Regular Meeting March 8, A regular meeting of the Nash County Board of Commissioners was held at

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1 Regular Meeting March 8, 2010 A regular meeting of the Nash County Board of Commissioners was held at 10:00 AM, March 8, 2010 in the Frederick B. Cooper, Jr. Commissioners Room at the Claude Mayo, Jr. Administration Building in Nashville, NC. Present were Chairman Robbie B. Davis and Commissioners Fred Belfield, Billy Morgan, J. Wayne Outlaw, Lou M. Richardson, Danny Tyson, and Mary P. Wells. Others present were Sheriff Jenkins, Lieutenant Pat Joyner, Geoffrey Cooper, Amanda Clark, Alton Vick, Patsy King, Charlie Tyson, Derek Hawkes, Nancy Nixon, Jim Wrenn, Valerie Harris, Ken Murchison, Sue Yerkes, Donna Tinsley, Rosemary Dorsey, Lynne Anderson, Bill Hill, Bob Murphy, Wayne Moore, and Vince Durham. Chairman Davis called the meeting to order and called on Ms. Mary P. Wells for the invocation and Mr. Danny Tyson for the Pledge of Allegiance. Chairman Davis asked the Board to consider approval of the minutes of the February 1, 2010 regular meeting. On motion of Fred Belfield seconded by Mary P. Wells and duly passed that the February 1, 2010 minutes be approved. Chairman Davis asked the Board to consider approval of the minutes of the February 16, 2010 special called meeting. On motion of Fred Belfield seconded by Billy Morgan and duly passed that the February 16, 2010 minutes be approved. Chairman Davis asked the Board to consider approval of the minutes of the February 25, 2010 recess meeting. On motion of Fred Belfield seconded by Lou M. Richardson and duly passed that the February 25, 2010 minutes be approved. Chairman Davis asked for any public comments. Ms. Nora Woodard of Spring Hope spoke on the CDBG Scattered Site Housing Program. Ms. Dorothy Little of Whitakers spoke on the CDBG Scattered Site Housing Program.

2 Mr. Bob Murphy, County Manager, asked the Board to conduct a public hearing to consider the proposed method of financing for the Middlesex Elementary School project. He also asked the Board to consider approving a resolution authorizing the application with the Local Government Commission. On motion of Mary P. Wells seconded by Fred Belfield and duly passed that the Board go into a public hearing. No one spoke at the public hearing. On motion of Lou M. Richardson seconded by Fred Belfield and duly passed that the public hearing adjourn. On motion of Fred Belfield seconded by Mary P. Wells and duly passed that the following resolution be approved.

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4 Ms. Rosemary Dorsey, Planning Director, asked the Board to hold a public hearing to receive comments on the CDBG 2010 Scattered Site Housing Projects. On motion of Danny Tyson seconded by Billy Morgan and duly passed that the Board go into a public hearing. No one spoke at the public hearing. On motion of J. Wayne Outlaw seconded by Billy Morgan and duly passed that the public hearing adjourn. Ms. Alice Thorpe, Ms. Shirley Bass, and Mr. Steve Farlow, representatives from the Nash County Library System and Spring Hope Public Library, made presentations to the Board on the activities of the library system.

5 Mr. Charlie Tyson, County Extension Director, requested approval of the Voluntary Agricultural District Programs Memorandum of Understanding with the Town of Bailey. On motion of Fred Belfield seconded by Billy Morgan and duly passed that the Voluntary Agricultural District Programs Memorandum of Understanding with the Town of Bailey be approved. Ms. Patsy McGhee, Organizational Development Director, asked the Board to consider adopting a resolution supporting the State Broadband Grant Application. On motion of J. Wayne Outlaw seconded by Fred Belfield and duly passed that the following resolution be approved.

