BUTLER COUNTY BOARD OF COMMISSIONERS Tuesday, May 24, 2016

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1 BUTLER COUNTY BOARD OF COMMISSIONERS Tuesday, May 24, 2016 CALL TO ORDER Commission Chairman Jeff Masterson called the Butler County Board of Commissioners to order at 9:00 a.m. Present were Commissioner Ed Myers, Commissioner Peggy Palmer, Commissioner Mike Wheeler, Commissioner Dan Woydziak, County Administrator Will Johnson, and Clerk Recorder Gayle Reiswig. INVOCATION Pastor Norman Tillotson from the Palmyra Baptist Church in Benton presented the invocation. APPROVAL OF MINUTES Commissioner Woydziak motioned to approve the minutes of the Butler County Commission meeting of Tuesday, May 17, 2016 as presented. Commissioner Myers seconded the motion. Motion carried 5-0. (00:02:35) PUBLIC COMMENTS There were no public comments. (00:02:44) ITEM #1 CONSIDER APPROVAL OF THE REQUEST FOR A HOMESTEAD LOT SPLIT WITH AGRICULTURAL PRESERVATION OVERLAY (APO) ON PROPERTY OWNED BY JOHN AND MARALYN LIVENGOOD LOCATED AT NW PARALLEL STREET, BENTON, KS AND AUTHORIZE THE CHAIR TO SIGN THE HOMESTEAD LOT SPLIT/AGRICULTURAL PRESERVATION OVERLAY AGREEMENT David Alfaro, Community Development Director, came before the Board for approval of a request from John & Maralyn Livengood for a 10 acre mortgage lot split with APO on 30 +/- of the remaining acres currently zoned AG-40 in the general location of NW Parallel Rd., Benton, in Murdock Township. Land Surveyor Roger Cutsinger was present as agent to the land owners. Staff mailed notifications to all residents within 1,000 of the property with no response. The Planning Commission approved the request with a 4-0 vote. Commissioner Myers motioned to approve the request for a Homestead Lot Split with Agricultural Preservation Overlay on property owned by John & Maralyn Livengood located at NW Parallel Rd., Benton, KS, and authorized the Chair to sign the Homestead Lot Split/Agricultural Preservation Overlay Agreement. Commissioner Woydziak seconded the motion. Motion carried 5-0. (00:06:17) ITEM #2 CONSIDER APPROVAL OF PAYMENT FOR $6,386 FOR 2016/2017 MAINTENANCE AND SUPPORT OF THE CISCO & COMMUNICATION ESSENTIALS Page 1 of 5

2 Scott Stoskopf, Chief Information Officer, came before the Board for payment approval of $6,386 for the 2016/2017 maintenance and support of the Cisco & Communication Essentials for the County s phone system. Commissioner Wheeler motioned to approve the payment of $6, for the 2016/2017 software support of Cisco Communications Essentials. Commissioner Myers seconded the motion. Motion carried 5-0. (00:08:44) ITEM #4 CONSIDER APPROVAL OF THE CAPITAL IMPROVEMENT PLAN (CIP) Ryan Adkison, Assistant Administrator and Financial Advisor, came before the Board for approval of the CIP. CIP items discussed: *Replacement of the Augusta Public Safety Building parking lot for an estimated cost of $75,000. *Western Office parking lot repair and expansion, separating employee and customer parking. There was discussion to maximize all space at the Western Office. The National program Q-Less was also mentioned. The feature allows customers to receive placement in line via text or . Items to be amended in the CIP: *Remodeling of the El Dorado EMS Station to accommodate housing for men and women employees. *Option for the Weed Department to be consolidated with the new proposed Landfill Maintenance Shop. Items to be removed from the CIP: *Open government/transparency software allows the County to post on its website, near-real-time data pertaining to finances, (budget/ap/pr/expenditures), allowing the public greater access to how their tax dollars are being used to produce goods and services. The projected cost for the software is $10,000. Following discussion, it was the consensus of the Board, 4-1, to omit this item. Commissioner Palmer was opposed to omitting the item and requested more information. *Public Safety Automatic Vehicle Location (AVL) reports the location of emergency response vehicles like ambulances and patrol cars that spend most of the time in the field. The projected cost for the system is $87,000. The Board requested to postpone this item and to receive additional information. Commissioner Woydziak motioned to approve the Capital Improvement Plan with the noted changes. Commissioner Wheeler seconded the motion. Motion carried 4-1. Commissioner Palmer was opposed. (01:39:24) ITEM #3 CONSIDER APPROVAL OF THE AWARD OF BIDS FOR 2016 HOT-MIX ASPHALT SURFACE OVERLAY (HMA) Darryl Lutz, P.E., Director of Public Works, came before the Board for approval of the award of bids for 2016 HMA surface overlay projects in Butler County. The following bids were received and opened by the County Commission on May 17, Page 2 of 5

