Meeting of the Hoke County Board of Commissioners on Monday, June 2, 2014 at 7:00 p.m. in the Commissioners Room of the Pratt Building.

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1 3773 Meeting of the Hoke County Board of Commissioners on Monday, June 2, 2014 at 7:00 p.m. in the Commissioners Room of the Pratt Building. MEMBERS PRESENT: James Leach, Chairman Ellen McNeill, Vice Chairman Robert Wright Jean Powell Tony Hunt OTHERS PRESENT: Tim Johnson, County Manager Grady Hunt, County Attorney Linda Revels, Clerk to the Board Chairman Leach called the meeting to order with a quorum present and welcomed everyone. Vice Chairman McNeill led the Pledge of Allegiance and Chairman Leach gave the invocation. Public Hearings Planning Matters a. Application for Rezoning RZ-14-1 submitted by David Haqq to rezone the approximately 1.17 acre unaddressed parcel known as Parcel Identification Number (PIN) from Highway Commercial (HC) to Residential Agricultural (RA- 20). The Planning Board unanimously recommended approval. There was no one present for the request. Chairman Leach stated that they would move this request to the end of the agenda in case Mr. Haqq came in. b. Application for Rezoning RZ-14-2 submitted by Hackett Properties to rezone an approximately 20 acre portion of a 25 acre unaddressed parcel known as Parcel Identification Number (PIN) from Residential Agricultural (RA-20) to Residential Multi-Family (RMF). The Planning Board unanimously recommended approval. Tim Evans, 2256 Cypress Lakes Road, Fayetteville, NC was present. He stated that he was presenting the property owners and Mr. Hackett was present also. Mr. Evans stated that this property has been in the family for about 100 years. The area is mostly single family dwellings. They did meet with the landowners regarding their proposal. They will have a 40 foot natural buffer with loblolly pines on the outside and a fence on the inside of the buffer as well as this being a gated subdivision. Dino Hackett, Pleasant Gardens, NC, developer, stated that he developed Stone Gable apartments and this will be along the same design. A gated community is safe and secure. The building will be brick and stone. Jean Powell asked if these would be apartments? He stated yes. He wants to provide quality and affordable housing for Hoke County. Fred Sloan, 777 Wayside Road, Raeford stated that his property adjoins this

2 (minutes continued from the June 2, 2014 meeting) 3774 property and he has no problem with the proposed development. There was no other comment. Motion: Tony Hunt made a motion to close the public hearing, seconded by Jean Powell. Motion: Robert Wright made a motion to approve the request for rezoning, seconded by Ellen McNeill. Consent Agenda: a. LRCOG Scattered Site Monthly Report b. NACo Conference Chairman as Voting Delegate c. Schedule Public Hearing for Proposed Budget d. Schedule Public Hearing for Proposed Firearm Safety Ordinance e. LRCOG Consulting Agreement Senior Services f. Utilities Department Line Item Transfer g. DSS Contracts Multiple (includes attorney contract) h. Health Department Resolution for Surplus Property i. Budget Amendments j. Finance Resolution Bank of America Motion: Robert Wright made a motion to approve the consent agenda, seconded by Ellen McNeill. Victoria Whitt with Sandhills Mental Health was present for their budget request as well as to give a program update. She stated that they were requesting $58,000. for their budget. They did not ask for additional funding from the nine counties with this being the same amount as requested last year. This money stays here in the county. She also gave the board a copy of the 2 nd quarter report for them to review at their leisure. Re-appointments: a. Lumber River Workforce Development Board The Workforce Development Board recommended the appointments of: David Chestnut, Donald Porter and Nicole Blish.

