6:00 pm Call to Order Regular Monthly Meeting Chairman or Designee

Transcription

1 SUGGESTED AGENDA FOR MARCH 5, 2018 REGULAR MONTHLY MEETING Rescheduled to March 12, 2018 for the WARREN COUNTY BOARD OF COMMISSIONERS in the Armory Civic Center Meeting Room 501 US Hwy 158 Business, East Warrenton, NC :00 pm Call to Order Regular Monthly Meeting Chairman or Designee Moment of Silence ITEM # 1 ADOPT SUGGESTED AGENDA Conflict of Interest Disclosure Statement Members of the Warren County Board of Commissioners are advised, hereby, of their duty under the State Government Ethics Act to avoid conflicts of interest and the appearance of such conflict; and, further, are instructed to refrain from participating in any matter coming before this Board of County Commissioners with respect to which there is a conflict of interest or appearance of such conflict. In accordance with the State Government Ethics Act, it is the duty of every Board member to avoid both conflicts of interest and appearances of conflict. Does any Board member have any known conflict of interest or appearance of conflict with respect to any matter coming before this Board today? If so, please identify the conflict and refrain from any undue participation in the particular matter involved. ITEM # 2 CITIZEN COMMENTS Time set aside to allow individuals to address the Board of Commissioners on issues of concern pertaining to the County. Rules for Citizen Comments: Citizen Comments RULES: Please sign up to speak. The maximum time allotted to each speaker will be ( ) minutes. The Clerk to the Board will keep time. Any group of people who support or oppose the same position should designate a spokesperson. Please address only those items which might not have been addressed by a previous speaker. If response from Manager and/or Board is desired, please leave a copy of your comment(s) with the Clerk to the Board. Order and decorum will be maintained. This is not a question and answer session. Board of Commissioners Meetings are recorded. Warren County Board of Commissioners

2 ITEM # 3 CONSENT AGENDA A. Approve minutes of previous months meeting(s). A copy of February 2018 minutes have been provided to the Board in a separate Feb. 5 Regular Monthly Meeting Feb. 15 Retreat Feb. 15 Work Session Feb. 19 Joint Meeting with Economic Development Commission Feb. 27 Joint Meeting with Board of Education B. Interest Income Report (January 2018) for Board information by: J. Holtzman, Interim Finance Officer C. Tax Collector s Report for January 2018 presented for Board s information in accordance with NCGS (S. Beatty, Tax Administrator.) D. Tax Release Requests (over & under $100) in accordance with NCGS Taxpayer s Remedies are presented for information only (S. Beatty, Tax Admin.) E. Proclamation - Stewardship Week April 26 - May 6, 2018 ITEM # 4 FINANCE OFFICE: Jamie Holtzman, Interim Finance Officer A. Amendment # 5 to the FY Warren County Budget Ordinance B. Amendment # 7 to the Capital Project Ordinance for the Buck Spring Regional Leadership Center For Excellence C. Amendment # 11 to the Capital Project Ordinance for Warren County Simulcast System Upgrade D. Reimbursement Resolution for Vehicles. Authorize Chairman Hunt to sign same. E. Grant Project Ordinance CDBG Scattered Site George Davis Project ITEM # 5 CONSIDER ITEMS FROM FEBRUARY 15, 2018 WORK SESSION/MEETING and authorize chairman to sign documents as appropriate. A. Consider Revised Rules of Procedure for County Officials Atty Kingsberry B. Consider Revised policy for Board/Committee Appointments/Re-Appointments and Board/Committee Activities (REFERRED TO WORK SESSION) Atty Kingsberry

