WARREN COUNTY BOARD OF COMMISSIONERS. February 6, 2017

Transcription

1 WARREN COUNTY BOARD OF COMMISSIONERS February 6, :30 PM Public Hearing 5:45 PM Public Hearing 6:00 PM Regular Meeting WARREN COUNTY ARMORY CIVIC CENTER COMMISSIONERS MEETING ROOM WARRENTON, NORTH CAROLINA

2 Call to Order February 6, 2017 Regular Monthly Meeting By Chairman or Designee Agenda Item # 2 Moment of Silence Agenda Item # 3 Conflict of Interest Disclaimer

3 Members of the Warren County Board of Commissioners are advised, hereby, of their duty under the State Government Ethics Act to avoid conflicts of interest and the appearance of such conflict; and, further, are instructed to refrain from participating in any matter coming before this Board of County Commissioners with respect to which there is a conflict of interest or appearance of such conflict. In accordance with the State Government Ethics Act, it is the duty of every Board member to avoid both conflicts of interest and appearances of conflict. Does any Board member have any known conflict of interest or appearance of conflict with respect to any matter coming before this Board today? If so, please identify the conflict and refrain from any undue participation in the particular matter involved.

4 Agenda Item # 4 Citizen Comments

5 Rules for Citizen Comments Please sign up to speak. The maximum time allotted to each speaker will be ( ) minutes; Clerk to the Board will keep time. Any group of people who support or oppose the same position should designate a spokesperson. Please address only those items which might not have been addressed by a previous speaker. If response from Manager and/or Board is desired, please leave a copy of your comment(s) with the Clerk to the Board. Order and decorum will be maintained. This is not a question and answer session. Please be aware, comments are recorded. Warren County Board of Commissioners

6 Meeting Date: February 6, 2017 Agenda Item # 5 SUBJECT: REQUESTED BY: SUMMARY: FUNDING SOURCE: Adopt February 6, 2017 Suggested Agenda Clerk / Deputy Clerk to the Board None N/A APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE: N/A FOLLOW-UP REQUIRED: N/A COUNTY MANAGER'S RECOMMENDATION: NOTES:

7 Revised SUGGESTED AGENDA Revised FOR February 6, 2017 REGULAR MONTHLY MEETING OF THE WARREN COUNTY BOARD OF COMMISSIONERS Armory Civic Center Commissioners Meeting Room WARRENTON, NORTH CAROLINA 5:30 PM Public Hearing 5:45 PM Public Hearing 1. Call to Order Regular Monthly Meeting 6:00 pm by Chairman or Designee 2. Moment of Silence 3. Conflict of Interest Disclaimer 4. Citizen Comments 5. Adopt February 6, 2017 Suggested Agenda 6. Consent Agenda A. Approve Minutes: January 18, 2017 Special Meeting January 19, 2017 Rescheduled Monthly Meeting B. Interest Income Report Finance Director Gloria Edmonds C. Tax Collector s Report Starlin Beatty, Tax Administrator D. Tax Release Requests (Over $100) Starlin Beatty, Tax Administrator Tax Release Requests (Under $100) - E. Proclamation Black History Month February 2017 F. CDBG Ephraim Place Quarterly Report Warren Family Institute Agenda pg 1 of 2