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7 Sheriff Dick Jenkins asked the Board to consider approving the upgrading of the Pretrial Coordinator s position to full time with the understanding that the savings associated with the position will be evaluated and that it will be terminated upon the conclusion of the grant period if insufficient savings are achieved. On motion of Billy Morgan seconded by Danny Tyson and duly passed that the request is approved as presented. Mr. Murphy requested approval of three (3) budget amendments. On motion of Lou M. Richardson seconded by Mary P. Wells and duly passed that the following budget amendments be approved. Revenue: Nash County Health Department Budget Amendment March 8, Family Planning State $2, Incr Komen Grant 18, Incr $20, Expenditure: Supplies $2, Incr Salaries 7, Incr Supplemental Retirement Incr FICA Incr Retirement Incr Group Insurance 1, Incr Medical Services 7, Incr Supplies Incr Travel Incr Travel & Training Incr $20, Summary: Family Planning: Additional bonus State Family Planning allocation for FY for Family Planning services. Komen Breast Cancer Grant: Komen Grant for April June 2010 to continue funding one PH Educator I position as well as mammograms and operational expenses. An additional allocation of $56,250 will be received to continue funding in FY through March 2011, after which it is anticipated that continuation funding will be available. The funding cycle for the Komen Grant is April March of each year.

8 Nash County Department of Social Services Budget Amendment March 8, 2010 Revenue: Work First Functional Assessment $2, Incr Crisis Intervention 111, Incr Energy Administration 43, Incr $156, Expenditure: Supplies $14, Incr Crisis Intervention 111, Incr WFFA Client Transportation 15, Incr Work First Functional Assessment 2, Incr Medicaid 14, Incr $156, Summary: Work First Functional Assessment: Increase in 100% federal funds for functional capacity evaluation and/or a vocational assessment which will assist in appropriate planning for certain Work First Participants. Crisis Intervention: Increase in 100% federal funds for customers weather related needs. Energy Administration: Increase in 100% federal funds for administering the Crisis Intervention Program. Offset against supplies, WFFA client transportation, and Medicaid. No additional county dollars are requested. Nash County Planning Department Budget Amendment March 8, 2010 Revenue: Rural Transportation Planning Organization $18, Incr Expenditure: Salaries (Full-time) $1, Incr Salaries (Part-time) 5, Incr Supplemental Retirement Incr FICA Expense 1, Incr Retirement Expense Incr Equipment Supplies 2, Incr Telephone Incr Postage 1, Incr Printing 1, Incr Advertising 1, Incr Office Equipment/Furniture Incr Computer Equipment 5, Incr $18, Summary: This budget amendment reflects additional funds granted to Rural Transportation Planning Organization by North Carolina Department of Transportation to help develop state wide transportation website.

9 Mr. Derek Hawkes, Engineer/Utilities Director, asked the Board to consider approving a Joint Interlocal Cooperation Agreement with the Town of Dortches for operation and maintenance of Dortches Water and Sewer System. On motion of J. Wayne Outlaw seconded by Mary P. Wells and duly passed that the Joint Interlocal Cooperation Agreement with the Town of Dortches be approved. Chairman Davis temporarily recessed the Board of Commissioners and called the Central Nash Water and Sewer District Board to order. Mr. Hawkes asked the Board to consider approving the final change order #2 for Phase 1 Contract 2 (Tank) with Caldwell Tanks, Inc. On motion of Danny Tyson seconded by Billy Morgan and duly passed that the final change order #2 for Phase 1 Contract 2 (Tank) with Caldwell Tanks, Inc. be approved. On motion of J. Wayne Outlaw seconded by Fred Belfield and duly passed that the Central Nash Water and Sewer District Board adjourn for the month. Mr. Wayne Moore, Clerk, asked the Board to consider an appointment to the Nash Health Care Systems Board of Commissioners. On motion of Mary P. Wells seconded by Billy Morgan and duly passed that Mr. James Jim Lilley be appointed to the Nash Health Care Systems Board of Commissioners. The Monthly Tax Collector s report was accepted. On motion of Lou M. Richardson seconded by Mary P. Wells and duly passed that the following tax refunds be approved. REFUND REQUESTS MARCH 8, BATTLE DORTHY H 2009 SWF $ PO BOX 926 WHITAKERS NC TOTAL $ PARCEL HOUSE WAS BURNED. SHOULD NOT HAVE BEEN CHARGED SOLID WASTE 2. DEANS ELIZABETH ANN 2009 SWF $ PACE RD BAILEY NC TOTAL $ PARCEL HOUSE HAS NO ELECTRICITY PER MR. RICHARDSON SHOULD NOT HAVE BEEN CHARGED SOLID WASTE

