ONSLOW COUNTY BOARD OF COMMISSIONERS MEETING August 19, 2013 Jacksonville City Hall, Council Chambers 815 New Bridge Street, Jacksonville, NC 7:00 PM

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1 ONSLOW COUNTY BOARD OF COMMISSIONERS MEETING August 19, 2013 Jacksonville City Hall, Council Chambers 815 New Bridge Street, Jacksonville, NC 7:00 PM REGULAR MEETING CALL TO ORDER - Chairman Paul Buchanan PRAYER FOLLOWED BY A MOMENT OF SILENCE PLEDGE OF ALLEGIANCE Ms. Sheri Slater, Assistant County Manager will lead the audience and the Board in the Pledge of Allegiance. ACKNOWLEDGMENT OF ELECTED OFFICIALS PRESENT CHAIRMAN S REMARKS We ask that all in attendance please set your cell phones to silent or vibrate mode. The Board offers the public two opportunities to speak during the meeting. Comments during the first public comment period should be limited to three minutes each and must be directly issueoriented with the agenda items for this meeting. The second public comment period is at the end of the meeting and may be on any issue upon which the Board of Commissioners has control. Any comments where the primary purpose is to promote a business or candidacy shall not be allowed. During the second public comment period citizens can address the Board for up to five minutes each. In accordance with the Board's adopted Rules of Procedure, Commissioners shall reserve responses, if any, for the Commissioner comment period on the agenda. ITEM 1 Chairman: ADOPTION OF AGENDA With no other items being considered separately, a motion to adopt the Meeting Agenda is in order. Specific Action Requested: Adopt the Meeting Agenda. 1

2 ITEM 2 APPROVAL OF ITEMS ON CONSENT AGENDA The Chairman will ask any Board Members with questions or concerns about any agenda item to identify the item, which will be removed from the Consent Agenda and considered separately toward the end of the meeting. If an item is identified, no vote is necessary to move the item for separate consideration. The Chairman will call for a motion to approve the Consent Agenda. CONSENT AGENDA The Consent Agenda includes routine items that may be acted upon in a single vote. Any Commissioner may remove items from the Consent Agenda for separate discussion and consideration later in the agenda. A. Budget Amendments- the following budget amendments for Fiscal Year are requested for your approval on August 19, 2013: B8-B13. Specific Action Requested: Approve budget amendments B8-B13. B. Contract Execution: Authorization to Execute Non-Monetary Contracts Prior to the consolidation of human services, the Health Director and DSS Director were authorized to enter into certain contracts. After consolidation pursuant to GS 153A-77, statutory duties of the health and social services directors are vested in the human services director. The statute provides, in pertinent part, that "[e]xcept as otherwise provided by law, the human services director or the director's designee shall have the same powers and duties as a social services director, a local health director...". GS 153A-77(e). In an effort to operate more efficiently, it is being requested that the Assistant County Manager for Consolidated Human Services be given authority to sign contracts that do not involve funding (non-monetary) on behalf of Consolidated Human Services. If approved, attached is the change that will be incorporated into the Purchasing Policy and Procedure manual under Contract Award and Execution. Specific Action Requested: Respectfully request that the Board of Commissioners consider the approval of the recommended revision to the Purchasing Policy and Procedure Manual. ITEM 3 PUBLIC COMMENT Citizens have an opportunity to address the Board for no more than three minutes per speaker on topics which concern the agenda items of this meeting. 2