3 ITEM # 5 CONSIDER ITEMS FROM WORK SESSION/MEETING (cont d) C. Consider Revised Resolution Establishing the Fire Commission and Providing for Financial Assistance to all Fire Departments Serving the County Commissioner Davis & Atty Kingsberry D. Consider Authorizing County Attorney to Proceed with Litigation Regarding Opioid Issue E. Consider adoption of Code of Ethics for Warren County Officials which incorporates Ethics Policy and Conflict of Interest Disclosure Procedures Atty Kingsberry ITEM # 6 PERSONNEL REQUESTS A. Moved to April 18, 2018 work session B. Add Income Maintenance Caseworker Trainee (grade 15) and Environmental Health Specialist Trainee (grade 23) to Job Classification Schedule by Lisa Alston, HR Director C. Approve Reclassification of vacant Public Health Nurse Supervisor II Position to Public Health Nurse Supervisor I by Lisa Alston, HR Director ITEM # 7 BOARD/COMMITTEE/COMMISSION (RE)-APPOINTMENTS. Ad runs quarterly in the Warren Record newspaper, most recent ad 12/6/17. A. Warren County Aging Advisory Council: B.Brayboy, V.Broach, R.Griesinger & V.Hunt. By: Vicky Stokes, Senior Center Director B. Juvenile Crime Prevention Council: C.Alston-Kearney, C.Jennings (Alternate) & B.Brayboy By: Chief Goble Lane, JCPC Chairman ITEM # 8 REQUEST FOR USE OF ARMORY CIVIC CENTER - SATURDAY MAY 5 TH WITH FEES WAIVED by Warren County School System ITEM # 9 ECONOMIC DEVELOPMENT INITIATIVE - by Stacy Woodhouse, EDC Director ITEM # 10 DECLARE SURPLUS PROPERTY AND AUTHORIZE AUCTION Angelena Kearney-Dunlap, Clerk to the Board Consider Resolution Declaring Surplus Property: Computer Equipment from Memorial Library, Printers from County Administration Offices

4 ITEM # 11 COMMISSIONER / COUNTY MANAGER UPDATES ITEM # 12 CLOSED SESSION NCGS (a)(4) to discuss matters relating to the location or expansion of industries or other businesses in the area ITEM # 13 Adjourn March 12, 2018 Board meeting

5 MARCH 5, 2018 REGULAR MONTHLY MEETING Rescheduled to March 12, 2018 CONSENT AGENDA ITEM # 3A Approve minutes of previous months meeting(s). February 2018 minutes have been provided to the Board in a separate 5 th Regular Monthly Meeting 15 th Board Retreat 15 th Work Session / Meeting 19 th Joint Meeting with EDC 27 th Joint Meeting with Board of Education

6 MARCH 5, 2018 REGULAR MONTHLY MEETING Rescheduled to March 12, 2018 CONSENT AGENDA ITEM # 3B Interest Income Report (January 2018) for Board information By: J. Holtzman, Interim Finance Officer

7 MARCH 5, 2018 REGULAR MONTHLY MEETING Rescheduled to March 12, 2018 CONSENT AGENDA ITEM # 3C Tax Collector s Report for January 2018 presented for Board s information in accordance with NCGS By: Starlin Beatty, Tax Administrator

8 MARCH 5, 2018 REGULAR MONTHLY MEETING Rescheduled to March 12, 2018 CONSENT AGENDA ITEM # 3D pg 1 of 2 Tax Release Requests (over & under $100) in accordance with NCGS Taxpayer s Remedies are presented for information only By: Starlin Beatty, Tax Admin

9 CONSENT AGENDA ITEM # 3D pg 2 of 2 Tax Release Requests approved by County Manager, under $100 in accordance with NCGS Taxpayer s Remedies are presented for information only.

10 MARCH 5, 2018 REGULAR MONTHLY MEETING Rescheduled to March 12, 2018 CONSENT AGENDA ITEM # 3E pg 1 of 2 Proclamation: Stewardship Week April 26 - May 6, 2018 Authorize Chairman s Signature By: Larry West, Soil & Water Conservation

11 ITEM # 3E pg 2 of 2 Proclamation: Stewardship Week April 26 - May 6, 2018 Authorize Chairman s Signature

12 MARCH 5, 2018 REGULAR MONTHLY MEETING Rescheduled to March 12, 2018 AGENDA ITEM # 4-A Amendment # 5 to the FY Warren County Budget Ordinance

13 MARCH 5, 2018 REGULAR MONTHLY MEETING Rescheduled to March 12, 2018 AGENDA ITEM # 4-B Amendment # 7 to the Capital Project Ordinance for the Buck Spring Regional Leadership Center For Excellence

14 MARCH 5, 2018 REGULAR MONTHLY MEETING Rescheduled to March 12, 2018 AGENDA ITEM # 4-C Amendment # 11 to the Capital Project Ordinance for Warren County Simulcast System Upgrade

15 MARCH 5, 2018 REGULAR MONTHLY MEETING Rescheduled to March 12, 2018 AGENDA ITEM # 4-D Pg 1 of 2 Reimbursement Resolution for Vehicles. Authorize Chairman Hunt to sign same.