8 7. Finance Office - Gloria Edmonds, Finance Director A. Adopt Resolution Approving Installment Purchase Financing for vehicles B. Amendment # 7 to the FY Warren County Budget Ordinance C. Amendment # 8 to the Warren County Simulcast System Upgrade Capital Project Ordinance 8. Follow-up To Public Hearings Ken Krulik, Planner/Zoning Administrator A. Consider Rezoning Request B. Consider Bridge repair/replacement on Powell s Mill Road 9. Consider Resolution for Adoption of the NC Lakes District Regional Bike Plan Michael Kelley, COG Regional Planning Director & Diane Cox, COG Executive Director 10. Request for Use of Armory Civic Center with Fee Waived Warrenton Police Department 11. Request for Endorsement of Community Services Block Grant Application from Franklin-Vance Warren Opportunity Tony Cozart, Chairman, FVW Board of Directors 12. Request Authorization to apply for PARTF grant for Magnolia Ernest Recreation Park Dickie Williams 13. Appointments to Boards/Committees/Commissions Clerk to the Board A. Roanoke Wildwood VFD Tax Board B. Repeal Appointment to Kerr Tar Regional COG Board of Directors Com. Powell C. Appointment of Interim County Manager to various Boards/Committees/Commissions 14. Resolution Declaring Surplus Property Clerk to the Board 15. Adopt Budget Schedule 16. County Manager s Reports A. Contracts Approved B. Manager s Status Report for January Consider Tax Software Proposal Starlin Beatty, Tax Administrator 18. Closed Session for discussion of Attorney-Client Privileged Information & Personnel Matters in accordance with NCGS (a)(3)&(6) 19. Adjourn February 6, 2017 Meeting Agenda pg 2 of 2

9 Meeting Date: February 6, 2017 Consent Agenda Item # 6A SUBJECT: REQUESTED BY: Approve Minutes Clerk to the Board SUMMARY: Minutes presented for approval from January 19, 2017 Rescheduled Monthly meeting. FUNDING SOURCE: N/A APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE: N/A FOLLOW-UP REQUIRED: N/A COUNTY MANAGER'S RECOMMENDATION: NOTES:

10 Minutes of the January 18, 2017 Special Meeting and January 19, 2017 Rescheduled Monthly meeting were provided by to Board members prior to this meeting, for review.

11 Meeting Date: February 6, 2017 Consent Agenda Item # 6B SUBJECT: REQUESTED BY: Interest Income Report Gloria Edmonds, Finance Director SUMMARY: Interest Income Report for the month of December 2016 is submitted for the Board s information. FUNDING SOURCE: Various APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE: N/A FOLLOW-UP REQUIRED: N/A COUNTY MANAGER'S RECOMMENDATION: NOTES:

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13 Meeting Date: February 6, 2017 Consent Agenda Item # 6C SUBJECT: REQUESTED BY: SUMMARY: FUNDING SOURCE: Tax Collector s Report Starlin Beatty, Tax Administrator Tax Collector s Report for the month of December 2016 is presented for the Board s information. Various APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE: G.S Tax Collector s Report is supplied for Board's information FOLLOW-UP REQUIRED: COUNTY MANAGER'S RECOMMENDATION: NOTES:

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15 Meeting Date: February 6, 2017 CONSENT AGENDA Item # 6D SUBJECT: REQUESTED BY: Request for Approval of Tax Releases Starlin Beatty, Tax Administrator SUMMARY: Tax releases over $100 are presented for Board approval. Tax releases under $100 approved by the County Manager are presented for the Board s information. FUNDING SOURCE: General Fund APPLICABLE STATUTE: NCGS TAXPAYER'S REMEDIES FOLLOW-UP REQUIRED: COUNTY MANAGER'S RECOMMENDATION: Recommend approval of Tax Releases over $100 as presented by the Tax Administrator. NOTES:

16 Request For Tax Releases Over $100

17 County Manager approved Tax Releases Under $100

18 Meeting Date: February 6, 2017 Consent Agenda Item # 6E SUBJECT: REQUESTED BY: SUMMARY: FUNDING SOURCE: Adopt Proclamation Clerk to the Board Proclamation Black History Month February 2017 submitted for Board s review and adoption. Authorize Chairman to sign same. N/A APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE: N/A FOLLOW-UP REQUIRED: N/A COUNTY MANAGER'S RECOMMENDATION: NOTES:

19 PROCLAMATION WHEREAS, February has been designated as Black History Month and will be observed in many area communities; and WHEREAS, this observance affords special opportunity to become more knowledgeable about black heritage, and to honor the many black leaders who have contributed to the progress of our nation; and WHEREAS, such knowledge can strengthen the insight of all our citizens regarding the issues of human rights, the great strides that have been made in the crusade to eliminate the barriers of equality for minority groups, and the continuing struggle against racial discrimination and poverty; NOW, THEREFORE, BE IT RESOLVED, that the Warren County Board of Commissioners, do hereby proclaim the month of February 2017 as: BLACK HISTORY MONTH 2017 In the County of Warren, we express special commendation to those throughout the County who have labored so diligently to make this observance a reality in our area; and NOW, THEREFORE, BE IT FURTHER RESOLVED, that I urge all residents to make special note of the various community activities in celebration, and join together in making this a period of rededication to the principles of justice and equality for all people. ATTEST: Adopted this the 6 th day of February 2017 Warren County Board of Commissioners Victor Hunt, Chairman

20 Meeting Date: February 6, 2017 Consent Agenda Item # 6F SUBJECT: REQUESTED BY: SUMMARY: CDBG Ephraim Place Quarterly Report Carolyn Spain, Chair - Board of Directors Warren Family Institute Ephraim Place Housing Development Project Quarterly Report is submitted for Board s approval. FUNDING SOURCE: APPLICABLE STATUTE: FOLLOW-UP REQUIRED: COUNTY MANAGER'S RECOMMENDATION: Recommend approval of Ephraim Place Housing Development Project Quarterly Report NOTES:

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22 Meeting Date: February 6, 2017 Item # 7-A SUBJECT: REQUESTED BY: Finance Office Gloria Edmonds, Finance Director SUMMARY: Adopt Resolution authorizing award of bid for Installment Purchase Financing for departmental seven (6) vehicles and one (1) ambulance in the amount not to exceed $297,532 to Branch Banking & Trust at an interest rate of 1.78%, total interest of $8,235.44, for a three-year term. Authorize Chairman to sign the Resolution. FUNDING SOURCE: General Fund APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE: FOLLOW-UP REQUIRED: COUNTY MANAGER'S RECOMMENDATION: Recommend adoption of Resolution Authorizing the County of Warren to Execute Installment Purchase Contract with Branch Banking & Trust (BB&T) to finance the purchase of vehicles and 1 ambulance in an amount not to exceed $297,532 at an interest rate of 1.78%, for a three year term and authorize the Chairman to sign the Resolution. NOTES:

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24 County of Warren solicited and received competitive proposals from financial institutions to finance the purchase of: (2) Dodge Chargers $49,224 (1) Toyota Tacoma Truck - $26,954 (1) Dodge Journey - $19,578 (2) Ford Trucks $54,427 (1) Ambulance $147,349 with the total amount financed not to exceed $297,532.

25 RESOLUTION AUTHORIZING THE COUNTY OF WARREN TO EXECUTE AN INSTALLMENT PURCHASE CONTRACT WHEREAS, the County of Warren solicited and received competitive proposals from financial institutions to finance the purchase of (2) Dodge Chargers, (1) Toyota Truck, (1) Dodge Journey, (2) Ford Trucks and (1) Chevrolet Ambulance with the total amount financed not to exceed $297,532; WHEREAS, Branch Banking & Trust offers the lowest interest rate of 1.78% for a three year term for this purchase; NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the County of Warren, that the Warren County Board of Commissioners authorizes Robert Murphy, Interim Warren County Manager to enter into a contract with Branch Banking & Trust on behalf of the County of Warren to finance the purchase of (2) Dodge Chargers, (1) Toyota Truck, (1) Dodge Journey, (2) Ford Trucks and (1) Chevrolet Ambulance with the total amount financed not to exceed $297,532; BE IT FURTHER RESOLVED that the aforesaid contracts by and between the County of Warren, various State contracts and other vendors, and Branch Banking & Trust, together with the amounts to be paid thereunder, be and the same are hereby designated as qualified tax-exempt obligations of the County of Warren for purposes of Section 265(b)(3) of the Internal Revenue Code of 1986, as amended.

