BEDFORD TOWNSHIP BOARD MINUTES 8100 JACKMAN ROAD, TEMPERANCE, MI March 19, :00 p.m. TC Clements, Trustee

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1 BEDFORD TOWNSHIP BOARD MINUTES 8100 JACKMAN ROAD, TEMPERANCE, MI March 19, :00 p.m. PRESENT: Paul Pirrone, Supervisor Trudy Hershberger, Clerk Paul Francis, Treasurer TC Clements, Trustee Craig Montri, Trustee Rick Steiner, Trustee Nancy Tienvieri, Trustee ALSO PRESENT: Tom Graham, Township Attorney The Regular Meeting of the Bedford Township Board was called to order by Pirrone at 7:00 p.m. followed by the Pledge of Allegiance and Prayer led by Pastor Dan Adams, Faith Baptist Church. APPROVAL OF AGENDA Motion was made by Steiner, seconded by Clements to approve the agenda as submitted. Motion carried on a roll call vote as follows: Ayes: Steiner, Clements, Tienvieri, Montri, Francis, CONSENT AGENDA The Consent Agenda contained the following items for approval: The March 5, 2019 Township Board Minutes; The General, Savings, Pooled Funds and CD reports from the Treasurer; The Revenue/Expense report and Balance sheet for the period ending February 28, 2019; Acceptance with regret the resignation of Connie Velliquette from the Bedford Beautification Committee; Acceptance with regret the resignation of Charlene Adams from the Bedford Beautification Committee; Motion was made by Clements, seconded by Steiner to approve the consent agenda as published. Motion carried on a roll call vote as follows: Ayes: Clements, Steiner, Montri, Tienvieri, Francis, PRESENTATIONS MONROE COUNTY SHERIFF S UPDATE CHIEF DEPUTY JEFF PAULI Pauli explained that the Sheriff supports the idea of Community Policing which is basically interacting with the citizens and building relationships to prevent crime. He gave numerous examples of different ways they are doing this. He then explained the meaning of Patrol Time, Complaint Time and Other Time which are broken down on the report submitted each month from the Sheriff s Department and again gave examples of each. PUBLIC COMMENT Logan Tisdale, 1308 Brandywine spoke to traffic enforcement. NEW BUSINESS REQUEST FOR APPROVAL OF OUTSTANDING INVOICES- Motion was made by Hershberger, seconded by Francis to approve the following vouchers for payment: General Fund- $393,361.35, Fire District-$43,906.01, Police Fund-$1,129.30, Park Fund-$512.89, Transit System Fund-$20,866.00, Library Operating Fund-$5,425.49, Enchanted Forest SAD-$88,435.00, Green Hills SAD-$142,900.00, Barbara Lee/Harmony/etc. SAD-$38,115.00, Downtown Dev. Authority-$373.51, Sewer Operation & Main. Fund-$8,166.44, & Trust and Agency Fund-$ for a total of $743, Motion carried on a roll call vote as follows: Ayes: Hershberger, Francis, Montri, Clements, Steiner, Tienvieri, & Pirrone. Nays: none. Absent: none.

2 Bedford Township Board March 19, 2019 Page 2 REQUEST TO REZONE FROM R-2A, ONE-FAMILY RESIDENTIAL TO RME, ELDERLY HOUSING RESIDENTIAL ON A PORTION OF PARCEL # (3199 STERNS ROAD Tienvieri explained this is the area between the recently rezoned C-3 area on the corner of Sterns and Secor and the residential area. Sam Martin, Developer of the proposed elderly housing facility answered Board questions stating he did not feel this type of facility would add much traffic to the area. Motion was made by Tienvieri, seconded by Steiner to approve the rezoning of +/- seven acre portion of parcel number , from R-2A Single Family Residential, to RME Elderly Housing Residential, located east of Secor Road, otherwise known as 3199 Sterns Road, Lambertville, MI as it is consistent with the Township s Master Plan, it follows the Master Plan future land use designation for mixed uses, it provides for suitable transitional uses between the commercial land uses in the core business district of the Township and the adjacent single family residential uses, it is supported by adequate utility and road infrastructure and adequate room is being preserved both south and east of the subject portion for buffering and/or screening to alleviate some of the possible negative impacts to the potential higher density residential uses and subject to all of the approvals by agencies put forward and recommended by the Planning Commission. Motion carried on a roll call vote as follows: Ayes: Tienvieri, Steiner, Francis, Montri, Clements, REQUEST FOR APPROVAL OF ORDINANCE #27A-11, AN AMENDMENT TO THE WATER SUPPLY SYSTEM Graham explained the history and the need for the Township to charge connection/privilege fees in the past. This Amendment will eliminate Bedford collecting these fees as South County Water will be collecting the fees. However, the Ordinance needs to stay in effect as it allows the Township to put delinquent water charges as liens on taxes. Motion was made by Francis, seconded by Montri to accept and approve the proposed amendment to the Water Supply System Ordinance No. 27A-11, as presented. Motion carried on a roll call vote as follows: Ayes: Francis, Montri, Clements, Tienvieri, Steiner, Hershberger & Pirrone. Nays: none. Absent: none. REQUEST FOR APPROVAL OF VARIOUS ROAD IMPROVEMENT CONTRACTS WITH MCRC Pirrone explained the Township uses a five-year Asset Management Plan in which the roads get rated and this gives the Township a logical method of scheduling the work. Francis explained each road and the work to be done. Motion was made by Francis, seconded by Hershberger to approve the MCRC contract work to be done on Crabb Road from Temperance to Erie which is one mile long to receive a single chip seal at a total cost of $23,552.00, it is split 50/50 with the MCRC so the Township s cost is $11,776.00, as presented. Motion carried on a roll call vote as follows: Ayes: Francis, Hershberger, Tienvieri, Montri, Clements, Steiner & Pirrone. Nays: none. Absent: none. Motion was made by Francis, seconded by Steiner to approve the MCRC contract for Crabb Road from Erie to Samaria which is one mile in length and is scheduled for a trenching with a base stabilization of 1 ¾ inch plus 1 ½ inch hot mix asphalt for a total cost of $378, with the Township share being $337, and the MCRC share being $41,656.00, as presented. Motion carried on a roll call vote as follows: Ayes: Francis, Steiner, Montri, Tienvieri, Clements, Motion was made by Francis, seconded by Steiner to approve the MCRC contract for Crabb Road from Samaria to Rauch which is approximately.99 miles with trenching which will widen the road a bit and a base stabilization with 2 ¼ inch hot mix asphalt for a total cost of $320, with the MCRC covering the total cost, as presented. Motion carried on a roll call vote as follows: Ayes: Francis, Steiner, Tienvieri, Clements, Montri,

