1 6:00 Approval of Agenda for March 4, Approval of Regular Meeting Minutes for February 4, Conflict of Interest

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1 The Northampton County Board of Commissioners will meet in Work Session on Monday, March 4, 2019 at 6:00 p.m. in the Commissioners Meeting Room located at 9495 NC 305 Hwy, Jackson, North Carolina. The purpose of the meeting is to conduct public business as indicated on the following agenda. Mission Statement: To serve the public with honesty and integrity, to help provide essential services through an equitable, efficient and effective use of the County s resources and to be accountable to the citizens of our county. Vision Statement: A place where all people thrive and businesses grow and prosper; and where government services to its citizens are provided at the highest level of excellence. TAB TIME DESCRIPTION 1 1 6:00 Approval of Agenda for March 4, Approval of Regular Meeting Minutes for February 4, Conflict of Interest In accordance with the Northampton County Board of Commissioners Rules of Procedures and N. C. G. S. Sec. 153A-44, it is the duty of every member present to vote on all matters coming before the Board, unless there is a conflict of interest as determined by the Board or by law. Does any Board member have any known conflict of interest with respect to any matters coming before the Board today? If so, please identify the conflict and the Board members will vote to consider the requested excuse. 4 6:05 Consent Agenda a. Approval of Emergency Called Meeting Minutes for February 6, b. Approval of Special Called Minutes for February 13, c. Approval of Planning Session Minutes for February 16, d. Approval of Regular Work Session Minutes for February 18, e. Resolution Supporting JCPC Allocation Expansion f. NC Department of Agriculture and Consumer Service Food Distribution Division g. Amended Rental Agreement with Robersonville Coal and Ice, Inc h. Ad Valorem Tax Appeals i. Motor Vehicles Refunds j. Electronic Recording Agreement with Simplifile k. Deputy Contract Proposal with Town of Seaboard l. Resolution for Canoe Creek Road :15 Mr. Robert Murphy, Interim County Manager a. Contract with Upper Coastal Plain Council of Government b. USDA Lease Agreement c. Health Insurance Consulting Services... 86

2 6 6:30 Citizens/Board Comments :00 Closed Session :30 Adjourn G.S (a)(6)-personnel G.S (a)(3)-attorney Client Privilege G.S (a)(4)-edc Report 2

3 3 NORTHAMPTON COUNTY BOARD OF COMMISSIONERS Meeting Date: Agenda Tab Number: 2 Agenda Time: 6:00pm Presenter and/or Subject Matter: Approval of Agenda for March 4, 2019 Komita Hendricks Clerk to the Board

4 4 Approval of Agenda for March 4, 2019 The Northampton County Board of Commissioners will meet in Regular Session on Monday, March 4, 2019 at 6:00 p.m. in the Commissioners Meeting Room located at 9495 NC 305 Hwy, Jackson, North Carolina. The purpose of the meeting is to conduct public business as indicated on the following agenda. Mission Statement: To serve the public with honesty and integrity, to help provide essential services through an equitable, efficient and effective use of the County s resources and to be accountable to the citizens of our county. Vision Statement: A place where all people thrive and businesses grow and prosper; and where government services to its citizens are provided at the highest level of excellence. TAB TIME DESCRIPTION 1 6:00 Moment of Silence and Pledge of Allegiance 2 Approval of Agenda for March 4, Conflict of Interest In accordance with the Northampton County Board of Commissioners Rules of Procedures and N. C. G. S. Sec. 153A-44, it is the duty of every member present to vote on all matters coming before the Board, unless there is a conflict of interest as determined by the Board or by law. Does any Board member have any known conflict of interest with respect to any matters coming before the Board today? If so, please identify the conflict and the Board members will vote to consider the requested excuse. 4 6:05 Consent Agenda a. Approval of Regular Meeting Minutes for February 4, 2019 b. Approval of Emergency Called Meeting Minutes for February 6, 2019 c. Approval of Special Called Minutes for February 13, 2019 d. Approval of Planning Session Minutes for February 16, 2019 e. Approval of Regular Work Session Minutes for February 18, 2019 f. Resolution Supporting JCPC Allocation Expansion g. NC Department of Agriculture and Consumer Service Food Distribution Division h. Amended Rental Agreement with Robersonville Coal and Ice, Inc. i. Ad Valorem Tax Appeals j. Motor Vehicles Refunds k. Electronic Recording Agreement with Simplifile l. Deputy Contract Proposal with Town of Seaboard m. Resolution for Canoe Creek Road 5 6:15 Mr. Robert Murphy, Interim County Manager a. Contract with Upper Coastal Plain Council of Government b. USDA Lease Agreement c. Health Insurance Consulting Services