26 BE IT FURTHER RESOLVED that the Warren County Board of Commissioners does not reasonably expect that the Purchaser (and any subordinate entities) will issue more than $10,000,000 in qualified tax-exempt obligations pursuant to such Sections 265(b)(3)(ii) during the current calendar year. This resolution is effective upon its adoption this 6 th day of February, The motion to adopt this resolution was made by Commissioner, seconded by Commissioner, and was passed by a vote of to. (Affix Seal of Government Unit) Attest: Victor Hunt, Chairman, Board of Warren County Commissioners This is to certify that this is a true and accurate copy of a Resolution, adopted by the Board of County Commissioners of the County of Warren on the 6 th day of February 2017., 2017 Angelena Kearney-Dunlap, Clerk Date

27 Meeting Date: February 6, 2017 Item # 7-B SUBJECT: REQUESTED BY: SUMMARY: FUNDING SOURCE: Finance Office Gloria Edmonds, Finance Director Amendment # 7 to the Warren County FY Budget Ordinance, submitted for Board s review and approval. General Fund APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE: FOLLOW-UP REQUIRED: COUNTY MANAGER'S RECOMMENDATION: Recommend approval of Amendment # 7 to the FY Warren County Budget Ordinance as requested by the Finance Director. NOTES:

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30 Meeting Date: February 6, 2017 Item # 7-C SUBJECT: REQUESTED BY: SUMMARY: Finance Office Gloria Edmonds, Finance Director Amendment # 8 to the Warren County Simulcast System Upgrade Capital Project Ordinance, submitted for Board s review and approval. FUNDING SOURCE: APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE: FOLLOW-UP REQUIRED: COUNTY MANAGER'S RECOMMENDATION: Recommend approval of Amendment # 8 to the Warren County Simulcast System Upgrade Capital Project Ordinance, as requested by the Finance Director. NOTES:

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32 Meeting Date: February 6, 2017 Agenda Item # 8-A SUBJECT: REQUESTED BY: Follow-up to Re-Zoning Public Hearing Ken Krulik, Planner/Zoning Administrator SUMMARY: Having held a required public hearing on Monday, February 6, 2017 at 5:30 pm in the Warren County Armory Civic Center, to hear citizen comments regarding a re-zoning request, item is now presented for Board s action. Petition for Re-Zoning (residential to commercial) RZ : Re-zone one parcel (0.309 acres) from [RL] Residential Lakeside to [LB] Lakeside Business at Tax Map K3A-2A and K3A-2A1 on Highway 903 (Eaton s Ferry Road) in River Township. FUNDING SOURCE: N/A APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE: FOLLOW-UP REQUIRED: N/A COUNTY MANAGER'S RECOMMENDATION: NOTES:

33 Meeting Date: February 6, 2017 Agenda Item # 8-B SUBJECT: REQUESTED BY: Follow-up to Re-Zoning Public Hearing Ken Krulik, Planner/Zoning Administrator SUMMARY: Having held a required public hearing on Monday, February 6, 2017 at 5:45 pm in the Warren County Armory Civic Center, to hear citizen comments regarding NC DOT Project on Powell s Mill Road. This item is now presented for Board s action. NC DOT Project Repair or replace bridge # 0135 on SR # 1609, Powell s Mill Rd. FUNDING SOURCE: N/A APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE: FOLLOW-UP REQUIRED: N/A COUNTY MANAGER'S RECOMMENDATION: NOTES:

34 Meeting Date: February 6, 2017 Agenda Item # 9 SUBJECT: REQUESTED BY: Resolution for Adoption of the NC Lakes District Regional Bike Plan Kerr Tar Regional Council of Governments Michal Kelley, Regional Planning Director Diane Cox, Executive Director SUMMARY: Resolution for Adoption of the NC Lakes District Regional Bike Plan is presented for Board s review and adoption. Authorize Chairman Hunt to sign same. (Ten paged presentation has been provided in a separate .) FUNDING SOURCE: APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE: N/A FOLLOW-UP REQUIRED: N/A COUNTY MANAGER'S RECOMMENDATION: NOTES:

35 NC Lakes District Regional Bike Plan 1 of 3

36 NC Lakes District Regional Bike Plan 2 of 3

37 NC Lakes District Regional Bike Plan 3 of 3

38 Meeting Date: February 6, 2017 Item # 10 SUBJECT: Request for Use of Armory Civic Center with Rental Fee Waived REQUESTED BY: Goble E. Lane, Warrenton Police Chief SUMMARY: Warrenton Police Department requests use of Armory Civic Center, Room C for February 22, from 12 noon until 4pm, to conduct a Community Meeting with rental fee waived. A $300 deposit is required. If approved, authorize Interim County Manager Murphy to sign documentation. FUNDING SOURCE: N/A APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE: FOLLOW-UP REQUIRED: COUNTY MANAGER'S RECOMMENDATION: NOTES:

39 Warrenton Police request for use of Armory Civic Center 1 of 7

40 Warrenton Police request for use of Armory Civic Center 2 of 7

41 Warrenton Police request for use of Armory Civic Center 3 of 7

42 Warrenton Police request for use of Armory Civic Center 4 of 7

43 Warrenton Police request for use of Armory Civic Center 5 of 7

44 Warrenton Police request for use of Armory Civic Center 6 of 7

45 Warrenton Police request for use of Armory Civic Center 7 of 7

46 Meeting Date: February 6, 2017 Item # 11 SUBJECT: REQUESTED BY: Request for Endorsement of Community Services Block Grant Application from Franklin-Vance-Warren Opportunity (FVW) Tony Cozart, Chairman-FVW Board of Directors Sara Rudolph, CEO SUMMARY: Annual Community Services Block Grant FY Application (which has been provided under separate cover), is presented for Board of Commissioners review and endorsement to submit to NC Department of Health & Human Services, Office of Economic Opportunity. FUNDING SOURCE: N/A APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE: FOLLOW-UP REQUIRED: COUNTY MANAGER'S RECOMMENDATION: Recommend Board endorse the FY Community Services Block Grant Application as prepared by Franklin-Vance-Warren Opportunity for submission to the NC Department of Health & Human Services, Office of Economic Opportunity. NOTES:

47 F-V-W Opp. FY Application 1 of 4 Community Services Block Grant Application has been provided on Warren Country s web site at online forms and downloads, under County Commissioners. Click here for access: Part # 1 (pages 1-33) Part # 2 (pages 34-67) Part # 3 (pages 68-99) A brief overview of the Grant Application follows this page.

48 F-V-W Opp. FY Application 2 of 4

49 F-V-W Opp. FY Application 3 of 4

50 F-V-W Opp. FY Application 4 of 4

51 Meeting Date: February 6, 2017 Agenda Item # 12 SUBJECT: REQUESTED BY: Request from Parks & Recreation Richard Dickie Williams, Director - Parks & Recreation SUMMARY: Warren County Parks & Recreation requests authorization to apply for NC Parks & Recreation Trust Fund (PARTF) grant in the amount of $111,406, with a 100% local match. Grant funds are intended for improvements to the Magnolia Ernest Recreation Park in the Soul City Area. Authorize Chairman Hunt to sign application. FUNDING SOURCE: Matching Funds from the FY Parks & Recreation Budget APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE: N/A FOLLOW-UP REQUIRED: N/A COUNTY MANAGER'S RECOMMENDATION: NOTES:

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54 Meeting Date: February 6, 2017 Agenda Item # 13-A SUBJECT: REQUESTED BY: Appointment (Re-Appointment) to Boards/Commissions/Committees Pete Deschenes, President-Roanoke Wildwood Volunteer Fire Department (VFD) Fire Tax Board SUMMARY: It is submitted to appoint five (5) members to the Roanoke Wildwood VFD Fire Tax Board for a three year term, effective October 1, 2016 to September 30, FUNDING SOURCE: APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE: N/A FOLLOW-UP REQUIRED: N/A COUNTY MANAGER'S RECOMMENDATION: NOTES:

55 Roanoke Wildwood Fire Tax Board 1 of 11 John C. Krysa 1 st Term Begins: October 1, 2016 Expires: Sept 30, 2019 Anthony B. Moran Peter J. Deschenes Suzanne Bumgarner William Nelson Heflin, Jr 2 nd Term Begins: October 1, 2016 Expires: Sept 30, 2019