16 AGENDA ITEM # 4-D Pg 2 of 2 Reimbursement Resolution for Vehicles. Authorize Chairman Hunt to sign same.

17 MARCH 5, 2018 REGULAR MONTHLY MEETING Rescheduled to March 12, 2018 AGENDA ITEM # 4-E Grant Project Ordinance CDVBG Scattered Site George Davis Project

18 MARCH 5, 2018 REGULAR MONTHLY MEETING Rescheduled to March 12, 2018 AGENDA ITEM # 5-A Consider Revised Rules of Procedure for County Officials discussed during February 15 th work session/meeting. If approved, authorize Chairman s signature on same. This document supersedes Ordinance Rules of Procedure of same title. By: County Attorney Hassan Kingsberry Revised document has been provided to the board in a separate .

19 MARCH 5, 2018 REGULAR MONTHLY MEETING Rescheduled to March 12, 2018 AGENDA ITEM # 5-B Consider Revised Policy for Board/Committee Appointments/Re-Appointments and Board/Committee Activities discussed during February 15 th work session/meeting. Authorize Chairman s signature on same. By: County Attorney Hassan Kingsberry Further edits have been suggested to the document. Please refer item to April 18 th work session.

20 MARCH 5, 2018 REGULAR MONTHLY MEETING Rescheduled to March 12, 2018 AGENDA ITEM # 5-C Consider Revised Resolution Establishing the Fire Commission and Providing for Financial Assistance to all Fire Departments Serving the County discussed during February 15 th work session/meeting. Authorize Chairman s signature on same. By: Commissioner Tare T Davis & County Attorney Hassan Kingsberry Revised document has been provided to the board in a separate .

21 MARCH 5, 2018 REGULAR MONTHLY MEETING Rescheduled to March 12, 2018 AGENDA ITEM # 5-D Consider Authorizing County Attorney Kingsberry to Proceed with Litigation Regarding Opioid Issue, discussed during February 15 th work session/meeting. By: County Attorney Hassan Kingsberry

22 MARCH 5, 2018 REGULAR MONTHLY MEETING Rescheduled to March 12, 2018 AGENDA ITEM # 5-E Consider adoption of Code of Ethics for Warren County Officials which incorporates Ethics Policy and Conflict of Interest Disclosure Procedures as discussed during February 15 th Board Retreat and work session/meeting. Authorize chairman s signature on same. By: County Attorney Hassan Kingsberry Revised document has been provided to the board in a separate .

23 MARCH 5, 2018 REGULAR MONTHLY MEETING Rescheduled to March 12, 2018 AGENDA ITEM # 6-A pg 1 of 14 Personnel Request This item has been moved to April 18, 2018 work session

24 MARCH 5, 2018 REGULAR MONTHLY MEETING Rescheduled to March 12, 2018 AGENDA ITEM # 6-B pg 2 of 14 Add Income Maintenance Caseworker & Environmental Health Specialist Trainees to Job Classification Schedule By: Lisa Alston, HR Director

25 AGENDA ITEM # 6-B pg 3 of 14 Add Income Maintenance Caseworker & Environmental Health Specialist Trainees to Job Classification Schedule

26 AGENDA ITEM # 6-B pg 4 of 14 Add Income Maintenance Caseworker & Environmental Health Specialist Trainees to Job Classification Schedule

27 AGENDA ITEM # 6-B pg 5 of 14 Add Income Maintenance Caseworker & Environmental Health Specialist Trainees to Job Classification Schedule

28 AGENDA ITEM # 6-B pg 6 of 14 Add Income Maintenance Caseworker & Environmental Health Specialist Trainees to Job Classification Schedule

29 AGENDA ITEM # 6-B pg 7 of 14 Add Income Maintenance Caseworker & Environmental Health Specialist Trainees to Job Classification Schedule

30 AGENDA ITEM # 6-B pg 8 of 14 Add Income Maintenance Caseworker & Environmental Health Specialist Trainees to Job Classification Schedule

31 MARCH 5, 2018 REGULAR MONTHLY MEETING Rescheduled to March 12, 2018 AGENDA ITEM # 6-C pg 9 of 14 Approve Reclassification of vacant Public Health Nurse Supervisor II Position to Public Health Nurse Supervisor I Lisa Alston, HR Director

32 AGENDA ITEM # 6-C pg 10 of 14 Approve Reclassification of vacant Public Health Nurse Supervisor II Position to Public Health Nurse Supervisor I

33 AGENDA ITEM # 6-C pg 11 of 14 Approve Reclassification of vacant Public Health Nurse Supervisor II Position to Public Health Nurse Supervisor I