5 5 6 6:30 Citizens/Board Comments 7 7:00 Closed Session G.S (a)(6)-personnel G.S (a)(3)-attorney Client Privilege G.S (a)(4)-edc Report 8 7:30 Adjourn

6 6 Conflict of Interest NORTHAMPTON COUNTY BOARD OF COMMISSIONERS Meeting Date: Agenda Tab Number: 3 Agenda Time: 6:00pm Presenter and/or Subject Matter: Conflict of Interest In accordance with the Northampton County Board of Commissioners Rules of Procedures and N. C. G. S. Sec. 153A-44, it is the duty of every member present vote on all matters coming before the Board, unless there is a conflict of interest as determined by the Board or by law. Does any Board member have any known conflict of interest with respect to any matters coming before the Board today? If so, please identify the conflict and the Board members will vote to consider the requested excuse. Komita Hendricks Clerk to the Board

7 7 NORTHAMPTON COUNTY BOARD OF COMMISSIONERS Meeting Date: Agenda Tab Number: 4 Agenda Time: 6:00pm Presenter and/or Subject Matter: Consent Agenda: a. Approval of Regular Meeting Minutes for February 4, 2019 b. Approval of Emergency Called Meeting Minutes for February 6, 2019 c. Approval of Special Called Minutes for February 13, 2019 d. Approval of Planning Session Minutes for February 16, 2019 e. Approval of Regular Work Session Minutes for February 18, 2019 f. Resolution Supporting JCPC Allocation Expansion g. NC Department of Agriculture and Consumer Service Food Distribution Division h. Amended Rental Agreement with Robersonville Coal and Ice, Inc. i. Ad Valorem Tax Appeals j. Motor Vehicles Refunds k. Electronic Recording Agreement with Simplifile l. Deputy Contract Proposal with Town of Seaboard m. Resolution for Canoe Creek Road Komita Hendricks Clerk to the Board

8 8 Approval of Regular Meeting Minutes for February 4, 2019 NORTHAMPTON COUNTY REGULAR WORK SESSION February 4, 2019 Be It Remembered that the Board of Commissioners of Northampton County met on February 4, 2019, with the following present: Charles Tyner, Geneva Faulkner, Kelvin Edwards and Joyce Buffaloe. On the Phone: Nicole Boone Others Present: Scott McKellar, Tameka Green, and Komita Hendricks. The meeting was Facebook live. Chairman Tyner called the meeting to order. Moment of Silence and Pledge of Allegiance: Chairman Tyner called for a moment of silence and invited everyone to participate in the Pledge of Allegiance. Approval of Agenda for February 4, 2019: Chairman Tyner requested to add County Manager at Tab 6 and Board/Citizens Comments at Tab 7. A motion was made by Geneva Faulkner and seconded by Kelvin Edwards to approve the amended agenda for February 4, Question Called: All present voting yes. Motion carried. Conflict of Interest: Chairman Tyner read the conflict of interest statement and asked if any board member had a conflict. None was heard. Consent Agenda: Chairman Tyner read the items that were on the consent agenda: a. Approval of Regular Meeting Minutes for January 7, 2019 b. Approval of Closed Session Minutes for January 7, 2019 c. Approval of Special Called Minutes for January 14, 2019 d. Approval of Closed Session Minutes for January 14, 2019 e. Approval of Regular Work Session Minutes for January 23, 2019 f. Approval of Closed Session Minutes for January 23, 2019 g. Approval of Planning Session Minutes for January 26, 2019 h. Approval of Closed Session Minutes for January 26, 2019 i. Ad Valorem Tax Appeals