3 * Designates award of bid. Project Location APAC-Kansas, Inc., Shears Division Cornejo & Sons L.L.C. County Estimate Flint Hills Materials BC 622(1) 16 ($117,295.97) * $110, ($163,055.00) ($149,018.00) 1 mile of 2 HMA overlay on SW 110 th St. BC 614W(7-10) 16 4 miles of 2 HMA overlay on SW 70 th St. west from Ohio Street Rd. ($471,088.28) * $461, ($638,603.00) ($593,072.35) BC 624(1) 16 1 mile 2 HMA overlay on SW 120 th St. BC 630(1) 16 1 mile 3 HMA overlay on SW 150 th St. BC 638(1) 16 1 mile 2 HMA overlay on SW 190 th St. * $124, ($127,589.70) ($175,824.00) ($156,480.00) * $207, ($223,733.16) ($280,274.00) ($234,600.00) * $127, ($132,674.88) ($180,137.00) ($154,821.00) Commissioner Woydziak motioned to award the bid for 2016 HMA overlay work in Butler County, based upon the lowest bids received, to Cornejo & Sons, LLC for Project #BC622(1)16, 1 mile of 2 HMA overlay on SW 110 th St. in the amount of $110, and Project #BC14(7-10)16, 4 miles of 2 HMA overlay on SW 70 th St. west from Ohio Street Rd. in the amount of $461, and to APAC-Kansas, Inc. for Project #BC624(1)16, 1 mile 2 HMA overlay on SW 120 th St. in the amount of $124,451.26; Project #BC630(1)16, 1 mile 3 HMA overlay on SW 150 th St. in the amount of $207,356.28; and Project #BC638(1)16, 1 mile 2 HMA overlay on SW 190 th St. in the amount of $127, and authorized the Chair to sign the respective Notice of Awards. Commissioner Myers seconded the motion. Motion carried 5-0. Bids for KDOT bridge replacement projects on K-196 open Wednesday, May 25, Commissioner Palmer restated concerns about excessive bike traffic on 70 th St. and noted disappointment that a bike trail along this stretch of road was not considered. (01:49:19) VOUCHERS The Commission discussed various voucher expenses including eight (8) Sam s Club memberships. Commissioner Woydziak motioned to approve vouchers for May 24, 2016, in the amount of $181, and to hold the membership renewals to Sam s Club in the amount of $ Commissioner Myers seconded the motion. Motion carried 5-0. Page 3 of 5

4 (01:53:26) COMMISSION ADDS & ABATES Commissioner Woydziak motioned to approve Adds & Abates #2606 dated May 24, 2016; Adds in the amount of $ and Abates in the amount of $ Commissioner Myers seconded the motion. Motion carried 5-0. (01:53:47) OTHER ITEMS OF BUSINESS TO COME BEFORE THE BOARD OF COUNTY COMMISSIONERS Commissioner Palmer attended an open meeting with Aging Projects, Inc. (API), a senior citizen meal supply company supporting senior center meals in Butler County. The Commission discussed this issue during their April 26, 2016 meeting. Commissioner Palmer noted the heightened concern pertaining to the poor quality of service and the lack of concern seen by API. Neither El Dorado nor the Augusta Senior Center support renewing a contract with API. The next scheduled meeting with API is on May 31, 2016 at 2:30 p.m. API noted that a facilitator would be present. Commissioner Palmer requested the attendance of Administrator Johnson. Crystal Noles, Department on Aging, is also planning to attend. Commissioner Woydziak relayed local turnpike information from a recent meeting with the CEO of the Kansas Turnpike Authority (KTA). *A reported total of $1.2 billion in is the KTA CIP to fund upcoming improvements. *Toll rates generate an average of $116 million annually. No tax dollars are used to fund the turnpike. *Both the Matfield Green and Towanda Service Area will be receiving upgrades. *Some bridges along the turnpike will be incorporating increased clearance heights. *K-TAG is working to allow drivers to continue through toll gates without slowing down. K- TAG partnering continues with Oklahoma and hopefully the whole Midwest in the future. And an average of 55% (Amended May 31, 2016) of turnpike drivers use K-TAGs. NON-AGENDA ITEM APPROVAL OF A TRAINING REQUEST FOR THE EMERGENCY COMMUNICATIONS DIRECTOR Chris Davis, Emergency Communications Director, came before the Board for the approval to obtain Emergency Medical Dispatch (EMD) training in Salt Lake City, NV from June 6-10, Once certified, Mr. Davis would be able to certify Butler County employees on site as well as offer training to non-county employees for a small fee. Estimated costs for travel and lodging to Salt Lake City are $1,000. Approval for the $395 training fee will be before the Board next week. Commissioner Woydziak motioned to approve the out-of-state travel for the Emergency Communications Director to attend class in Salt Lake City for Emergency Medical Dispatch training in the not-to-exceed amount of $1,200. Commissioner Masterson seconded the motion. Motion carried 5-0. Page 4 of 5

5 Administrator Johnson requested County representation at the El Dorado, Inc. meeting scheduled for Thursday, May 26, 2016 at 3:30 p.m. at the Civic Center in El Dorado. The 25 th Anniversary of the El Dorado Correctional Facility is June 3, 2016 at 10:00 a.m. Both Commissioner Wheeler and Commissioner Myers are planning to attend. (02:14:42) ADJOURNMENT Commissioner Woydziak motioned to adjourn the meeting of the Board at 11:14 a.m. Commissioner Wheeler seconded the motion. Motion carried 5-0. Page 5 of 5