A moment of silence was observed.

Transcription

1 28 MINUTES FROM THE MONTHLY MEETING HELD BY THE BOARD OF COUNTY COMMISSIONERS FOR THE COUNTY OF WARREN IN THE WARREN COUNTY ARMORY CIVIC CENTER, MEETING ROOM ON MONDAY, MARCH 6, 2017 AT 6:04 PM. The meeting was called to order by Chairman Victor Hunt. Other Commissioners present: Bertadean Baker, Tare Davis, Jennifer Pierce and Walter Powell. Others in attendance: Interim County Manager Robert Murphy, Finance Director Gloria Edmonds and County Attorney Jamie Wilkerson. A moment of silence was observed. by unanimous vote, March 6, 2017 Agenda was adopted with amendments: 10 Moved Closed Session to Agenda Item Moved Commissioner / County Manager Updates to Agenda Item 10 5C Senior Center Boards Re-Alignment (combine Home & Community Care Block Grant & Senior Center Advisory Councils to WCAAC) 7A Additional Appointments to Warren County Aging Advisory Council (WCAAC) Added 10B Extension of Simulcast Agreement Phase II Project Citizen Comments: Presentation was given by Davenport & Company providing analysis of Warren County s indebtedness. County has a triple A rating, which is very good. Reinaldo Espinosa: Stated Parks & Recreation used to charge $25 for use the John Graham Gym facility, now the charge is $85. Why the change? Cheerleaders have to use the bathroom to change, a cheerleader & player fell and hurt themselves. A sign in the facility states: play at your own risk. Parks & Recreation had $10,000 for traveling ball time, where did the money come from? It is wrong, it s wrong! Do not abuse your power. A receipt for $320 from Warren County Parks & Recreation does not indicate the Parks & Recreation facility used. Cannot use receipt to file on taxes. Floor is messed up, how much did you pay for the bleachers? Let s get to the truth. by unanimous vote, minutes of February 2017 meetings were approved: February 6 th - Public Hearing Rezoning Parcels K3A-2A and K3A-2A1 February 6 th - Public Hearing NC DOT Bridge Repair/Replacement at SR 1609 Powell s Mill Road at Fishing Creek February 6 th - Regular Monthly Meeting February 15 th Work Session by unanimous vote, Interest Income Report for January 2017 was approved:

2 29 by unanimous vote, Tax Collector s Report for January 2017 was accepted in accordance with GS for information: by unanimous vote, Tax Release Requests (over $100) were approved in accordance with NCGS Taxpayer s Remedies :

3 30 County Manager approved Tax Release Requests (Under $100) were accepted: Report of Unpaid 2016 Taxes & Order to Advertise was presented by Tax Administrator Starlin Beatty for authorization to collect unpaid 2016 taxes and advertise same. by unanimous vote, Tax Administrator Starlin Beatty was ordered to collect unpaid 2016 taxes that are liens on real property, in the amount of $1,445,223 and authorized to advertise same in accordance with NCGS by unanimous vote, Proclamation Ella Baker Day - April 15, 2017 was adopted. Chairman Victor Hunt was authorized to sign same.

4 On motion of Commissioner Davis, which was seconded by Commissioner Pierce and duly carried by unanimous vote, Amendment # 8 to the FY Warren County Budget Ordinance was adopted. 31

5 32 by unanimous vote, Amendment #1 to Water &Sewer District III Airport Road Capital Project Ordinance was adopted. Items discussed during February 15, 2017 Board of Commissioners work session were presented for Board s consideration. Interim County Manager Robert Murphy presented for consideration, Resolution approving Emergency Services Headquarters Project design development documents and granting authorization for architect to proceed with construction documents.

6 33 On motion of Commissioner Baker, which was seconded by Commissioner Pierce and duly carried by unanimous vote, Resolution approving Emergency Services Headquarters Project Design Development Documents and authorizing Architect to proceed with construction documents was adopted. Chairman Hunt was authorized to sign the Resolution. On motion of Commissioner Baker, which was seconded by Commissioner Powell and duly carried by unanimous vote, NC Parks & Recreation Trust Fund (PARTF) Grant Application in the amount of $111,406 for improvements to Magnolia Ernest Park in Soul City, with a 100% local match for a three (3) year project, was approved. Chairman Hunt was authorized to sign application. by unanimous vote, per Senior Center Directors request, Home & Community Care Block Grant and Senior Center Advisory Councils were dissolved to create Warren County Aging Advisory Council in accordance with authority granted by NC DHHS Division of Aging, Section VC(1) Senior Center Operations and Program Evaluation (SCOPE) Certification Standards NCGS 143B by unanimous vote, the Warren County Aging Advisory Council was created in accordance with authority granted by NC DHHS Division of Aging, Section VC(1) Senior Center Operations and Program Evaluation (SCOPE) Certification Standards NCGS 143B In accordance with NC ABC Commission, authorization was requested by Larry Spruill, Executive Director of Warren County ABC Commission to utilize Warren County s travel policy, subject to amendment of same. by unanimous vote, the Warren County ABC Commission s request for authorization to use the

