January 19, :00 PM Regular Meeting WARREN COUNTY BOARD OF COMMISSIONERS

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1 WARREN COUNTY BOARD OF COMMISSIONERS January 19, 2017 Re-Zoning Public Hearing (rescheduled to February 6, 2017 at 5:30 pm) 6:00 PM Regular Meeting WARREN COUNTY ARMORY CIVIC CENTER COMMISSIONERS MEETING ROOM WARRENTON, NORTH CAROLINA

2 WARREN COUNTY BOARD OF COMMISSIONERS 5:45 pm Public Hearing Rescheduled To February 6, 2017 at 5:30pm Petition for Re-Zoning (residential to commercial) RZ : Re-zone one parcel (0.309 acres) from [RL] Residential Lakeside to [LB] Lakeside Business at Tax Map K3A-2A and K3A-2A1 on Highway 903 (Eaton s Ferry Road) in River Township.

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4 NOTICE January 9, 2017 Board of Commissioners Monthly Meeting Rescheduled Notice is hereby given that due to hazardous road conditions in the County resulting from a winter storm, the Warren County Board of Commissioners January 9, 2017 regular monthly meeting has been rescheduled to Thursday January 19, 2017 at 6:00 pm. The 5:45 pm Rezoning Public Hearing is rescheduled to February 6, All interested citizens are invited to attend these meetings. Victor Hunt, Chairman Warren County Board of Commissioners

5 6:00 pm Call to Order January 19, 2017 Rescheduled Monthly Meeting By Chairman or Designee Agenda Item # 2 Moment of Silence Agenda Item # 3 Conflict of Interest Disclaimer

6 Members of the Warren County Board of Commissioners are advised, hereby, of their duty under the State Government Ethics Act to avoid conflicts of interest and the appearance of such conflict; and, further, are instructed to refrain from participating in any matter coming before this Board of County Commissioners with respect to which there is a conflict of interest or appearance of such conflict. In accordance with the State Government Ethics Act, it is the duty of every Board member to avoid both conflicts of interest and appearances of conflict. Does any Board member have any known conflict of interest or appearance of conflict with respect to any matter coming before this Board today? If so, please identify the conflict and refrain from any undue participation in the particular matter involved.

7 Agenda Item # 4 Citizen Comments

8 Rules for Citizen Comments Please sign up to speak. The maximum time allotted to each speaker will be ( ) minutes; Clerk to the Board will keep time. Any group of people who support or oppose the same position should designate a spokesperson. Please address only those items which might not have been addressed by a previous speaker. If response from Manager and/or Board is desired, please leave a copy of your comment(s) with the Clerk to the Board. Order and decorum will be maintained. This is not a question and answer session. Comments are being recorded by the Clerk to the Board. Warren County Board of Commissioners

9 Meeting Date: January 19, 2017 Agenda Item # 5 SUBJECT: REQUESTED BY: SUMMARY: FUNDING SOURCE: Adopt January 19, 2017 Suggested Agenda Clerk / Deputy Clerk to the Board None N/A APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE: N/A FOLLOW-UP REQUIRED: N/A COUNTY MANAGER'S RECOMMENDATION: NOTES:

10 REVISED SUGGESTED AGENDA REVISED FOR January 19, 2017 RESCHEDULED MONTHLY MEETING OF THE WARREN COUNTY BOARD OF COMMISSIONERS Armory Civic Center - Meeting Room WARRENTON, NORTH CAROLINA 1. Call to Order Rescheduled Monthly Meeting 6:00 pm by Chairman 2. Moment of Silence 3. Conflict of Interest Disclaimer 4. Citizen Comments 5. Adopt January 19, 2017 Suggested Agenda 6. Consent Agenda A. Approve Minutes of December 2016 meetings: December 5 th Organizational Meeting, Public Hearing & Regular Monthly Meeting (3) December 14 th Special Meeting December 21 st Special Meeting December 28 th Special Meeting B. Interest Income Report Finance Director C. Tax Collector s Report Starlin Beatty, Tax Administrator D. Tax Release Requests (Over $100) Starlin Beatty, Tax Administrator Tax Release Requests (Under $100) - E. Report of Re-Count Canvass of Election Results Debbie Formyduval, Board of Elections 7. Finance Office Gloria Edmonds, Finance Director A. Amendment 6 Buck Spring Regional Leadership Center for Excellence Capital Project Ordinance B. Reimbursement Resolution Emergency Services Headquarters Project 8. Follow-up to Prior Meetings: A. Request for Rezoning - Ken Krulik, Planner/Zoning Administrator (moved to Feb 6 th agenda) B. Survey Proposal for Emergency Services Headquarters Facility Project Site B-1. Amendment # 7 to the Emergency Services Headquarters Capital Project Ordinance Agenda pg 1 of 2