3 (minutes continued from the June 2, 2014 meeting) 3775 Helene Edwards with the Health Department introduced Terry Stanton, Children s Services Child Protective Services Supervisor, who gave a presentation on child fatalities in Hoke County. He stated that they meet quarterly to try and come up with ways to prevent these deaths. In 2012 there were 10 deaths and in 2013 there were 4. The numbers represent children ages birth to 17 years of age. Mr. Hunt stated that Mr. Haqq for the rezoning request was still not present. Motion: Tony Hunt made a motion to table this request until the first meeting in July, seconded by Robert Wright. Manager s Report Tim Johnson stated that the Governor had released a press report regarding the sale of the ethanol plant to Tyton Bio-energy Systems. The company anticipates 79 jobs with an investment of 36 million dollars over the next three years. The annual wage for an employee is $43, He stated that he and the County Attorney had sent correspondence to the local legislators regarding the proposed bill requiring payment of delinquent property taxes before recording deeds. The Board will need to approve a resolution once the bill is approved and in the meantime they would like a letter of formal support for this bill. This would be a positive issue for the tax collection system. Motion: Jean Powell made a motion to send a letter of support for this proposed bill to our legislators, seconded by Ellen McNeill. Tim Johnson stated that they were still working on the budget. Citizens can come and look at the Manager s proposed budget. The board discussed scheduling another work session on the budget. The date for the work session will be Tuesday, June 24 th at 6:00 p.m. here in the commissioners room. Chairman Leach stated that they need to look at the priority requests for capital outlay for the school system. There will be some money coming in from the State. Money was budgeted from lottery funds. Tim Johnson stated that $592,000. is budgeted. Chairman Leach stated that the repairs at Scurlock were a priority. Tony Hunt stated that this is time sensitive with them having to go through the bid process and needs to be done as soon as possible. Motion: Tony Hunt made a motion to move forward with the request for the repairs at Scurlock School in the amount of $593,700., seconded by Robert Wright.

4 (minutes continued from the June 2, 2014 meeting) 3776 Public Input 1. Sharyn Whitten 184 Sandy Bottom Lane Anderson Place Subdivision - She stated that they were having problems with one of their neighbors. They are trying to get DOT to take over their road. The neighbor has pillars up near the road and DOT will not approve the road. They need help. Robert Wright asked if they were in the right-of-way? She stated yes. 2. Amanda Douglas 181 Sandy Bottom Lane She stated that they can not sell their house because the road is not DOT maintained. She has tried to talk to their neighbor. He also did not get a permit to construct the columns. They received a punch list from DOT in what was needed for DOT to take over the road. Everything can be done, however; the neighbor refuses to move the columns. 3. Colee Giddens 1150 Elliott Farm Road, Fayetteville and 145 Mix Trail Road, Anderson Place VA and FHA will not finance a home in the subdivision due to DOT not maintaining the road. The road is paved. This is a small subdivision. 4. Gene Proctor 255 Sandy Bottom Lane He is retired from the army. He has his house up for sale and can not sell it. 5. Jonathan Van Meter 245 Sandy Bottom Lane He purchased his house with a VA loan several years ago. The roads are considered private until DOT takes over for them to become public. They may have to move. 6. David Douglas 181 Sandy Bottom Lane They need to move into a bigger house. He is military and can not get a loan. Grady Hunt stated that their only recourse was for a civil suit against the neighbor to remove the columns. Chairman Leach stated that the county needs to check and see if permits were needed and purchased for the pillars. Tony Hunt stated that he would like for the board to allow the County Attorney to check into this matter to help the residents. Motion: Ellen McNeill made a motion to go into closed session for the purpose of discussing personnel, NCGS 153A-98 & (a)(1) & (6), seconded by Jean Powell.

5 (minutes continued from the June 2, 2014 meeting) 3777 Motion: Tony Hunt made a motion to come out of closed session and go back into regular session, seconded by Robert Wright. Motion: Jean Powell made a motion to accept the Manager s recommendation to terminate the Senior Services Director, seconded by Robert Wright. Tim Johnson stated that they need to advertise for a Utilities Director looking at grade 8 with a salary of $66,908. They need to have a wastewater IV certification. There is no one on staff currently certified for wastewater. Tony Hunt stated that the position could be advertised looking for someone with a background in a wastewater treatment plant and if they did not have the IV certification, they would have to get it. He wants to look at someone from Hoke County. Chairman Leach stated that the Building Maintenance Supervisor could be advertised inhouse. Tim Johnson stated that they could do a re-classification and bring something back to the board with a recommendation. Dennis Baxley also supervised the vehicle maintenance department. This can be a stand alone department. Tim Johnson stated that the position for program coordinator at Senior Services also needs to be advertised. There being no further to come before the Hoke County Board of Commissioners, Robert Wright made a motion to adjourn, seconded by Tony Hunt, unanimously carried. The meeting adjourned at 8:28 p.m. James A. Leach, Chairman Linda Revels, Clerk to the Board