TAB TIME DESCRIPTION. 5:50 Agenda Work Session

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1 1 The Northampton County Board of Commissioners will meet in Regular Session on Monday, October 16, 2017 at 6:00 p.m. in the Commissioners Meeting Room located at 100 West Jefferson Street, Jackson, North Carolina. The purpose of the meeting is to conduct public business as indicated on the following agenda. TAB TIME DESCRIPTION 5:50 Agenda Work Session 1 6:00 Approval of Regular Meeting Minutes for October 2, Approval of Closed Session Minutes for October 2, Approval of Agenda for October 16, :05 Mrs. Beth Burchell, Cooperative Extension Service AgCarolina Farm Credit :10 Ms. Kimberly Turner, County Manager 1) Easement Agreement ) Management Matters 6 6:20 Citizens/Board Comments 6:50 Adjourn

2 2 NORTHAMPTON COUNTY BOARD OF COMMISSIONERS Meeting Date: Agenda Tab Number: 1 Agenda Time: 6:00 Presenter and/or Subject Matter: Approval of Regular Meeting Minutes for October 2, 2017 Komita Hendricks Clerk to the Board

3 3 1 Approval of Regular Meeting Minutes for October 2, 2017 NORTHAMPTON COUNTY REGULAR SESSION October 2, 2017 Be It Remembered that the Board of Commissioners of Northampton County met on October 2, 2017, with the following present: Fannie Greene, Chester Deloatch, Charles Tyner, and Robert Carter. Others Present: Kimberly Turner, Scott McKellar, Leslie Edwards, and Komita Hendricks Absent: Geneva Faulkner Chairman Carter called the meeting to order. Agenda Work Session: A work session was held to discuss today s agenda items. Chairman Carter called upon County Manager Kimberly Turner for input. Ms. Turner requested to remove Item #2 under Tab 5 and add Grant Application Funding for New School under Tab #6. Chairman Carter called upon Commissioners for input. Commissioners had no changes. Regular Session: Chairman Carter called the meeting to order, welcomed everyone, and announced when citizens could make comments. Commissioner Greene gave the Invocation and the Pledge of Allegiance was recited. Approval of Regular Session Minutes for September 18, 2017: A motion was made by Chester Deloatch and seconded by Fannie Greene to approve the Regular Session Minutes for September 18, Question Called: All present voting yes. Motion carried. Approval of Closed Session Minutes for September 18, 2017: A motion was made by Fannie Greene and seconded by Chester Deloatch to approve the Closed Session Minutes for September 18, Question Called: All present voting yes. Motion carried. Approval of Agenda for October 2, 2017: A motion was made by Fannie Greene and seconded by Chester Deloatch to approve the agenda for October 2, 2017 with the changes stated. Question Called: All present voting yes. Motion carried.

4 4 Ad Valorem Tax Appeals: Mrs. Cathy Allen, Tax Administrator, appeared before the Board to obtain approval to release or refund Ad Valorem taxes assessed in the amount of $3, on 14 appeals. A motion was made by Charles Tyner and seconded by Chester Deloatch to approve the request for release or refund of the Ad Valorem Tax appeals submitted herewith in the amounts and for the reasons stated on the listing. Question Called: All present voting yes. Motion carried. Appeal of late list Penalties-Mr. Matt Glover: Mrs. Cathy Allen, Tax Administrator, appeared before the Board to obtain action regarding a request by Mr. Matt Glover to approve a release of penalties for filing late Business Personal Property listing forms for Glover Contracting Co., Inc. and Glover Construction Co., Inc. assessed to accounts 5993 and in the amount of $17, A motion was made by Fannie Greene and seconded by Chester Deloatch to forgive and release the penalties on the tax bills for Mr. Matt Glover. Question Called: All present voting yes. Motion carried. PLEASE SEE SCANNED DOCUMENTS WHICH ARE HEREBY MADE A PART OF THESE MINUTES:

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13 13 Trillium Health Resource: Ms. Leslie Edwards, Finance Officer, appeared before the Board to present the quarterly monitoring for Trillium Health Resources as required by G.S. 122C-117 3(c). West Fraser Wastewater Project Budget Ordinance: Ms. Leslie Edwards, Finance Officer, also appeared before the Board to obtain approval of a Grant Project Ordinance for the West Fraser Wastewater Project. A motion was made by Chester Deloatch and seconded by Fannie Greene to approve the ordinance. Question Called: All present voting yes. Motion carried. Budget Amendments FY and Budget Amendments FY 17-18: Ms. Leslie Edwards, Finance Officer, appeared before the Board to obtain approval of Budget Amendments #34-38 for Fiscal Year and Budget Amendments #1-5 for Fiscal Year A motion was made by Charles Tyner and seconded by Chester Deloatch to approve all of the Budget Amendments. Question Called: All present voting yes. Motion carried. PLEASE SEE SCANNED DOCUMENTS WHICH ARE HEREBY MADE A PART OF THESE MINUTES:

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28 28 Management Matters: Ms. Kimberly Turner, County Manager, appeared before the Board to obtain approval of Mr. Julius Webb and Mr. Daryl Williams as alternates to the Halifax-Northampton Regional Airport Authority Board. Ms. Turner stated the reason for appointing two alternates is to improve the issue of not having a forum in order to conduct business. A motion was made by Charles Tyner and seconded by Fannie Greene to approve Mr. Julius Webb and Mr. Daryl Williams as alternates to the Halifax-Northampton Regional Airport Authority Board. Question Called: All present voting yes. Motion carried. Ms. Turner also appeared before the Board to obtain approval to submit a Needs Based Public School Capital Grant Application. Ms. Turner stated that the Grant Application maximum award is $15 million and the county will have to match with $5 million. Dr. Monica Smith-Woofter, Superintendent of Northampton County Schools, briefly addressed the Board about the needs of funding for a new high school. A motion was made by Charles Tyner and seconded by Chester Deloatch to approve the Grant Application.. Question Called: All present voting yes. Motion carried. PLEASE SEE SCANNED DOCUMENTS WHICH ARE HEREBY MADE A PART OF THESE MINUTES:

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47 47 Citizens/Board Comments: Chairman Carter called for Citizens Comments. None were heard. Chairman Carter called for Board Comments. Commissioner Greene had no comment. Vice-Chairman Deloatch had no comment. Commissioner Tyner made comments in reference to a newspaper article regarding Willis Hare School and the expectations of the Board with this matter. He also made comments about moving the waterline on Squire Road. Dr. Woofter addressed Commissioner Tyner s concerns and stated that Dr. Eric Hall, State Superintendent, will have a meeting with both Boards to address any of their concerns. A motion was made by Chester Deloatch and seconded by Fannie Greene to enter in closed session for the purpose of G.S (a)(5) and G.S (a)(3). Question Called: All present voting yes. Motion carried. A motion was made by Chester Deloatch and seconded by Fannie Greene to adjourn closed session. Question Called: All present voting yes. Motion carried. A motion was made by Fannie Greene and seconded by Charles Tyner to adopt the Resolution Authorizing Upset Bid Procedure for Parcel No Question Called: All present voting yes. Motion carried. A motion was made by Chester Deloatch and seconded by Fannie Greene to adjourn. Question Called: All present voting yes. Motion carried. Komita Hendricks, Clerk to the Board r.m

48 48 NORTHAMPTON COUNTY BOARD OF COMMISSIONERS Meeting Date: Agenda Tab Number: 2 Agenda Time: 6:00 Presenter and/or Subject Matter: Approval of Closed Session Minutes for October 2, 2017 (omitted) Komita Hendricks Clerk to the Board

49 49 NORTHAMPTON COUNTY BOARD OF COMMISSIONERS Meeting Date: Agenda Tab Number: 3 Agenda Time: 6:00 Presenter and/or Subject Matter: Approval of Agenda for October 16, 2017 Komita Hendricks Clerk to the Board

50 50 3 Approval of Agenda for October 16, 2017 The Northampton County Board of Commissioners will meet in Regular Session on Monday, October 16 at 6:00 p.m. in the Commissioners Meeting Room located at 100 West Jefferson Street, Jackson, North Carolina. The purpose of the meeting is to conduct public business as indicated on the following agenda. TAB TIME DESCRIPTION 5:50 Agenda Work Session 1 6:00 Approval of Regular Meeting Minutes for October 2, Approval of Closed Session Minutes for October 2, Approval of Agenda for October 16, :05 Mrs. Beth Burchell, Cooperative Extension Service AgCarolina Farm Credit 5 6:10 Ms. Kimberly Turner, County Manager 1) Easement Agreement 2) Management Matters 6 6:20 Citizens/Board Comments 6:50 Adjourn

51 51 NORTHAMPTON COUNTY BOARD OF COMMISSIONERS Meeting Date: Agenda Tab Number: 4 Agenda Time: 6:05 Presenter and/or Subject Matter: Mrs. Beth Burchell, Cooperative Extension Service AgCarolina Farm Credit Komita Hendricks Clerk to the Board

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60 60 NORTHAMPTON COUNTY BOARD OF COMMISSIONERS Meeting Date: Agenda Tab Number: 5 Agenda Time: 6:10 Presenter and/or Subject Matter: Ms. Kimberly Turner, County Manager 1) Easement Agreement 2) Management Matters Komita Hendricks Clerk to the Board

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67 67 NORTHAMPTON COUNTY BOARD OF COMMISSIONERS Meeting Date: Agenda Tab Number: 6 Agenda Time: 6:20 Presenter and/or Subject Matter: Citizens/Board Comments Komita Hendricks Clerk to the Board