10 Mr. Jim Wrenn, Tax Administrator, asked the Board to consider approving two dates for the Board of Equalization as required by North Carolina General Statute The first date would be May 3, 2010, and the second date of June 7, 2010 for adjournment. On motion of J. Wayne Outlaw seconded by Billy Morgan and duly passed that the two dates for the Board of Equalization is approved as presented. Chairman Davis appointed a three-member nonpartisan unofficial committee to work with staff on the upcoming budget as recommended by Commissioner J. Wayne Outlaw at the Board s recessed meeting on February 25, On motion of J. Wayne Outlaw seconded by Billy Morgan and duly passed that the Board go into closed session as permitted by N.C.G.S (a) (3), N.C.G.S (a) (1), and N.C.G.S (a) (6) for the discussion of legal, property acquisition, and personnel matters. On motion of Danny Tyson seconded by Fred Belfield and duly passed that the closed session adjourn. During the closed session the Board discussed acquisition of property and heard from the County Attorney on some legal matters. On motion of Danny Tyson seconded by Mary P. Wells and duly passed that the county purchase 205 N. Drake Street for $39,000, which is located at the rear of the Courthouse and will be used for additional parking. On motion of Danny Tyson seconded by Fred Belfield and duly passed that the meeting adjourn for the month. Wayne Moore, Clerk Nash County Board of Commissioners

11 Special Called Meeting (Ethics Training) March 3, 2010 A special called meeting of the Nash County Board of Commissioners was held from 9:00 AM till 11:00 AM, March 3, 2010 in the Frederick B. Cooper, Jr. Commissioners Room at the Claude Mayo, Jr. Administration Building in Nashville, NC. Present were Chairman Robbie B. Davis and Commissioners Billy Morgan, J. Wayne Outlaw, Lou M. Richardson, and Danny Tyson. Absent were Commissioners Fred Belfield and Mary P. Wells. Others present were Bryan Starnes, Bob Murphy, Wayne Moore, Vince Durham, and other government officials from surrounding municipalities. Bryan Starnes of Martin, Starnes & Associates CPAs, P.A. provided ethics training titled Ethics for Government Officials. This course by Martin Starnes & Associates meets the requirements of G.S. 160A-84 and is offered for the governmental community through the Institute of Government and the NC Finance Officers Association, and the NC Association of CPAs. Wayne Moore, Clerk Nash County Board of Commissioners

12 Emergency Called Meeting March 31, 2010 An emergency called meeting of the Nash County Board of Commissioners was held at 11:00 AM, March 31, 2010 in the Frederick B. Cooper Commissioners Room at the Claude Mayo, Jr. Administration Building in Nashville, NC to take action on Middlesex Elementary School financing. Present were Chairman Robbie B. Davis and Commissioners Fred Belfield, Billy Morgan, J. Wayne Outlaw, Lou M. Richardson, Danny Tyson, and Mary P. Wells. Others present were Vince Durham, Wayne Moore, Bob Murphy, Lisa Kelley, Amanda Clark, Mike Hixenbaugh, and Patsy McGhee. Chairman Davis called the meeting to order and called on Patsy McGhee. Ms. Patsy McGhee, Organizational Development Director, spoke on the Middlesex Elementary School project and introduced Ms. Lisa Kelley for the presentation. Ms. Lisa Kelley, Area Loan Specialist with USDA, presented to the Board the Letter of Conditions for the USDA loan for 30 years not to exceed 8,410, at 4% interest rate and asked for the Board s approval of the resolution. On motion of Fred Belfield seconded by Billy Morgan and unanimously passed that the following resolution be approved as presented.

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26 On motion of Danny Tyson seconded by Mary P. Wells and duly passed that the meeting adjourn. Wayne Moore, Clerk Nash County Board of Commissioners

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