Cowlitz County Board of Commissioners

Transcription

1 Cowlitz County Board of Commissioners Minutes September 18, 2018 Vol. 555 Joe Gardner, Chairman Dennis P. Weber, Commissioner Arne Mortensen, Commissioner Tiffany Ostreim, Clerk of the Board Commissioner Gardner called the regular meeting to order at 9:00 a.m. Commissioner Weber and Commissioner Mortensen were present. Pledge of Allegiance - Led by Commissioner Gardner. Approval of Minutes of September 11-13, 2018 and Consent Agenda of September 18, Commissioner Mortensen moved to approve the Minutes of September 11-13, The motion carried with all voting in favor. Commissioner Weber moved to approve the Consent Agenda of September 18, The motion carried with all voting in favor. Citizen Comments - Gene Frymire, Castle Rock; read a resolution from Cowlitz Pomona Grange opposing the sale or lease of the Headquarters Landfill. Rick Von Rock, Kelso; thanked the Commissioners for follow-up on questions asked. Consent Agenda Resolution No Call for Hearing - Proposed Amendments to the 2018 budget; Hearing to be held October 2, 2018 at 9:30 a.m. Resolution No Certifying the 2019 budget for Consolidated Diking Improvement District No.3 Resolution No Certifying the 2019 budget for Diking Improvement District No. 15. Resolution No Recognition of September 12, 2018 as United Way Day of Caring. Board Correspondence Letter dated September 11, 2018 to the Surface Transportation Board from the BOCC in response to the request to vacate the decision and notice of interim trail use filed by Patriot Woods Railroad, LLC on August 27, 2018; Docket No. AB Letter dated September 11, 2018 to Surface Transportation Board from the BOCC requesting an extension of 180 days to the deadline for negotiations with Patriot Woods Railroad and Columbia and Cowlitz Railroad, regarding the notice of interim trail use. Silver Lake Radial Gate Inspection Report dated August 23, White House Office of Intergovernmental Affairs invitation to the White House Conference with Washington State and Local Leaders October 11, Vouchers

2 September 18, 2018 Page2 The following vouchers/warrants are approved for payment Fund Voucher Numbers Salary Direct Deposit Claims Claims Claims Claims Claims Claims Claims Claims Claims for Special Purpose District Claims for Special Purpose District Claims for Special Purpose District Claims for Special Purpose District Amount $ 35, , , ,027, , ,782, , ,398, , , , , , The Cowlitz County Board of Commissioners adjourned at 9:09 a.m. to meet again Tuesday, September 25, 2018 at 9:00 a.m.

3 Cowlitz County Board of Commissioners Minutes Open Public Meetings for the week of Joe Gardner, Chairman Dennis P. Weber, Commissioner Arne Mortensen, Commissioner Tiffany Ostreim, Clerk of the Board 8:45 a.m. Commissioners Pre Public Meeting Conference Commissioners Office, 207 4th Avenue, North, Kelso, 3rd Floor Present: Joe Gardner, Dennis Weber, Arne Mortensen, Axel Swanson, Tiffany Ostreim. Quorum established Tuesday 9:00 a.m. Regular Public Meeting - separate minutes Commissioners Hearing Room, 207 4th Avenue North, Kelso, 3rd Floor Tuesday 2:00 p.m. Commissioner Conference Commissioners Office, 207 4th Avenue, North, Kelso, 3rd Floor. Present: Joe Gardner, Dennis Weber, Arne Mortensen, Axel Swanson, Tiffany Ostreim, Jim Zdilar, Kurt Williams, Marin Fox, Traci Jackson, Sabrina Fraidenburg Canvassing Board designation - Joe is on general ballot; can't be on canvass Board- alternate - designate Arne Mortensen. Human Resources requests as needed-work Crew Officer retiring; would like to replace. Approved. Retirement letter for the Board to sign. Jim, Sabrina and Marin left. Notice of cattle out in Delameter area - Dennis mentioned Conservation District, Darren Houpt; may have recommendations. Have a county code and contract in place with Humane Society. PA has history of issue. Is a place in Battle Ground that will take. Approved - impound if in violation of county code. Ryderwood Water restriction lifted. Green Mountain Road issue - development taking place; neighbor complaint. Arne following up. EHU Septic issue - EHU unaware. Arne following up. State of the Cities this Thursday hosted by the Chamber. Mayors and city managers of Longview and Kelso will be speaking. Chamber Newsletter - due next week. Joe will work on article. Willow Grove Road - neighbor has complaint about RV Park. Traci and Kurt left.