11 8. Follow-up to December 14, 2016 Work Session (Continued) B-2 Request for permission to submit USDA Pre-Application for Federal Assistance for Emergency Services Headquarters Facility Construction Project C. Schedule Public Hearing for NC DOT Re: Powell s Mill Bridge 2/6/17 at 5:45 pm D. FY Capital Improvement Program (CIP) E. Proposed Revision to County Personnel Manual Lisa Alston, HR Manager F. Proposed Revised Policy for Real Property Surplus Auction Jamie Wilkerson G. Proposed BIS Tax Software Agreement Starlin Beatty 9. Personnel Actions A. Request to reclassify DSS Income Maintenance Caseworker II position to Human Resource Aide Ryan Whitson, DSS Director B. Authorize Signatory for Department of Social Services Trust Fund C. Consider Salary for Candidate for Local Health Director Position D. Consider Cooperative Extension Service Position Reclassification Request 10. Appointment to Board/Committee/Commission: A. Board of Health: Linda Baker & Eva Brown B. Historic Preservation Commission: Jane Ball-Groom & Timothy Hedgepeth C. Commissioner Appointments to various Boards & Committees 11. Surplus Property Clerk to the Board A. Approve Resolution Authorizing Sale by Up-Set Bid of Harris Turner Funeral Home property to Ernest Williams of Denver, Colorado. B. Resolution declaring surplus property and authorizing auction of same 12. County Manager A. Contracts Approved B. Status Report for December Closed Session in accordance with NC GS (a)(3)&(6): Attorney/Client Privileged Information / Personnel Matters 14. Adjourn January 19, 2017 Regular Monthly Meeting Agenda pg 2 of 2

12 Meeting Date: January 19, 2017 Consent Agenda Item # 6A SUBJECT: REQUESTED BY: SUMMARY: Approve Minutes of December 2016 meetings Clerk to the Board December 2016 Minutes have been provided via to Board Members for review: December 5 th December 5 th December 5 th Organizational Meeting Public Hearing Regular Monthly Meeting December 14 th December 21 st December 28 th Special Meeting Special Meeting Special Meeting FUNDING SOURCE: N/A APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE: FOLLOW-UP REQUIRED: N/A COUNTY MANAGER'S RECOMMENDATION: NOTES: N/A

13 Minutes of December 2016 meetings have been provided by December 5 th December 5 th December 5 th Organizational Meeting Public Hearing Regular Monthly Meeting December 14 th December 21 st December 28 th Special Meeting Special Meeting Special Meeting

14 Meeting Date: January 19, 2017 Consent Agenda Item # 6B SUBJECT: REQUESTED BY: Interest Income Report Finance Director SUMMARY: Interest Income Report for the month of November 2016 is submitted for the Board s information. FUNDING SOURCE: Various APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE: N/A FOLLOW-UP REQUIRED: N/A COUNTY MANAGER'S RECOMMENDATION: NOTES:

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16 Meeting Date: January 19, 2017 Consent Agenda Item # 6C SUBJECT: REQUESTED BY: SUMMARY: FUNDING SOURCE: Tax Collector s Report Starlin Beatty, Tax Administrator Tax Collector s Report for the month of November 2016 is presented for the Board s information. General Fund APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE: G.S Tax Collection Report is supplied for Board's information FOLLOW-UP REQUIRED: COUNTY MANAGER'S RECOMMENDATION: NOTES:

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18 Meeting Date: January 19, 2017 CONSENT AGENDA Item # 6D SUBJECT: REQUESTED BY: Request for Tax Releases Starlin Beatty, Tax Administrator SUMMARY: Tax releases over $100 are presented for Board approval. Tax releases under $100 approved by the County Manager are presented for the Board s information. FUNDING SOURCE: General Fund APPLICABLE STATUTE: NCGS TAXPAYER'S REMEDIES FOLLOW-UP REQUIRED: COUNTY MANAGER'S RECOMMENDATION: Recommend approval of tax releases over $100 as requested by the Tax Administrator. NOTES:

19 Request For Tax Releases Over $100

20 County Manager approved Tax Releases Under $100

21 Meeting Date: January 19, 2017 CONSENT AGENDA Item # 6E SUBJECT: Report on Re-Count for November 8, 2016 Canvass of Election Results REQUESTED BY: SUMMARY: FUNDING SOURCE: Debbie Formyduval, Elections Director Report of elections re-count of canvass results for Warren County, NC is presented for Board s information. N/A APPLICABLE STATUTE: NC General Statute FOLLOW-UP REQUIRED: COUNTY MANAGER'S RECOMMENDATION: NOTES:

22 Report on Re-Count for November 8, 2016 Canvass of Election Results has been provided in a separate .

23 Meeting Date: January 19, 2017 Agenda Item # 7-A SUBJECT: REQUESTED BY: SUMMARY: Finance Office Gloria Edmonds, Finance Director It is submitted to approve Amendment # 6 to the Buck Spring Regional Leadership Center for Excellence Capital Project Ordinance. FUNDING SOURCE: Buck Spring Regional Leadership Center for Excellence Capital Project Ordinance APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE: FOLLOW-UP REQUIRED: COUNTY MANAGER'S RECOMMENDATION: Recommend approval of Amendment # 6 to the Buck Spring Regional Leadership Center for Excellence Capital Project Ordinance as presented by Finance Director Gloria Edmonds. NOTES:

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25 Meeting Date: January 19, 2017 ADDED ITEM Agenda Item # 7-B SUBJECT: REQUESTED BY: Finance Office Gloria Edmonds, Finance Director SUMMARY: It is submitted to approve RESOLUTION DECLARING OFFICIAL INTENT TO REIMBURSE EXPENDITURES WITH PROCEEDS OF DEBT PURSUANT TO UNITED STATES DEPARTMENT OF TREASURY REGULATIONS related to the Emergency Services Headquarters Project and authorize Clerk to the Board to certify same. FUNDING SOURCE: APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE: FOLLOW-UP REQUIRED: RECOMMENDATION: Recommend adoption of RESOLUTION DECLARING OFFICIAL INTENT TO REIMBURSE EXPENDITURES WITH PROCEEDS OF DEBT PURSUANT TO UNITED STATES DEPARTMENT OF TREASURY REGULATIONS related to the Emergency Services Headquarters Project and authorize Clerk to the Board to certify same. NOTES:

26 RESOLUTION DECLARING OFFICIAL INTENT TO REIMBURSE EXPENDITURES WITH PROCEEDS OF DEBT PURSUANT TO UNITED STATES DEPARTMENT OF TREASURY REGULATIONS BE IT RESOLVED, by the Board of Commissioners (the Board) for Warren County, North Carolina (the County ): Section 1. The Board hereby finds, determines and declares as follows: (a) Treasury Regulations Section (the Regulations ), promulgated by the United States Department of Treasury on June 18, 1993, prescribes certain specific procedures applicable to certain obligations issued by the County after June 30, 1993, including, without limitation, a requirement that the County declare its official intent to reimburse certain expenditures with the proceeds of debt to be issued thereafter by the County. (b) The County has advanced and/or will advance its own funds to pay certain preliminary expenditures (the Expenditures ) associated with the County s Emergency Services Headquarters (the Project ). (c) This declaration of official intent is made pursuant to Section (f)(2) of the Regulations to expressly declare the official intent of the County to reimburse itself from the proceeds of debt to be hereinafter incurred by the County for such Expenditures, including architectural, engineering, surveying, soil testing, and similar costs that are incurred prior to commencement, acquisition, construction or rehabilitation of the Project. The funds heretofore advanced or to be advanced by the County to pay the Expenditures are or will be available only on a temporary basis, and do not consist of funds that were otherwise earmarked or intended to be used by the County to permanently finance the Expenditures. (d) As of the date hereof, the County reasonably expects that it will reimburse itself for such Expenditures with the proceeds of debt to be incurred by the County, and the maximum principal amount of debt to be incurred with respect to the Project is expected to be $3,695,246.

