The Board of Commissioners met this date with all members present.

Transcription

1 Vol ume 75- -Page 229 The Board of Commissioners met this date with all members present. Mr. Maple moved the minutes of the meeting held December 20, 2018, be approved as read. Mr. Gentile seconded. Roll call - Mr. Gentile, Yes; Mr. Maple, Yes; Dr. Graham, Absent. IN THE MATTER OF PAYMENT OF INVOICE-MCKINLEY & ASSOCIATES-PROFESSIONAL SERVICES RENDERED ON THE HVAC/ROOF PROJECT (HVAC PORTION)AT THE TOWERS BUILDING-JEFFERSON COUNTY COMMISSIONERS Upon recommendation of McKinley & Associates Architectural Engineer, Mr. Tim Mizer, Mr. Maple moved the Invoice in the amount of $15, be paid to McKinley & Associates, The Maxwell Center, Suite 100, Thirty-Two 20 th Street, Wheeling, West Virginia 26003, for Professional Services rendered on the HVAC/Roof Project (HVAC Portion) at the Towers Building, 500 Market Street, Steubenville, Ohio 43952, for the Jefferson County Commissioners. Mr. Gentile seconded. Said item to be paid out of the Loan Fund ( ). IN THE MATTER OF PAYMENT OF INVOICE-MCKINLEY & ASSOCIATES-PROFESSIONAL SERVICES RENDERED ON THE HVAC/ROOF PROJECT (ROOF PORTION)AT THE TOWERS BUILDING-JEFFERSON COUNTY COMMISSIONERS Upon recommendation of McKinley & Associates, Mr. Maple moved the Invoice in the amount of $1, be paid to McKinley & Associates, The Maxwell Center, Suite 100, Thirty-Two 20 th Street, Wheeling, West Virginia 26003, for Professional Services rendered on the HVAC/Roof Project (Roof Portion) at the Towers Building, 500 Market Street, Steubenville, Ohio 43952, for the Jefferson County Commissioners. Mr. Gentile seconded. Said item to be paid out of the Loan Fund ( ). IN THE MATTER OF PAYMENT OF INVOICE #7-DS ARCHITECTURE-PROFESSIONAL SERVICES RENDERED ON THE JEFFERSON COUNTY ELECTRICAL BOARDS PROJECT- JEFFERSON COUNTY JUSTICE FACILITY-JEFFERSON COUNTY COMMISSIONERS

2 Vol ume 75- -Page 230 Mr. Maple moved Invoice #7 in the amount of $ be paid to DS Architecture, 315 Gougler Avenue, Suite #102, Kent, Ohio 44240, for Professional Services rendered on the Jefferson County Electrical Boards Project at the Jefferson County Justice Facility 16001, State Route #7, Steubenville, Ohio 43952, for the Jefferson County Commissioners (Project No ). Mr. Gentile seconded. Said item to be paid out of the Permissive Emergency Fund. IN THE MATTER OF PAYMENT OF INVOICE-JEFFERSON COUNTY CLERK OF COURTS- SERVICES RENDERED TO THE JEFFERSON COUNTY CHILD SUPPORT ENFORCEMENT AGENCY-NOVEMBER, 2018 Upon recommendation of the Jefferson County Department of Job and Family Services Director, Ms Elizabeth Ferron, Mr. Maple moved the Invoice in the amount of $1, be paid to the Jefferson County Clerk of Courts, Mr. John A. Corrigan, for services rendered to the Jefferson County Child Support Enforcement Agency, for the month of November, 2018, and that same be paid from the Jefferson County C.S.E.A. Administrative Fund. Mr. Gentile seconded. IN THE MATTER OF PAYMENT OF INVOICE-JEFFERSON COUNTY CLERK OF COURTS- SERVICES RENDERED TO THE JEFFERSON COUNTY CHILD SUPPORT ENFORCEMENT AGENCY-NOVEMBER, 2018 Upon recommendation of the Jefferson County Department of Job and Family Services Director, Ms Elizabeth Ferron, Mr. Maple moved the Invoice in the amount of $ be paid to the Jefferson County Clerk of Courts, Mr. John A. Corrigan, for services rendered to the Jefferson County Child Support Enforcement Agency, for the month of September, 2018, and that same be paid from the Jefferson County General Fund. Mr. Gentile seconded. IN THE MATTER OF CONTRACT-WAE BALANCING, INC.-HYDRONIC & AIR BALANCING- HVAC PROJECT-THE TOWERS BUILDING-JEFFERSON COUNTY COMMISSIONERS-MCKINLEY & ASSOCIATES

3 Vol ume 75- -Page 231 Ohio, sign the following: CONTRACT THIS CONTRACT made this 3rd day of January by and between WAE Balancing LLC, 15 Tripplewood Drive, Mercer PA 16137,(a corporation and existing under the laws of the State of Pennsylvania), hereinafter referred to as the CONTRACTOR, and the Jefferson County Board of Commissioners. WITNESSETH, the CONTRACTOR and the COUNTY for the consideration stated herein agree as follows: ARTICLE 1 - STATEMENT OF WORK - The CONTRACTOR shall furnish all supervision, technical personnel, labor, materials, machinery, tools, equipment and services, including transportation services, and complete all work required for the HYDRONIC & AIR SYSTEM BALANCING in accordance with the HVAC Documents mailed on October 29,2018. These documents included the HVAC Plans, TAB for HVAC Specifications, and Sequence if Operation for HVAC Specifications for the Jefferson County Commissioners. ARTICLE 2 - CONTRACT PRICE - The COUNTY will pay the CONTRACTOR for performance of the CONTRACT, in current funds, subject to any additions or deductions agreed between the COUNTY and CONTRACTOR in an amount not to exceed Nineteen Thousand Nine Hundred and Seventy-Five Dollars and No Cents($19,975.00). ARTICLE 3 - CONTRACT - Now therefore in consideration of the payments and covenants to be made and performed by the COUNTY as set forth in the conditions of the CONTRACT attached hereto, the CONTRACTOR covenants and agrees to do and complete, within the prescribed time, all of the work in conformity with and subject to all of the terms of the CONTRACT of which this CONTRACT is a part, and further agrees that in addition to this CONTRACT, the CONTRACT will include the following documents bound herewith: Advertisement for BID or PROPOSAL, INSTRUCTIONS TO BIDDERS, COVENANTS AND CONDITIONS OF CONTRACT, SPECIFICATIONS, BID BOND, PERFORMANCE BOND. This CONTRACT together with any supplementary drawings, agreements or CONTRACTS required to properly complete said work, which said other documents are as fully a part of the CONTRACT as if hereto attached or herein repeated, forms the CONTRACT between the parties hereto. In the event that any provision in any component part of this CONTRACT conflicts with any provision of any other component part, the provision of the component part first enumerated in this Article 3 shall govern, except as

4 Vol ume 75- -Page 232 otherwise specifically stated. IN WITNESS WHEREOF, the parties hereto have caused this CONTRACT to be executed in three (3) original copies on the day and year first above mentioned. ATTEST: /s/ Victoria Denny CONTRACTOR: WAE Balancing, Inc. 15 Tripplewood Drive Mercer, PA /s/ Bruce R Wamboldt, President ATTEST: /s/ Stacy Williams BOARD OF COMMISSIONERS: /s/ Dr. Thomas E. Graham /s/ David C. Maple, Jr. /s/ Thomas G. Gentile APPROVED AS TO FORM: Jefferson County Prosecutor's Office /s/ Michael J. Calabria Date: January 8, 2019 Mr. Gentile seconded. IN THE MATTER OF CONTRACT-ALLISON CONTRACTING, LLC-JEFFERSON COUNTY ROADS #72 AND #74 SLIP REPAIR PROJECT-JEFFERSON COUNTY ENGINEERING DEPARTMENT Ohio, sign the following: CONTRACT THIS CONTRACT made this 3rd day of January by and between Allison Contracting, LLC, 402 State Route #39, Wellsville, Ohio 43968(a corporation and existing under the laws of the State of Ohio ), hereinafter referred to as the CONTRACTOR, and the Jefferson County Board of Commissioners. WITNESSETH, the CONTRACTOR and the COUNTY for the consideration stated

5 Vol ume 75- -Page 233 herein agree as follows: ARTICLE 1 - STATEMENT OF WORK - The CONTRACTOR shall furnish all supervision, technical personnel, labor, materials, machinery, tools, equipment and services, including transportation services, and complete all work required for the JEFFERSON COUNTY ROADS #72 AND #74 SLIP REPAIR PROJECT, for the Jefferson County Engineering Department, with the bid date being December 6, ARTICLE 2 - CONTRACT PRICE - The COUNTY will pay the CONTRACTOR for performance of the CONTRACT, in current funds, subject to any additions or deductions agreed between the COUNTY and CONTRACTOR in an amount not to exceed One Hundred and Fifteen Thousand Two Hundred and Seventy-Four Dollars and Eighty Nine Cents ($115,274.89). ARTICLE 3 - CONTRACT - Now therefore in consideration of the payments and covenants to be made and performed by the COUNTY as set forth in the conditions of the CONTRACT attached hereto, the CONTRACTOR covenants and agrees to do and complete, within the prescribed time, all of the work in conformity with and subject to all of the terms of the CONTRACT of which this CONTRACT is a part, and further agrees that in addition to this CONTRACT, the CONTRACT will include the following documents bound herewith: Advertisement for BID or PROPOSAL, INSTRUCTIONS TO BIDDERS, COVENANTS AND CONDITIONS OF CONTRACT, SPECIFICATIONS, BID BOND, PERFORMANCE BOND. This CONTRACT together with any supplementary drawings, agreements or CONTRACTS required to properly complete said work, which said other documents are as fully a part of the CONTRACT as if hereto attached or herein repeated, forms the CONTRACT between the parties hereto. In the event that any provision in any component part of this CONTRACT conflicts with any provision of any other component part, the provision of the component part first enumerated in this Article 3 shall govern, except as otherwise specifically stated. IN WITNESS WHEREOF, the parties hereto have caused this CONTRACT to be executed in three (3) original copies on the day and year first above mentioned. ATTEST: /s/ Joe Sollick CONTRACTOR: Allison Contracting, LLC /s/ Noah Allison, President

6 Vol ume 75- -Page State Route #39 Wellsville, Ohio ATTEST: /s/ Stacy Williams BOARD OF COMMISSIONERS: /s/ Dr. Thomas E. Graham /s/ David C. Maple, Jr. /s/ Thomas G. Gentile APPROVED AS TO FORM: Jefferson County Prosecutor's Office /s/ Michael J. Calabria Date: January 8, 2019 Mr. Gentile seconded. IN THE MATTER OF ADOPTION OF RESOLUTION OHIO DEVELOPMENT SERVICES AGENCY-HOUSING REVOLVING LOAN AND THE JEFFERSON COUNTY COMMUNITY HOUSING IMPROVEMENT PROGRAM (CHIP)-JEFFERSON COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) HOME FUNDS-JEFFERSON COUNTY REGIONAL PLANNING COMMISSION Upon recommendation of the Jefferson County Regional Planning Commission Director, Mrs. Betty Lou Tarr, Mr. Maple moved the Board of Commissioners, County of Jefferson, State of Ohio, Adopt the following: RESOLUTION A RESOLUTION AUTHORIZING JEFFERSON COUNTY, OHIO TO ENTER INTO AN AGREEMENT WITH THE STATE OF OHIO, DEVELOPMENT SERVICES AGENCY, OFFICE OF COMMUNITY DEVELOPMENT FOR THE LOCAL ADMINISTRATION OF A HOUSING REVOLVING LOAN FUND WHEREAS, The Ohio Development Services Agency though its Office of Community Development (OCD)administers the Federal Community Development Block Grant (CDBG) and/or and the HOME Investment Partnerships (HOME) Program for the State of Ohio, and; WHEREAS, Jefferson County has been determined to be and eligible recipient

