Chairman Leach called the meeting to order at 7:00 pm. Commissioner Hunt led the Pledge of Allegiance and Chairman Leach gave the Invocation.

Transcription

1 4806 The Hoke County Board of Commissioners convened for a regular meeting at 7:00 pm on Monday, October 1, 2018 in the Commissioners Room in the Pratt Building. PRESENT: Chairman James Leach Vice Chairman Harry Southerland Commissioner Tony Hunt Commissioner Robert Wright Commissioner Allen Thomas, Jr., ALSO PRESENT: Letitia Edens, County Manager Grady Hunt, County Attorney Gwen McGougan, Clerk to the Board Chairman Leach called the meeting to order at 7:00 pm. Commissioner Hunt led the Pledge of Allegiance and Chairman Leach gave the Invocation. Item 1. Adoption of Agenda Chairman Leach asked if anything needed to be added to the agenda or tabled until a later meeting. The County Manager asked to add the Health Department s contract for mosquito spraying. The Chairman suggested adding this contract as Item 12 and renumbering the subsequent items.

2 (minutes continued from October 1, 2018 meeting) 4807 Motion: Upon motion by Commissioner Wright and second by Vice Chairman Southerland the Board voted unanimously to approve the agenda as amended. Item 2. Public Comment There were no signups for Public Comment. Item 3. Public Hearings Planning Matters No planning matters were scheduled for October 1, 2018 meeting. Item 4. Consent Agenda a. Minutes from August 20, 2018 regular meeting b. Minutes from September 4, 2018 regular meeting c. NC Vehicle Tax System Pending Refunds totaling $2,229.65

3 (minutes continued from October 1, 2018 meeting) 4808

4 (minutes continued from October 1, 2018 meeting) 4809

5 (minutes continued from October 1, 2018 meeting) 4810 d. Finance Budget Amendments: 1. General Fund-Hurricane Florence expenses

6 (minutes continued from October 1, 2018 meeting) Health Department 3. Animal Control, Senior Services, Juvenile Justice, Non- Departmental

7 (minutes continued from October 1, 2018 meeting) State Asset Forfeiture 5. Federal/Treasury Asset Forfeiture

8 (minutes continued from October 1, 2018 meeting) 4813 e Holiday Schedule f. Declaration of Surplus Equipment: Sound system components formerly used in Board of Commissioners Room

9 (minutes continued from October 1, 2018 meeting) 4814 Motion: Upon motion by Commissioner Thomas and second by Commissioner Wright the Board voted unanimously to approve items 4a 4f on the Consent Agenda. Item 5. Tax Collector a. Daphne Dudley presented the Tax Collections report for August 2018: b. Upon order by Chairman James Leach, the Tax Collector presented the following list of unpaid tax bills from 2008 to declare insolvent:

10 (minutes continued from October 1, 2018 meeting) Real Estate

11 (minutes continued from October 1, 2018 meeting) 4816

12 (minutes continued from October 1, 2018 meeting) 2. Personal Property 4817

13 (minutes continued from October 1, 2018 meeting) 4818

14 (minutes continued from October 1, 2018 meeting) Motor Vehicles

15 (minutes continued from October 1, 2018 meeting) 4820

16 (minutes continued from October 1, 2018 meeting) 4821 Motion: Upon motion by Vice Chairman Southerland and second by Commissioner Thomas the Board voted unanimously to declare insolvent the listed tax bills for Real Estate, Personal Property and Motor Vehicles. 6. Tax Assessor s Releases Tax Assessor Jennie Gibson presented the following releases:

17 (minutes continued from October 1, 2018 meeting) 4822

18 (minutes continued from October 1, 2018 meeting) 4823 Motion: Upon motion by Commissioner Wright and second by Commissioner Hunt the Board voted unanimously to approve the tax releases as submitted, totaling $1, Item 7. Parks & Recreation Board Appointment The Hoke County Parks & Recreation Advisory Board has submitted a request to reappoint Mr. James F. Baker for a fourth term on the Board. Motion: Upon motion by Vice Chairman Southerland and second by Commissioner Thomas the Board voted unanimously to approve Mr. James F. Baker to a fourth term on the Parks & Recreation Advisory Board. Item 8. Board of Health Appointments & Reappointments Health Director Helene Edwards presented a request for the following appointments to the Board of Health: a. Dr. Susan Hendrix for her first term on the Board of Health as the Optometrist member. Motion: Upon motion by Commissioner Wright and second by Commissioner Hunt the Board voted unanimously to appoint Dr. Susan Hendrix to her first term on the Hoke County Board of Health. b. Mrs. Jean Squier for her second term on the Board of Health as a public member. Motion: Upon motion by Commissioner Wright and second by Vice Chairman Southerland the Board voted unanimously to appoint Mrs. Jean Squier to her second term on the Hoke County Board of Health. Item 9. Hoke County Sheriff s Department/Jail a. Chief Jailer Nachia Revels presented a request on behalf of the Sheriff to declare two vehicles as surplus to the needs of the County. Make/Model VIN 2002 Chevy Avalanche 3GNEK13T92G Cadillac Escalade 1GYEK63NX3R Motion: Upon motion by Vice Chairman Southerland and second by Commissioner Thomas the Board voted unanimously to declare the listed vehicles as surplus to the needs of the County.