27 Section 2. Effective Date. This resolution shall take effect upon its passage. Upon motion of Commissioner, seconded by Commissioner, the foregoing resolution entitled: RESOLUTION DECLARING OFFICIAL INTENT TO REIMBURSE EXPENDITURES WITH PROCEEDS OF DEBT PURSUANT TO UNITED STATES DEPARTMENT OF TREASURY REGULATIONS was passed by the following vote: Ayes: Noes: The motion carried. * * * * I, Angelena Kearney-Dunlap, Clerk to the Board of Commissioners for Warren County, North Carolina, DO HEREBY CERTIFY that the foregoing is a true copy of so much of the proceedings of said Board at a meeting held on January 19, 2017, as relates in any way to the declaration of intent to reimburse expenditures with the proceeds of debt and that said proceedings are recorded in Minute Book No. of the minutes of said Board, beginning at page and ending at page. I DO HEREBY FURTHER CERTIFY that a schedule of regular meetings of said Board providing dates, locations and times is kept on file in my office, in accordance with G.S WITNESS my hand and the corporate seal of said County, this 19 th day of January, Angelena Kearney-Dunlap Clerk to the Board of Commissioners Warren County, North Carolina

28 Meeting Date: January 19, 2017 Agenda Item # 8-A SUBJECT: REQUESTED BY: SUMMARY: Follow-up to January 19, 2017 Re-Zoning Public Hearing Moved to February 6, 2017 agenda Ken Krulik, Planner/Zoning Administrator N/A FUNDING SOURCE: N/A APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE: N/A FOLLOW-UP REQUIRED: N/A COUNTY MANAGER'S RECOMMENDATION: NOTES:

29 Meeting Date: January 19, 2017 Agenda Item # 8-B SUBJECT: REQUESTED BY: Follow-up to December 14, 2016 Work Session County Manager Linda T. Worth SUMMARY: Architect s revised building plan and budget for Emergency Services Headquarters facility was discussed during work session with the Board directing administration to move forward with development of a Master Plan for the property and to have a topographical survey performed. Harry M. Williams Surveyor s Proposal to conduct a Topographical Survey of the entire acre site at a cost of $9,000 is submitted for Board s review and approval. FUNDING SOURCE: Emergency Services Headquarters Project Ordinance APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE: N/A FOLLOW-UP REQUIRED: N/A COUNTY MANAGER'S RECOMMENDATION: Recommend Board accept the proposal from Harry M. Williams Surveyor to perform a topographical survey of the acre site located off of Hwy. 158-Bypass upon which the proposed Emergency Services Headquarters Facility will be constructed on 10 acres, with the remaining usable acreage to be used for recreational purposes, at a cost of $9,000. Funding Source: Emergency Services HQ Facility Project Ordinance NOTES:

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33 Meeting Date: January 19, 2017 Agenda Item # 8-B-1 SUBJECT: REQUESTED BY: SUMMARY: Follow-up to December 14, 2016 Work Session Finance Director Gloria Edmonds It is submitted to approve Amendment # 7 to the Emergency Services Headquarters Capital Project Ordinance FUNDING SOURCE: Emergency Services Headquarters Capital Project Ordinance APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE: FOLLOW-UP REQUIRED: COUNTY MANAGER'S RECOMMENDATION: Recommend approval of Amendment # 7 to the Emergency Services Headquarters Capital Project Ordinance as requested by Finance Director Gloria Edmonds. NOTES:

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35 Meeting Date: January 19, 2017 Agenda Item # 8-B-2 SUBJECT: REQUESTED BY: Follow-up to December 14, 2016 Work Session County Manager Linda T. Worth SUMMARY: Request for permission to submit USDA Pre-Application for Federal Assistance for Emergency Services Headquarters Project FUNDING SOURCE: General Fund & Loan Funds (USDA or Conventional Bank Financing) APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE: FOLLOW-UP REQUIRED: COUNTY MANAGER'S RECOMMENDATION: Recommend approval of submission of a pre-application for federal assistance in the estimated amount of $4,100,656 to fund the proposed Emergency Services Headquarters Facility Construction Project, and authorize the County Manager to sign the application. NOTES:

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37 Meeting Date: January 19, 2017 Agenda Item # 8-C SUBJECT: REQUESTED BY: Follow-up to December 14, 2016 Work Session Ken Krulik, Planner/Zoning Administrator SUMMARY: NC Department of Transportation representatives along with Mr. Krulik made a presentation during December work session proposing several options for bridge replacement or removal on Powell s Mill Road. It is presented to schedule a public hearing on Monday, February 6, 2017 at 5:45 pm to hear citizen comments regarding same. FUNDING SOURCE: N/A APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE: N/A FOLLOW-UP REQUIRED: N/A COUNTY MANAGER'S RECOMMENDATION: NOTES:

38 Meeting Date: January 19, 2017 Agenda Item # 8-D SUBJECT: REQUESTED BY: Follow-up to December 14, 2016 Work Session County Manager Linda T. Worth SUMMARY: FY Capital Improvement Program (CIP) as discussed during December work session is now submitted for Board s adoption. FUNDING SOURCE: Various Funds APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE: N/A FOLLOW-UP REQUIRED: N/A COUNTY MANAGER'S RECOMMENDATION: Recommend adoption of FY Capital Improvement Program as prepared and submitted by County Manager Linda T. Worth NOTES:

39 FY CIP Click here for full document: oads/forms/818_draft%20cip% pdf

40 Meeting Date: January 19, 2017 Agenda Item # 8-E SUBJECT: REQUESTED BY: Follow-up to December 14, 2016 Work Session Lisa Alston, Human Resources Manager SUMMARY: Having discussed proposed amendments to the Warren County Personnel Manual Section 6-2. Vacation Leave, it is now presented for Board s action. FUNDING SOURCE: N/A APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE: N/A FOLLOW-UP REQUIRED: N/A COUNTY MANAGER'S RECOMMENDATION: Recommend approval of proposed amendments to the Warren County Personnel Manual, Section 6-2. Vacation Leave as requested by the Human Resources Manager to become effective upon approval. NOTES:

41 Proposed revisions to Warren County Personnel Manual Page 1 of 4

42 Proposed revisions to Warren County Personnel Manual Page 2 of 4

43 Proposed revision to Warren County Personnel Manual Page 3 of 4

44 Proposed revision to Warren County Personnel Manual Page 4 of 4

45 Meeting Date: January 19, 2017 Agenda Item # 8-F SUBJECT: REQUESTED BY: Follow-up to December 14, 2016 Work Session Jamie Wilkerson, County Attorney SUMMARY: Having discussed proposed Warren County Real Property Surplus Auction Policies and Procedures on four (4) occasions including December work session, it is now submitted for Board s action. Authorize Chairman to sign same. FUNDING SOURCE: N/A APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE: FOLLOW-UP REQUIRED: N/A COUNTY MANAGER'S RECOMMENDATION: Recommend approval of Warren County Real Property Surplus Auction Policies and Procedures, and authorize Chairman to sign same. NOTES:

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50 Meeting Date: January 9, 2017 Agenda Item # 8-G SUBJECT: REQUESTED BY: Follow-up to December 14, 2016 Work Session Starlin Beatty, Tax Administrator SUMMARY: Having discussed during work session, Business Information Systems BIS Tax Software Solution proposal, including: 1) Tax Software Proposal between BIS and the County, 2) purchase contract and 3) maintenance contract, it is presented with revisions as follows, for Board s review and adoption, effective February Authorize Chairman to sign as appropriate. Here is the proposal from BIS with the $45,000 moved from FY 2018 to FY 2020 as Commissioner Davis requested on page 10. FUNDING SOURCE: Tax Assessors FY Budget APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE: FOLLOW-UP REQUIRED: N/A RECOMMENDATION: 1) Tax Assessor recommends acceptance of Tax Software Proposal. 2) Tax Assessor recommends approval of Purchase Contract, effective July 1 in FY budget year and authorize Chairman Hunt to sign Contract. 3) Tax Assessor recommends approval of BIS Software Maintenance Contract - Terms & Conditions. Authorize Chairman to sign contract. NOTES:

51 Starlin Please make sure BSI understands that this agreement will not be legal and binding until it is approved in the FY 18 budget and pre-audited by the Finance Director after June 30, Also, they should not perform any services, in which they expect to be paid, until July 1, Some language to this effect might need to be included in the motion. Linda Worth To: Angelena Here is the proposal from BIS with the $45,000 moved from FY 2018 to FY 2020 as Commissioner Davis requested on page 10. I want each one to have a copy so I can go ask to get started in February with the migration of data so we can bill the July 17 with BIS software. I will need their okay so I can inform Bormuth of our intent be gone in Thanks, Starlin =========== From: Joel Emory Subject: BIS agreement update Good Morning Starlin, I finally made in back into the office this morning. Thanks for having us down to meet with the Board of Commissioners. Brian and I are excited about doing business with Warren County. I ve attached and updated the Proposal and Agreement with the payment terms adjusted to 4 years as Commissioner Davis requested. The support fee will still start on the second year of service for each. Let me know if you have any questions. Look forward to speaking with you soon. Thanks, Joel Emory Business Information Systems