7 34 Warren County Travel Policy, subject to amendments, was approved perpetually. Clerk to the Board was authorized to issue a certified minute of proceedings. Having advertised Board, Committee and Commission vacancies (on a quarterly basis), in the local newspaper on December 14, 2016, the following appointments were made. by unanimous vote, the following appointments to the Warren County Aging Advisory Council were made for a one (1) year term expiring February 28, 2018: Barbara Brayboy, Virginia Broach and Roger Griesinger. by unanimous vote, the following appointments to the Warren County Aging Advisory Council were made for a two (2) year term expiring February 28, 2019: Jennie A. Franklin, Charles Jefferson and Portia Hawes. by unanimous vote, the following appointments to the Warren County Aging Advisory Council were made for a three (3) year term expiring February 29, 2020: Lottie Moore, Sharon Speed, Kathy Harris and Nellie Vardjian. On motion of Commissioner Baker, which was seconded by Commissioner Pierce and duly carried by unanimous vote, Commissioner Victor Hunt was appointed to the Warren County Aging Advisory Council for a term commencing March 1, 2017 and expiring December 31, On motion of Commissioner Baker, which was seconded by Commissioner Powell and duly carried by unanimous vote, the following individuals were appointed to the Inez Volunteer Fire Department s Fire Tax Board for a three year term expiring February 29, 2020: Ernest Boyd Harris, Viola Marie Alston, William Glenn Coleman, III, Christopher Fennimore, and Ted Echols. On motion of Commissioner Baker, which was seconded by Commissioner Powell and duly carried by unanimous vote, appointments to the Warren County Fire Commission were made as follows: Carl V. Tucker & Stephen Pelfrey. Terms expire June 30, On motion of Commissioner Davis, which was seconded by Commissioner Pierce and duly carried by unanimous vote, Amendment # 1 to the Agreement Between Owner & Engineer for Professional Services regarding Airport Road Water Main Replacement for lines damaged during severe storm, was adopted reducing Agreement by $7, from $69,500 to $61, Chairman Hunt was authorized to sign four (4) originals of Amendment No. 1. by unanimous vote, Change Order No. 1 Final, regarding Airport Road Water Main Replacement project was adopted, reducing contract by $4,492 from $60,225 to $55,733. Chairman Hunt was authorized to sign five (5) originals of Change Order No. 1. by unanimous vote, Resolution Declaring Surplus Property was adopted:

8 35 Bids received in the County Manager s office for tax foreclosed properties were presented for Board s consideration and action. These properties had been listed on the surplus auction site on at least two occasions with no response from the public. Motion was made by Commissioner Davis, which was seconded by Commissioner Peirce to award bid for tax property E5 45 at 742 North Main Street, Warrenton in the amount of $1,000 to Almeda Wortham. Chairman Hunt relinquished the chair in order to participate in discussion: he spoke in favor of approving the request to get the property back onto the tax books. Votes were as follows: Yeah: unanimous Nays: none Motion carried, bid for tax property E5 45 at 742 North Main Street, Warrenton in the amount of $1,000 was awarded to Almeda Wortham. Payment in the form of cash, money order or cashiers check is due to be received in the County Manager s office within 10 days of receipt of confirmation of bid award. Bid Amount $1,000 Attorney fee: 200 Recording fee: 26 Total due $1,226 by unanimous vote, bid for tax foreclosed property B10 45 at 423 Summit Rd, Sandy Creek Township in the amount of $1,500 received from Marquetta Stevenson was accepted. Payment in the form of cash, money order or cashiers check is due to be received in the County Manager s office within 10 days of receipt of confirmation of bid award. Bid Amount $1,500 Attorney fee: 200 Recording fee: 26 Total due $1,726 by unanimous vote, Resolution conveying surplus property (map bin, metal shelves, metal sinks, wood & metal desks, etc.) to Eastern Bluebird Rescue Group project, an area non-profit, for $1.00 was adopted.

9 36 Commissioner / County Manager Updates: Commissioner Pierce gave an overview of the NACo Legislative Goals Conference in Washington DC, February 2017, concerns were expressed regarding the digital divide in low wealth areas, educational system is going to web based learning. Commissioner Davis recognized Carolyn Ross Holmes who spearheaded the Ella Baker Day observance Armory Civic Center April 7, 2017, an evening celebration banquet & awards will take place at the Roanoke Rapids Theatre. Encouraged the public to contact legislators to support raising juvenile age to 18 years. School choice: public school system will be hurt by voucher system. by unanimous vote, it was ordered to enter into Closed Session in accordance with NCGS (a)(3)&(6): Attorney/Client Privileged Information / Personnel Matters by unanimous vote, it was ordered to return to the regular meeting. by unanimous vote, contract with Wireless Communications was extended to May 15, 2017 for Simulcast Phase II project. Interim County Manager Robert Murphy was authorized to execute contract extension. With no further business to discuss and on motion of Commissioner Davis which was seconded by Commissioner Baker and duly carried, the Board of Commissioners meeting was adjourned at 8:15 pm.