9 9 j. Motor Vehicles Refunds k Secured and Unsecured Report l. Adopt Order to Advertise 2018 Tax Liens m. Community Service Block Grant n. Resolution for Green Acres Drive o. Prayer Vigil A motion was made by Kelvin Edwards and seconded by Joyce Buffaloe to accept the consent agenda. Question Called: All present voting yes. Motion carried. Board Appointments: Mr. Scott McKellar, County Attorney, appeared before the Board to obtain commissioner appointment to the Northampton County Board of Health and Northampton County DSS Board. A motion was made by Geneva Faulkner and seconded by Joyce Buffaloe to appoint Nicole Boone to Northampton County Board of Health and Kelvin Edwards to Northampton County DSS Board. Question Called: All present voting yes. Motion carried. County Manager: A motion was made by Geneva Faulkner and seconded by Joyce Buffaloe to approve the voluntary resignation agreement with a release date of February 4, 2019 between Northampton County and Kimberly L. Turner.. Question Called: All present voting yes. Motion carried. Interim County Manager: A motion was made by Geneva Faulkner and seconded by Joyce Buffaloe to appoint Charles Tyner as Interim County Manager pursuit to G.S. 153 A-84. Question Called: All present voting yes. Motion carried. Citizens/Board Comments: Chairman Tyner called for Citizens Comments. Fannie P. Greene, citizen, appeared before the Board to seek answer to filling of key positions in Northampton County. Stephen Jackson, citizen, appeared before the Board and spoke about some of the changes in the county, the treatment of employees, and employees losing jobs. Diane Hale, citizen, appeared before the Board to speak about reduction of force. Robert Carter, citizen, appeared before the Board to ask the Board to reconsider the decision about County Manager and enter into a closed session for G.S (a) (6) with him.

10 10 Chairman Tyner called for Board Comments. Vice-Chairwoman Faulkner thanked everyone for coming. She also made comment about citizen comments response letter and citizens concerns. Commissioner Edwards also thanked everyone for coming. He stated he echoes Vice- Chairwoman Faulkner comments about concerns that were brought forward today and take them in concentration because he is here to serve the citizens.. Commissioner Buffaloe also thanked everyone for coming and echoes the other commissioners comments about taking citizens concerns into concentration. Commissioner Boone thanked everyone for coming. She made comments about her major surgery, citizens comments, forming of groups, Strategic Planning meeting, vision and mission statement, change, and town meeting. Chairman Tyner also thanked everyone for coming and sharing. He also made comments about the county moving forward, having citizens at heart, strategic plan, the audit, making the county better, business opportunities, and tax base. Commissioner Edwards asked the question of whether the closed session would allow for citizen, Robert Carter, to remain and discuss his concerns further. Commissioner Tyner, Commissioner Faulkner and Attorney Scott McKellar discussed whether this would be permitted. Under attorney guidance citizen, Robert Carters request was denied. A motion was made by Nicole Boone and seconded by Joyce Buffaloe to enter in a Closed Session G.S (a)(3), Closed Session G.S (a)(4), and Closed Session G.S (a)(6). Question Called: All present voting yes. Motion carried. A motion was made by Nicole Boone and seconded by Kelvin Edwards to adjourn closed sessions and reconvene regular session. Question Called: All present voting yes. Motion carried. A motion was made by Kelvin Edwards and seconded by Joyce Buffaloe to adjourn. Question Called: All present voting yes. Motion carried. Komita Hendricks, Clerk to the Board r.m

