TOWN OF TRYON BOARD OF COMMISSIONERS JUNE 21, 2018 TRYON TOWN HALL MCCOWN ROOM 6:00 P.M. WORK SESSION

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1 1. Call to Order-Mayor Peoples 2. Discussion 3. Adjourn TOWN OF TRYON BOARD OF COMMISSIONERS JUNE 21, 2018 TRYON TOWN HALL MCCOWN ROOM 6:00 P.M. WORK SESSION TOWN OF TRYON BOARD OF COMMISSIONERS PROPOSED AGENDA JUNE 21, 2018 TRYON TOWN HALL MCCOWN ROOM 7:00 P.M. All items are for discussion and possible action Page 1. Call to Order-Mayor Peoples 2. Invocation 3. Pledge of Allegiance 4. Agenda Adoption-Mayor Peoples 5. Consent Agenda Adoption-Mayor Peoples a. Board of Commissioner s Minutes - Bell b. Tax Releases-Ollis c. Order of Collection-Ollis 6. a. Public Hearing: Proposed FY18/19 Budget-Ollis b. Approve FY18/19 Budget Ordinance-Ollis 7. Appointment to Harmon Field Board-Ollis 8. Appointment to Tryon Tourism Development Authority-Ollis 9. Resolution to sell property by electronic bids-ollis 10. TDDA update-ollis 11. Town Manager s Report/Town Project Prioritization, and Citizen Input-Ollis 12. Council/Mayor Report 13. Citizen Comments & Responses 14. Adjourn

2 Meeting Date: June 21, 2018 Agenda Item Number: 5a Submitted By: Susan Bell Attachments: May & June Minutes will be furnished at August meeting Topic: Board of Commissioner s Minutes Requested/Recommended Action & Motion: Summary Explanation & Background: Town Priority/Goal (Strategic Plan): Direct Financial Impact: Indirect Financial Impact: Funds Included in Current Budget:

3 Meeting Date: June 21, 2018 Submitted By: Pam Justice Attachments: Tax Releases Agenda Item Number: 5b Topic: Tax Releases Requested/Recommended Action & Motion: Approve Summary Explanation & Background: Town Priority/Goal (Strategic Plan): Direct Financial Impact: Reduce expected revenue Indirect Financial Impact: Funds Included in Current Budget:

4 TAX RELEASES JUNE 2018 RECEIPT # YEAR NAME AMOUNT REASON GENERAL FIRE INTEREST JOHN FRANKLIN $ % DISCOUNT - COMPUTER DID NOT APPLY $ ANN MILLER $ % DISCOUNT - COMPUTER DID NOT APPLY $

5 Meeting Date: June 21, 2018 Submitted By: Pam Justice, Tax Collector Attachments: None Agenda Item Number: 5c Topic: Order of Collection Tax Collector Requested/Recommended Action & Motion: Approve Order of Collection Summary Explanation & Background: As per General Statute (b) Before delivering the tax receipts to the tax collector in any year, the board of county commissioners or municipal governing body shall adopt and enter in its minutes an order directing the tax collector to collect the taxes charged in the tax records and receipts. A copy of this order shall be delivered to the tax collector at the time the tax receipts are delivered to him, but the failure to do so shall not affect the tax collector s rights and duties to employ the means of collecting taxes provided by this Subchapter. The order of collection shall have the force and effect of a judgment and execution against the taxpayers real and personal property. Town Priority/Goal (Strategic Plan): Direct Financial Impact: N/A Indirect Financial Impact: N/A Funds Included in Current Budget: N/A

6 State of North Carolina Town of Tryon To the Tax Collector of the Town of Tryon You are hereby authorized, empowered, and commended to collect the taxes set forth in the tax records filed in the office of the Town of Tryon and in the tax receipts herewith delivered to you, in the amounts and from the taxpayers likewise therein set forth. Such taxes are hereby declared to be a first lien upon all real property of the respective taxpayers in the Town of Tryon, and this order shall be a full and sufficient authority to direct, require, and enable you to levy on a and sell any real or personal property of such taxpayers, for and on account thereof, in accordance with law. Witness my hand and official seal, this 21 st day of June, 2018 Mayor, Town of Tryon ATTEST: Susan Bell, Town Clerk