4 Page2 2:30 pm Executive Session per RCW (4)(a) Collective bargaining sessions with employee organizations, including contract negotiations, grievance meetings and RCW (2) that portion of a meeting a quasi-judicial body which relates to a quasi-judicial matter between named parties as distinguished from a matter having general effect on the public or on a class or group. Present: Joe Gardner, Dennis Weber, Arne Mortensen, Axel Swanson, Tiffany Ostreim, Jim Zdilar, Marin Fox, Sabrina Fraidenburg attended for a period of 15 minutes; until 2:45 pm. At 2:45 Executive Session was extending another 15 minutes; until 3:00 pm. Marin left at 2:48 pm. Joe Gardner, Dennis Weber, Arne Mortensen, Axel Swanson, Tiffany Ostreim, Jim Zdilar, Sabrina Fraidenburg came out of Executive Session at 3:00 pm. No decisions were made. Miscellaneous - Ongoing Projects and Organization Initiatives: Facilities/ Landfill/ 911 Transition/ Shooting Range/ Community Forest Trust/ Rails to Trails/ Event Center Hotel/ Economic Development/ Human Resources Initiatives/ Public Works Projects/ Therapeutic Courts/ Public Records Wednesday 1:30 p.m. Work Session General Meeting Room, 207 4th Avenue North, Kelso, 3rd Floor Present: Joe Gardner, Dennis Weber, Arne Mortensen, and Tiffany Ostreim Terri Luther and Daniel Smith; Brown and Brown Insurance. Sabrina Fraidenburg, Traci Jackson, Jerry Cooper Brown and Brown Insurance - Terri Luther, Employee Benefits Consultant Terri Luther and Daniel Smith; Brown and Brown Insurance Handouts uploaded in Laserfiche open public meetings - Introductions, who they are, selffunding. 6th largest insurance brokerage firm in the US. Revenues are greater than $ i. 7 billion. Em ploys more than 8,500. In service for over 75 years. Top four carriers - Aetna, Blue Cross Blue Shield, United Health Care, Cigna. Strategic employee benefit advisors - insurance brokerage services and benefit consulting services. Scope of services - account management, HR consulting, compliance management, benefit consulting, and technology. Benefit admin - enhance employee experience, ease administrative hassle, improve ACA compliance. Went over pros and cons of self-funding. Went over cost control strategies. Provided sample plan performance report. Requested Brown and Brown send references. Executive Session per RCW as needed - none needed Thursday 10:30 a.m. Commissioner Conference Commissioners Office, 207 4th Avenue North, Kelso, 3rd Floor Present: Joe Gardner, Dennis Weber, Arne Mortensen, Axel Swanson and Tiffany Ostreim Traci Jackson Miscellaneous - MOU - Emergency Services Association approved regarding call in procedure. Chair approved to sign; place on Consent Agenda Grievance - no remedy in order - Chair approved to sign and give to HR. Park Tour - Board is interested. Would like to see the biosolid site on LTl.

5 Page3 YIG - Elks program. LCC coordinates with high schools. Historically in the spring; they said they wanted to do in October- Elks and LCC have not moved forward. Will not be doing this year. Salary Commission -Auditor Lot draw for District 3 - received Yes response - will do appointment letter. (previous person didn't want to serve their 2nd 4-year term). Waiting to hear about District 1. (asked if person wanted to serve their 2nd 4-year term; haven't heard back yet. If they don't want to serve their second term will ask Elections to do another Auditor Lot Draw). Fair Board - 2 openings; received 1 application; schedule interview. Dennis will reach out to Mayor Helen berg see if they have anyone that is interested in serving on the Cowlitz County Fair Board. Follow-up to Wednesday Health Insurance Benefits presentation - Brown & Brown said they could do mid-year. Board would like to know how many rural counties they work with. Board wants to see a schedule and timeline from OFM and HR. Looking at doing solicitation - new broker services - are you interested. Many different options to consider. Brian Trimbley EHU issue on Fredrickson Road - Arne working on; visited site Wednesday afternoon. Trimbley wants to trade land with DNR so he can put in a drainfield and septic. Eric Wisch is local regional manager. Not sure if Board can offer letter of support of Trimbley's efforts with DNR. Dennis will give Wisch a call and see what the process is. Arne will follow-up with Environmental Health on what options Trimbley has. White House Invitation to WA DC - Dennis has made his reservations and received response back from White House. Housing and Social Justice Conference - September 26 - Dennis is attending - all day event. Community Forest Trust Application - Dennis resubmitted the one he originally did in Rails to Trails - Dennis talked to Jeff Wilson about. Human Resources requests as needed. Executive Session per RCW as needed. Miscellaneous - Ongoing Projects and Organization Initiatives: Facilities/ Landfill/ 911 Transition/ Shooting Range/ Community Forest Trust/ Rails to Trails/ Event Center Hotel/ Economic Development/ Human Resources Initiatives/ Public Works Projects/ Therapeutic Courts/ Public Works The Board of Commissioners may add and take action on other items not listed on this Agenda. Please note that all meetings are subject to cancellation or rescheduling and that special meetings may be scheduled after appropriate notice. Agendas for regularly scheduled Commissioner meetings are available at: h tt_r.1'1~~.. cowlitz. wa. us/index. aspx?n I 0=535 Am ej!san'si'vji ltf-tj l ~abj l ijl~~i-i\cl (ADA) accommodations provided upon request.. <Rt,..!'lt:itil ~~ o l;/!'ce~ Director Jim Zdilar. Phone: ~~ -~~