11 11 Approval of Emergency Called Meeting Minutes for February 6, 2019 NORTHAMPTON COUNTY EMERGENCY CALLED MEETING February 6, 2019 Be It Remembered that the Board of Commissioners of Northampton County met on May 23, 2018, with the following present: Charles Tyner, Geneva Faulkner, Kelvin Edwards and Joyce Buffaloe. On the Phone: Nicole Boone Others Present: Scott McKellar, Robert Murphy, and Komita Hendricks. Chairman Tyner called the meeting to order. A motion was made by Geneva Faulkner and seconded by Joyce Buffaloe to approve the Agenda for February 6, 2019 with the addition of a proclamation for Keion Crossen Day. Question Called: All present voting yes. Motion carried. The Board had a brief discussion on Keion Crossen Day and a proclamation. The Board consensus was to allow Vice-Chairwoman Faulkner to work with the school system and provide the Board more details on the event. A motion was made by Geneva Faulkner and seconded by Kelvin Edwards to authorize the County Attorney to draft a proclamation for Keion Crossen Day. Question Called: All present voting yes. Motion carried. A motion was made by Geneva Faulkner and seconded by Kelvin Edwards to enter into Closed Session for G.S (a)(6).question Called: All present voting yes. Motion carried. A motion was made by Geneva Faulkner and seconded by Joyce Buffaloe to adjourn the closed session and reconvene open session. Question Called: All present voting yes. Motion carried. Interim County Manager: A motion was made by Geneva Faulkner and seconded by Kelvin Edwards to enter into a Management Service Agreement with Robert M. Murphy effective February 6, 2019 at 6:45pm. Question Called: All present voting yes. Motion carried. A motion was made by Geneva Faulkner and seconded by Kelvin Edwards to enter into Closed Session for G.S (a)(6).question Called: All present voting yes. Motion carried. A motion was made by Kelvin Edwards and seconded by Joyce Buffaloe to adjourn closed session and adjourn. Question Called: All present voting yes. Motion carried. Komita Hendricks, Clerk to the Board s.m

12 12 Approval of Special Called Minutes for February 13, 2019 NORTHAMPTON COUNTY SPECIAL CALLED MEETING February 13, 2019 Be It Remembered that the Board of Commissioners of Northampton County met on February 13, 2019, with the following present: Charles Tyner, Geneva Faulkner, Kelvin Edwards, and Joyce Buffaloe. On the phone: Nicole Boone Others Present: Scott McKellar, Robert Murphy, and Komita Hendricks Chairman Tyner called the meeting to order and welcomed everyone. A motion was made by Kevin Edwards and seconded by Geneva Faulkner to approve the agenda for February 13, Question Called: All present voting yes. Motion carried. Bank Signature: Mr. Robert Murphy, Interim County Manager, appeared before the Board to obtain approval of second signature on the Southern Bank Central Depository Account #0240. A motion was made by Geneva Faulkner and seconded by Kevin Edwards to approve that the Board Chair and Finance Officer will remain as the primary signature but authorize Robert Murphy Interim County Manager as the alternate signature on the Southern Bank Central Depository Account #0240. Question Called: All present voting yes. Motion carried A motion was made by Geneva Faulkner and seconded by Kelvin Edwards to enter into Closed Session for G.S (a)(6), G.S (a)(3) and G.S (a)(4).question Called: All present voting yes. Motion carried. A motion was made by Geneva Faulkner and seconded by Nicole Boone to adjourn the closed session. A motion was made by Joyce Buffaloe and seconded by Geneva Faulkner to adjourn. Question Called: All present voting yes. Motion carried. Komita Hendricks, Clerk to the Board s.m

13 13 Approval of Planning Session Minutes for February 16, 2019 NORTHAMPTON COUNTY BOARD OF COMMISSIONERS PLANNING MEETING Saturday, February 16, :00 a.m. COMMISSIONERS MEETING ROOM The Northampton County Board of Commissioners held a Planning Meeting on Saturday, February 16, Board Members Present: Charles Tyner, Kelvin Edwards and Joyce Buffaloe On the Phone: Nicole Boone Others Present: Robert Murphy, Interim County Manager; Scott McKellar, County Attorney; James Roberts, Recreation Director; Kirk Rogers, Public Works Director; Franklin Williams, EDC Coordinator/Grant Writer; and Komita Hendricks, Clerk to the Board. Chairman Tyner called the meeting to order and welcomed everyone. Strategic Plan for County Chairman Tyner facilitated the strategic planning meeting. The Board reviewed the Mission Statement and Vision Statement. The Board was satisfied with both of the statements. Committee Reports Kirk Rogers provided the Board with a detailed overview of future plans for water expansions. James Roberts provided the Board with a plan for the next four (4) years for the recreation department. Franklin Williams provided an update on some of the projects that he is currently working on and a grant opportunity. Closed Sessions G. S (a) (3); G. S (a) (4); G. S (a) (6) A motion was made by Joyce Buffaloe and seconded by Kelvin Edwards to enter into Closed Session for the purpose of G. S (a) (6),G. S (a) (3) and G. S (a) (4). Question Called: All present voting yes. Motion carried. A motion was made by Kelvin Edwards and seconded by Joyce Buffaloe to close Closed Session and reconvene the planning meeting. Question Called: All present voting yes. Motion carried. A motion was made by Kelvin Edwards and seconded by Joyce Buffaloe to adjourn the Planning Meeting. Komita Hendricks, Clerk to the Board

14 14 Approval of Regular Work Session Minutes for February 18, 2019 NORTHAMPTON COUNTY REGULAR WORK SESSION February 18, 2019 Be It Remembered that the Board of Commissioners of Northampton County met on February 18, 2019, with the following present: Charles Tyner, Kelvin Edwards and Joyce Buffaloe. On the Phone: Nicole Boone Absent: Geneva Faulkner Others Present: Kimberly Turner, Scott McKellar, Tameka Green, and Komita Hendricks. The meeting was Facebook live. Chairman Tyner called the meeting to order. Moment of Silence and Pledge of Allegiance: Chairman Tyner called for a moment of silence and invited everyone to participate in the Pledge of Allegiance. Commissioner Edwards read the Mission and Vision Statement. Approval of Agenda for February 18, 2019: Chairman Tyner requested to add Clerk to the Board after Tab #13. A motion was made by Kelvin Edwards and seconded by Joyce Buffaloe to approve the amended agenda for February 18, Question Called: All present voting yes. Motion carried. Conflict of Interest: Chairman Tyner read the conflict of interest statement and asked if any board member had a conflict. None was heard. Resolution Supporting JCPC Allocation Expansion: Ms. Iris Williams, Chairwoman of JCPC, appeared before the Board to explain and answer question in details about the Resolution Supporting JCPC Allocation Expansion. Mid-Year Update: Dr. Michael A. Elam, President of HCC, appeared before the Board to provide an update on Halifax Community College (HCC).

15 15 NC Department of Agriculture and Consumer Service Food Distribution Division: Mrs. Joslyn Reagor, Aging Director, appeared before the Board to explain and answer question in details about the contract for NC Department of Agriculture and Consumer Service Food Distribution for FY Amended Rental Agreement with Robersonville Coal and Ice, Inc: Mrs. Karen Lee, RRS Director, appeared the Board to explain and answer question in details about the amended rental agreement with Robersonville Coal and Ice, Inc. Request Date/Time for Public Hearing for Rezoning: Mr. William Flynn, Code Enforcement Director, appeared before the Board to request a Public Hearing date and time for Rezoning. Chairman Tyner asked the Clerk, Komita Hendricks, for a date and time. Ms. Hendricks gave the date and time of March 18, 2019 at 6:10 pm. Update on Old DSS Building: Mr. Kirk Rogers, Public Works Director, appeared before the Board to provide an update on renovations to rear of former DSS Building. Tax Department: Mrs. Kathy Butler, Assistant Tax Administrator, appeared before the Board to explain and answer questions from the Board in regards to Ad Valorem Tax Appeals and Motor Vehicle Refunds. Electronic Recording Agreement with Simplifile: Mrs. Robin Williams, Register of Deeds, appeared the Board to explain and answer questions in details about the agreement with Simplifile for electronic recording. Deputy Contract Proposal: Major Daryl Harmon, Sheriff Department, appeared the Board to explain and answered question in details about the contract with Town of Seaboard to provide law enforcement services. County Manager Report: Mr. Robert Murphy, Interim County Manager, appeared before the Board to explain and answer questions from the Board in regards to a Resolution for Canoe Creek Road. Appointment of Clerk to the Board: Chairman Tyner asked the Board to obtain the appointment of Komita Hendricks, Clerk to the Board.

16 A motion was made by Kelvin Edwards and seconded Joyce Buffaloe to appoint the Clerk to the Board for a full year according to General Statues. Question Called: All present voting yes. Motion carried. Citizens/Board Comments: Chairman Tyner called for Citizens Comments. None were heard. Chairman Tyner called for Board Comments. Commissioner Boone had no comment. Commissioner Edwards made comments about a sign stating supporting local farmers, Cooperative Extension program held today, and Keion Crossen.. Commissioner Buffaloe thanked everyone for coming. She also made comment about Cooperative Extension program held today. Chairman Tyner made comments about the new grocery store, the audit, committee/board appointments, cutting taxes, the pipeline, and the New Dixie Mart coming to Gaston. He also thanked everyone for coming and their support. A motion was made by Kelvin Edwards and seconded by Joyce Buffaloe to adjourn. Question Called: All present voting yes. Motion carried. 16 Komita Hendricks, Clerk to the Board r.m

17 Resolution Supporting JCPC Allocation Expansion 17

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73 73 NORTHAMPTON COUNTY BOARD OF COMMISSIONERS Meeting Date: Agenda Tab Number: 5 Agenda Time: 6:15 PM Presenter and/or Subject Matter: Mr. Robert Murphy, Interim County Manager a. Contract with Upper Coastal Plain Council of Government b. USDA Lease Agreement c. Health Insurance Consulting Services Komita Hendricks Clerk to the Board

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86 86 Health Insurance Consulting Services TO: FROM: Northampton County Board of County Commissioners Robert Murphy, Interim County Manager MEETING DATE: March 4, 2019 RE: Health Insurance Consulting Services DISCUSSION: The county expects to receive our health insurance renewal rates in the next week or so. Unfortunately, the county experienced three or four significant claims this policy year that will adversely affect our health insurance costs next year. It would be in the county s best interest to conduct an in-depth analysis of the renewal quotes to see if there might be some negotiating room. We should also look at the different elements of our plan to see what adjustments, if any, could be made to lower our cost without significantly affecting coverage. Recognizing that such analyses is beyond the expertise of staff, many counties across North Carolina have engaged firms with expertise in the health insurance market to help them through the renewal process. This number includes many counties in our area. A small group was convened by Commissioner Edwards that includes Marcenda Rogers, Kristen Shotwell and me to select a firm to help us through the renewal process. Firms providing this service also provide certain benefit management services that would be beneficial to our employees. We have interviewed the two firms that are the most often used by North Carolina counties and hope to be able to recommend the preferred firm to the board on Monday evening. We will also present a proposed contract with the firm that will include the firm s scope of services and fee. The discussion will include the services the firm will provide in administering employee benefits.

87 87 Citizens/Board Comments NORTHAMPTON COUNTY BOARD OF COMMISSIONERS Meeting Date: Agenda Tab Number: 6 Agenda Time: 6:30 PM Presenter and/or Subject Matter: Citizens/Board Comments Komita Hendricks Clerk to the Board

88 88 Closed Session NORTHAMPTON COUNTY BOARD OF COMMISSIONERS Meeting Date: Agenda Tab Number: 7 Agenda Time: 7:00 Presenter and/or Subject Matter: Closed Session G.S (a)(6)-personnel G.S (a)(3)-attorney Client Privilege G.S (a)(4)-edc Report Komita Hendricks Clerk to the Board