3 ITEM 4 PRESENTATIONS A. Limited Term Blue Ribbon Panel on the N.A. Burton Business & Industrial Park Mr. Billy Sewell, Chairman, and Mr. Joe Henderson, Member, of the Limited Term Blue Ribbon Panel on the N.A. Burton Business & Industrial Park, will provide the recommendations from members of the Blue Ribbon Panel. B. Presentation of Certificate of Exceptional Service and Exceptional Service Medal Onslow County Emergency Responders Keith Cantrell, Lauren Szesnat and Andrew Lanier have achieved the training and certification of Advanced Swiftwater Technician. Mr. Trey Smith, Captain, Charlotte Fire Department and owner of Rescue North Carolina will provide a presentation on the process to achieve the Advanced Swiftwater Technician. Mr. Smith was the instructor who taught the classes these 3 individuals attended. ITEM 5 GENERAL ITEMS A. Senior Nutrition Caterer Contract This contract is between Onslow County Senior Services and Hilda's Cooking and Catering, LLC for the delivery of prepared food for the home delivered meals to seniors and the meals for all five nutrition sites: Jacksonville, Richlands, Sneads Ferry, Swansboro, and Belgrade. Nutrition services are provided to clients age 60 and over. Clients are assessed on an annual basis for eligibility under the guidelines of the Division of Aging and Adult Services. This is an extension of the existing contract that was approved by the Board of Commissioners on July 18, Ms. Christine Kinnett, Interim Senior Services Director, will be available to answer any questions the Board may have. Specific Action Requested: Respectfully request that the Board approve the contract and authorize the Chairman to sign associated documents on behalf of the County. B. Senior Transportation Contract This contract between Onslow County and Onslow United Transit System, Inc. will facilitate transportation services to elderly clients aged 60 and over. Clients are assessed on an annual basis for eligibility under the guidelines of the Division of Aging and Adult Services. 3

4 Onslow United Transit System, Inc. provides handicap accessible transportation to medical appointments and to senior nutrition sites around the County. Ms. Christine Kinnett, Interim Senior Services Director, will be available to answer any questions the Board may have. Specific Action Requested: Respectfully request the Board approve the contract and authorize the Chairman to sign associated documents on behalf of the County. C. Proposed Fee Schedule Changes FY Changes to the Environmental Health Fee Schedule are recommended for FY 14 to clarify changes to fee titles/descriptions and bring fees more in line with the amount of work required to complete the tasks. The following title and/or description changes are recommended: Plan Reviews; "Food Service Establishments" to "Food Services & Lodging Establishments"; Improvement Permit Application Fees "Individual Dwelling Unit" description to include up to 4 standard RV's, or up to 2 park model RV's and "Multiple Dwelling Units on Common Wastewater System" description to include up to 4 standard RV's equals one unit or up to 2 park model RV's equals one unit. Mr. Jon Harrison, Environmental Health Director, will be available to answer any questions the Board may have. Specific Action Requested: Respectfully request that the Board of Commissioners consider approval of the proposed changes to the Environmental Health Fee Schedule. D. Community Assistance Fund In 2009, Onslow County established the Septic System Database, Repair, & Information Program (SSDRIP) with Clean Water Management Trust Fund grant money. With this program, more than 4,000 residents received either a septic tank pump-out rebate or assistance with septic system repairs. SSDRIP came to an end in January As part of the program, septic system repair loan payments are received by Onslow County, in order to establish a Community Assistance Fund, for septic system repairs. As with the original SSDRIP process, program eligibility will be based on current HUD income guidelines and program participants will be required to attend a 1-hr septic system education session about their system. Currently, there is a balance of $47,000 in the SSDRIP Program. These funds will be utilized to establish the Community Assistance Fund. Mr. Ben Warren, Director of Planning & Development and Ms. Angela Lee, Interim Health Director, will be available to answer any questions the board may have. 4

5 Specific Action Requested: Respectfully request the Commissioners consider establishing the Community Assistance Fund for septic system repairs, approve budget amendment, and authorize the Chairman to sign all associated documents. E. Resolution on Proposed Installment Financing Agreement & Transfer of Certain Property under GS 160A-20 &153A-158.2(c) and Reimbursement Resolution The County is considering entering into a proposed installment financing agreement to fund a portion of the cost of (a) constructing a maintenance building for Coastal Carolina Community College, (b) acquiring radios for the County's five-site simulcast 800 MHz Project 25 trunked radio communications system, and (c) demolishing the old county jail, except for certain facilities that may be retained for use by the County (hereinafter collectively "the Project"). The County has advertised for financing proposals, which are due by August 22, The proposed financing must be approved by the NC Local Government Commission (LGC) and is scheduled for consideration by the LGC at its October 1, 2013 meeting, should the Board decide to move forward with the financing. As part of the process, the County is required to conduct a public hearing to consider whether to approve the proposed installment financing agreement to provide funds for the Project in an amount not to exceed $9,700,000, and whether the County should acquire an interest in the real and personal property included in the Coast Carolina Community College maintenance building project and improvements in connection with the proposed agreement. The County would have to acquire certain property related to the community college maintenance building part of this Project to pledge the property to secure the financing for its construction. The Resolution calling for public hearings on both the financing agreement and the connected property acquisition are combined in the attached proceedings of the board of commissioners. The Resolution calls for a public hearing to be held at 7:00 PM on September 4, 2013, at the Board's regular meeting. The Resolution also gives the county manager, finance officer and county attorney authority to file an application for approval of the proposed agreement with the LGC and confirms the selection of Robinson, Bradshaw & Hinson as bond counsel and DEC Associates, Inc., as financial advisor for the financing of the Project. Also included in attached Proceedings of the Board is a Reimbursement Resolution for the Project. This enables the County to recover any costs incurred dating back sixty days from the approval of the Reimbursement Resolution. The County can also recover certain "soft cost" dating back to the inception of the Project. "Soft cost" includes architectural, engineering and legal costs. The County will reimburse itself once the debt is issued. 5

6 Mr. Dave McCole, Finance Officer and Ms. Lesley Moxley, County Attorney, will be available to answer any questions the board may have. Specific Action Requested: Consider approval of the Resolution Providing for Certain Matters Relating to a Proposed Installment Financing Agreement to Finance a Portion of the Cost of Various Projects and the Reimbursement Resolution. ITEM 6 APPOINTMENTS A. Nursing Home/Adult Care Home Community Advisory Committee The Committee s primary function is to maintain the spirit of the North Carolina Nursing Home Residents Bill of Rights. The purpose of this law is to involve the local community, through this volunteer citizens group, in an effort to improve the quality of care for nursing home residents. A major responsibility of advisory committees is to monitor nursing home care and resolve grievances of nursing home residents and their families involving quality of care issues. An equally important role of these committees is to serve as a catalyst for increased community interaction with nursing homes and to promote better community education and awareness of issues affecting residents. Ms. Ossie J. Keyes, Nursing Home Representative, term will expire on August 14, Ms. Keyes expressed an interest in reappointment and has submitted a citizen participation application. This application is on file and has been certified by the Clerk s office. Specific Action Requested: Respectfully request appointing Ms. Ossie J. Keyes, Nursing Home Representative for a threeyear term expiring on August 14, B. Community Child Protection/Child Fatality Prevention Team Appointments In the early 1990's North Carolina established local Community Child Protection Teams and Child Fatality Prevention Teams. The mission of these teams is to identify gaps and deficiencies in services and make recommendations for changes to the legislation, rules, or policies that would promote the safety and well-being of children. The recommendations are used by local and state policy makers to enact system changes to better protect children. The following citizens have submitted citizen participation applications to fill vacancies on the CCPT/CCFT. 6

7 Mr. John Getty to be appointed to fill a one-year term in the category of Law Enforcement Officer. Mr. John Reed to be appointed to fill a one-year term in the category of Firefighter. Ms. Katie Tallman to be reappointed to fill a one-year term in the category of Parent. Ms. Angie Robles to be reappointed to fill a one-year term in the category of Other Appointed Member. Ms. Julia Parrish to be reappointed to fill a one-year term in the category of Other Appointed Member. Ms. Janice Kight to be reappointed to fill a one year term in the category of Other Appointed Member. Ms. Nancy Hauck to be appointed to fill a one year term in the category of Other Appointed Member. Ms. Hauck does not reside in Onslow County, but the CCPT/CFPT respectfully requests the Board of Commissioners waive the residency requirement. Ms. Hauck is the Director of Marine and Family Services at New River Air Station. These applications are on file and has been certified by the Clerk s office. Specific Action Requested: Consider approval of these citizens to be appointed or reappointed to one-year term expiring June 30, 2014 on the Community Child Protection Team/Child Fatality Prevention Team and consider a waiver of the residency requirement for Ms. Nancy Hauck. ITEM 7 ITEM 8 ITEM 9 ITEM 10 ITEM 11 CONSENT AGENDA ITEMS, if necessary PUBLIC COMMENT - Citizens have an opportunity to address the Board for no more than five minutes per speaker on any issue upon which the Board of Commissioners has control. MANAGER S COMMENTS COMMISSIONER S COMMENTS ADJOURNMENT 7