7 Vol ume 75- -Page 235 of CDBG and/or HOME funds and has been awarded funds that may generate Program income and; WHEREAS, OCD has permitted the establishment of Revolving Loan Funds within local political subdivisions to meet the primary development goals of: 1)improving the affordable housing stock; and 2) Providing the affordable housing needs of low-and moderate-income persons in designated areas served by the Revolving Loan Fund and; WHEREAS, OCD desires to have Jefferson County administer a Revolving Loan Fund using the CDBG and /or HOME Program for the purposes stated above and: WHEREAS, as a condition for the continued eligibility and participation in this CDGB and HOME funded Program the Ohio Development Services Agency, Office of Community Development requires Jefferson County Ohio to enter into a Housing Revolving Loan Fund Administrative Agreement which must be renewed every three years. NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of Jefferson County, Ohio that: Section 1: That the Chairman of the Board of County Commissioners of Jefferson County, Ohio is authorized to execute the Housing Revolution Loan Fund Administration Agreement between Jefferson County and the State of Ohio, Development Services Agency. /s/ Stacy Williams, Clerk The undersigned Clerk of the Board of County Commissioners of Jefferson County, Ohio does hereby certify that the forgoing is a true and accurate copy of Resolution No, of the Board of County Commissioners duly adopted on ,and posted in the Commissioner s Journal Volume 75,Page 233. Adopted: January 3, 2019 Dated: January 3, 2019 Mr. Gentile seconded. THE MATTER OF SIGNING THE OHIO DEVELOPMENT SERVICES AGENCY HOUSING REVOLVING LOAN FUND ADMINISTRATION AGREEMENT-JEFFERSON COUNTY COMMUNITY HOUSING IMPROVEMENT PROGRAM (CHIP)-JEFFERSON COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM (CDBG) HOME FUNDS-JEFFERSON COUNTY REGIONAL PLANNING COMMISSION

8 Vol ume 75- -Page 236 Upon recommendation of the Jefferson County Regional Planning Commission Director, Mrs. Betty Lou Tarr, Mr. Maple moved to Grant Authorization to the Vice Chairman of the Board of Commissioners, Thomas G. Gentile, to sign the Ohio Development Services Agency, Housing Revolving Loan Fund Administration Agreement. Mr. Gentile seconded. IN THE MATTER OF RECEIPT OF CORRESPONDENCE FROM THE BRUSH CREEK TOWNSHIP BOARD OF TRUSTEES-35% LOAD LIMIT REDUCTION-VARIOUS BRUSH CREEK TOWNSHIP ROADS-JEFFERSON COUNTY ENGINEERING DEPARTMENT The Board of Commissioners, County of Jefferson, State of Ohio, received the following: In accordance with Section of the Ohio Revised Code, the Board of Commissioners may reduce the maximum weight of a vehicle on roads, (other than state highways) susceptible to damage during times of thawing and/or excessive moisture. We are requesting that the Board of County Commissioners grant permission to post a 35% load reduction between December 1, 2018 and May 1, 2019 on the following Brush Creek Township roads: TR #54 TR #294 TR #301 TR #61 TR #296 TR #302 TR #62 TR #297 TR #289 TR #299 /s/ Matthew F. Rose, Chairman /s/ Christopher T. Rawlings, Vice-Chairman /s/ Joseph Cronin, Trustee /s/ Brenda Chronister, Fiscal Officer Upon request of the Brush Township Trustees, Mr. Maple moved authorization be granted to the Brush Township Trustees to Post 35% Load Reduction Signs on various Township Roads between December 1, 2018 to May 1, Mr. Gentile seconded. IN THE MATTER OF DISCUSSION-JEFFERSON COUNTY LITTER CONTROL 2018 STATISTICS-END OF YEAR REPORT-JEFFERSON COUNTY COMMISSIONER, DAVID C. MAPLE, JR.