34 AGENDA ITEM # 6-C pg 12 of 14 Approve Reclassification of vacant Public Health Nurse Supervisor II Position to Public Health Nurse Supervisor I

35 AGENDA ITEM # 6-C pg 13 of 14 Approve Reclassification of vacant Public Health Nurse Supervisor II Position to Public Health Nurse Supervisor I

36 AGENDA ITEM # 6-C pg 14 of 14 Approve Reclassification of vacant Public Health Nurse Supervisor II Position to Public Health Nurse Supervisor I

37 MARCH 5, 2018 REGULAR MONTHLY MEETING Rescheduled to March 12, 2018 AGENDA ITEM # 7-A pg 1 of 8 Recommendations for appointment/re-appointment to Warren County Aging Advisory Council: Barbara Brayboy 2 nd term expires February 28, 2021 Virginia Broach 2 nd term expires Roger Griesinger 2 nd term expires Commissioner Victor Hunt 2 nd term expires December 31, 2018 Requested by: Vicky Stokes, Senior Center Director

38 AGENDA ITEM # 7-A pg 2 of 8 Recommendations for appointment/re-appointment to Warren County Aging Advisory Council:

39 Barbara Brayboy AGENDA ITEM # 7-A pg 3 of 8

40 B.Brayboy AGENDA ITEM # 7-A pg 4 of 8

41 Virginia Broach AGENDA ITEM # 7-A pg 5 of 8

42 V.Broach AGENDA ITEM # 7-A pg 6 of 8

43 Roger Griesinger AGENDA ITEM # 7-A pg 7 of 8

44 R.Griesinger AGENDA ITEM # 7-A pg 8 of 8

45 MARCH 5, 2018 REGULAR MONTHLY MEETING Rescheduled to March 12, 2018 AGENDA ITEM # 7-B pg 1 of 7 Recommendations for appointment/re-appointment to Warren County Juvenile Crime Prevention Council (JCPC). Two year terms expire January Cathy Alston-Kearney, WC School System 1 st term Chelsa Jennings (alternate) 1 st term Barbara Brayboy, Member-at-large 2 nd term Richard Booker, Faith Community 1 st term By: JCPC Chairman Warrenton Police Chief Goble Lane

46 AGENDA ITEM # 7-B pg 2 of 7 Recommendations for appointment/re-appointment to Warren County Juvenile Crime Prevention Council (JCPC). Two year terms expire January Cathy Alston-Kearney (Alternate - Chelsea Jennings)

47 AGENDA ITEM # 7-B pg 3 of 7 Recommendations for appointment/re-appointment to Warren County Juvenile Crime Prevention Council (JCPC). Two year terms expire January C.Alston-Kearney

48 AGENDA ITEM # 7-B pg 4 of 7 Recommendations for appointment/re-appointment to Warren County Juvenile Crime Prevention Council (JCPC). Two year terms expire January Barbara Brayboy

49 AGENDA ITEM # 7-B pg 5 of 7 Recommendations for appointment/re-appointment to Warren County Juvenile Crime Prevention Council (JCPC). Two year terms expire January B. Brayboy

50 AGENDA ITEM # 7-B pg 6 of 7 Recommendations for appointment/re-appointment to Warren County Juvenile Crime Prevention Council (JCPC). Two year terms expire January Richard Booker

51 AGENDA ITEM # 7-B pg 7 of 7 Recommendations for appointment/re-appointment to Warren County Juvenile Crime Prevention Council (JCPC). Two year terms expire January R.Booker

52 MARCH 5, 2018 REGULAR MONTHLY MEETING Rescheduled to March 12, 2018 AGENDA ITEM # 8 pg 1 of 5 Request to use Armory Civic Center with Rental Fee Waived on Saturday, May 5, 2018 for Warren County Schools Tri-School Prom The customary $300 cleaning/damage fee is required from requestor for rental fee exempted activities. By Pamela Jordan & WCS Tri-Prom Committee NOTE: According to newly adopted Armory Civic Center Use Policy (effective Nov. 2017) this activity does not meet fee exemption criteria.

53 AGENDA ITEM # 8 pg 2 of 5 Request to use Armory Civic Center with Rental Fee Waived on Saturday, May 5, 2018 for Warren County Schools Tri-School Prom 2018.

54 AGENDA ITEM # 8 pg 3 of 5 Request to use Armory Civic Center with Rental Fee Waived on Saturday, May 5, 2018 for Warren County Schools Tri-School Prom 2018.

