Work Session Agenda Tuesday, December 1, :00 AM

Transcription

1 I. Call To Order II. Approval of Agenda 1. Commissioners Approval to accept the resignation of Barbara Brack from the Gwinnett Historical Restoration and Preservation Board. Term Expires December 31, District 2/Howard Approval to fill the unexpired term of Barbara Brack from the Gwinnett Historical Restoration and Preservation Board. Term Expires December 31, District 2/Howard 2. Multiple Departments Award RP and RP017-15, provision of wrecker services on an annual contract (January 01, 2016 through December 31, 2016), Departments of Police and Support Services, to the highest scoring firms, Lance Wrecker Service, Inc.; Statewide Wrecker Service, Inc.; and Willard Wrecker Service, Inc., per the attached recommendation letters, base amount $160, Authorization for Chairman to execute contracts subject to approval as to form by the Law Department. Contracts to follow award. (Staff Recommendation: Award)

2 Page 2 3. Community Services/Phil Hoskins Award BL125-15, Pinckneyville wall renovation, to low bidder, Bayne Development Group, LLC, amount not to exceed $218, Authorization for Chairman to execute contracts subject to approval as to form by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded by the 2009 SPLOST Fund. District 2/Howard (Staff Recommendation: Award) Award BL117-15, Ronald Reagan Park renovation, to low bidder, Multiplex, LLC, amount not to exceed $1,116, Authorization for Chairman to execute contracts subject to approval as to form by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded 91% by the 2014 SPLOST Fund and 9% by Georgia Department of Natural Resources grant. District 2/Howard (Staff Recommendation: Award) 4. County Administration Approval to renew RP019-13, on-demand printing services on an annual contract (January 06, 2016 through January 05, 2017), with Design Type, Inc.; Digital Xpress Printing, Inc.; More Business Solutions; and Printing Trade Company, Inc., base amount $275, (Staff Recommendation: 5. District Attorney/Daniel Porter Approval/authorization to execute a Memorandum of Understanding with the Executive Board of the Atlanta-Carolinas High Intensity Drug Trafficking Area (HIDTA) to provide funding for up to three full time prosecutors for the purpose of providing legal and prosecution services to the Atlanta-Carolinas HIDTA. HIDTA will reimburse the County for salaries and benefits in an amount not to exceed $128, per position. This MOU replaces the MOU originally approved in Authorization for Chairman or designee to execute this MOU subject to approval as to form by the Law Department.

3 Page 3 6. Financial Services/Maria Woods Award OS037-15, upgrade and maintenance renewal for risk management and claims administration system software (RMIS) on a multi-year contract, to Marsh ClearSight, LLC formerly known as CS Stars, LLC. The initial term of this contract shall be January 01, 2016 through December 31, 2016, base amount $101, This contract may be automatically renewed on an annual basis for a total lifetime contract term of three (3) years, total base amount $305, Authorization for Chairman to execute contracts subject to approval as to form by the Law Department. Contracts to follow award. (Staff Recommendation: Award) Award RP022-15, provide data collection of new residential construction, data confirmation, mass appraisal and residential appeal assistance on a multi-year contract, to the highest scoring firm, LMC, Inc. The initial term of this contract shall be January 01, 2016 through December 31, 2016, base amount $550, This contract may be automatically renewed on an annual basis for a total lifetime contract term of five (5) years, total base amount $4,041, Authorization for Chairman to execute contracts subject to approval as to form by the Law Department. Contracts to follow award. (Staff Recommendation: Award) Approval to renew RP006-13, provide property and casualty insurance coverage/services on an annual contract (January 01, 2016 through December 31, 2016), with Arthur J. Gallagher Risk Management Services, Inc.; Marsh USA, Inc.; and Willis Insurance Services of Georgia, Inc., base amount $2,794, (Staff Recommendation: Approval of tax digest corrections, including changes to the digest, in-additions, deletions and errors discovered during the billing and collection process of the Tax Assessors and Tax Commissioner's Office. Adjustments amount to a decrease in assessed value of $5,040, for tax years 2008 thru (Staff Recommendation:

4 Page 4 6. Financial Services/Maria Woods Approval to renew BL110-13, purchase of original equipment manufacturer (OEM) toner and inkjet cartridges on an annual contract (January 17, 2016 through January 16, 2017), with Creative Office Solutions, LLC; PC Specialists, Inc. d/b/a Technology Integration Group; Rasix Computer Center, Inc. d/b/a Academic Supplier; and The Tree House, Inc., base bid $106, (Staff Recommendation: Approval of the October 31, 2015 Monthly Financial Status Report and ratification of all amendments. Approval of a resolution amending the FY2015 budget to reflect adjustments to revenues based on actual receipts and anticipated appropriations. (Staff Recommendation: 7. Fire Services/Casey Snyder Approval/authorization to accept funding from the Michigan Public Health Institute (MPHI) to participate as a Super Site Selection for Sound Off Program. Funding for the program is available from a grant awarded by the Department of Homeland Security/Federal Emergency Management Agency (DHS/FEMA) to Michigan Public Health Institute (MPHI). Approval for the Chairman, or designee to sign any necessary grant documents subject to Law Department approval as to form. (Staff Recommendation: 8. Human Resources/Scott Fuller Approval to renew BL116-14, individual stop loss coverage on an annual contract (January 01, 2016 through December 31, 2016), with Amalgamated Life Insurance Company, base bid $813, (negotiated cost savings of approximately $38,000.00). (Staff Recommendation:

5 Page 5 9. Information Technology Services/Abe Kani Award RP020-15, provide geographic information systems (GIS) basemap update on an annual contract (January 10, 2016 through January 09, 2017), to the highest scoring firm, The Sanborn Map Company, Inc., base amount $203, (negotiated cost savings of approximately $4,157.96). Authorization for Chairman to execute contracts subject to approval as to form by the Law Department. Contracts to follow award. (Staff Recommendation: Award) Approval to renew OS002, maintenance contract for the 800 MHz radio system, (January 01, 2016 through December 31, 2016), with Motorola Solutions, Inc., $2,478, (reflects a 5% pre-pay discount of $130,443.74). Authorization for Chairman to execute contracts subject to approval as to form by the Law Department. Contracts to follow award. (Staff Recommendation: 10. Law Department/William J. Linkous III Approval/authorization to repeal Article III of Chapter 42 of the Gwinnett County Code of Ordinances entitled Noise in its entirety, and replace it with a new Chapter 42, Article III, entitled Noise Control. Subject to review and approval as to form by the Law Department. 11. Police Services/Butch Ayers Approval to accept and appropriate year-to-date donations from May to October 2015 made to Gwinnett Animal Welfare and Enforcement Shelter.

6 Page Support Services/Angelia Parham Award BL087-15, construction of a new medical examiner's office and morgue building, to low bidder, McKnight Construction Co., Inc., amount not to exceed $5,738, Project meets the standards as specified in the County's Facility Construction Standards. Authorization for Chairman to execute contracts subject to approval as to form by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded by the 2014 SPLOST Fund. District 4/Heard (Staff Recommendation: Award) Approval/authorization for the Chairman to declare a acre portion of right-of-way previously identified as tax parcel A as surplus, dispose of it in accordance with O.C.G.A , and execute any and all documents necessary to complete said transaction. All documents are subject to review and approval as to form by the Law Department. District3/Hunter (Staff Recommendation: 13. Transportation/Alan Chapman Award BL127-15, Old Norcross Road (Langford Road- Ingram Road) pedestrian safety improvement project, to low bidder, CMES, Inc., amount not to exceed $302, Authorization for Chairman to execute contracts subject to approval as to form by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded by the 2014 SPLOST Fund. Districts 1/Brooks and 2/Howard (Staff Recommendation: Award) Approval/authorization for Chairman to execute Agreement with Run the Reagan, Inc. for the Run the Reagan event to be held on April 16, 2016, subject to approval as to form by the Law Department. No cost associated. (Staff Recommendation:

7 Page Water Resources/Ron Seibenhener Award BL105-15, purchase of citric acid on an annual contract (December 02, 2015 through December 01, 2016), to low bidder, Brenntag Mid-South, base bid $825, (this represents an 18% decrease over the previous contract). (Staff Recommendation: Award) Award BL111-15, landfill disposal of bio-solids and grit and screenings on an annual contract (January 01, 2016 through December 31, 2016), to low bidder, Advanced Disposal Services Atlanta, LLC, base bid $2,700, (this represents a 13.5% decrease over the previous contract). (Staff Recommendation: Award) Award BL110-15, Johnson Road water main replacement, to low bidder, Strack, Inc., amount not to exceed $1,002, Authorization for Chairman to execute contracts subject to approval as to form by the Law Department and proof of authenticity of bonds. Contracts to follow award. District 1/Brooks (Staff Recommendation: Award) Award BL088-15, F. Wayne Hill Water Resources Center bioreactor basins (BRB) mixer & nitrified recycle (NRCY) pump replacement, to low bidder, RTD Construction, Inc., amount not to exceed $7,069, Authorization for Chairman to execute contracts subject to approval as to form by the Law Department and proof of authenticity of bonds. Contracts to follow award. District 1/Brooks (Staff Recommendation: Award) Award OS034-15, purchase of parts, products, services and training for calibration, repair and replacement of Hach equipment (January 01, 2016 through December 31, 2016), to Hach Company, base amount $500, Authorization for the Chairman to execute contract subject to approval as to form by the Law Department. Contracts to follow award. (Staff Recommendation: Award)

8 Page Water Resources/Ron Seibenhener IV. Old Business Award BL108-15, provision of inspection and repair services for fire hydrants on an annual contract (January 01, 2016 through December 31, 2016), Section A to low responsive bidder, American Flow Services, LLC and Section B to low bidder, Georgia Hydrant Services, Inc., base bid $505, (Staff Recommendation: Award) Award BL106-15, purchase of pebble quick lime on an annual contract (January 18, 2016 through January 17, 2017), to low responsive bidder, Cheney Lime & Cement Company, Inc., base bid $200, (Staff Recommendation: Award) Approval to renew BL097-14, purchase of caustic soda on an annual contract (December 16, 2015 through December 15, 2016), with Allied Universal Corporation, base bid $351, (Staff Recommendation: Approval to renew OS004-15, purchase of parts, products, services and training for JWC Environmental equipment on an annual contract (January 01, 2016 through December 31, 2016), with JWC Environmental, base amount $350, (Staff Recommendation: 1. Commissioners Approval of appointment to the Hospital Authority. Term expires September 30, Incumbent David Peterson District 3/Hunter (Tabled on 11/03/2015) 2. Planning & Development/Kathy S. Holland Approval of Waiver WVR to remove the requirement for 3500 linear feet of sidewalk on Bill Cheek Road and Wheeler Road for Ashbury Park Subdivision. District 3/Hunter (Tabled on 01/01/1900)(Public hearing was not held)

9 Page 9 IV. Old Business 2. Planning & Development/Kathy S. Holland SUP , Applicant: Marilyn Gomez, Owner: Juan Diaz Cruz, for a Special Use Permit in a C-2 Zoning District for Automobile Sales, District 6 Land Lot 247 Parcel 182B, 7100 Block of Buford Highway, 0.96 Acre. District 2/Howard (Tabled on 11/17/2015)(Public hearing was held)[planning Department Recommendation: Approve with Conditions][Planning Commission Recommendation: Approve with Conditions] 3. Support Services/Angelia Parham V. Adjournment Approval/authorization for the Chairman to execute a Second Amendment to Tall Structure Lease Agreement with T-Mobile South, LLC to allow modification of their equipment located on the existing communications tower at 4663 Anderson-Livsey Lane, Snellville, known as "Anderson-Livsey Communications Tower." Subject to approval by the Law Department. Contracts to follow. District 3/Hunter (Tabled on 11/03/2015) (Staff Recommendation: