6:00 pm Call to Order Regular Monthly Meeting Chairman or Designee

Transcription

1 SUGGESTED AGENDA FOR SEPTEMBER 10, 2018 REGULAR MONTHLY MEETING WARREN COUNTY BOARD OF COMMISSIONERS in the Armory Civic Center Meeting Room 501 US Hwy 158 Business East Warrenton, NC :00 pm Call to Order Regular Monthly Meeting Chairman or Designee Moment of Silence Swearing-In Ceremony Vincent Jones, Warren County Manager ITEM # 1 ADOPT SUGGESTED AGENDA (acknowledge any conflicts of interest) Conflict of Interest Disclosure Statement Members of the Warren County Board of Commissioners are advised, hereby, of their duty under the State Government Ethics Act to avoid conflicts of interest and the appearance of such conflict; and, further, are instructed to refrain from participating in any matter coming before this Board of County Commissioners with respect to which there is a conflict of interest or appearance of such conflict. In accordance with the State Government Ethics Act, it is the duty of every Board member to avoid both conflicts of interest and appearances of conflict. Does any Board member have any known conflict of interest or appearance of conflict with respect to any matter coming before this Board today? If so, please identify the conflict and refrain from any undue participation in the particular matter involved. ITEM # 2 CITIZEN COMMENTS Time set aside to allow individuals to address the Board of Commissioners on issues of concern pertaining to the County. Rules for Citizen Comments: Citizen Comments RULES: Please sign up to speak. The maximum time allotted to each speaker will be ( ) minutes. The Clerk to the Board will keep time. Any group of people who support or oppose the same position should designate a spokesperson. Please address only those items which might not have been addressed by a previous speaker. If response from Manager and/or Board is desired, please leave a copy of your comment(s) with the Clerk to the Board. Order and decorum will be maintained. This is not a question and answer session. Board of Commissioners Meetings are recorded. Warren County Board of Commissioners

2 ITEM # 3 CONSENT AGENDA A. Approve minutes of: August 6, 2018 Regular monthly meeting August 15, 2018 Special Meeting & Work Session/Meeting, and September 4, 2018 Special Meeting. Minutes have been provided to the Board in a separate . B. Interest Income Report for July 2018 information only (Jamie Holtzman, Finance Officer) C. Tax Collector s Report for July 2018 presented for Board s information in accordance with NCGS (S. Beatty, Tax Administrator.) D. Tax Release Requests (1) over $100 and (2) under $100, in accordance with NCGS Taxpayer s Remedies as information only. Releases over $100 and County Manager approved Releases Under $100 (S. Beatty, Tax Admin.) ITEM # 4 FINANCE OFFICE - Jamie Holtzman, Finance Officer A. Amendment #2 FY Budget Ordinance B. Amendment #2 to the Capital Project Ordinance, Warren County Road Improvements Project ITEM # 5 FOLLOW-UP TO AUGUST 15, 2018 WORK SESSION: Haliwa-Saponi Childcare Center Request for Use of Armory Civic Center as third (3 rd ) option for Backup Emergency Preparedness Shelter. Authorize appropriate signature on Agreement Vicky Richardson, Day Care Director ITEM # 6 PUBLIC UTILITIES Macon Robertson, Director A. Adopt Resolution Declaring Surplus Property and Authorizing Private Sale of Scrap Metal and Chairman s signature on Resolution. B. Adopt Resolution for Approval and Execution of AIA Grant Application; RE: Asset Inventory Assessment for Water Supply, Treatment and Distribution System. 100% grant funded. ITEM # 7 BUILDING & GROUNDS MAINTENANCE Terrance Williams, Director Consider Housekeeping contracts from GMS Commercial Cleaning Service ($3,000 per mth) and A+ Cleaning Service, Inc ($6,667 per mth), both of Henderson NC.

3 ITEM # 8 BOARD / COMMITTEE / COMMISSION APPOINTMENTS A. Juvenile Crime Prevention Council: appoint Lakisha Turner-Herndon, representing Cardinal Innovations System of Care to a two (2) year term from September 10, 2018 to December 31, 2020 (recommended by JCPC) B. Cardinal Innovations Five County Oversight Board: Constance H. Davis (3 rd term) -or- Aimee Anderson (1 st term) for a three (3) year term from October 1, 2018 to September 30, C. Citizens Advisory Council: Baker District IV recommends Dollie B. Burwell & William A. Kearney Powell District V recommends Reinaldo A. Espinosa ITEM # 9 SCHEDULE A PUBLIC FORUM FOR OCTOBER 17, 2018 AT 5:30 PM To Hear Citizen Comments Regarding Countywide Zoning ITEM # 10 ARMORY CIVIC CENTER REQUEST TO USE WITH RENTAL FEE WAIVED December 28, 2018 by Dr. Lilipiana Darensburg, President CEO, WARR 1520 Radio for Internship Benefit Concert & Fundraiser (alternate date December 21, 2018). $300 nonrefundable deposit is required. ITEM # 11 COMMISSIONER / COUNTY MANAGER UPDATES ITEM # 12 CLOSED SESSION (a)(4) To discuss matters relating to the location or expansion of industries or other businesses in the area served by the public body ITEM # 13 ADJOURN SEPTEMBER 10, 2018 BOARD MEETING

4 SEPTEMBER 10, 2018 REGULAR MONTHLY MEETING ITEM # 3A Approve minutes of: August 6, 2018 Regular monthly meeting August 15, 2018 Special Meeting August 15, 2018 Work Session/Meeting September 4, 2018 Special Meeting = = = Minutes have been provided to the Board in a separate .

5 SEPTEMBER 10, 2018 REGULAR MONTHLY MEETING ITEM # 3B Interest Income Report for July 2018 for information only Jamie Holtzman, Finance Officer

6 SEPTEMBER 10, 2018 REGULAR MONTHLY MEETING ITEM # 3C Tax Collector s Report for July 2018 presented for Board s information in accordance with NCGS Starlin Beatty, Tax Administrator

7 SEPTEMBER 10, 2018 REGULAR MONTHLY MEETING ITEM # 3D (Pg 1 of 2) Tax Release Requests (over $100) in accordance with NCGS Taxpayer s Remedies as information only. Starlin Beatty, Tax Administrator

8 SEPTEMBER 10, 2018 REGULAR MONTHLY MEETING ITEM # 3D (pg 2 of 2) Tax Release Requests (under $100) pre-approved by County Manager, in accordance with NCGS Taxpayer s Remedies presented as information only. Starlin Beatty, Tax Administrator

9 SEPTEMBER 10, 2018 REGULAR MONTHLY MEETING ITEM # 4-A AMENDMENT # 2 to FY BUDGET ORDINANCE Jamie Holtzman, Finance Officer

10 SEPTEMBER 10, 2018 REGULAR MONTHLY MEETING ITEM # 4-B AMENDMENT # 2 to Capital Project Ordinance Warren County Road Improvements Project Jamie Holtzman, Finance Officer

11 SEPTEMBER 10, 2018 REGULAR MONTHLY MEETING ITEM # 5 FOLLOW-UP TO AUGUST 15, 2018 WORK SESSION Haliwa-Saponi Childcare Center request for Use of Armory Civic Center as Backup Emergency Preparedness Shelter. Authorize appropriate signature on Agreement Vicky Richardson, Day Care Director

12 Haliwa-Saponi Childcare Center Pg 2 of 2 Authorize appropriate signatures if approved.

13 SEPTEMBER 10, 2018 REGULAR MONTHLY MEETING ITEM # 6-A (pg 1 of 2) Public Utilities Macon Robertson, Director

14 Public Utilities Surplus Property Pg 2 of 2 RESOLUTION SALE OF SURPLUS WARREN COUNTY PROPERTY WHEREAS, the County of Warren has certain properties which are no longer used by the Warren County Public Utilities Department and may lawfully dispose of such property through private sale or disposal. NOW, THEREFORE, BE IT RESOLVED THAT, pursuant to Article 12, NCGS 160A-266(b), the Warren County Board of Commissioners authorizes the private sale or disposal, of scrap metal being sold in as is condition with no warranties. The Warren County Board of Commissioners reserve the right to reject any or all offers, to waive informalities, and to sale in the opinion of the Owner in its best interest. BE IT FURTHER RESOLVED, The Warren County Board of Commissioners authorizes the County Manager (or designee) to dispose of this property and incur those costs incidental to sell property; and that a description of the property, the method for sale be placed for public information as appropriate according to law. ADOPTED this the 10 th day of September Warren County Board of Commissioners Victor Hunt, Chairman

15 SEPTEMBER 10, 2018 REGULAR MONTHLY MEETING ITEM # 6-B (pg 1 of 3) Public Utilities Adopt Resolution for Approval and Execution of AIA Grant Application; RE: Asset Inventory Assessment for Water Supply, Treatment and Distribution System. Authorize Chairman Hunt to sign and Clerk s certification of same. Macon Robertson, Director

16 Public Utilities (pg 2 of 3) Adopt Resolution for Approval and Execution of AIA Grant Application WHEREAS, WHEREAS, WHEREAS, RESOLUTION BY WARREN COUNTY BOARD OF COMMISSIONERS The Federal Clean Water Act Amendments of 1987 and the North Carolina Water Infrastructure Act of 2005 (NCGS 159G) have authorized the making of loans and grants to aid eligible units of government in financing drinking water treatment works and drinking water distribution systems, and Warren County has need for and intends to conduct an asset inventory assessment project for the existing water supply, treatment and distribution system, and Warren County intends to request state grant assistance for the project, NOW THEREFORE BE IT RESOLVED, BY THE BOARD OF COMMISSIONERS OF WARREN COUNTY: That Warren County, the Applicant, will arrange financing for all remaining costs of the project, if approved for a State grant award. That the Applicant will adopt and place into effect on or before completion of the project a schedule of fees and charges and other available funds which will provide adequate funds for proper operation, maintenance, and administration of the system. That the Applicant will provide for efficient operation and maintenance of the project upon completion. That Vincent Jones, County Manager, the Authorized Official, and successors so titled, is hereby authorized to execute and file an application on behalf of the Applicant with the State of North Carolina for a grant to aid in the construction of the project described above. That the Authorized Official, and successors so titled, is hereby authorized and directed to furnish such information as the appropriate State agency may request in connection with such application or the project: to make the assurances as contained above; and to execute such other documents as may be required in connection with the application. That the Applicant has substantially complied or will substantially comply with all Federal, State, and local laws, rules, regulations, and ordinances applicable to the project and to Federal and State grants and loans pertaining thereto. Adopted this the day of, 2018 in Warren County, North Carolina.

17 Public Utilities (pg 3 of 3) Adopt Resolution for Approval and Execution of AIA Grant Application CERTIFICATION BY RECORDING OFFICER The undersigned duly qualified and acting Clerk to the Board of Warren County does hereby certify: That the above/attached resolution is a true and correct copy of the resolution authorizing the filing of an application with the State of North Carolina, as regularly adopted at a legally convened meeting of the Board of Commissioners duly held on day of, 2018; and, further, that such resolution has been fully recorded in the journal of proceedings and records in my office. IN WITNESS WHEREOF, I have hereunto set my hand this day of, Angelena Kearney-Dunlap Clerk to the Board

18 SEPTEMBER 10, 2018 REGULAR MONTHLY MEETING ITEM # 7 (1 of 5) CONSIDER BUILDING & GROUNDS CONTRACT PROPOSALS RECEIVED FOR HOUSEKEEPING SERVICES Terrance Williams, Director GMS Commercial Cleaning Services PO Box 1786, Henderson, NC ($3,000 per month) - Or - A+ Cleaning Service, Inc Warrenton Rd, Henderson ($6,667 per month)