55 AGENDA ITEM # 8 pg 4 of 5 Request to use Armory Civic Center with Rental Fee Waived on Saturday, May 5, 2018 for Warren County Schools Tri-School Prom 2018.

56 Request to use Armory Civic Center with Rental Fee Waived on Saturday, May 5, 2018 for Warren County Schools Tri-School Prom AGENDA ITEM # 8 pg 5 of 5

57 MARCH 5, 2018 REGULAR MONTHLY MEETING Rescheduled to March 12, 2018 AGENDA ITEM # 9 Local Buying Initiative an Informational Presentation by Stacy Woodhouse, Director Economic Development

58 MARCH 5, 2018 REGULAR MONTHLY MEETING Rescheduled to March 12, 2018 AGENDA ITEM # 10 pg 1 of 3 DECLARE SURPLUS PROPERTY BY RESOLUTION AND AUTHORIZE AUCTION By: Clerk to the Board of Commissioners Angelena Kearney-Dunlap Animal Control Printer Dell Optiplex Worx InSciTek Microsystem Phone Dell Monitor (2)

59 AGENDA ITEM # 10 pg 2 of 3 DECLARE SURPLUS PROPERTY AND AUTHORIZE AUCTION Epson Receipt Printer (2) HP Color Laser Jet HP Compaq Honeywell Bar Code Scanner Axis Network Document HP ScanJet Wand (3) Scanner Other items for surplus: HP Flatbed Scanner (2) HP Transparent Material Adapter Scanner (3) Dell Power Edge Z900 Server Iomega (EMC Company) external storage Cisco Linksys Wireless G-Access Server Point w/power booster (2) Sonic Firewall IBM Server Emerson Network Power UPS (2) E-Machines High Def Monitor Dell OptiPlex Windows Vista Basic XP (10) View Sonic Monitor (8)

60 AGENDA ITEM # 10 pg 3 of 3 RESOLUTION SALE OF SURPLUS WARREN COUNTY PROPERTY WHEREAS, the County of Warren has certain properties which are no longer used by Warren County Departments and may lawfully dispose of such property through on-line auction or disposal. NOW, THEREFORE, BE IT RESOLVED THAT, pursuant to Article 12, NC GS 160A- 270, the Warren County Board of Commissioners authorize the sale through on-line auction or disposal, of: Animal Control - HP Colorjet printer Memorial Library Worx InSciTek Microsystem Phone (2), HP Flatbed Scanner (2), HP Transparent Material, Epson Receipt Printer (2), Adapter Scanner (3), Dell Power Edge Z900 Server Iomega (EMC Company) external storage, Cisco Linksys Wireless G-Access, Point w/power booster (2), Axis Network Document Scanner, Honeywell Bar Code Scanner Wand (3), Sonic Firewall, IBM Server, Emerson Network Power UPS (2), E-Machines High Def Monitor, Dell OptiPlex Windows Vista Basic XP (10), View Sonic Monitor (8), XP (10), HP Color Laser Jet and Dell Monitors (2) These items are being sold in as is condition with no warranties. The Warren County Board of Commissioners reserve the right to reject any or all bids, to waive informalities, and to award bid in the opinion of the Owner in its best interest. BE IT FURTHER RESOLVED, The Warren County Board of Commissioners authorizes the County Manager (or designee) to dispose of this property and incur those costs incidental to sell property; and that advertising, describing the property, the method for bidding and the date, time and place for the bid opening be placed with auction site, notice in the Warren Record Newspaper and otherwise appropriately advertised according to law. ADOPTED this the 12 th day of March Warren County Board of Commissioners ATTEST: Victor Hunt, Chairman

61 MARCH 5, 2018 REGULAR MONTHLY MEETING Rescheduled to March 12, 2018 AGENDA ITEM # 11 COMMISSIONERS & COUNTY MANAGER UPDATES

62 MARCH 5, 2018 REGULAR MONTHLY MEETING Rescheduled to March 12, 2018 AGENDA ITEM # 12 Closed Session NCGS (A)(4) To discuss matters relating to the location or expansion of industries or other businesses in the area served by the public body, including agreement on a tentative list of economic development incentives that may be offered by the public body in negotiations. The action approving the signing of an economic development contract or commitment, or the action authorizing the payment of economic development expenditures, shall be taken in an open session.

63 MARCH 5, 2018 REGULAR MONTHLY MEETING Rescheduled to March 12, 2018 AGENDA ITEM # 13 Adjourn March 12, 2018 Board meeting