19 (minutes continued from October 1, 2018 meeting) 4824 b. Major Revels also presented an Amendment from ABL Management, Inc. to the Agreement for Provision of Meals for County of Hoke, North Carolina. These are the inmate meals served at the jail. The amendment will extend the term of the Agreement for one year from September 1, 2018 to August 31, 2019 and allow for a 3.0% price increase per meal for the renewal term. Motion: Upon motion by Vice Chairman Southerland and second by Commissioner Thomas the Board voted unanimously to approve the amendment to the agreement with ABL Management, Inc. extending the term of the contract for one year, September 1, 2018 August 31, 2019 and allowing for a 3.0% price increase per meal for the renewal term. Item 10. Hoke County Building Maintenance Mrs. Edens presented a request to declare the following items belonging to or located at Building Maintenance as surplus to the County s needs:

20 (minutes continued from October 1, 2018 meeting) 4825 Motion: Upon motion by Commissioner Hunt and second by Commissioner Thomas the Board voted unanimously to declare the listed items as surplus to the needs of the County. Item 11. Resolution Authorizing Advertisement of an Offer to Purchase Certain Property Clerk Gwen McGougan presented a Resolution authorizing the advertisement of a bid received in the amount of $1, for Parcel # on Army Road. Motion: Upon motion by Commissioner Wright and second by Vice Chairman Southerland the Board voted unanimously to approve the advertisement of the offer received for parcel # on Army Road.

21 (minutes continued from October 1, 2018 meeting) 4826 Item 12. Contract for mosquito spraying County Manager Letitia Edens advised the Board that the County is seeking bids from contractors to execute the Mosquito Abatement program. County Attorney Grady Hunt began the discussion by advising the Board that the State requires 3 bids and the County has received 2 bids. A third bid is expected. The County Attorney would like for the Board to approve the lowest responsible bidder subject to receiving the third bid. Health Director Helene Edwards said that of the $4,000,000 the Governor set aside for Mosquito Abatement in Disaster counties, Hoke County s portion will be $95,252. These funds will provide for spraying roughly 800 miles of roadway in Hoke County and will also provide for Mosquito Dunks for Environmental Health to give to Hoke County citizens. Spraying will be done on all State-maintained roads in the County. Ms. Edwards continued by advising the Board that the State Environmental Health officials want to see a Vector Control program in Hoke County. Commissioner Hunt asked Ms. Edwards about a timeline for spraying. Ms. Edwards replied that spraying can begin 72 hours from contract approval. The County Attorney added that the motion needs to be carefully worded so Hoke County remains in compliance with the State requirements. The County Attorney agreed, saying that it could be problematic for the County to approve

22 (minutes continued from October 1, 2018 meeting) 4827 the contract without the requisite number of bids and the State decline our funding. Commissioner Hunt asked when the third bid is expected. The County Attorney said he had been advised that the third bid will arrive tomorrow, Tuesday, October 2, Commissioner Thomas added that, even in the absence of the third bid, the County must be spraying by the end of the week. Motion: Upon motion by Commissioner Thomas and second by Commissioner Wright the Board voted unanimously to approve the award for the lowest responsible bid for mosquito spraying subject to receiving the third bid. In the absence of the third bid, the Board shall proceed with awarding the contract, pursuant to the approval of the County Attorney. Item 13. Manager s Report The Manager began her report by asking DSS Director Terry Stanton and Consultant Becky Morrow to update the Board on the DSNAP distribution program. The DSNAP distribution, being held at Cape Fear Conference B Headquarters, has issued 2,664 DSNAP cards since the program began on Friday, September 28, There have been roughly denials. If denied, an applicant can reapply. Chairman Leach added that the process has been well organized. This process has run smoothly thanks to team effort and dedication. Vice Chairman Southerland suggested doing something, perhaps an Appreciation Dinner, from the Board for the staff that has worked on the distribution project. Commissioner Thomas asked if the Budget Amendment that was approved earlier will cover overtime pay. Commissioner Wright added that he was concerned that we transferred enough funds. Mrs. Edens replied that funds were transferred to pay all employees, including Exempt employees, for the overtime they worked. The transfer amount includes funds to pay for overtime for the previous pay period, the current pay period and the next pay period. Motion: Upon motion by Commissioner Thomas and second by Commissioner Hunt the Board voted unanimously to pay all employees for overtime worked attributable to the DSNAP program. Mrs. Edens advised the Board that FEMA has set up a team in an area in Conference B HQ and they are available for citizens to consult with and apply for assistance at the same time they re applying for DNAP assistance. Emergency Management Coordinator Andrew Jacobs said that FEMA plans to establish a Disaster Recovery Center (DRC) in Raeford. This will give citizens a fixed location to apply and file an appeal, if necessary. Mr. Jacobs gave the Board a handout describing reasons for denial. Mr. Jacobs added that, in some circumstances, individuals whose claims are approved may receive large amounts of funds. FEMA s maximum payout is

23 (minutes continued from October 1, 2018 meeting) 4828 $33,333. Some assistance organizations that help families during recovery are expecting a donation to help supplement the costs of materials for repairing the home. Commissioner Thomas asked Mr. Jacobs if FEMA teams are going door-to-door. There is a concern about people, particularly the elderly, being taken advantage of by scammers. Mr. Jacobs replied that FEMA does go door-to-door to make themselves available to persons who might not have internet access or know how to make a claim. In addition all FEMA employees wear a reflective vest that has FEMA printed on the back and a lanyard with a picture ID. Mrs. Edens told the Board that her staff will continue to work with FEMA and assist in DSNAP distribution or whatever is needed during recovery. Repairs to the walls, floors and roof at the Court Annex are ongoing. Damages are also being repaired at Parks & Recreation and other County facility. Adjourn Motion: There being no further business, upon motion made by Commissioner Wright and seconded by Commissioner Thomas the Board voted unanimously to adjourn the October 1, 2018 Board of Commissioners meeting. The meeting adjourned at 7:40 p.m. James Leach, Chairman Gwen McGougan, Clerk to the Board