7 Meeting Date: 6/21/2018 Agenda Item Number: 7 Topic: Harmon Field Board Appointment for Town of Tryon Requested/Recommended Action & Motion: Approve reappointment of a citizen representative to fill one four-year term. Summary Explanation & Background: The Harmon Field Tax District was created in 1949 by HB 960, Chapter 793, an Act of the NC General Assembly, that authorized the Board of Commissioners of Polk County to levy a special tax on property within Tryon Township (including property within the Town of Tryon) to maintain Harmon Field. In 1995 North Carolina Senate Bill 1377 established legislatively the Harmon Field Board of Supervisors for administration of Harmon Field in Polk County. The Board would consist of five (5) members each of whom must reside in Tryon Township with two members appointed by the Tryon Town Council to serve staggered four (4) year terms and two members appointed by the Polk County Commissioners to serve staggered four (4) year terms and one member appointed alternately by the Tryon Town Council and the Polk County Commissioners to serve a two (2) year term with all terms ending June 30 and beginning on July 1 and with vacancies between appointments being filled by the respective appointing authority as needed. Currently there is an opening for a Town-appointed 4-year appointment (July 1, 2018 June 30, 2022). Carolyn West, who currently serves in this position, has requested to be reappointed. Note: The 2-year appointment currently held by Town of Tryon appointee Jim Patterson will be appointed by Polk County Commissioners in Town Priority/Goal (Strategic Plan): Goal 4-The Town of Tryon will openly and actively cooperate with neighboring governmental organizations to ensure the betterment of the entire region and to capitalize on the benefits of pooling resources. Direct Financial Impact: None Indirect Financial Impact: Not Available Funds Included in Current Budget: Not Applicable Attachments: Current list of Harmon Field Board members Submitted By: Meg Rogers, staff support to Harmon Field Board of Supervisors

8 Meeting Date: 6/21/2018 Agenda Item Number: 8 Topic: Tryon Tourism Development Authority Appointments Requested/Recommended Action & Motion: Appoint a member of the Board of Commissioners for one-year term from July 1, 2018 through June 30, 2019 as Board of Commissioners Representative to the Tryon Tourism Development Authority. Position currently held by Commissioner Bill Crowell. Summary Explanation & Background: The Tryon Board of Commissioners approved, at its regularly scheduled meeting August 15, 2006, a resolution creating the Tryon Tourism Development Authority and initiating the levy of occupancy tax. The Resolution, as amended May 20, 2014, specifies that the Authority shall consist of six members, each appointed by the Town s Board of Commissioners. One member shall be a member of the Board of Commissioners (1-year term); two of the members shall be from businesses that collect the occupancy tax (2-year terms, alternating year appointments); plus two additional members (2-year terms, alternating year appointments). Current Authority Members Current Terms Bill Crowell (Town Commissioner) July 1, 2017-June 30, 2018 Michaila Cowles (Owner Huckleberry s Restaurant) July 1, 2017-June 30, 2019 Mary Parker (Owner - Greenlife at Mimosa Inn) January 16, 2018-June 30, 2020 Vacant seat July 1, 2017-June 30, 2019 Vacant seat July 1, 2018-June 30, 2020 Vacant seat July 1, 2017-June 30, 2019 Town Priority/Goal (Strategic Plan): Goal 2: The Town of Tryon will take the lead in retaining existing businesses, recruiting new businesses and promoting the area as a premier tourist destination, while maintaining the small town character of the community. Direct Financial Impact: None Indirect Financial Impact: Not Available Funds Included in Current Budget: Not Applicable Attachments: None Submitted By: Meg Rogers, Secretary to the Tryon Tourism Development Authority

9 RESOLUTION AUTHORIZING SALE OF REAL PROPERTY BY ELECTRONIC PUBLIC AUCTION PURSUIANT TO G.S. 160A-270 Whereas, G.S. 160A-270 authorizes the Town of Tryon Council to sell real property at public auction, including electronic public auction, upon adoption of a resolution authorizing the Town of Tryon Tax Collector to dispose of the property at public auction subject to Council's acceptance of the highest bid: Whereas, the Town Manager has recommended that the properties listed on the attached Exhibit A should be sold at public auction as surplus property; Now, therefore, be it resolved, by the Tryon Town Council: 1. The Town Manager or his designee is authorized to sell by electronic auction at beginning on and ending on, the surplus property described in Exhibit A. 2. The terms of the sale shall be net cash (Include any other terms of sale required by council, such as transfer of title by a date certain, transfer of title in fee simple, etc) 3. The Town Manager or his designee is directed to have published a notice of the sale at least once and not less than 30 days before the date on which bidding opens. The notice shall contain a general description of the land sufficient to identify it, the terms of the sale, and a reference to this authorizing resolution as required by G.S. 160A-270(a). Adopted on this day of, 20.

10 EXH BIT A L Real Estate - Vacant Lot Located on Payne Street, Tryon North Carolina Parcel ld T7-A33, Zoned: R-4 Estimated Acreage (Not Surveyed) is.32 acres. (Not Guaranteed) 2- Real Estate- Vacant Lot located on Shepherd St, Tryon, North Carolina28782 Parcel ld T1-D10, Zoned: R-4 Estimated Acreage (Not Surveyed) is.50 acres. (Not Guaranteed) 3- Real Estate -Vacant Lot Located on Livingston St, Tryon, North Carolina Parcel ld T5-J6, Zoned: R-4 Estimated Acreage (Not Surveyed) is.28 acres. (Not Guaranteed) 4- Real Estate -,Vacant Lot Located on Livingston Street, Tryon North Carolina Parcel ld T5-J7, Zoned: R-4 Estimated Acreage (No Surveyed) is.36 acres. (Not Guaranteed)

11 Meeting Date: 6/21/2018 Agenda Item Number: 11 Submitted By: Zach Ollis, Town Manager Attachments: None Topic: Town Manager s Report, Town Project Prioritization, and Citizen Input Requested/Recommended Action & Motion: No action is required of Council; however you may choose to provide direction to Staff regarding topics presented. Summary Explanation & Background: The following will be discussed: COMPLETED Tryon Peak Project Graded and rebuilt road, removed old and installed new propane tank, brush removal, weed spraying, concrete base layered install, and tower install. Clean up at Harmon field brush removal, sand removal, building cleaning, and road washing. Coordinated with the NC Baptist Men, Polk County Emergency Management, and NCDOT regarding emergency brush removal pile at Harmon Field. This is to speed process up. Installed fire hydrant and various water infrastructure downtown during streetscape project. Coordinated and met with Engineer regarding streetscape progress and handicap ramps. Repaired multiple broken lines both water and sewer. Largest issues were Howard Gap and 108, Harmon Field Road and 176, and Meadowlark drive. Trace has continued curb and sidewalk installation. Met to discuss trench and culvert replacement at Harmon Field Various clean-up work related to mudslides including road repair, water/ sewer lines repair, brush removal, and culvert inspection. Coordinated with NCDOT to perform inspections on all Polk County bridges after mudslides. Inspected river with NC Emergency Management team. Worked to tour and inspect mudslide damage with NCDOT, Polk County EMS, NC EM, FEMA, and local first responders. Nina Simone concert prep work prepared Rogers Park, gave extra attention to roads heading toward homesite, coordinated equipment delivered to producers, worked downtown to prep for visitors, and general preparation. Coordinated repair of dump trucks and trash trucks. Installed final pieces of camera system regarding council chambers being recorded. Side wall brick work completed at town hall

12 Aspen street paving project completed. IN TRANSITION TO DO THANKS Roof work scheduled for June 26th. Working to coordinate repair of light poles downtown. Preparing overhaul to online payment system. Started process to secure permit for septic system. Leaf pick-up continuing. Brush pick-up continues. Leaf Machine is still down. Repairs will be made in coming weeks. Until then, leaf pickup is being performed with truck and back hoe. Spraying around town. Downtown beautification project at depot bank. Rebuild intersection at Maple and Trade Pothole repair/ paving when budget kicks in. Sign straightening as needed. Other as needed As needed OTHER AS NEEDED