52 The following documents have been provided in a separate . 1) Tax Software Proposal (10 pages) 2) Purchase Contract (10 pages) 3) Software Maintenance Contract (7 pages)

53 Meeting Date: January 19, 2017 Agenda Item # 9-A SUBJECT: REQUESTED BY: Personnel Actions Reclassify DSS Position Ryan Whitson, Director - Department of Social Services SUMMARY: Request is submitted to consider reclassification of vacant DSS Income Maintenance Caseworker II position (Grade 18 min - $28,380) to Human Resource Aide (Grade 10 min $19,209). The additional Human Resource Aide is needed to provide medical transportation for Medicaid recipients. FUNDING SOURCE: DSS Administration Budget APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE: FOLLOW-UP REQUIRED: N/A COUNTY MANAGER'S RECOMMENDATION: Recommend approval of DSS Director s request to reclassify a vacant DSS Income Maintenance Caseworker II position (Grade 18) to a Human Resource Aide position (Grade 10) to provide medical transportation for Medicaid recipients to become effective upon approval. NOTES:

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57 Meeting Date: January 19, 2017 Agenda Item # 9-B SUBJECT: REQUESTED BY: Personnel Actions Signatory Authorization Clerk to the Board SUMMARY: Signatory authority of Interim County Manager Robert Murphy is submitted for Board approval for the Warren Co. Department of Social Services Trust Fund Account. FUNDING SOURCE: DSS Trust Fund APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE: FOLLOW-UP REQUIRED: N/A COUNTY MANAGER'S RECOMMENDATION: Recommend signatory authority be given to Interim County Manager Robert Murphy for the Warren County Department of Social Services Trust Fund Account for the duration of his tenure of employment with Warren County. NOTES:

58 Individuals authorized to sign for the Warren Co. Department of Social Services Trust Fund Account a) Director of Social Services Ryan Whitson, or b) Interim Warren County Manager Robert Murphy, and b) DSS Administrative Officer II Mary Ann Roberson

59 Meeting Date: January 19, 2017 Agenda Item # 9-C SUBJECT: REQUESTED BY: Personnel Actions Jerry Bolton, Chairman, Board of Health SUMMARY: The Warren County Board of Health recommends the appointment of Margaret Brake as Interim Health Director to fill the vacant Health Director position with an annual salary of $70,000. Contingent upon Board approval of the recommended salary, Ms. Brake s employment is effective February 1, FUNDING SOURCE: Health Department Budget APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE: FOLLOW-UP REQUIRED: N/A COUNTY MANAGER'S RECOMMENDATION: Recommend appointment of Margaret Brake as Interim Health Director effective February 1, 2017 at an annual salary of $70,000 as recommended by the Warren County Board of Health. NOTES:

60 Candidate for local Health Director Pg 1 of 7

61 Candidate for local Health Director Pg 2 of 7

62 Candidate for local Health Director Pg 3 of 7

63 Candidate for local Health Director Pg 4 of 7

64 Candidate for local Health Director Pg 5 of 7

65 Candidate for local Health Director Pg 6 of 7

66 Candidate for local Health Director Pg 7 of 7

67 Meeting Date: January 19, 2017 Agenda Item # 9-D SUBJECT: REQUESTED BY: Personnel Actions Crystal Smith, Director - Cooperative Extension Lisa Alston, HR Manager SUMMARY: Request from Cooperative Extension Director to reclassify a fulltime 4-H Program Assistant position approved in the FY 17 budget at a salary of $17,100 (100% County funded) to Grade 15 ($24,516 min) to make the position competitive based upon the proposed job description. Request is also made to approve the job description for this position. No additional funding is needed in the current fiscal year due to lapsed salaries/fringes in the Extension Budget. FUNDING SOURCE: Lapsed Salaries/Fringes in Cooperative Extension Budget APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE: FOLLOW-UP REQUIRED: N/A COUNTY MANAGER'S RECOMMENDATION: 1) Recommend approval of request to reclassify the full-time 100% County funded 4-H Program Assistant position approved in the FY 17 Cooperative Extension Budget to Grade 15 ($24,516 min); 2) Recommend approval of 4-H Program Assistant Job Description as drafted by the Human Resources Manager. NOTES:

68 Reclassify Cooperative Extension Position Pg 1 of 3

69 Reclassify Cooperative Extension Position Pg 2 of 3

70 Reclassify Cooperative Extension Position Pg 3 of 3

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72 Meeting Date: January 19, 2017 Agenda Item # 10-A SUBJECT: Appointment / Re-Appointment to Boards/Committees/Commissions REQUESTED BY: Kaye Hall, Interim Health Director SUMMARY: It is submitted to appoint Eva Brown and re-appoint Linda Baker to the Board of Health for a three year term expiring December 31, Vacancies were advertised in the Warren Record December 14, Eva Brown, At-Large 1 st term Linda Baker, pharmacist 7 th term FUNDING SOURCE: N/A APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE: N/A FOLLOW-UP REQUIRED: N/A COUNTY MANAGER'S RECOMMENDATION: NOTES:

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74 Eva Brown Pg 1 of 2

75 Eva Brown Pg 2 of 2

76 Linda Baker Pg 1 of 2

77 Linda Baker Pg 2 of 2

78 Meeting Date: January 19, 2017 Agenda Item # 10-B SUBJECT: Appointment / Re-Appointment to Boards/Committees/Commissions REQUESTED BY: Ken Krulik, Planner/Zoning Administrator SUMMARY: It is submitted to appoint Timothy Hedgepeth and re-appoint Jane Ball-Groom to the Historic Preservation Commission for three year terms expiring December 31, Vacancies were advertised in the Warren Record December 14, Timothy Hedgepeth Jane Ball-Groom 1 st term 2 nd term FUNDING SOURCE: N/A APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE: N/A FOLLOW-UP REQUIRED: N/A COUNTY MANAGER'S RECOMMENDATION: NOTES:

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80 Timothy Hedgepeth Pg 1 of 2

81 Timothy Hedgepeth Pg 2 of 2

82 Jane Ball-Groom Pg 1 of 3

83 Jane Ball-Groom Pg 2 of 3

84 Jane Ball-Groom Pg 3 of 3

85 Meeting Date: January 19, 2017 Agenda Item # 10-C SUBJECT: Appointment / Re-Appointment to Boards/Committees/Commissions REQUESTED BY: Clerk to the Board SUMMARY: It is submitted to appoint Board of Commissioners to various Boards/Committees/Commissions for two-year terms January 1, 2016 to December 31, See attached listing. FUNDING SOURCE: APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE: N/A FOLLOW-UP REQUIRED: N/A COUNTY MANAGER'S RECOMMENDATION: NOTES:

86 BOC Appointments Pg 1 of 4

87 BOC Appointments Pg 2 of 4

88 BOC Appointments Pg 3 of 4

89 BOC Appointments Pg 4 of 4

90 Meeting Date: January 19, 2017 Agenda Item # 11-A SUBJECT: REQUESTED BY: Declare Surplus Property Clerk to the Board SUMMARY: Resolution finalizing the Upset Bid process for sale of the former Harris Turner Funeral Home Property ID E6 B119 to Ernest Williams of Denver, CO in the amount of $12,000 is presented for Board s adoption. Authorize Chairman to sign same. FUNDING SOURCE: N/A APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE: Article 12, NCGS 160A-268 FOLLOW-UP REQUIRED: N/A COUNTY MANAGER'S RECOMMENDATION: Recommend adoption of Resolution Authorizing Sale by Up-Set Bid the Former Harris Turner Funeral Home Property (ID E6 B119) to Ernest Williams, and authorize the Chairman to sign the Resolution. NOTES:

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92 Resolution Authorizing Sale by Up-Set Bid Former Harris Turner Property WHEREAS, the County of Warren owns certain property formerly known as Harris Turner Funeral Home (ID # E6-B119); and WHEREAS, North Carolina General Statute 160A-269 permits the County to sell property by upset bid, after receipt of an offer for the property; and WHEREAS, the County has received an offer to purchase the described property; and WHEREAS, the bidder has paid the required five percent (5%) deposit on their offer; NOW, THERFORE, BE IT RESOLVED, the Board of Commissioners for the County of Warren resolved that: 1 - The Board of Commissioners authorized sale of the described property through the upset bid procedure of North Carolina General Statue 160A-269, 2 - The County Clerk caused a notice of the property sale to be published. The notice describing the property, the amount of the offer and terms under which the offer may be upset was published in the local newspaper. 3 - Persons wishing to upset the offer that had been received, were given opportunity to submit a sealed bid with their offer to the office of the County Clerk within 10 days after the notice of sale was published. At the conclusion of the 10 day period the County Clerk received no upset bids. 4 - The terms of the final sale are that: The Warren County Board of Commissioners approved the final high offer before the sale is closed, 45 days after the final upset bid period has passed, and The buyer must pay with cash (or cashiers check) at the time of closing. The buyer is responsible for survey of purchased property. 5 - The County reserves the right to withdraw the property from sale at any time before the final high bid is accepted and the right to reject at any timeall bids. 6 - The appropriate county officials are authorized to execute the instruments necessary to convey the property. Adopted this the 19 th day of January ATTEST: Warren County Board of Commissioners