56 Roanoke Wildwood Fire Tax Board 2 of 11

57 J. Krysa Roanoke Wildwood Fire Tax Board 3 of 11

58 A.B. Moran Roanoke Wildwood Fire Tax Board 4 of 11

59 A.B. Moran Roanoke Wildwood Fire Tax Board 5 of 11

60 P. Deschenes Roanoke Wildwood Fire Tax Board 6 of 11

61 P. Deschenes Roanoke Wildwood Fire Tax Board 7 of 11

62 S. Bumgarner Roanoke Wildwood Fire Tax Board 8 of 11

63 S. Bumgarner Roanoke Wildwood Fire Tax Board 9 of 11

64 W.N. Heflin Roanoke Wildwood Fire Tax Board 10 of 11

65 W.N. Heflin Roanoke Wildwood Fire Tax Board 11 of 11

66 Meeting Date: February 6, 2017 Agenda Item # 13-B SUBJECT: REQUESTED BY: Repeal Appointment to Kerr Tar COG Board of Directors Clerk to the Board SUMMARY: During January 19, 2017 Board meeting, Commissioner Walter Powell was appointed to the Kerr Tar COG Board of Directors as one of two private sector representatives. This appointment is presented for repeal in view of former Commissioner Barry Richardson serving in said capacity until October 31, FUNDING SOURCE: APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE: N/A FOLLOW-UP REQUIRED: N/A COUNTY MANAGER'S RECOMMENDATION: NOTES:

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68 Meeting Date: February 6, 2017 Agenda Item # 13-C SUBJECT: REQUESTED BY: Appointments to Boards/Commissions/Committees Clerk to the Board SUMMARY: It is submitted to appoint Interim County Manager Robert Murphy (or his designee) to serve on various Warren County Boards, Committees and/or Commissions for his term of employment. FUNDING SOURCE: APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE: N/A FOLLOW-UP REQUIRED: N/A COUNTY MANAGER'S RECOMMENDATION: NOTES:

69 Appoint Interim County Manager Robert Murphy (or his designee) to serve on various Warren County Boards, Committees and/or Commissions for his term of employment. = = = = Buck Springs Development Project Committee E-911 Commission Juvenile Crime Prevention Council (JCPC) Kerr Tar Rural Transportation Coordinating Committee Senior Center Advisory Council Stepping Up Initiative Steering Committee Warren County DOT Planning Committee

70 Meeting Date: February 6, 2017 Agenda Item # 14 SUBJECT: REQUESTED BY: Surplus Property Clerk to the Board SUMMARY: Resolution declaring Dell L100 Keyboard and HP CB442A printer formerly used by Warren County Finance Office as surplus and authorizing auction or discard is presented for Board s consideration. Authorize Chairman of the Board to sign same. FUNDING SOURCE: N/A APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE: FOLLOW-UP REQUIRED: COUNTY MANAGER'S RECOMMENDATION: Recommend adoption of Resolution declaring Dell L100 Keyboard and HP CB442A printer formerly used by Warren County Finance Office as surplus and authorize auction or discard of items if they do not sell. Grant authorization to Chairman of the Board to sign same. NOTES:

71 HP CB442A Printer Works but prints very slow Dell L100 Keyboard Does not work

72 State of North Carolina County of Warren RESOLUTION SALE OF SURPLUS WARREN COUNTY PROPERTY WHEREAS, the County of Warren has certain properties which are no longer used by Warren County Finance Office and may lawfully dispose of such property through on-line auction or disposal. NOW, THEREFORE, BE IT RESOLVED THAT, pursuant to Article 12, NC GS 160A-268, the Warren County Board of Commissioners authorize the sale through on-line auction or disposal of: Dell L100 Keyboard and HP CB442A Printer. These items are being sold in as is condition with no warranties. The Warren County Board of Commissioners reserves the right to reject any or all bids, to waive informalities, and to award bid in the opinion of the Owner in its best interest. BE IT FURTHER RESOLVED, The Warren County Board of Commissioners authorizes the County Manager (or designee) to dispose of this property and incur those costs incidental to sell property; and that advertising, describing the property, the method for bidding and the date, time and place for the bid opening be placed with auction site, notice in the Warren Record Newspaper and otherwise appropriately advertised according to law. ADOPTED this the 6 th day of February ATTEST: Warren County Board of Commissioners Victor Hunt, Chairman