9 Vol ume 75- -Page 237 The Board of Commissioners, County of Jefferson, State of Ohio, received the following: Litter Control 2018 Statistics End of Year Report Roadways cleaned: 31 Dumpsites cleaned: 10 (2 on old State Route 7)Pottery 2, on County Rd. 17, 1 on Knox Township 246, 1 on Knox Township 244, 1 on Marina Rd., Toronto. 1 on Island Creek Twp on Island Creek Township 281 ( Pleasant Hill Trailer Court). 1 on County Rd. 36, Bloomingdale. 2-New Dumpsites pending clean-up 1 on Backbone Ridge, Steubenville, and 1 on Scott Featner Rd., Mingo Jct. Complaints: 41 (3) Charged (7) of them were arrested Community Clean-ups 11 IN THE MATTER OF RECEIPT OF CORRESPONDENCE FROM THE JEFFERSON COUNTY PROSECUTOR S OFFICE-REVIEW OF CORRESPONDENCE BETWEEN THE JEFFERSON COUNTY ENGINEER S OFFICE AND THE VILLAGE OF MINGO JUNCTION-RELOCATION OF WATER LINE-GEORGES RUN The Board of Commissioners, County of Jefferson, State of Ohio, received the following: December 20, 2018 Board of Jefferson County Commissioners 301 Market Street Steubenville, Ohio Gentlemen: Recently you requested our Prosecutor s Office review correspondence between the County Engineer s office and the Village of Mingo regarding relocation of a water line located on the Georges Run Bridge. For the purposes of this opinion we understand that the Georges Road Bridge is owned by Jefferson County and that sometime in the past Mingo Junction constructed an 8 inch water line that s located on or abutting the bridge.

10 Vol ume 75- -Page 238 We further understand that the water line needs to be moved for the bridge project to go forward. Estimates have been received and presented to the Village of Mingo Junction. The Village administrator has advised that they have reviewed and accepted the plans that the engineering office has submitted but they re unable to absorb the expense of the present time. The specific question is whether or not the engineer s office can t complete the relocation and seek reimbursement from Mingo Junction at a later date. That issue is governed by Ohio Revised Code Section which provides in summary that all persons, partnerships and corporations that have structures which, in the opinion of the Board of County Commissioners, constitute an interference with the proposed improvement of bridges shall be relocated by the property owner or owner of the impending structure. If, in the opinion of the County Engineer, the structure is so located that it interferes with the proposed improvement, the owner of the structure shall be notified and shall have a reasonable time to remove or relocate the structure. If the relocation does not take place within a reasonable time, the Board may do so by employing the necessary labor. The expenses incurred shall be paid in the first instance out of any monies available for highway purposes, and not encumbered for any other purpose, and the amount shall be certified to the proper officials and placed on tax duplicates against the property... or the account may be collected from such person partnership or corporation by civil action... In Ohio Attorney General Opinion 1959.OAG 835 it was determined that the provisions of RC relative to the duty of relocation of water pipes in a county highway are applicable to a municipal corporation owning the water lines. In addition to the opinion provides that where a municipal corporation fails or refuses to relocated or remove water pipes placed in a county highway, where the same constitute obstructions to the improvement of the highway, the County Commissioners may provide that such work or relocation or removal be done and recover the cost thereof from the municipality by appropriate action if necessary. This Attorney General opinion gives guidance to our particular issue. Although the opinion deals with water lines in a county highway, the undersigned sees no material difference between interference or obstruction of a county highway and a county bridge project. Therefore, based on the legal guidance provided in RC and the referenced Attorney General opinion, it is the opinion of our office that the County Commissioners, through the Engineer s office, can contract for the removal or relocation of the water line and subsequently seek reimbursement from the Village of Mingo by such action as the Commissioners deem appropriate. Respectfully submitted, /s/ Michael J. Calabria

11 Vol ume 75- -Page 239 Assistant Prosecuting Attorney IN THE MATTER OF APPEARANCE OF REPRESENTATIVES FROM THE JEFFERSON COUNTY BOARD OF HEALTH, MS ANNETTE STEWART AND MS KIM MARK-UPDATES ON VARIOUS ITEMS Jefferson County Board of Health Administrative Assistant, Ms Annette Stewart and Jefferson County Board of Health Employee, Ms Kim Mark, addressed the Board of Commissioners this date of Thursday, January 3, 2019 concerning various program Updates. A lengthy discussion took place and is on tape in the Office of the Board of Commissioners. IN THE MATTER OF EXECUTIVE SESSION-JEFFERSON COUNTY COMMISSIONERS- JEFFERSON COUNTY DIRECTOR OF SANITARY ENGINEERING, MR. MICHAEL EROSHEVICH- ARCADIS U.S, INC., REPRESENTATIVE, MR. TOM HARTWIG-CONTRACT NEGOTIATIONS- VILLAGE OF AMSTERDAM SEWER PROJECT Ohio and Jefferson County Director of Sanitary Engineering, Mr. Michael Eroshevich, enter into Executive Session at 9:56 A.M., to discuss Contract Negotiations concerning the Village of Amsterdam Sewer Project. Mr. Gentile seconded. IN THE MATTER OF RETURNING TO REGULAR SESSION-JEFFERSON COUNTY COMMISSIONERS-JEFFERSON COUNTY DIRECTOR OF SANITARY ENGINEERING, MR. MICHAEL EROSHEVICH-ARCADIS U.S. INC., REPRESENTATIVE, MR. TOM HARTWIG- CONTRACT NEGOTIATIONS-VILLAGE OF AMSTERDAM SEWER PROJECT Ohio, return to Regular Session at 10:15 A.M. Mr. Gentile seconded. Roll call - Mr. Gentile, Yes; Mr. Maple, Yes; Dr. Graham, Yes.

12 Vol ume 75- -Page 240 IN THE MATTER OF EXECUTIVE SESSION-JEFFERSON COUNTY COMMISSIONERS- JEFFERSON COUNTY DIRECTOR OF SANITARY ENGINEERING, MR. MICHAEL EROSHEVICH- PERSONNEL MATTERS-WAGE COMPENSATION Ohio and Jefferson County Director of Sanitary Engineering, Mr. Michael Eroshevich, enter into Executive Session at 10:15 A.M., to discuss Personnel Matters/Wage Compensation. Mr. Gentile seconded. IN THE MATTER OF RETURNING TO REGULAR SESSION-JEFFERSON COUNTY COMMISSIONERS-JEFFERSON COUNTY DIRECTOR OF SANITARY ENGINEERING, MR. MICHAEL EROSHEVICH-PERSONNEL MATTERS-WAGE COMPENSATION Ohio, return to Regular Session at 10:17 A.M. Mr. Gentile seconded. IN THE MATTER OF EXECUTIVE SESSION-JEFFERSON COUNTY COMMISSIONERS- JEFFERSON COUNTY DEPARTMENT OF JOB AND FAMILY SERVICES DIRECTOR MS ELIZABETH FERRON-PERSONNEL MATTERS/POSSIBLE HIRE Ohio and Jefferson County Department of Job and Family Services Director, Ms Elizabeth Ferron, enter into Executive Session at 10:17 A.M., to discuss Personnel Matters/Possible Hire. Mr. Gentile seconded.

13 Vol ume 75- -Page 241 THE MATTER OF RETURNING TO REGULAR SESSION-JEFFERSON COUNTY COMMISSIONERS- JEFFERSON COUNTY DEPARTMENT OF JOB AND FAMILY SERVICES DIRECTOR MS ELIZABETH FERRON-PERSONNEL MATTERS/POSSIBLE HIRE Ohio, return to Regular Session at 10:36 A.M. Mr. Gentile seconded. Roll call - Mr. Gentile, Yes; Mr. Maple, Yes; Dr. Graham, Yes. There being no further discussion, Mr. Maple moved the meeting be adjourned. Mr. Gentile Seconded. Roll call - Mr. Gentile, Yes; Mr. Maple, Yes; Dr. Graham, Absent.

14 Vol ume 75- -Page 242 CLERK OF THE BOARD