III. Approval of Agenda {Action: Approved Motion: Hunter Second: Howard Vote: 5-0; Nash-Yes; Brooks- Yes; Howard-Yes; Hunter-Yes; Heard-Yes}

Transcription

1 Official Business Session Minutes Present: Charlotte J. Nash, Jace Brooks, Lynette Howard, Tommy Hunter, John Heard I. Call To Order, Invocation, Pledge to Flag II. Opening Remarks by Chairman III. Approval of Agenda {Action: Approved Motion: Hunter Second: Howard Vote: 5-0; Nash-Yes; Brooks- Yes; IV. Approval of Minutes: Executive Session: October 25, 2016 Public Hearing: October 25, 2016 {Action: Approved Motion: Hunter Second: Howard Vote: 5-0; Nash-Yes; Brooks-Yes; V. Announcements 1. Multiple Departments Approval to renew BL104-15, purchase of miscellaneous paper products on an annual contract (December 16, 2016 through December 15, 2017), Departments of Community Services, Fire and Emergency Services, Sheriff, Support Services and Water Resources with Dade Paper Company; Gainesville Janitor Supply, Inc.; and Southeastern Paper Group, base bid $263, (negotiated cost savings of approximately $2,492.38). (Staff Recommendation: Approval) {Action: Approved Motion: Hunter Second: Howard Vote: 5-0; Nash-Yes; Brooks-Yes;

2 Page 2 2. Financial Services/Maria Woods Approval of tax digest corrections, including changes to the digest, in-additions, deletions and errors discovered during the billing and collection process of the Tax Assessors and Tax Commissioner's Office. Adjustments amount to an increase of assessed value in the amount of $1,678,290.00, a decrease in assessed value of $6,954, for a net decrease of $5,275, for tax years 2008 thru (Staff Recommendation: Approval) {Action: Approved Motion: Hunter Approval of Change Order No. 2 to RP027-14, U.S. Department of Housing and Urban Development (HUD) program management services on a multi-year contract, with W. Frank Newton, Inc., increasing the contract by $47, The contract amount is adjusted from $3,577, to $3,624, Change order to follow award. Subject to approval as to form by the Law Department. This contract is funded by the United States Housing and Urban Development (HUD) Program. (Staff Recommendation: Approval) {Action: Approved Motion: Hunter Approval/authorization to submit to the U.S. Department of Housing and Urban Development revised FY Action Plans for the Community Development Block Grant (CDBG) and the Emergency Solutions Grant (ESG) programs. Approval/authorization to implement these programs as specified on the attached Action List; and for the Chairman, or designee, to sign any necessary grant documents subject to approval as to form by the Law Department. {Action: Approved Motion: Hunter

3 Page 3 2. Financial Services/Maria Woods Approval of the September 30, 2016 Monthly Financial Status Report and ratification of all budget amendments. (Staff Recommendation: Approval) {Action: Approved Motion: Hunter Second: Howard Vote: 5-0; Nash-Yes; Brooks-Yes; 3. Information Technology Services/Abe Kani Award BL076-16, maintenance and repair of radio towers for 800MHz radio system on an annual contract (November 02, 2016 through November 01, 2017), to low bidder, Midland Communications, Inc., base bid $116, (Staff Recommendation: Award) {Action: Approved Motion: Hunter Second: Howard Vote: 5-0; Nash-Yes; Brooks-Yes; 4. Police Services/Butch Ayers Award OS036-16, purchase of Motorola portable radios and accessories, to Motorola Solutions, Inc., $143, (Staff Recommendation: Award) {Action: Approved Motion: Hunter Second: Howard Vote: 5-0; Nash-Yes; Brooks-Yes;

4 Page 4 5. Support Services/Angelia Parham Award BL087-16, demolition of existing and construction of a new DOT maintenance barn, to low bidder, Lovvorn Construction, Inc., amount not to exceed $670, Project meets the standards as specified in the County's Facility Construction Standards. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award) {Action: Approved Motion: Hunter Award BL085-16, courtroom audio-visual upgrade project-phase I, to low bidder, S & L Integrated Systems, LLC, amount not to exceed $413, Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award) {Action: Approved Motion: Hunter Approval to renew BL075-14, purchase of various automobiles, vans, trucks, and accessories on an annual contract (November 06, 2016 through November 05, 2017), with Don Jackson Automotive Group, LLC; Family Ford, Inc. formerly known as Hardy Family Ford; Hardy Chevrolet Buick GMC, Inc.; and Wade Ford, Inc., base bid $2,031, (Staff Recommendation: Approval) {Action: Approved Motion: Hunter