19 HOUSEKEEPING CONTRACT (2 of 5) GMS Commercial Cleaning Services, PO Box 1786, Henderson ($3,000 per month)

20 HOUSEKEEPING CONTRACT (3 of 5)

21 HOUSEKEEPING CONTRACT (4 of 5) A+ Cleaning Service, Inc., Henderson ($6,667 per month)

22 HOUSEKEEPING CONTRACT (5 of 5)

23 SEPTEMBER 10, 2018 REGULAR MONTHLY MEETING ITEM # 8-A (1 of 3) Juvenile Crime Prevention Council (JCPC) appoint Lakisha Turner-Herndon, representing Cardinal Innovations System of Care to a two (2) year term from September 10, 2018 to December 31, 2020.

24 JCPC Appointment (2 of 3)

25 Lakisha Turner-Herndon (3 of 3)

26 SEPTEMBER 10, 2018 REGULAR MONTHLY MEETING ITEM # 8-B (1 of 5) Consider appointment to one (1) vacancy on the Cardinal Innovations Five County Oversight Board (COB) for a three (3) year term October 1, 2018 to September 30, Statements of Interest were received from: Constance H. Davis (3 rd term) - and - Aimee Anderson (1 st term)

27 COB Appointment ( Pg 2 of 5)

28 COB Appointment ( Pg 3 of 5) Constance Davis

29 COB Appointment ( Pg 4 of 5)

30 Aimee L. Anderson COB Appointment ( Pg 5 of 5)

31 SEPTEMBER 10, 2018 REGULAR MONTHLY MEETING ITEM # 8-C (1 of 7) Consider appointments to the (CAC) Citizens Advisory Council Baker - District IV recommends: * Dollie B. Burwell * William A. Kearney Powell - District V recommends: * Reinaldo A. Espinosa

32 Appointments to CAC Pg 2 of 7

33 Appointments to CAC Pg 3 of 7 Dollie Burwell

34 Appointments to CAC Pg 4 of 7

35 Appointments to CAC Pg 5 of 7 William Kearney

36 Appointments to CAC Pg 6 of 7

37 Appointments to CAC Pg 7 of 7 Reinaldo Espinosa

38 SEPTEMBER 10, 2018 REGULAR MONTHLY MEETING ITEM # 9 SCHEDULE A PUBLIC FORUM for October 17, 2018 at 5:30 PM To Receive Citizen Comments/Concerns Regarding Countywide Zoning

39 SEPTEMBER 10, 2018 REGULAR MONTHLY MEETING ITEM # 10 (1 of 5) Consider request for use of ARMORY CIVIC CENTER with rental fee waived for Internship Benefit Concert & Fundraiser on December 28, 2018 (alternate date December 21, 2018). $300 non-refundable deposit is required. (Authorize County Manager to sign same.) By Dr. Lilipiana Darensburg President & CEO WARR 1520 Radio

40 REQUEST TO USE ARMORY (pg 2 of 5)

41 REQUEST TO USE ARMORY (pg 3 of 5)

42 REQUEST TO USE ARMORY (pg 4 of 5)

43 REQUEST TO USE ARMORY (pg 5 of 5)

44 SEPTEMBER 10, 2018 REGULAR MONTHLY MEETING ITEM # 11 COMMISSIONER and / or COUNTY MANAGER UPDATES

45 SEPTEMBER 10, 2018 REGULAR MONTHLY MEETING ITEM # 12 CLOSED SESSION In accordance with NCGS (a)(4) To discuss matters relating to the location or expansion of industries or other businesses in the area served by the public body.

46 SEPTEMBER 10, 2018 REGULAR MONTHLY MEETING ITEM # 13 ADJOURN SEPTEMBER 10, 2018 BOARD MEETING