WHEREAS, a review committee has recommended that the proposals be awarded and not awarded, as

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1 REGULAR SESSION OF THE ASHTABULA COUNTY BOARD OF COMMISSIONERS Old Courthouse 25 West Jefferson St., 2nd Floor Jefferson, OH October 6, 2016 The Board of Ashtabula County Commissioners met in session; the Board President called the meeting to order and the Pledge of Allegiance was said. Members Present: President Daniel R. Claypool, Commissioner Casey R. Kozlowski and Commissioner Peggy A. Carlo Absent: None Board Staff Present: County Administrator Janet Discher and Clerk of the Board Lisa Hawkins. Motion To Approve Minutes Of Previous Session(S) And Waiver Of The Reading Of Same: VOTE: Yeas: Claypool, Kozlowski, Carlo Nays: None Abstained: None Absent: none Whereupon the minutes were declared approved unanimously. Motion To Approve Today s Agenda: Whereupon the agenda was declared approved unanimously. THE BOARD PRESIDENT INTRODUCED AND ENTERTAINED MOTIONS FOR THE FOLLOWING RESOLUTIONS: RESOLUTION NUMBER TAKING PROPOSALS FROM THE TABLE AWARDING AND NOT AWARDING TO VARIOUS VENDORS FOR SENIOR SERVICE LEVY PROGRAMS, ACDJFS 1-16 WHEREAS, On August 30, 2016, by Resolution No , proposals were received for Senior Service Programs and laid on the table; and outlined below: WHEREAS, a review committee has recommended that the proposals be awarded and not awarded, as RFP# 1-16 Senior Service Program It is the recommendation of the Senior Services Levy Advisory Board to award a subgrant agreement to the following providers for Home Delivered Meals: Provider Amount Unit rate Ashtabula County Community Action Agency $352, $8.10 Country Neighbor Providers $169, $7.97 Total: $521, RFP #1-16 Education and Wellness It is the recommendation of the Senior Services Levy Advisory Board to award a subgrant agreement to the following providers for Education and Wellness Services: Provider Amount Unit rate Ashtabula County Community Action Agency $5, $9.00 Ashtabula County Council on Aging $50, $15.36 Country Neighbor Program, Inc. $51, $19.34 Country Neighbor Program, Inc. (Andover-Meals) $25, $5.50 Conneaut Human Resource Center $27, $14.50 Geneva Area Seniors Corporation $73, $12.38 Total: $234,056.00

2 RFP #1-16 Senior Protective Services It is the recommendation of the Senior Services Levy Advisory Board to award a subgrant agreement to the following provider for Senior Protective Services: Provider Amount Unit rate Catholic Charities of Ashtabula County ~ Guardian $35, $78.00 Catholic Charities of Ashtabula County ~ Payeeship $24, $66.88 Total: $59, RFP #1-16 Chore Services It is the recommendation of the Senior Services Levy Advisory Board to award a subgrant agreement to the following providers for Chore Services: Provider Amount Unit rate Ashtabula County Council on Aging $20, $18.90 Country Neighbor Program, Inc. $6, $20.00 Conneaut Human Resource Center $4, $17.50 Total: $32, RFP# 2-16 Transportation It is the recommendation of the Senior Services Levy Advisory Board to award a subgrant agreement to the following providers for Transportation: Provider Amount Unit rate Country Neighbor Program, Inc. $243, $1.85 Faith In Action $28, $1.35 ACTS $71, $53.48 Total: $343, RFP# 2-16 Transportation It is the recommendation of the Senior Services Levy Advisory Board not to award a subgrant agreement to the following provider for Transportation: Provider Amount Unit rate Richmond Transportation $0 $0 Total: $0 $0 WHEREAS, this Board would concur with the recommendations; now THEREFORE, BE IT RESOLVED, By the Board of Commissioners of Ashtabula County, Ohio, that the proposals are awarded as outlined above. MOTION: Kozlowski moved the adoption, Claypool seconded. DISCUSSION: None RESOLUTION NUMBER TAKING FROM THE TABLE, REJECTING PROPOSALS AND RE-ORDERING FOR SENIOR SERVICES PROGRAMS, HOMEMAKER AND PERSONAL CARE, RFP #5-16 ACDJFS WHEREAS, on August 30, 2016 by Resolution No , proposals were received for Homemaker and Personal Care Services, RFP #1-16, as follows:

3 RFP# 1-16 Homemaker Services It is the recommendation of the Senior Services Levy Advisory Board to not award a subgrant agreement to the following providers for Homemaker Services. Provider Amount Unit rate Ashtabula Regional Home Health Services $0 $0 Conneaut Human Resource Center $0 $0 Comfort Keepers $0 $0 Country Neighbor Program, Inc. $0 $0 Total: $0 RFP# 3-15 Personal Care Services It is the recommendation of the Senior Services Levy Advisory Board to not award a subgrant agreement to the following providers for Personal Care Services. Provider Amount Unit rate Ashtabula Regional Home Health Services $0 $0 Country Neighbor Program, Inc. $0 $0 Total: $0 WHEREAS, it has been determined to not proceed with the award for the Homemaker and Personal Care component of the RFP in accordance with the caveat outlined in the proposal, which states the County is under no obligation to award a contract/subgrant agreement as a result of this RFP and reserves the right to not select any Applicant; now THEREFORE, BE IT RESOLVED, By the Board of Commissioners of Ashtabula County, Ohio, that the proposals received for the Homemaker and Personal Care for Seniors Programs be rejected and the Homemaker and Personal Care be re-ordered and received on October 26, 2016 at 3:00p.m. RESOLUTION NUMBER APPROVING AMENDMENTS TO HEALTH AND EMPLOYMENT RELATED TRANSPORTATION CONTRACTS WITH CITY TAXICAB & TRANSFER COMPANY, INC., CONTRACT NO. S ERT AND HRT WHEREAS, Patrick Arcaro, Director of the Ashtabula County Department of Job & Family Services has presented the following Contract Amendments for the approval of the Board, to-wit: EMPLOYMENT RELATED: PROVIDER: CITY TAXICAB & TRANSFER CO. INC., 1753 W. Prospect Rd., Ashtabula Original Contract Date: November 1, 2015 Contract No ERT Amendment No. 1- Contract amendment to change termination date and funding for employment related transportation services. Amendment: Article 3 Contract Period: change termination date from 9/30/16 to 9/30/17 Article 4 Availability of Funds: Increase funds for FY2016 in the amount of $112, Total available funds increases from $100,000 to $212,000

4 HEALTH RELATED: PROVIDER: CITY TAXICAB & TRANSFER CO. INC., 1753 W. Prospect Rd., Ashtabula Original Contract Date: November 1, 2015 Contract No HRT Amendment No. 1- Contract amendment to change termination date and funding for health related transportation services. Amendment: Article 3 Contract Period: change termination date from 9/30/16 to 9/30/17 Article 4 Availability of Funds: Increase funds for FY2016 in the amount of $875, Total available funds increases from $775,000 to $1,650,000 Amendments to the Contracts are approved in accordance with copies now on file in this office. RESOLUTION NUMBER APPROVING SENIOR SERVICES SUBGRANT AGREEMENT WITH CATHOLIC CHARITIES OF ASHTABULA COUNTY, XX, ACDJFS WHEREAS, Patrick Arcaro, Director of the Dept. of Job and Family Services, has presented the following contracts for the approval of the Board, to-wit: CATHOLIC CHARITIES OF ASHTABULA COUNTY: Contract No.: XX Scope: Provider: a sub grant agreement to provide Housing Services for individuals determined eligible for Title XX Services Catholic Charities of Ashtabula County, 4200 Park Ave. 3 rd Floor, Ashtabula, OH Cost: Not to Exceed, $6, Term: Retroactive to July 1, 2016 and ending October 31, 2016 agreement as noted above is approved in accordance with the copy now on file in this office. RESOLUTION NUMBER APPROVING AMENDMENTS TO TITLE XX PURCHASE OF SOCIAL SERVICES SUB-GRANT AGREEMENTS WITH ASHTABULA COUNTY COMMUNITY ACTION AGENCY, ASHTABULA REGIONAL HOME HEALTH SERVICES, LAKE AREA RECOVERY CENTER, COUNTRY NEIGHBOR PROGRAM, INC. CONTRACT NOS XX, XX, XX, XX, XX AND XX WHEREAS, Patrick Arcaro, Director of the Ashtabula County Department of Job & Family Services has presented Contract Amendments for the approval of the Board, to-wit:

5 PROVIDER: ASHTABULA COUNTY COMMUNITY ACTION AGENCY, PO BOX 2610, ASHTABULA, OH Amendment No. 1 Original Contract Date: October 1, 2015 Contract No XX Contract amendment to change termination date and funding for Home Delivered Meals. Amendment: Article 4 Contract Period: change termination date from 9/30/16 to 10/31/16 Article 5 Availability of Funds: Increase funds in the amount of $ Total available funds increases from $10, to $11, Amendment No. 1 Original Contract Date: October 1, 2015 Contract No XX Contract amendment to change termination date and funding for Information & Referral Services Amendment: Article 4 Contract Period: change termination date from 9/30/16 to 10/31/16 Article 5 Availability of Funds: Increase funds in the amount of $ Total available funds increases from $3, to $3, PROVIDER: ASHTABULA REGIONAL HOME HEALTH SERVICES, PO BOX 1428, ASHTABULA, OH Amendment No. 1 Original Contract Date: October 1, 2015 Contract No XX Contract amendment to change termination date and funding for Nursing Assessment, Personal Care & Homemaker Services. Amendment: Article 3 Contract Period: change termination date from 9/30/16 to 10/31/16 Article 4 Availability of Funds: Increase funds in the amount of $1, Total available funds increases from $19, to $20, PROVIDER: CATHOLIC CHARITIES OF ASHTABULA COUNTY, 4200 PARK AVE., 3 RD FLOOR, ASHTABULA, OH Amendment No. 2 Original Contract Date: October 1, 2015 Contract No XX Contract amendment to change termination date and funding for Guardianship Services. Amendment: Article 4 Contract Period: change termination date from 9/30/16 to 10/31/16 Article 5 Availability of Funds: Increase funds in the amount of $4, Total available funds increases from $48, to $52, PROVIDER: COUNTRY NEIGHBOR PROGRAM INC., PO Box 212, Orwell, OH Amendment No. 1 Original Contract Date: October 1, 2015 Contract No XX Contract amendment to change termination date and funding for Home Delivered Meals. Amendment: Article 3 Contract Period: change termination date from 9/30/16 to 10/31/16 Article 4 Availability of Funds: Increase funds in the amount of $ Total available funds increases from $9, to $9, PROVIDER: LAKE AREA RECOVERY CENTER, 2801 C COURT, ASHTABULA, OH 44004

6 Amendment No. 2 Original Contract Date: October 1, 2015 Contract No XX Contract amendment to change termination date and funding for Residential Treatment. Amendment: Article 3 Contract Period: change termination date from 9/30/16 to 10/31/16 Article 4 Availability of Funds: Increase funds in the amount of $41, Total available funds increases from $41, to $83, Amendments to the Sub-Grant Agreements are approved in accordance with copies now on file in this office. RESOLUTION NUMBER APPROVING TEMPORARY ASSISTANCE TO NEEDY FAMILIES (TANF) AMENDMENTS TO THE SUBGRANT AGREEMENTS WITH ASHTABULA COUNTY TECHNICAL & CAREER CENTER, CATHOLIC CHARITIES OF ASHTABULA COUNTY, FAMILY PLANNING ASSOCIATION OF NE OHIO, INC. AND GOODWILL INDUSTRIES OF ASHTABULA, INC., CONTRACT NOS TANF, TANF, TANF, TANF, TANF, TANF, ACDJFS WHEREAS, Patrick Arcaro, Director of the Dept. of Job and Family Services, has presented the following contract amendments for the approval of the Board, to-wit: ASHTABULA COUNTY TECHNICAL & CAREER CENTER 1565 SR 167, Jefferson OH : Amendment #2 Original Contract Date: November 1, 2015 Contract No TANF Scope: Contract amendment to change termination date and funding for Key Opportunities Program Amendment: Article IV- extend termination date from 9/30/16 to 10/31/16 Article V Availability of Funds: Increase funds in the amount of $19, Total available funds increases from $173, to $193, PROVIDER: CATHOLIC CHARITIES OF ASHTABULA COUNTY, 4200 PARK AVE., 3 RD FLOOR, ASHTABULA, OH Amendment No. 1 Original Contract Date: November 1, 2015 Contract No TANF Contract amendment to change termination date and funding for Abstinence Education. Amendment: Article 4 Contract Period: change termination date from 9/30/16 to 10/31/16 Article 5 Availability of Funds: Increase funds in the amount of $8, Total available funds increases from $32, to $40, Amendment No. 1 Original Contract Date: November 1, 2015 Contract No TANF Contract amendment to change termination date and funding for Financial Literacy Amendment: Article 4 Contract Period: change termination date from 9/30/16 to 10/31/16 Article 5 Availability of Funds: Increase funds in the amount of $ Total available funds increases from $4, to $5,000.00

7 Amendment No. 1 Original Contract Date: November 1, 2015 Contract No TANF Contract amendment to change termination date and funding for Open Doors Program Amendment: Article 4 Contract Period: change termination date from 9/30/16 to 10/31/16 Article 5 Availability of Funds: Increase funds in the amount of $2, Total available funds increases from $9, to $11, FAMILY PLANNING ASSOCIATION OF NE OHIO- 54 S. State St., Ste. 201, Painesville, OH Amendment #1 Original Contract Date: November 1, 2015 Contract No TANF Contract amendment to change termination date and funding for Family Planning and Pregnancy Prevention Services Amendment: Article 4 Contract Period: change termination date from 9/30/16 to 10/31/16 Article 5 Availability of Funds: Increase funds in the amount of $1, Total available funds increases from $19, to $21, GOODWILL INDUSTRIES OF ASHTABULA, INC., 621 Goodwill Dr., Ashtabula, OH Amendment #1 Original Contract Date: November 1, 2015 Contract No TANF Contract amendment to change termination date and funding for the Pride Program. Amendment: Article 4 Contract Period: change termination date from 9/30/16 to 10/31/16 Article 5 Availability of Funds: Increase funds in the amount of $9, Total available funds increases from $100, to $110, Amendments to the Agreements as noted above are approved in accordance with copies now on file in this office. RESOLUTION NUMBER APPROVING AN AGREEMENT BY AND BETWEEN THE ASHTABULA COUNTY COMMISSIONERS, THE ASHTABULA COUNTY SHERIFF S OFFICE AND ID NETWORKS, INC. FOR JAIL MANAGEMENT SYSTEM AND LIVESCAN FINGERPRINTING SYSTEM WHEREAS, William Johnson, Ashtabula County Sheriff, has presented an agreement for the approval of the Board, to-wit: Scope: Equipment and services for a computerized Jail Management System and Livescan Fingerprinting System for Jail operations Provider: ID Networks, Inc., 7720 Jefferson Rd., Ashtabula, OH Cost: Term: Not to Exceed, total amount of $32,094 for 5 years totaling $160,740.00, which includes Service and maintenance costs Commence upon signing for 5 years; now Agreement as noted above is approved in accordance with the copy now on file in this office.

8 RESOLUTION NUMBER APPROVING DOCUMENT MANAGEMENT AGREEMENT WITH COMDOC FOR COPIER, EMA WHEREAS, Mike Fitchet, Director of the Ashtabula County Emergency Management Agency, has presented an agreement for the approval of the Board, to-wit: Scope: a Document Management Agreement for a copier described as a Xerox WC 7835 Provider: ComDoc, 9100 S. Hills Blvd, Broadview Hts., OH Cost: Not to Exceed, $6, Term: begins October 1, 2016 for 3 years; now Agreement as noted above is approved in accordance with the copy now on file in this office. RESOLUTION NUMBER APPROVING MEMORANDUM OF UNDERSTANDINGS WITH VARIOUS ENTITIES FOR THE ROUND 18 LOCAL GOVERNMENT INNOVATION PROGRAM (LGIP) GRANT APPLICATION Board, to-wit: Scope: WHEREAS, the following Memorandum of Understanding s have been presented for the approval of the MOU s to participate as collaborative partners for the Round 18 Local Government Innovation Program (LGIP) grant application Entities: Cost: Term: Ashtabula County Sheriff Ashtabula County Court of Common Pleas Ashtabula County Courts Ashtabula County Clerk of Courts Ashtabula County Mental Health & Recovery Services City of Ashtabula Lake Area Recovery Center No cost begins upon signing; now Memorandum of Understanding s as noted above are approved in accordance with the copies now on file in this office. RESOLUTION NUMBER TAKING FROM THE TABLE AND REJECTING QUALIFICATIONS FOR CONSULTANT SERVICES FOR COMMUNITY CORRECTIONS PLAN AND JAIL NEEDS ASSESSMENT IN ASHTABULA COUNTY

9 WHEREAS, on September 29, 2016 by Resolution No , Qualifications were laid on the table for consulting services for the Community Corrections Plan Update and Jail Needs Assessment in Ashtabula County, as follows: Strollo Architects Richard L. Bowen & Assoc. K2M Design Inc. 201 W. Federal St Shaker Blvd Bridge Ave. Youngstown, OH Cleveland, OH Cleveland, OH CGR Promising Solutions DLZ Architecture, Inc. Herschman Architects, Inc. 1 S. Washington St., STE W. Superior Ave., Ste Emery Rd., Ste 400 Rochester, NY Cleveland, OH Cleveland, OH WHEREAS, it is now necessary to take the qualifications from the table and reject them, as the project needs to be reissued as a request for quotes; now qualifications are taken from the table and rejected as outlined above. RESOLUTION NUMBER ORDERING REQUEST FOR QUOTES FOR CONSULTANT SERVICES FOR COMMUNITY CORRECTIONS PLAN AND JAIL NEEDS ASSESSMENT IN ASHTABULA COUNTY WHEREAS, Lt. James Kemmerle, Ashtabula County Sheriff s Department has submitted a request to the Board to order a Request for Quotes for consulting services for Community Corrections Plan Update and Jail Needs Assessment in Ashtabula County WHEREAS, this board would agree that a Request for Quotes be issued for consultation services from qualified criminal justice firms which possess the knowledge, skills and experience to update the comprehensive community corrections plan and to conduct a comprehensive jail needs assessment study; now THEREFORE, BE IT RESOLVED, By the Board of Commissioners of Ashtabula County, Ohio, that a quotation opening will be held on the 18 TH day of October, 2016 at 2:00 p.m. at the office of the Ashtabula County Commissioners and the Clerk of the Board is hereby ordered to post notice via the internet at the Ashtabula County Website, RESOLUTION NUMBER AUTHORIZING THE ASHTABULA COUNTY ENGINEER TO PREPARE AND SUBMIT AN APPLICATION TO PARTICIPATE IN THE OHIO PUBLIC WORKS COMMISSION STATE CAPITAL IMPROVEMENT AND/OR LOCAL TRANSPORTATION IMPROVEMENT PROGRAM AND TO EXECUTE CONTRACTS AS REQUIRED

10 WHEREAS, It is the desire of the Board of Ashtabula County Commissioners to submit an application to the Ohio Public Works Commission to participate in Round 31 of the OPWC State Capital Improvement Program; and WHEREAS, Ashtabula County through the Engineer s Office is planning to make capital improvements by replacing the Maple Road Bridge (TH 216 C 0.7) and by resurfacing Windsor Mechanicville Road (CH 9 S-W); and WHEREAS, the infrastructure improvement herein above described is considered to be a priority need for the community and is a qualified project under the OPWC program; and WHEREAS, the total project is $700, with the Ashtabula County Engineer s local share of $350, is to be paid out of MVGT funds; and WHEREAS, It is the desire of this board to designate its President, Daniel R. Claypool as official signatory of the application and related contracts; now THEREFORE, BE IT RESOLVED, By the Board of Commissioners of Ashtabula County, Ohio, that an application for funding from the Ohio Public Works Commission is hereby authorized to be filed; and BE IT FURTHER RESOLVED, That the President of the Board, Daniel R. Claypool, be hereby designated as the official signatory of the Board on the application and any related contracts, and Lisa Hawkins, Clerk of the Board, be instructed to send a certified copy of this resolution to the OPWC and the Ashtabula County Engineer s Office. RESOLUTION NUMBER APPROVING MEMORANDUM OF UNDERSTANDING BY AND BETWEEN THE ASHTABULA COUNTY COMMISSIONERS AND THE ASHTABULA COUNTY 503 CORPORATION FOR ECONOMIC DEVELOPMENT SERVICES WHEREAS, the following Memorandum of Understanding has been presented for the approval of the Board, to-wit: Scope: MOU for development activities that improve and enhance economic development including: Enterprise Zone Tax Incentives, CRA s, CDBG Projects and other economic development projects deemed necessary by both parties Entities: 503 Corporation, Jefferson, OH Cost: Term: $20, annually begins upon signing; now Agreement as noted above is approved in accordance with the copy now on file in this office. VOTE: Yeas: Kozlowski, Carlo Nays: None Abstained: Claypool Absent: None RESOLUTION NUMBER REAPPOINTING MARNA DRUM TO THE NORTHEAST OHIO COMMUNITY ALTERNATIVE PROGRAM (NEOCAP) FACILITY GOVERNING BOARD

11 WHEREAS, the Northeast Ohio Community Alternative Program (NEOCAP) was established by the Common Pleas Judges of Portage, Geauga, Lake, Ashtabula and Trumbull counties in 1997 and serves as the Community Based Corrections Facility (CBCF); and WHEREAS, Ohio Revised Code Section (E) provides that the Community Based Corrections Facility be governed by a Facility Governing Board to which the judicial advisory board of the CBCF shall appoint two-thirds of the members and the boards of county commissioners of the member counties of the CBCF shall appoint the remaining one-third of the members; and WHEREAS, in accordance with the Ohio Revised Code Section (E), the combined Boards of Commissioners from the member counties appoint this member; now THEREFORE, BE IT RESOLVED, By the Board of Commissioners of Ashtabula County, Ohio, hereby reappoints Ms. Marna Drum to serve on the Facility Governing Board for an additional three year term beginning November 9, 2016 and expiring November 8, RESOLUTION NUMBER SETTING THE DATE OF VIEW AND PUBLIC HEARING ON THE VACATION OF A PORTION OF BELDEN ROAD IN ANDOVER TOWNSHIP WHEREAS, the Board of Commissioners has accepted for filing the petition for the proposed vacation of a portion of Belden Road located in Andover Township; and WHEREAS, In accordance with Section of the Ohio Revised Code, the Board of Commissioners shall set the time of view and final hearing in said matter; now THEREFORE, BE IT RESOLVED, By the Board of Commissioners of Ashtabula County, Ohio, that said Board has set the date of October 25, 2016 at 9:00 a.m. as the date and time when it shall view the proposed roadway vacation and the date of November 1, 2016 at 1:30 p.m. in the Conference Room of the Board of County Commissioners, 2 nd Floor, Old Courthouse Building, 25 West Jefferson Street, Jefferson, Ohio; as the date, time and place of the final hearing on said vacation. MOTION: Claypool moved the adoption, Carlo seconded. DISCUSSION: None RESOLUTION NUMBER FINA APPROVING FINANCIAL TRANSACTIONS FOR THE COUNTY WHEREAS, it is declared and determined that all formal actions of the Board of County Commissioners concerning and relating to the adoption of all resolutions that were adopted in this meeting, and that all deliberations of

12 the Board of Commissioners and any of its committees that resulted in such formal action, were open to the public and were in compliance with all legal requirements, including Section of the Ohio Revised Code. Financial Transactions and Voucher Approval Requirements WHEREAS, The Board of Commissioners acknowledges receipt of all department financial transactions and vouchers submitted this date for approval, as follows: Appropriations Fund Total Personal Comment Svcs WCC Speical Projects $ $ - appropriation for travel Recorder $ $ - appropriation for travel Common Pleas Probation $ 10, $ 7, appropriation for drug court grant Sewer $ 65, $ - appropriation for Plant C contract EXECUTING PAYMENT OF THEN AND NOW CERTIFICATION PRESENTED BY THE COUNTY AUDITOR PURSUANT TO ORC (D)1 AND AUTHORIZING THE DRAWING OF WARRANT(S) IN PAYMENT OF AMOUNTS DUE UPON CONTRACT OR ORDER- SEE SCHEDULE 40TN DIRECT RELIEF BILLS: Vouchers # thru for Public Assistance PRC s; # thru for Public Assistance; # thru for Child Support; and # thru for WIA Invoices BILLS: COUNTY FUNDS SCHEDULE 40 ENGINEERS SCHEDULE 40E; now THEREFORE, BE IT RESOLVED, By the Board of Commissioners of Ashtabula County, Ohio, do hereby find that the above outlined financial transactions and vouchers are in order and sufficient funds are available to permit the execution of these transactions, BE IT FURTHER RESOLVED, that the above transactions are approved and allowed, and furthermore, that the County Auditor is hereby authorized to issue warrants for payment of said vouchers. MOTION: CARLO moved the adoption, Kozlowski seconded. DISCUSSION: None RESOLUTION NUMBER SEWA TAKING FROM THE TABLE AND APPROVING WORK AUTHORIZATIONS WITH CT CONSULTANTS, INC. FOR THE FOREST-TALL TREES LIFT STATION REHABILITATION, THE CARPENTER ROAD LIFT STATION REHABILITATION AND THE COFFEE CREEK WWTP IMPROVEMENTS BASE OF DESIGN, ACDES WHEREAS, Nick Sanford, Director of the Department of Environmental Services, has presented the following Work Authorizations with CT Consultants, Inc., to-wit: Project Title/Location - Forest-Tall Trees Lift Station Rehabilitation, intersection of Forest Drive and Tall Trees, Ashtabula Township Project Description Provide professional services to prepare bid documents, advertise, receive bids and circulate contract documents for signature for the rehabilitation of the Forest-Tall Trees Lift Station, as described in OPWC Round 29 application Invoicing Instructions Not to Exceed- $24,500.00, in accordance with the agreement for Professional Services dated September 14, 1999

13 AND: Project Title/Location - Carpenter Road Lift Station Rehabilitation, Carpenter Road, Saybrook Township Project Description Provide professional services to to address additional design services, review shop drawings, prepare change orders, attend preconstruction meeting, site visits and address questions during the construction phase for the rehabilitation of the Carpenter Road Lift Station, as described in OPWC Round 29 application Invoicing Instructions Not to Exceed- $24,000.00, in accordance with the agreement for Professional Services dated September 14, 1999 AND: Project Title/Location Coffee Creek WWTP Improvements Basis of Design, Industrial Park Drive, Austinburg Township Project Description Evaluate process improvements per the attached proposal for Professional Services, Phase I Invoicing Instructions Not to Exceed- $40,000.00, in accordance with the agreement for Professional Services dated September 14, 1999 NOW, THEREFORE, BE IT RESOLVED, By the Board of Commissioners of Ashtabula County, Ohio, that the Work Authorizations, as outlined above, are approved in accordance with the copies of the Work Authorizations now on file in this office. RESOLUTION NUMBER SEWA APPROVING AGREEMENT FOR LEGAL SERVICES WITH BRICKER & ECKLER, LLP FOR CONTRACT NEGOTIATIONS, ACDES WHEREAS, Nick Sanford, Director of ACDES, has presented an agreement for services for the approval of the Board, to-wit: Scope: Assist with contract negotiations Provider: Bricker & Eckler, LLP, 1001 Lakeside Avenue East, Cleveland, OH Term: begins upon signing until complete Cost: Not to Exceed: $6,000.00; now agreement for services as noted above is approved in accordance with the copy now on file in this office. RESOLUTION NUMBER SEWA AUTHORIZING THE POSTING OF A VEHICLE ON THE COUNTY S WEBSITE FOR PUBLIC SALE, ACDES

14 WHEREAS, Nick Sanford, Director of Dept. of Environmental Services has submitted the following vehicle to declare obsolete and post on the online auction, as follows: 1990 International x4 Dump Truck VIN #1HTSDZ7N4MH Starting bid: $ WHEREAS, proceeds from this sale will be deposited into Ashtabula County fund , less the 6% cost associated with using the online auction site; now THEREFORE, BE IT RESOLVED, By the Board of Commissioners of Ashtabula County, Ohio, that the vehicle is authorized to be posted on the County Website for Public Sale. Work sessions: October 6, :00 a.m. Topic: HR issues/risk Management In Attendance: Dan Claypool, Casey Kozlowski, Peggy Carlo, Lisa Hawkins, Lauren Davis, Lori Larson Discussed the new Medical Marijuana law and how that affects county employees. Ashtabula County will follow our current drug free work place policy. There is a sample for language, if it is over the limit. CEBCO open enrollment 11/2 & 3, working on times for education and Q & A. The Delta Dental has a 5% reduction for The Financial Fitness Fair to participate on a Saturday on 11/12 9:00 to 1:00p.m. The last of the 2 contracts agreed to the health insurance language. Lori Larson: Workers Comp Updates a. 15 Medical Only claims & 3 Lost Time claims Debbie Santiana do the independent medical review b. Varckette refiled lawsuit. The 1 st settlement for the elevator accident was complete about $8,000 to $10,000. He has now refiled the lawsuit. CORSA Updates c. Loss Control Incentive Program- 2 requirements left from the audit. Annual building inspections, 5% of the incentive. The other is 65% or $11,375 value- a documented ongoing building inspection with risk prioritization. CORSA has the Facility Dude, that other counties use. Mark Verzella is very interested in the inventory system they have. CORSA pays 75% of the cost. Need an system for the maintenance staff, will cost $2,480.00, and $ annually after that. It is based on the sq. footage of the county. It s a cloud based system, no licenses required. It can go to all county facilities covered on our statement of values. Lori would pay half thru safety funds, ACDES would pay the other half. It also results in $11,375 if in place by February. There is a webinar scheduled. October 6, :30 a.m. Topic: Community Services & Planning In Attendance: Dan Claypool, Casey Kozlowski, Peggy Carlo, Lisa Hawkins, Janice Switzer Solid Waste 2 proposals received. We are currently in talks with the most qualified to see if a mutually beneficial service/cost can be worked out.

15 Will visit new dirty MRF, NEO-ARC, in Trumbull County this afternoon. Additional data has been provided to GT Environmental for SW Plan, they are going to use 2014 for base year as compete data is available. OEPA is still compiling 2015 data. Our OEPA SW Planner, Christopher Germain, has resigned. We are currently reporting to Ernie Stall. Met with company that will provide HHW and charge residents. Possibility for Waste Management is not interested in drop offs, unless it can be economically viable. Planning Need to fill vacancy on PC. Ideas for south county rep? Sidley Industrial Park expect another replat to correct the Block A restriction on transfer and to clarify purpose of Block A. Harpersfield Subdivision no further news. Contacted by Franklin, Blair Title regarding a replat in Stonegate. Issue- we took over addresses for Saybrook Twp, they turned over their books and records. We do not have Phase 1, 3 or 4. Only have Phase 2. She has spoken to Saybrook Twp. Peggy will contact Saybrook Twp. Can we establish fee to create Township Zoning Maps? Yes. $100 is reasonable, the Auditor s office would print the map. Janice will check into it. Zoning Officials meetings will resume in November. Will focus on basics- Zoning 101, begin with demolitions. Working on a Housing Survey for CRA in Century Bay subdivision area, Saybrook Twp. Read thru the CRA requirements, must contain a historic component. Will expand to a few more streets to the west, that is sewered, south of Lake Road. Working with IT, 911, and Auditor to correct -9 address points on DDTI data. Community Development NIP o Conneaut 5 demos complete: 155 S Liberty, 316 Woodworth, 541 Mill, 424 Buffalo, 155 Marshall. We have also coordinated demolition of a 15 th St property for Conneaut City. o Pymatuning area added as target area. Met with Landbank to determine next target area to add. Will work on Ashtabula East (Ashtabula township, Kingsville township, N.Kingsville) then Census Tract 12 (Denmark, Monroe, and Pierpont Twp) o Met with Prosecutor, Land bank to write an amendment to MOU s with cities to cover the costs of demos in excess of $25K. Income Surveys o Orwell unable to obtain sufficient surveys in timeframe. o Conneaut survey complete 60.78% LMI compared to 45.47% in HUD data. o Geneva City to conduct survey on census tract 8.02 block group 3 to determine eligibility for Target of Opportunity grant. Survey will begin soon. FY 2015 CDBG - $439,000 o Environmental Reviews complete ROF received o ACTS 2 nd Qtr pymt complete o Conneaut/Orange St waterline Conneaut having bid specs prepared by CT o Rock Creek/Grinder Pumps Bid received. Type of pump in question. o Rock Creek/Liberty St County Engineer prepared specs. Will bid in early FY 2016 CDBG o Grant agreement received. Working on Environmental Reviews. o Need to prioritize demolitions. o Need to submit Geneva Target of Opportunity pre-application letter. FY 2015 CHIP - $850,000 o Met 2nd timeline goal by 9/30/16 (50% committed and 25% drawn). Next timeline goal is May 31, o No longer accepting applications. o Owner Occupied Rehab goal is 12; 3 complete, 3 under contract, 1 waiting specs, 3 waiting inspection, 2 applications pending o Home Repair goal 23; 18 complete; 1 waiting specs; 2 waiting inspection; 2 applications pending. Having trouble with USDA participating on a couple of these.

16 Misc. o Rental Repair goal 4; 1 waiting for specs; 3 waiting inspection o One property needs more assistance that we can provide, cannot take on the lien. She does qualify for a USDA grant of $7,500, having trouble getting USDA to participate. Some of these people need more help that we can provide. Casey will contact Congressman Joyce. Brownfield Assessment Grant o Coalition members meeting monthly to review projects o Need additional Brownfield sites to use grant funds. Rock Creek possible. Trying to get Colucci property in Ashtabula Township and/or one of Demshar s Ashtabula township properties. o Working with Bob Schultz regarding assistance with evaluation of old hardware building in Rock Creek for possible Primary Health Network facility. o Austinburg Twp Gas Station grant received. o Swift Gas Station will submit a FastTrack Abandoned Gas Station Cleanup Grant when Port Authority takes possession. In Pierpont, get it back on the tax roles. o Saybrook Twp list partial phase two inspection complete. Saybrook trying to find a party willing to apply for funding. ODSA is not receiving applications for Abandoned Gas Station Cleanup Grant because of concerns about liability. Wrote LGIF grant for Community Corrections Plan and Jail study. Notified to submit MOU s during cure period which ends 10/11/16. Continuing to work with Richmond Township regarding Wargo property. Neighboring property owner willing to donate funds to township for demolition. Prosecutor has filed tax foreclosure. Neighboring property owner provided title search. Convince the township to get involved. Dan will talk to a trustee at the next Twp. Association meeting. Jake is taking AICP test on November 9 th. Encourage Board to schedule additional customer service training for employees. Jamie will be working with Mark Verzella to scan prints from Plant C. I will be on vacation Nov 3 Nov 15. Will need to reschedule November work session. Is Nov 1, 2 or 23 rd available? Dawn, Jake & I will be attending OCD Community Development Conf in Huron OH on Nov 16, 17, & 18 Jake will attend advanced GIS workshop at YSU on Nov 18 Dawn is participating on state CHIP Program Advisory Committee meet October 21 I am participating on state Fair Housing Program Advisory Committee meet October 20 Dawn will be attending Ohio Landbank Conf. in Cleveland. I will be attending OCCD Qtrly meeting in Columbus on Oct I am on the State Program Committee which works with OCD. October 6, :00 a.m. Topic: EMA In Attendance: Dan Claypool, Casey Kozlowski, Peggy Carlo, Lisa Hawkins, Mike Fitchet CAD Computer Aided Dispatch Project Update-moving along. Have a meeting with fire departments on Monday. Met with the Villages, they are interested in changing back to the county. Mike will sit down with the Sheriff and discuss and get a matrix that Lake County is using. Longer terms would be ideal. Need to be sure to cover the costs. EOC (Emergency Operation Center) Building Lease/Contract- Peggy and Mike to meet to review the lease. Budget Contracts working with Janet. Perry exercise Dates, Sept. 13 Evaluated Report- went really well. Have a meeting with them today, cutting all their vendors by 15%, but we have a contract. Deputy Director/Planner Trainer Jobs-update Applicants. 7 for Planner/Trainer, 10 for the Deputy position. Goal is to interview the top 3. County Safety Plan: New Phones /IT Great Wave- waiting on recommendation to finish up with Great Wave.

17 911 PSAP s/equipment future Technical Committee Standards- meeting to formalize to move forward. He has certain people that should be on the technical committee. The law states who is to be on the committee. There is a technical committee that is outlined in the Ohio Revised Code. Coast Guard- met yesterday. There was a lot of security, stated it was for proficiency and efficiency. This will be a seasonal coast guard station at the end of 2017, could be 4 months or longer. It has already been approved by Washington. They are sending Congressional notifications out. A statement was made when the water gets hard, they will not be there. Open Discussion October 6, :30 p.m. Topic: General Matters/Agenda Items In Attendance: Dan Claypool, Casey Kozlowski, Peggy Carlo, Lisa Hawkins, Janet Discher, Nick Sanford, Bricker & Eckler agreement for contract negotiations with Aqua Ohio. MOU for 503 Corporation for services they will provide the county for $20,000 per year. Purchase of real estate agreement. There is a piece of property for sale close to his facility, $30,000 for not quite an acre. The Prosecutor s office drafted the agreement. Suggested Tim get a Phase One environmental review. He plans on razing the building. Decision: ok for next week s agenda. Change the meeting on Election Day to 10:30a.m. Field Trips- let Laura Thompson handle the setting up of tours. Parking lot project: delayed because of rain last week. Koski is supposed to be here on Monday to begin. Dan Claypool: The Lodge will be changing the sidewalks. The Lease to the state, have verbal approval regarding the 24 acres. Peggy Carlo- sent the lease agreement re: the Mutual Public Safety Dispatching Communications Center. Sent to the Commissioners for review. Casey Kozlowski- the meeting on Tuesday is to discuss the runway project, the budget. ADJOURNMENT: The President and Clerk of the Board hereby certify that this is a true and accurate record of the minutes of the October 6, 2016 session. All deliberations concerning official business and formal actions by this Board of Ashtabula County Commissioners were conducted in an open public meeting. CERTIFIED: ATTESTED: COMMISSIONERS PRESIDENT OF CLERK ASHTABULA COUNTY