5 Page 5 5. Support Services/Angelia Parham Approval/authorization for the Chairman to sign one-year non-exclusive franchise agreements with 18 Commercial and/or Construction or Demolition Waste Service Providers who have met the requirements of the Gwinnett County Solid Waste Collection and Disposal Services Ordinance of These services are for the period beginning January 01, 2017, and ending December 31, Contracts to follow. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval) {Action: Approved Motion: Hunter Second: Howard Vote: 5-0; Nash-Yes; Brooks-Yes; Howard-Yes; Hunter-Yes; Heard-Yes} Approval/authorization for the Chairman to execute any and all documents necessary to grant acre (3,062 square feet) of permanent utility easement for $3,368.00, and acre (12,247 square feet) of temporary construction easement for $1, on Tax Parcel No. R A, to the City of Lawrenceville. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval) {Action: Approved Motion: Hunter Second: Howard Vote: 5-0; Nash-Yes; Brooks-Yes; 6. Water Resources/Ron Seibenhener Approval to renew BL116-15, sewer and stormwater assessment program on an annual contract (January 01, 2017 through December 31, 2017), with Woolpert, Inc., base bid $3,500, (negotiated cost savings of approximately $52,500.00). (Staff Recommendation: Approval) {Action: Approved Motion: Hunter Second: Howard Vote: 5-0; Nash-Yes; Brooks-Yes;

6 Page 6 VII. Old Business 6. Water Resources/Ron Seibenhener Approval/authorization for the Chairman to execute any and all documents necessary for Gwinnett County to enter into a Cooperative Technical Assistance Intergovernmental Cost Sharing Agreement with the Atlanta Regional Commission (ARC) to participate with the ARC and other affected local governments in water supply issues involving Apalachicola- Chattahoochee Flint River Basin (ACF Basin) and Alabama-Coosa Tallapoosa River Basins (ACT Basin), at an estimated cost of $750,000.00, subject to approval as to form by the Law Department. (Staff Recommendation: Approval) {Action: Approved Motion: Hunter Second: Howard Vote: 5-0; Nash-Yes; Brooks-Yes; 1. Commissioners Approval of appointment to the Arts Facility Authority. Term expires June 30, District 2/Howard (Tabled on 11/01/2016) (Tabled to 12/06/2016) {Action: Tabled Motion: Howard Second: Brooks Vote: 5-0; Nash-Yes; Brooks- Yes; Approval of appointment to the Arts Facility Authority. Term expires June 30, District 4/Heard (Tabled on 11/01/2016) (Tabled to 12/06/2016) {Action: Tabled Motion: Heard Second: Hunter Vote: 5-0; Nash-Yes; Brooks-Yes;

7 Page 7 VII. Old Business 2. Planning & Development/Kathy S. Holland SUP , Applicant: Junise Davilmar-Pierre, Owner: Junise Davilmar-Pierre, Tax Parcel No. R , Application for a Special Use Permit in a R-100 Zoning District for a Personal Care Home (Family), 2300 Block of Ewing Chapel Road and 2400 Block of New Hope Road, 1.0 Acre. District 3/Hunter (Tabled on 11/01/2016) (Tabled to 12/06/2016)(Public hearing was held)[planning Department Recommendation: Approve with Conditions][Planning Commission Recommendation: Deny] {Action: Tabled Motion: Hunter Second: Heard Vote: 5-0; Nash- Yes; Brooks-Yes; RZR , Applicant: Taylor Morrison of Georgia, LLC, Owner: Edward Cox & Allen Davis, Rezoning of Tax Parcel Nos. R , 439, and 008, R-75 to R-60; Single Family Subdivision, 4500 Block of Old Norcross Road, 4500 Block of Brookfarms Drive, 4500 Brookfarms Court, and 2600 Block of Millerbrook Drive, Acres. District 2/Howard[Planning Department Recommendation: Approve with Conditions][Planning Commission Recommendation: Approve with Conditions] {Action: Approved with Stipulations Motion: Howard Second: Brooks Vote: 5-0;Nash-Yes; Brooks-Yes; 3. Police Services/Butch Ayers VIII. Comments from Audience Approval/authorization of a Resolution to adopt the updated Gwinnett County Emergency Operations Plan. (Staff Recommendation: Approve) {Action: Approved Motion: Heard IX. Adjournment {Action: Adjourn Motion: Hunter Second: Heard Vote: 5-0; Nash-Yes; Brooks-Yes;