73 Meeting Date: February 6, 2017 Agenda Item # 15 SUBJECT: REQUESTED BY: SUMMARY: FY Budget Schedule Angelena Kearney-Dunlap, Clerk to the Board FY suggested budget calendar is presented for Board s review an adoption. FUNDING SOURCE: APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE: N/A FOLLOW-UP REQUIRED: N/A COUNTY MANAGER'S RECOMMENDATION: NOTES:

74 WARREN COUNTY FY Budget Calendar Please note that all dates are subject to change per direction of the Board of County Commissioners. All meetings will be held in the Armory Civic Center Meeting Room. DATE TIME ACTIVITY May 1, 2017 (Monday) 6:00 pm Annual Budget Presentation to Board. Department Heads required to attend. May 11, 2017 (Thursday) 9:30 am Work Session May 24, 2017 (Wednesday) 9:30 am Work Session June 5, 2017 (Monday) 5:30 pm Budget Public Hearing in accordance with NC General Statutes to receive citizens comments (immediately before regularly scheduled board meeting). June 15, 2017 (Thursday) 9:30 am Work Session (if needed) June 19, 2017 (Monday) 6:30 pm Special Meeting to Adopt FY Budget Ordinance

75 Meeting Date: February 6, 2017 Agenda Item # 16-A SUBJECT: REQUESTED BY: Contracts Approved by County Manager Interim County Manager Robert Murphy SUMMARY: Having been granted authority to enter into contracts up to but not to exceed $50,000; contracts executed by the Interim County Manager are presented for the Board s information. (There were no contracts processed during the month of January.) FUNDING SOURCE: Various APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE: N/A FOLLOW-UP REQUIRED: N/A COUNTY MANAGER'S RECOMMENDATION: NOTES:

76 There were no contracts processed during the month of January 2017.

77 Meeting Date: February 6, 2017 Agenda Item # 16-B SUBJECT: REQUESTED BY: SUMMARY: FUNDING SOURCE: County Manager s January 2017 Status Report Interim County Manager Robert Murphy Manager s Monthly Status Report is submitted for the Board s information. N/A APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE: N/A FOLLOW-UP REQUIRED: N/A COUNTY MANAGER'S RECOMMENDATION: NOTES:

78 Manager s January 2017 Status Report 1 of 2

79 Manager s January 2017 Status Report 2 of 2

80 Meeting Date: January 9, 2017 Agenda Item # 17 SUBJECT: REQUESTED BY: Follow-up to December 14, 2016 Work Session Starlin Beatty, Tax Administrator SUMMARY: Having discussed during work session, Business Information Systems BIS Tax Software Solution proposal, including: 1) Tax Software Proposal between BIS and the County, 2) purchase contract and 3) maintenance contract, it is presented with revisions as follows, for Board s review and adoption, effective upon execution. Authorize Chairman to sign as appropriate. Proposal from BIS with the $45,000 moved from FY 2018 to FY FUNDING SOURCE: Tax Assessors Budget APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE: FOLLOW-UP REQUIRED: N/A RECOMMENDATION: 1) Tax Assessor recommends approval of Purchase Contract and authorize Chairman Hunt to sign Contract. 2) Tax Assessor recommends approval of BIS Software Maintenance Contract - Terms & Conditions. Authorize Chairman to sign contract. NOTES:

81 The following documents have been provided in a separate . 1) Tax Software Proposal (10 pages) 2) Purchase Contract (10 pages) 3) Software Maintenance Contract (7 pages)

82 Agenda Item # 18 February 6, 2017 Closed Session for discussion of Attorney-Client Privileged Information & Personnel Matters in accordance with NCGS (a)(3)&(6)

83 Adjourn February 6, 2017 Regular Meeting