosley moved, seconded by Commissioner Ferguson so approve to adjourn from Executive Session and Return to Regular Session at 2:50 PM. Roll Call: Ferguson Yes Harmon Yes Bosley Yes. Motion Carried. After the Executive Session the following action was taken: Commissioner Bosley moved, seconded by Commissioner Ferguson to approve to Employee Alyssa Plackes for the Administrative Assistant Position - $29, per year. Commissioner Harmon had to leave the meeting at this time to attend another meeting. Commissioner Bosley moved, seconded by Commissioner Ferguson to approve to adjourn into Executive Session to discuss pending litigation at 2:50 PM Roll Call: Ferguson Yes Bosley Yes Motion Carried. Commissioner Bosley moved, seconded by Commissioner Ferguson so approve to adjourn from Executive Session and Return to Regular Session at 3:20 PM. Roll Call: Ferguson Yes Bosley Yes. Motion Carried. RICK FLORY: Liquor License: New AMM Restaurant Inc. - DBA El Galeron II Perry Township New Demetris Deli - DBA Demetris Deli Perry Township Commissioner Ferguson moved, seconded by Commissioner Bosley to approve not to have a hearing on two New Liquor License in Perry Township as submitted. Performance Bond Extension: Lexington Farms #3 Plain Township Time Extension Turnstone Allotment Performance Bond Commissioner Ferguson moved, seconded by Commissioner Bosley to approve Performance Bond Extension as submitted. Hermitage #1 Jackson Township Time Extension Turnstone Allotment Performance Bond Commissioner Ferguson moved, seconded by Commissioner Bosley to approve Performance Bond Extension as submitted. Easement Plat:

7 Retention Basin Emerald Estates #8 Allotment Jackson Township Commissioner Ferguson moved, seconded by Commissioner Bosley to approve Easement Plat for Emerald Estates #8 Allotment as submitted. Establish Time and Day/Date for Viewing and Hearing of Proposed Road Vacations: Viewing Day/Date: Wednesday, September 23, 2009 Viewing Time Beginning: 10:00 AM Hearing Day/Date: Wednesday, September 23, 2009 Hearing Time: 1:30 PM Hearing Location: Commissioners Conference Room Commissioner Ferguson moved, seconded by Commissioner Bosley to approve to view and hold hearing on proposed road vacations as submitted. Discuss Additional Appropriation Requests: Treasurers Office - $85, to cover the cost for additional postage for mailing of tax bills for the Muskingum Water Shed Probate Court - $62, to cover shortfall in department Commissioner Ferguson moved, seconded by Commissioner Bosley to approve the Appropriation requests as submitted. AMENDED AGENDA: Appropriation for Litigation Hills & Dales Investment Corp Sale of Real Property for the Hills & Dales Widening Project - $12, acres Commissioner Ferguson moved, seconded by Commissioner Bosley to approve the Appropriation requests as submitted. MARILYN HOOVER: Plans Specifications, Cost Estimates and Advertise for Bid: Wooster Street Bridge Bethlehem Township Commissioner Ferguson moved, seconded by Commissioner Bosley to approve Plans, Specifications and Cost Estimates and Advertise for Bid the Wooster Street Bridge as submitted. Approve and Sign Contracts: Purchase of Property in conjunction with the Improvement of the Cleveland Avenue/Mt. Pleasant Street Intersection Project.

8 Commissioner Ferguson moved, seconded by Commissioner Bosley to approve Purchase of property for in the Cleveland Avenue/Mt. Pleasant Street Intersection project as submitted. Change Order: #3 Keffler Bridge Company Increase - $3, Walnut Avenue Bridge Project Commissioner Ferguson moved, seconded by Commissioner Bosley to approve Change Order #3 for Keffler Bridge Co. as submitted. Requisition: Various Vendors - $150, Right-of-Way Purchase in conjunction of Cleveland/Mt. Pleasant Intersection Improvement Project Commissioner Ferguson moved, seconded by Commissioner Bosley to approve requisition in the amount of $150, for Right-of-Way purchases as submitted. Create New Fund: Home Sewage Treatment System Improvement Program Commissioner Ferguson moved, seconded by Commissioner Bosley to approve to create a new fund as submitted. Sign Previously Approved RPC Contracts: Appraisal Services Scott Lemmon of N. Canton - $ per appraisal Location Surveys Nichols Field Services of Canton and Campbell & Associates of Canton $ per location Survey Title Examination reports Nancy Rothermel, Attorney of Canton - $90.00 per Title Exam Award Bid: North Main Street Waterline Sewer Replacement Project Award Bid to: Wenger Excavating Inc. Amount of Bid: $536, Requisition - $375, CDBG Funds Commissioner Ferguson moved, seconded by Commissioner Bosley to approve to award bid to Wenger Excavating Inc. for the N. Main Street Waterline Sewer Replacement Project as submitted. Change Orders for Sanitary Engineers: #3 Bitzel Excavating Inc. Decrease $37, P-525 Lift Station Repairs and Replacement Project Commissioner Ferguson moved, seconded by Commissioner Bosley to approve Change Order #3 Bitzel Excavating Inc. Decrease of $37, P525 as submitted.

9 #1 Bitzel Excavating Inc. Decrease $23, P-525 Lift Station Repairs and Replacement Project - Electrical Commissioner Ferguson moved, seconded by Commissioner Bosley to approve Change Order #1 Bitzel Excavating Inc. Decrease of $23, P525- Electrical as submitted. Grant Application: Sheriff Office of Criminal Justice System Sheriffs Violence Against Women Act (VAWA) Grant Fiscal Year 2010 Commissioner Ferguson moved, seconded by Commissioner Bosley to approve Grant Application for the Sheriff s VAWA Grant as submitted. Amendment to Program Budget Youth Services Grant Family Court Commissioner Ferguson moved, seconded by Commissioner Bosley to approve amendment to the Family Courts Youth Services Grant Budget as submitted. AMENDED AGENDA: OPWC Applications Sanitary Engineers Commissioner Ferguson moved, seconded by Commissioner Bosley to approve the OPWC Applications for Sanitary Engineers as submitted. HEATHER HORVATH: Sanitary Engineer: Retirement Maintenance Supervisor David Snyder Commissioner Ferguson moved, seconded by Commissioner Bosley to approve the Retirement of David Snyder Maintenance Supervisor at Sanitary Engineers as submitted. Post/Advertise Operation & Maintenance Supervisor Water Division Commissioner Ferguson moved, seconded by Commissioner Bosley to approve to post and advertise for an Operations & Maintenance Supervisor as submitted.

10 MARSHA CIMADEVILLA: Dog Warden: Hire Dispatcher for Dog Warden Katherine Russell Commissioner Ferguson moved, seconded by Commissioner Bosley to approve the hiring of a dispatcher for the Dog Warden department as submitted. Discipline of Employees Job & Family Services Employee Commissioner Ferguson moved, seconded by Commissioner Bosley to approve the discipline of employee at Department of Job & Family Services as submitted. Commissioner Bosley adjourns the meeting at 3:40 PM Respectfully submitted, Marcia M. Ashby Orig.: Jean Young Cc: Commissioners