NORTHAMPTON COUNTY REGULAR SESSION November 5, 2018

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1 NORTHAMPTON COUNTY REGULAR SESSION November 5, 2018 Be It Remembered that the Board of Commissioners of Northampton County met on November 5, 2018 with the following present: Robert Carter, Fannie Greene, Chester Deloatch, and Charles Tyner. Absent: Geneva Faulkner Others Present: Kimberly Turner, Scott McKellar, Leslie Edwards, Nathan Pearce, and Komita Hendricks. Chairman Carter called the meeting to order. Agenda Work Session: A work session was held to discuss today s agenda items. Chairman Carter called upon County Manager Kimberly Turner for input. Ms. Turner requested to add Mr. Kirk Rogers, Public Works Director, after Tab #10 for Bid award for Courthouse Roof Project. Chairman Carter called upon Commissioners for input. Commissioners had no changes. Regular Session: Chairman Carter called the meeting to order, welcomed everyone, and announced when citizens could make comments. Chairman Carter called for a moment of silence and invited everyone to participate in the Pledge of Allegiance. Approval of Regular Session Minutes for October 15, 2018: A motion was made by Chester Deloatch and seconded by Fannie Greene to approve the Regular Session Minutes for October 15, Question Called: All present voting yes. Motion carried. Approval of Closed Session Minutes for October 15, 2018: A motion was made by Fannie Greene and seconded by Charles Tyner to approve the Closed Session Minutes for October 15, Question Called: All present voting yes. Motion carried. Approval of Agenda for November 5, 2018: A motion was made by Charles Tyner and seconded by Fannie Greene to approve the agenda for November 5, 2018 with stated changes. Question Called: All present voting yes. Motion carried.

2 Budget Presentation: Dr. Michael Elam, President of HCC and Mr. David Foster, Chief Finance Officer, appeared before the Board to obtain Chairman Carter s signature for Halifax Community College s Budget for Fiscal Year A motion was made by Fannie Greene and seconded by Chester Deloatch to approve the budget for Halifax Community College for Fiscal Year Question Called: All present voting yes. Motion carried. PLEASE SEE SCANNED DOCUMENTS WHICH ARE HEREBY MADE A PART OF THESE MINUTES:

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7 Albemarle Regional Health Science: Mrs. Karen Lee, Recidivism Reduction Services Director, appeared before the Board to obtain approval of a Memorandum of Agreement for Albemarle Regional Health Services to offer offender s with HIV/STD/HCV testing services through the federal funded program. A motion was made by Fannie Greene and seconded by Chester Deloatch to approve the Memorandum of Agreement with Albemarle Regional Health Services. Question Called: All present voting yes. Motion carried. PLEASE SEE SCANNED DOCUMENTS WHICH ARE HEREBY MADE A PART OF THESE MINUTES:

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12 Budget Amendments: Ms. Leslie Edwards, Finance Officer, appeared before the Board to obtain approval of Budget Amendments #9, 10, and 11 for Fiscal Year A motion was made by Chester Deloatch and seconded by Fannie Greene that the Budget Amendments #9, 10, and 11 be adopted as presented. Question Called: All present voting yes. Motion carried. PLEASE SEE SCANNED DOCUMENTS WHICH ARE HEREBY MADE A PART OF THESE MINUTES:

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16 Monthly Financial Report: Ms. Leslie Edwards, Finance Officer, also appeared before the Board to provide the monthly financial report. PLEASE SEE SCANNED DOCUMENTS WHICH ARE HEREBY MADE A PART OF THESE MINUTES:

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18 Walden University (Preceptorship/FNP): Mr. Andy Smith, Health Department Director, appeared before the Board to obtain approval to become a Field Training Site for Family Nurse Practitioner Students through Walden University. A motion was made by Charles Tyner and seconded by Fannie Greene to approve the Field Training Site Affiliation Agreement with Walden University. Question Called: All present voting yes. Motion carried. PLEASE SEE SCANNED DOCUMENTS WHICH ARE HEREBY MADE A PART OF THESE MINUTES:

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29 Voting Delegate Designation Legislative Goals Conference: Ms. Kimberly Turner, County Manager, appeared before the Board to ask for a voting delegate for the Legislative Goals Conference on January 10-11, 2019 in Wake County. A motion was made by Fannie Greene and seconded by Chester Deloatch that Charles Tyner be the voting delegate for the Legislative Goals Conference. Question Called: All present voting yes. Motion carried. PLEASE SEE SCANNED DOCUMENTS WHICH ARE HEREBY MADE A PART OF THESE MINUTES:

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31 Management Matters: Ms. Kimberly Turner, County Manager, appeared before the Board to ask permission to become a partner in the High Demand Career Initiative sector partnership coordinated by the Upper Coastal Plain Council of Governments. A motion was made by Fannie Greene and seconded by Chester Deloatch to approve the request to become partners with the Upper Coastal Plain Council of Governments. Question Called: All present voting yes. Motion carried. Ms. Turner also reminded Commissioners of upcoming events and if they would like to attend to see the Clerk. PLEASE SEE SCANNED DOCUMENTS WHICH ARE HEREBY MADE A PART OF THESE MINUTES:

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35 Ad Valorem Tax Appeals: Mrs. Cathy Allen, Tax Administrator, appeared before the Board to obtain approval to release or refund Ad Valorem taxes assessed in the amount of $1, on two (2) appeals. A motion was made by Charles Tyner and seconded by Chester Deloatch to approve the release or refund of Ad Valorem taxes assessed in the amount of $1, on two (2) appeals. Question Called: All present voting yes. Motion carried. PLEASE SEE SCANNED DOCUMENTS WHICH ARE HEREBY MADE A PART OF THESE MINUTES:

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38 Motor Vehicle Refunds: Mrs. Cathy Allen, Tax Administrator, appeared before the Board to obtain approval to release or refund Ad Valorem taxes assessed in the amount of $ (20) appeals. A motion was made by Chester Deloatch and seconded by Charles Tyner to approve the release or refund of Ad Valorem taxes assessed in the amount of $ (20) appeals. Question Called: All present voting yes. Motion carried. PLEASE SEE SCANNED DOCUMENTS WHICH ARE HEREBY MADE A PART OF THESE MINUTES:

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41 Appeal of White Farm Solar by Cypress Creek Renewables: Mrs. Cathy Allen, Tax Administrator, appeared before the Board to obtain approval to release $53, (G01 General County) and $4, (Woodland FSD) totaling $58, from 2018 tax bill number 18A for White Farms Solar, LLC. A motion was made by Chester Deloatch and seconded by Charles Tyner that the Tax Collector be granted under G.S the authority due a clerical error to release from tax bill 18A the amount of $58, Question Called: All present voting yes. Motion carried. PLEASE SEE SCANNED DOCUMENTS WHICH ARE HEREBY MADE A PART OF THESE MINUTES:

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43 Property Listing Period Extension: Mrs. Cathy Allen, Tax Administrator, appeared before the Board to obtain approval to extend the 2019 property listing period thru February 15, A motion was made by Fannie Greene and seconded by Chester Deloatch to adopt an order directing the Tax Administrator to conduct the 2019 listing period from January 2 thru February 15, Question Called: All present voting yes. Motion carried. PLEASE SEE SCANNED DOCUMENTS WHICH ARE HEREBY MADE A PART OF THESE MINUTES:

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46 Courthouse Roof Replacement: Mr. Kirk Rogers, Public Works Director, appeared before the Board to obtain approval of the roof replacement for the Northampton County Courthouse. A motion was made by Charles Tyner and seconded by Chester Deloatch to award the contract to the lowest bidder, Wayne Roofing and Sheet Metal Company, to install the metal roof and replace rotted wood decking, molding, and fascia. Question Called: All present voting yes. Motion carried. PLEASE SEE SCANNED DOCUMENTS WHICH ARE HEREBY MADE A PART OF THESE MINUTES:

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48 Citizens/Board Comments: Chairman Carter called for Citizens Comments. None heard. Chairman Carter called for Board Comments. Commissioner Deloatch thanked everyone for attending. Vice-Chairwoman Greene thanked everyone for coming and echoed the invite from Ms. Turner about Arts Uncorked. Commissioner Tyner also thanked everyone for coming and sharing with them. He made comments about spending of tax money wisely, thanked County Manager and staff, and how Northampton County will be moving forward. Chairman Carter also thanked everyone for coming. Board of E&R: Chairman Carter recessed Regular Session to enter into the Board of Equalization and Review. Approval of October 15, 2018 Minutes: Mrs. Cathy Allen appeared before the Board to obtain approval of minutes for October 15, A motion was made by Charles Tyner and seconded by Chester Deloatch to approve the minutes for October 15, Question Called: All present voting yes. Motion carried. Mrs. Allen administered the oath to Mr. Harry Grimm. Grimm, Harry L. & Toni: Mr. Grimm appeared before the Board to request that both of his properties be valued at $28,000. He provided the Board with information that supports his request. Mrs. Allen stated to the Board how the appraisal process is done and when. A motion was made by Fannie Greene and seconded by Charles Tyner to deny his request. Question Called: All present voting yes. Motion carried. Chairman Carter recessed the Board of Equalization and Review to resume Regular Session.

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65 A motion was made by Charles Tyner and seconded by Chester Deloatch to recess regular session and enter into closed session for the purpose of G.S (a)(4) and G.S (a)(3). Question Called: All present voting yes. Motion carried. A motion was made by Charles Tyner and seconded by Chester Deloatch to reconvene regular session. Question Called: All present voting yes. Motion carried. Public Hearing Date/Time: Chairman Carter asked Komita Hendricks, Clerk, for a date and time for Public Hearing for Northampton County Revolving Loan Fund. Ms. Hendricks gave the date/time of November 19, 2018 at 6:05 pm. A motion was made by Chester Deloatch and seconded by Fannie Greene to set the public hearing date/time for Northampton County Revolving Loan Fund to November 19, 2018 at 6:05 pm. Question Called: All present voting yes. Motion carried. A motion was made by Chester Deloatch and seconded by Charles Tyner to adjourn. Question Called: All present voting yes. Motion carried. Komita Hendricks, Clerk to the Board r.m