93 Meeting Date: January 19, 2017 Agenda Item # 11-B SUBJECT: REQUESTED BY: Declare Surplus Property Clerk to the Board SUMMARY: The County has certain property which is no longer needed and may lawfully dispose of such property through declaring "Surplus Property" and conveyance or sale by auction with local and/or electronic advertisement pursuant to Article 12, NCGS 160A-268, therefore, it is requested to declare surplus property and sell at auction. Authorize Chairman to sign same. FUNDING SOURCE: N/A APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE: Article 12, NCGS 160A-268 FOLLOW-UP REQUIRED: N/A COUNTY MANAGER'S RECOMMENDATION: Recommend adoption of Resolution declaring certain property formerly used by County Departments surplus and lawfully dispose of said property pursuant to Article 12, NCGS 160A-268, and authorize the Chairman to sign the Resolution. NOTES:

94 RESOLUTION SALE OF SURPLUS WARREN COUNTY PROPERTY WHEREAS, the County of Warren has certain properties which are no longer used by Warren County Departments and may lawfully dispose of such property through on-line auction or disposal. NOW, THEREFORE, BE IT RESOLVED THAT, pursuant to Article 12, NC GS 160A- 268, the Warren County Board of Commissioners authorize the sale through on-line auction or disposal of: HP Computer System Tax Office Envision printer Finance Office, and 1998 Ford Van ID # 0846 (64,793 miles) - Library These items are being sold in as is condition with no warranties. The Warren County Board of Commissioners reserves the right to reject any or all bids, to waive informalities, and to award bid in the opinion of the Owner in its best interest. BE IT FURTHER RESOLVED, The Warren County Board of Commissioners authorizes the County Manager (or designee) to dispose of this property and incur those costs incidental to sell property; and that advertising, describing the property, the method for bidding and the date, time and place for the bid opening be placed with auction site, notice in the Warren Record Newspaper and otherwise appropriately advertised according to law. ADOPTED this the 19 th day of January WARREN COUNTY BOARD OF COMMISSIONERS

95 1998 Ford Van ID # ,793 miles from Library Printer, Monitor & Computer System

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98 Meeting Date: January 19, 2017 Agenda Item # 12-A SUBJECT: REQUESTED BY: County Manager s December 2016 Report County Manager Linda T. Worth SUMMARY: Having been authorized by the Board of Commissioners to approve contracts up to but not to exceed $50,000, notice of contracts approved by the County Manager in December 2016 is submitted for the Board s information. FUNDING SOURCE: Various APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE: N/A FOLLOW-UP REQUIRED: N/A COUNTY MANAGER'S RECOMMENDATION: NOTES:

99 39 paged document will be provided in a separate

100 39 paged document will be provided in a separate

101 Meeting Date: January 19, 2017 Agenda Item # 12-B SUBJECT: REQUESTED BY: County Manager s December 2016 Status Report County Manager Linda T. Worth SUMMARY: Manager s Monthly Status Report for December 2016 is submitted for the Board s approval. FUNDING SOURCE: N/A APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE: N/A FOLLOW-UP REQUIRED: N/A COUNTY MANAGER'S RECOMMENDATION: Recommend approval of the County Manager s December 2016 monthly status report. NOTES:

102 County Manager s December 2016 Status Report Pg 1 of 3

103 County Manager s December 2016 Status Report Pg 2 of 3

104 County Manager s December 2016 Status Report Pg 3 of 3

105 Meeting Date: January 19, 2017 Item # 13 Closed Session in accordance with NC GS (a)(3)&(6) = = = Attorney/Client Privileged Information & Personnel Matters

106 Adjourn January 19, 2017 Rescheduled Monthly Meeting