3 Bedford Township Board March 19, 2019 Page 3 Motion was made by Francis, seconded by Steiner to approve the MCRC contract for Dean Road from Lewis to Crabb with a single chip seal for.99 miles of road with a total cost of $24, with a 50/50 split with the MCRC so the Township s share is $12,101.00, as presented. Motion carried on a roll call vote as follows: Ayes: Francis, Steiner, Clements, Montri, Tienvieri, Motion was made by Francis, seconded by Clements to approve the MCRC contract for Dean Road from Monroe to Secor for a single chip seal on.24 miles of road for a total cost of $7, with the Township paying $3, and the MCRC share being $3,616.00, as presented. Motion carried on a roll call vote as follows: Ayes: Francis, Clements, Tienvieri, Steiner, Montri, Motion was made by Francis, seconded by Clements to approve the MCRC contract for Douglas Road from Samaria to Rauch, which is 1.03 miles for trenching and base stabilization with 2 ¼ inch hot mix asphalt for surfacing with the Township paying the total cost of $352,809.00, as presented. Motion carried on a roll call vote as follows: Ayes: Francis, Clements, Tienvieri, Montri, Steiner, Motion was made by Francis, seconded by Clements to approve the MCRC contract for Erie Road from Summerfield to the west Township line which is.11 miles for a 1 ¾ hot mix asphalt surface plus another layer of 1 ¾ inch for a total cost of $27, with the Township cost being $13,870.00, as presented. Motion carried on a roll call vote as follows: Ayes: Francis, Clements, Steiner, Montri, Tienvieri, Motion was made by Francis, seconded by Clements to approve the MCRC contract for Monroe Road from Summerfield to Secor with.34 mile of chip seal for a total cost of $9, with the Township splitting the cost with the MCRC with the Township share being $4,528.00, as presented. Motion carried on a roll call vote as follows: Ayes: Francis, Clements, Montri, Tienvieri, Steiner, Motion was made by Francis, seconded by Clements to approve the MCRC contract for mowing ditches three times along local roads for a total cost of $23, with the Township covering the total cost, as presented. Motion carried on a roll call vote as follows: Ayes: Francis, Clements, Tienvieri, Steiner, Montri, Motion was made by Francis, seconded by Tienvieri to approve the MCRC contract for two applications of Calcium Chloride for dust control at a total cost of $39, with the Township covering the entire cost, as presented. Motion carried on a roll call vote as follows: Ayes: Francis, Tienvieri, Steiner, Clements, Montri, Francis mentioned this is being done as a safety measure. Tienvieri would like Pirrone to find out how many miles of dirt roads still exist in Bedford. Francis explained this final contract is for the work being done with the TAP Grant for Downtown Temperance. Motion was made by Francis, seconded by Clements to approve the MCRC contract which covers.59 miles on Lewis Avenue from Ivor Lindsey to Howard Street with total cost of the project being $471, with the TAP Grant covering $258, of it, the Township already paid $32, to Mannik Smith for Design Engineering, so the total cost left to pay is $180, with the Township responsible for $166, and the MCRC paying $14,187.00, as presented. Motion carried on a roll call vote as follows: Ayes: Francis, Clements, Tienvieri, Montri, Steiner, REQUEST FOR APPROVAL OF A PROPOSED POLICE MEMORIAL AT THE BEDFORD TOWNSHIP GOVERNMENT BUILDING Pirrone explained this is being done along with sidewalk work from the Bedford Junior High to the Library, with monies received from a donation

4 Bedford Township Board March 19, 2019 Page 4 from ITC. The design and most of the work will be done through donations. It is to include a memorial for those who have served in Law Enforcement and have lost their lives in the line of duty in Bedford Township. Motion was made by Clements, seconded by Steiner to approve the Law Enforcement Memorial to continue to be developed with the funds left over from the sidewalk project currently under construction with no additional Township funds allocated as all the funds for this project will be private in nature and the Committee will come back to the Board with a final cost summary. Motion carried on a roll call vote as follows: Ayes: Clements, Steiner, Tienvieri, Francis, Montri, REQUEST FOR APPROVAL TO HIRE THE TOWNSHIP LABOR ATTORNEY TO DRAFT A LONG-TERM CONTRACT FOR CHIEF MASSINGILL Pirrone would like to see continuity in the Fire Department. Motion was made by Steiner, seconded by Clements to approve hiring the Township Labor Attorney to work on a long-term contract for Chief Massingill. Motion carried on a roll call vote as follows: Ayes: Steiner, Clements, Montri, Tienvieri, Francis, Hershberger & Pirrone. Nays: none. Absent: none. DISCUSSION ON A CODE OF CONDUCT POLICY Steiner would like to see a Code of Conduct in place for members of Township boards and commissions so the Township has some recourse if a member violates ethical standards. Tienvieri questioned the legality of such a policy. Steiner will look into the subject and report back to the Board. REQUEST TO RECOGNIZE THE GREEN INITIATIVES COMMITTEE AND FOR IT TO SUCCEED THE BEDFORD BEAUTIFICATION COMMITTEE IN NAME, PURPOSE AND FUNDS Joyce Blanton, a former member of the Beautification Committee explained the idea of this Committee grew out of some of the Beautification Committee members wanting to promote conservation and sustainability in Bedford Township. They are asking to be recognized as a Bedford Township Committee and have requested any funds previously earmarked for the Beautification Committee be offered to them. Their Vision and Motto is Building a Greener Tomorrow, Today, their Mission is to promote conservation and sustainability in Bedford Township in order to assure a clean and healthy environment for future generations, and their initial strategy is to educate and encourage Bedford residents to reduce, reuse, and lastly to recycle. Motion was made by Hershberger, seconded by Steiner to disband the Beautification Committee and create a new Committee named the Green Initiative Committee with funding from the Beautification Committee to be moved over to the Green Initiative Committee. This will be a Committee of nine members with the following five being appointed to the Committee tonight: Kenneth Schumacher, Diane Smith, Patricia Bull, Joyce Blanton and Dan Rock for two-year terms ending 12/31/2020 and the next four members having one-year terms so the terms end up being staggered. The Board accepts the beforementioned mission and vision statements. Motion carried on a roll call vote as follows: Ayes: Hershberger, Steiner, Francis, Montri, Tienvieri, Clements & Pirrone. Nays: none. Absent: none. REQUEST FOR APPROVAL TO BID OUT THE PROJECT TO RESEAL AND STRIPE THE TOWNSHIP PARKING LOT Pirrone explained the need for this to be done. Motion was made by Tienvieri, seconded by Clements to put out for bid the resealing and stripping of the Township parking lot, both the front and the back. Motion carried on a roll call vote as follows: Ayes: Tienvieri, Clements, Francis, Steiner, Montri, COMMENTS FROM THE PUBLIC Logan Tisdale, 1308 Brandywine spoke about traffic enforcement hours.

5 Bedford Township Board March 19, 2019 Page 5 REPORT FROM TOWNSHIP BOARD MEMBERS Clements apologized to his son for missing his induction into the Phi Theta Kappa Honor Society tonight at Monroe Community College and let him know how proud his is of him. Tienvieri let Tisdale know she appreciates his prospective and thanked the many students and the Boy Scout in the audience for coming to hear and learn about what is happening in their local government. She then rebuked any Boards that have had a part in stockpiling the money that sits in the Water Systems account as it should have been used to benefit the system. Hershberger mentioned she has received a request from the Monroe County Road Commission stating Erie Township would like to change the name of Lakeside Road which turns into Samaria Road to be named Samaria Road continually. About one mile of the road is still called Lakeside in Bedford. Since having the entire road named Samaria would alleviate confusion, she asked if any Board member had an objection to her sending them a letter of support. She then updated the Board on many of the topics and issues covered in the classes she recently took and mentioned that she has finished her final year and will receive her certification from the Michigan Municipal Clerk s Institute. She then asked Board members to respond to her with ideas and suggestions for the Communication/Media Committee. This Committee is looking for direction from the Board on how the Board wants them to proceed. Pirrone wondered if there should be some preventative maintenance programs in Bedford for subdivision roads, mentioned the cement for the sidewalk project between the Jr. High and the Library should be poured the week of March 23 rd, thanked the Beautification Committee for all they have done over the years and mentioned that April is Autism speaks month and will be kicked off April 2 nd with Light it up Blue. He has blue lightbulbs in his office, if anyone would like to pick one up. ADJOURNMENT The meeting was adjourned at 9:25 p.m. Trudy L. Hershberger Bedford Township Clerk Nancy Gin Deputy Clerk/Recording Secretary